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State of the Village Image and Link

Village Hall
639 E Green Bay Ave.
Saukville, WI
53080

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Phone:
262/284-9423
Metro
262/375-1884

 

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Minutes - Finance

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June 15, 2010
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June 15, 2010

SAUKVILLE MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barb Dickmann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, and Shari Kirsch.

 

APPROVE CLAIMS FOR MAY IN THE AMOUNT OF $595,481.19

Hamann/Krocka made a motion to approve claims for May in the amount of $595,481.19 as presented.  Motion carried.

 

WISCONSIN BUREAU OF EMS & INJURY PREVENTION MEDICAL DIRECTOR – EMS PROVIDER AGREEMENT

The parties, the Village of Saukville, Wisconsin/Saukville Ambulance and Infinity Healthcare Physicians S.C. and Columbia St. Mary’s Hospital Ozaukee, Inc. agree as follows:  the Service provides ambulance/emergency medical services (“EMS”) within the Village of Saukville and Ozaukee County and this Service will secure a medical director for the EMS it provides to the Village.

 

Kirsch stated that this document is no different than the program that is already in place.  This agreement documents the program and provides the scope of services provided.

 

Wagner stated that Port Washington is reviewing the same agreement.  Wagner stated that the attorney’s for Saukville and Port Washington have reviewed the agreement.

 

Wagner reported that the medical director will have to carry his own insurance.

 

Kirsch stated that Dr. Dietrich has been the Medical Director for the Saukville Ambulance for 7-8 years.

 

Krocka/Maglio made a motion to recommend to the Village Board approval of the Wisconsin Bureau of EMS & Injury Prevention Medical Director – EMS Provider Agreement as presented.  Motion carried.

 

BUDGET WATCH

Wagner stated that there were only a few highlighted items.

 

The Fire Department’s high percentage was due to bulk purchasing for supplies.

 

Wagner stated that the Inspector’s Training is over budget due to the fact that Roy Wilhelm received his UDC, HVAC, and Erosion Control Inspection credentials.

 

INVESTMENT REPORT

Wagner stated that debt payments were made as well as the pre-payment for the new fire truck.

 

Wagner stated that Lee continues to look for the best rates.

 

2010 STREET, STORM SEWER, AND SIDEWALK BIDS

Wilhelm stated that two bids were received.  One bid was above his estimate and one was below.

 

Wilhelm stated that Paulus Construction was the low bidder.  He stated that Payne & Dolan will be doing the concrete work for Paulus.

 

Wilhelm recommended Paulus Construction for the 2010 Street, Storm Sewer, and Sidewalk project.

 

Dickmann asked when the project would be started.  Wilhelm stated that if the project is approved it would begin in early July.

 

Krocka/Sauer made a motion to recommend to the Village Board approval of the 2010 Street, Storm Sewer, and Sidewalk project to Paulus Construction for $154,962.50.  Motion carried.

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES

Krocka/Hamann made a motion to convene to Closed Executive Session pursuant to 19.85 (1)(e) for the Purpose of Discussion Negotiation Strategies.  Roll call vote was taken with all in favor.  Motion carried at 7:13 p.m.

 

RECONVENE TO OPEN SESSION

Krocka/Hamann made a motion to reconvene to Open Session.  Motion carried at 7:57 p.m.

 

ACTION ON CLOSED SESSION MATTERS

None

 

OTHER MATTERS

Wagner stated that the Chamber lunch will be held Wednesday, June 23rd at Charter Steel.  If anyone is interested please contact Mary Kay.

 

Wagner stated that the Park and Recreation Program has begun and sign-ups are going well.

 

ADJOURNMENT

Hamann/Sauer made a motion to adjourn to July 20, 2010.  Motion carried at 7:58 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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June 1, 2010

SAUKVILLE POLICE DEPARTMENT

649 E. GREEN BAY AVE

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 7:30 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present @ 7:40 p.m., Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Brian Peschel, and Mark Jaeger.

 

APPROVE CLAIMS FOR APRIL 2010 IN THE AMOUNT OF $158,944.87

Krocka/Hamann made a motion to approve claims for April 2010 in the amount of $158,944.87.  Motion carried.

 

BUDGET WATCH

Wagner stated that everything looks in line to date.

 

INVESTMENT REPORT

Wagner stated that Lee is continually looking for the best rates.  There is no good news so far.  Rates are still very low.

 

STORM WATER EASEMENT – 289 COLONIAL PKWY

Wilhelm stated that the subdivision grading plans for the home on the corner of Colonial Pkwy and Bucktrout St. do not mesh.  Wilhelm stated that an easement is being obtained to install a yard inlet to allow drainage into the Village storm sewer.

 

Dickmann asked if the homeowner is OK with this easement.  Wilhelm stated yes.

 

Krocka/Caban made a motion to recommend to the Village Board approval of the Storm Water Easement for 289 Colonial Pkwy.  Motion carried.

 

STORM WATER MANAGEMENT SYSTEM-MAINTENANCE AGREEMENT–WISCONSIN HUMANE SOCIETY, INC.

Wilhelm stated that new commercial properties require on-site storm water management.  With this on-site storm water there must be a maintenance agreement on file that gives the Village the right to go in and maintain the site if it is not properly maintained.

 

Wagner received an e-mail from the Wisconsin Humane Society’s lawyer stating that there were no issues and the plan adheres to the Department of Commerce requirements.

 

Schoenfeldt/Krocka made a motion to recommend to the Village Board approval of the Storm Water Management System-Maintenance Agreement with the Wisconsin Humane Society, Inc. as presented.  Motion carried.

 

OTHER MATTERS

Wagner stated that over the past several years the Village Board has only met once in July.  Unless anyone had a conflict the Village Board would meet only on July 20th.

 

Wagner stated that the she and Biernat received a thank you note from the Ozaukee Realtors Assoc. for attending their event.

 

Wagner stated that the Wisconsin League of Municipalities will be holding their regional dinner meeting in Brookfield on June 10th.  If anyone is interested please contact Mary Kay.

 

Wagner stated that the new Ozaukee County Tourism Guide is out and now includes Live @ the Triangle and the Farmers’ Market information.

 

Wagner stated that she has been contacted by LAW regarding a successor agreement.

 

Wagner reported that the Library has hired a new Library Assistant I. 

 

ADJOURNMENT

Schoenfeldt/Krocka made a motion to adjourn.  Motion carried at 7:45 p.m.

 

 

Mary K. Baumann

Deputy Clerk

 

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April 20, 2010

SAUKVILLE MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barb Dickmann called the meeting to order at 7:45 p.m.

 

Village Deputy Clerk Mary Kay Baumann gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Mary Kay Baumann, Vicki Lee, Brian Peschel, and Mark Jaeger.

 

APPROVE CLAIMS FOR MARCH IN THE AMOUNT OF $161,464.37

Hamann/Maglio made a motion to approve claims for March in the amount of $161,464.37 as presented.  Motion carried.

 

BUDGET WATCH

Lee stated that all line items are being monitored.

 

INVESTMENT REPORT

Lee reported that rates continue to be dismal.  Lee stated that the rates at some banks have actually gone down.

 

Lee attended a seminar and, based on the information obtained, the Village is doing everything they can to get the best rates.

 

OTHER MATTERS

None.

 

ADJOURNMENT

Krocka/Maglio made a motion to adjourn.  Motion carried at 7:48 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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April 7, 2010

MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 7:45 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, Vicki Lee, Brian Biernat, Roy Wilhelm, Mike Harrigan-Ehlers & Associates, and Mark Jaeger.

 

EMPLOYEE/VOLUNTEER RECOGNITION PROGRAM POLICY

Wagner stated that the updated policy adds clarification on making decisions regarding location, caterer, etc.  The policy also adds recognition for 40 years of service.  The word “volunteer” was added to the title of the program as employees and volunteers who do so much for the community are recognized.

 

Krocka/Maglio made a motion to recommend to the Village Board approval of the updated Employee/Volunteer Recognition Program Policy.  Motion carried.

 

2009 STORM WATER PERMIT REPORT

Wilhelm provided a brief summary of the annual report that must be submitted to the WDNR as part of the permit conditions. The report covers all storm water related activities that have occurred in the Village for calendar year 2009, such as RiverFest, street sweeping and outfall water testing.  A copy of the draft Ozaukee County Storm Water Information and Education Plan was included with the report as well as the 2009/2010 storm water budgets. 

 

Wagner stated that Wilhelm is doing a good job keeping the Village in compliance.

 

Krocka/Caban made a motion to recommend to the Village Board approval of the 2009 Storm Water Permit Report.  Motion carried.

 

SANITARY SEWER EASEMENT – WISCONSIN HUMANE SOCIETY, INC.

Wagner stated that she and Roy Wilhelm have been working on corrections to an existing sanitary sewer easement located on Wisconsin Humane Society (WHS) site.

 

Wilhelm stated that an easement was originally dedicated by the CDA for the purpose of the Park Place Condo project.  It was dedicated as a private easement to Mesa Development and should have been dedicated to the Village as a public easement. 

 

Wagner stated that the easement physical description itself is not changing, this just provides for clean-up language as to who owns and maintains the easement.

 

Hamann/Maglio made a motion to recommend to the Village Board approval of the Sanitary Sewer Easement – Wisconsin Humane Society, Inc. as presented.  Motion carried.

 

OTHER MATTERS

Wagner stated that she and Barb attended a meeting today regarding Live @ the Triangle concerts for 2010.

 

Wagner reported that the State of the Chamber Dinner will be April 21st at Tello’s.  If anyone is interested in attending please contact Mary Kay.

 

ADJOURNMENT

Krocka/Schoenfeldt made a motion to adjourn.  Motion carried at 8:02 p.m.

 

 

Mary K. Baumann

Deputy Clerk

 

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March 16, 2010

SAUKVILLE MUNICIPAL CENTER

639 E GREEN BAY AVE

SAUKVILLE, WI

 

Village Trustee Bob Hamann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-absent, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, Vicki Lee, Dave Maccoux-Schenck, and Mark Jaeger.

 

APPROVE CLAIMS FOR JANUARY AND FEBRUARY IN THE AMOUNT OF $318,329.58

Krocka/Maglio made a motion to approve claims for January and February in the amount of $318,329.58 as presented.  Motion carried.

 

BUDGET WATCH

Wagner stated that all items that have high percentages are normally at this level in the early part of the year.  This includes bulk purchasing, contract services, and data processing.

 

INVESTMENT REPORT

Lee reported that interest rates are still very low.  She stated that she is investing daily to earn as much as possible.

 

2009 AUDIT PRESENTATION

Dave Maccoux of Schenck Business Solutions reported that the Village received a clean opinion on the financial results of the organization.  There were no changes.

 

Maccoux reviewed the Management Discussion and Analysis, the Statement of Net Assets, and the Statement of Activities between 2008 and 2009.

 

Maccoux stated that this was a “break even” year for the Village.

 

Maccoux reviewed the Budget Operations and how they are adopted.  The Government Fund Balance Sheet was also reviewed.

 

Maccoux reported that the Village was under budget for 2009.  He stated that the Village held the line on expenditures.

 

Maccoux stressed that the budget to actual statement is key.  Wagner stated that only necessities were purchased or repaired.

 

Maccoux stated that Schenck adopts stringent auditory practices especially for government entities.

 

Maccoux reported that the audit went very well and any adjustments were posted.

 

Maccoux reviewed the general funds balances with a two (2) year summary of operations.

 

Maccoux stated that the Village is still within the 20-30% range at 27%.

 

Maccoux reviewed special revenues, debt service, and the retirement of the long term debt.

 

Sauer asked about the negative balance for trash and recycling.  Wagner stated that this was a first year adjustment under the new contract.  Wagner stated that Wilhelm is monitoring the charges on a monthly basis and adjustments are being made.

 

Maccoux reviewed information on the Tax Incremental Districts.

 

Maccoux reviewed the Community Development Authority (CDA) stating that it is maintained as a component unit, and the fund is down $97,000 for 2009.

 

Maccoux stated that the water and sewer operations were reviewed at the Utility Committee Meeting and asked if anyone had questions.

 

Wagner stated that, as stated in the audit report, the Village is in an excellent financial position as we enter 2010.

 

2010 SUBSTITUTE COST-SHARE AGREEMENT (ANSAY & MRED)

Wagner stated that this new agreement references the new Memorandum of Understanding (MOU) with the Department of Transportation (DOT) regarding STH 33.  The new agreement references the project agreement and section 2 (b) reiterates what was agreed to.

 

Wagner stated that staff recommendation is to move forward with the new agreement.  The agreement has been reviewed by the Village’s legal counsel and has already been signed by the Ansay Group.

 

Krocka/Maglio made a motion to recommend to the Village Board approval of the 2010 Substitute Cost-Share Agreement (Ansay & MRED) as presented.  Motion carried.

 

ANSAY DEVELOPMENT CORPORATION – AMENDED PAYMENT AGREEMENT

Wagner stated that this amended payment agreement references the substitute 2010 Cost-Share Agreement between the Village and MRED & Ansay and is a clean-up item that updates the agreement signed on August 13, 2008.

 

Caban/Sauer made a motion to recommend to the Village Board approval of the Ansay Development Corporation – Amended Payment Agreement as presented.  Motion carried.

 

OTHER MATTERS

Wagner stated that the bond sale is scheduled to take place at the April 7, 2010 Village Board meeting.

 

There is an Ozaukee Economic Development Outreach Event scheduled for April 28th at 4:30 p.m. at Shully’s if anyone is interested.  Wagner encouraged committee members to attend.

 

The next Mid-Moraine Dinner is scheduled for Wednesday, March 24th at West Bend Lakes Golf Club, hosted by the Village of Newburg.

 

The Chamber will be holding a breakfast meeting at the Saukville Police Station on March 23rd.  If anyone is interested please contact Mary Kay.

 

Wagner reported that the Utility Department helped sponsor a “Medicine Collection Day” to be held on Saturday, May 8, 2010.

 

Hamann asked how Utilities helps.  Wagner stated that a small monetary contribution was made and we help promote the event.

 

Krocka reported that the River Fest Committee will be meeting on Wednesday, March 17th to begin preparation for the May 15th River Fest Clean Up.

 

The Village has four (4) new Police Reserves for a total of eight (8).

 

Krocka stated that he attended the July 4th Committee meeting on behalf of the Reserves.

 

Wagner reported that the Chamber will be doing a run/walk in conjunction with Family Fun Day on September 11th.

 

Wagner reported that the Windscribe dictation system was being installed at the Police Department.

 

ADJOURNMENT

Krocka/Maglio made a motion to adjourn to April 7, 2010.  Motion carried at 7:40 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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March 2, 2010

MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 6:30 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, Ray deBruijn, Roy Wilhelm, Vicki Lee, Philip Cosson-Ehlers, Chris Greene and Cathy Chvosta – Rhythm n’ Brews, Brian Peschel, and Mark Jaeger.

 

RHYTHM N BREWS REVOLVING LOAN FUND REQUEST

Biernat stated that Rhythm n’ Brews is a new business in the Foster Commons Business District.  Biernat stated that Rhythm n’ Brews has done an admirable job.  They opened last August and it has been difficult to weather the economic conditions as a new business.

 

Sauer asked what the Revolving Loan Fund was used for and how often.  He also asked what amount was available.

 

Biernat stated that it is a program that was created by the Village dating back to the 1990’s to foster business development and retention.  Rods and Whalers was the first business to take advantage of the program and is still a viable business in the community.

 

Wagner stated that the current balance is a little over $100,000.  Wagner stated that there are several businesses that are currently utilizing the program such as Salons of Conservancy Court, P. D. Peterka, and Northern Lights Tan Spa.

 

Dickmann stated that this is the purpose of these funds.

 

Sauer asked how Rhythm n’ Brews compares to the other businesses that have utilized the program.

 

Biernat stated that they are a little different in that previous businesses have been in business longer and Rhythm n’ Brews is looking to use the funds for additional capital.

 

Wagner asked Biernat to explain the difference in the proposed project.

 

Biernat stated that this is his first time dealing with this type of project.  Rhythm n’ Brews is going to provide matching funds.  Biernat stated that part of the agreement would require Rhythm n’ Brews to place matching funds in the Revolving Loan Fund Account and use those funds first.

 

Hamann asked how the money was going to be used.

 

Greene stated that it would be used as working capital.

 

Sauer stated that he was apprehensive about the loan because of the newness of the business.  He asked what projections were for the beginning of 2010.

 

Greene stated that preliminary numbers put them down 20%.  Greene stated that the business has been re-evaluated.  He stated that his other business carries a similar long term burden.

 

Sauer stated that it appeared that expenses are currently about 2/3 of the revenue and asked if there were any plans to decrease expenses.

 

Greene stated that he feels they have done a good job trying to control costs and their labor numbers have come down substantially.

 

Sauer asked if they had a revised business plan.  Green stated no.

 

Sauer stated that it appeared they had $10,000 cash on hand and wondered how the balance was being floated.  Greene stated that is was out of his pocket.

 

Sauer asked what happens if the $100,000 doesn’t hold over.

 

Greene stated that their earning potential is strong but the economy has weakened.  He is putting together a plan to strengthen his construction company.  Greene stated that he believes strongly that Rhythm n’ Brews is on the right track.  He stated that he has listened to feedback and is making revisions to accommodate that feedback.

 

Sauer stated that looking at “worst case scenario” there is nothing tangible to satisfy repayment of the Revolving Loan Fund.  Sauer stated that he is looking for a secondary guarantee.

 

Greene felt that was covered in the draft for the loan proposal.

 

Greene stated that they have not had any problems with suppliers or vendors.

 

Sauer stated that he would like to see a revised business plan and financial projections for the next several years.

 

Greene stated that he thought the Revolving Loan Fund Program was designed to help businesses out and is confused by the definition.

 

Sauer stated that he understands the reasons for the Revolving Loan Fund but is looking at risk mitigation.  Sauer wants to know if this is a “last ditch effort”.

 

Krocka stated concern that the Village has lost on two Revolving Loan Funds and what happens if this one doesn’t come through.

 

Dickmann stated that Greene is putting up his personal guarantee and the guarantee of the construction business.

 

Greene questioned what happened to the other two businesses.

 

Wagner stated that both businesses are in bankruptcy.

 

Dickmann stated that the loan application for Rhythm n’ Brews can not be judged on the two that failed.

 

Wagner stated that every other loan (but these two) that the Village has entered into has been successful.

 

Biernat stated that we do incur a higher degree of risk by doing these loans, but the program is intended to provide economic assistance.

 

Hamann/Schoenfeldt made a motion to recommend to the Village Board approval of the Revolving Loan Fund request from Rhythm n’ Brews as presented.  Roll call vote was taken - Dickmann-aye, Hamann-aye, Krocka-nay, Schoenfeldt-aye, Sauer-nay, Caban-nay, and Maglio-nay.  Motion denied.

 

Krocka/Sauer made a motion to recommend to the Village Board to deny the request for the Revolving Loan from Rhythm n’ Brews.  Roll call vote was taken – Dickmann-nay, Hamann-nay, Krocka-aye, Schoenfeldt-nay, Sauer-aye, Caban-aye, and Maglio-aye.  Motion carried.

 

PRESALE REPORT AND CAPITAL FINANCING PLAN

Wagner stated that the current plan includes the new fire truck in 2010, and street repairs for Mayfair Dr. in 2010 and Mill St. in 2011.

 

Wagner explained the 7.25% prepayment incentive from Pierce for the purchase of the fire truck.  Cosson stated the 7.25% savings is taken off the total cost.

 

Wagner stated that the prepayment agreement had been read and reviewed by Ehlers.

 

Cosson stated that there is no reason not to do it.

 

Cosson reviewed the Presale Report and Capital Financing Plan.

 

The refinancing of the 2002 bond issues was reviewed.  The street projects and fire apparatus would be financed.

 

Cosson reviewed the savings analysis of the refinancing of the 2002 issue.

 

Cosson explained the bond allocation, the breakdown of the borrowing and the estimated rates.

 

Cosson then reviewed the 2010 Capital Financing Plan.  He stated that they are trying to eliminate the peaks and valleys.

 

The capital projects being financed were reviewed.  This includes off-setting revenues.  The tax rate would increase to $2.74 at its peak in 2013.

 

Cosson reviewed the financing approach.  One option would be traditional tax exempt borrowing.  Bids would be issued on a tax exempt basis.  The other option is to utilize Build America Bonds (BABs).  There is a 35% IRS Rebate to municipalities for BABs.  Cosson stated that BABs have been the better deal.  He also stated that with the BABs there would be an approximate savings of $102,000 over 20 years.

 

Cosson stated that there are a few communities that are staying away from the BABs because they do not want to be tied to the IRS.

 

Cosson reviewed the risk factors.  He stated that the current rate of 35% has been constant and doesn’t think it is going to change.  Furthermore, any reduction in the percentage allows the Village to refinance.  Cosson also stated that repayment from the IRS has been very timely ranging from 90 days before payment to 45 days after.

 

Sauer asked if there have been other BAB’s used.  Cosson stated yes.

 

Sauer was concerned that there is nothing in the Recovery Act to save the 35%.  Cosson stated that the debt structure is protected because of how it is written.

 

Wagner stated that by going with the dual bid process, the Board can make a decision on what direction to take and the financial savings that may occur.

 

Dickmann thanked Cosson for his presentation.

 

RES. #1111 – AUTHORIZING $1,465,000 GO BONDS FOR STREET IMPROVEMENT PROJECTS 

Krocka/Sauer made a motion to recommend to the Village Board approval of Res. #1111 – Authorizing $1,465,000 GO Bonds for Street Improvement Projects as presented.  Motion carried.

 

RES. #1112 – AUTHORIZING $560,000 GO BONDS TO FINANCE FIRE DEPARTMENT EQUIPMENT

Krocka/Caban made a motion to recommend to the Village Board approval of Res. #1112 – Authorizing $560,000 GO Bonds to Finance Fire Department Equipment as presented.  Motion carried.

 

RES. #1113 – AUTHORIZING $1,800,000 GO REFUNDING BONDS

Krocka/Maglio made a motion to recommend to the Village Board approval of Res. #1113 – Authorizing $1,800,000 GO Refunding Bonds as presented.  Motion carried.

 

RES. #1114 – PROVIDING FOR THE SALE OF $2,025,000 GO CORPORATE PURPOSE BONDS

Hamann/Sauer made a motion to recommend to the Village Board approval of Res. #1114 – Providing for the Sale of $2,025,000 GO Corporate Purpose Bonds as presented.  Motion carried.

 

RES. #1115 – PROVIDING FOR THE SALE OF $1,800,000 GO REFUNDING BONDS

Sauer/Maglio made a motion to recommend to the Village Board approval of Res. #1115 –Providing for the Sale of $1,800,000 GO Refunding Bonds as presented.  Motion carried.

 

VAC-ALL SCREENS (DPW – NON-LAPSING RESERVE FUND)

deBruijn stated that this screen is a large 3’ x 4’ metal screen that fits on the back of the vehicle.

 

deBruijn stated that there are several options.  The first is to keep the existing screen and remove the current surface, sandblast and re-surface.  He stated that the process itself would remove a certain amount of metal from the screen.  The option would extend the life of the screen approximately 3-4 years.

 

The next option would be to replace the screens with the manufacturers at a cost of $420 each.  The next option would be a screen made by the Vac-All dealer, SEWRE Implement, at a cost of $370 each.

 

Stainless steel screens can be purchased directly from Vac-All for a significant up-charge.

 

deBruijn stated that the racks and pins to hold the screens are stainless steel and would need to be replaced either way.  deBruijn stated that the first screen had a 10 year service life and felt the new one would give the vehicle an additional 10 years.

 

Schoenfeldt stated that the Public Works Committee reviewed the options and recommended the vendor steel option.

 

Schoenfeldt/Maglio made a motion to recommend to the Village Board approval of the Vac-All Screens to be manufactured by the Vac-All dealer, SEWRE Implement to be paid from the DPW Non-Lapsing Reserve Fund at a not-to-exceed amount of $2,253.  Motion carried. 

 

NATIVITY SCENE AGREEMENT

Wagner and deBruijn met with Mark Gierach from St. Peter’s Church.  The church has agreed to purchase the Nativity Scene for display on HWY 33.  Wagner stated that there was discussion regarding the purchase price and a charge of $200 was agreed upon.

 

Wagner stated that she received an e-mail from St. Peter’s and they have already secured the $200 through private donations.

 

Wagner stated that the agreement has been reviewed by the Village’s legal council.

 

Caban/Krocka made a motion to recommend to the Village Board approval of the sale of the Nativity Scene at a cost of $200 and the agreement to have the Nativity Scene displayed at St. Peter’s Church on Hwy 33.  Motion carried.

 

PERSONNEL MANUAL – SECTION #8 UPDATES

Wagner stated that updates needed to be made to Sections 8.01, 8.02 and 8.04.  These updates include some housekeeping issues as well as placing caps on un-paid time off for permanent part-time employees.

 

Schoenfeldt/Krocka made a motion to recommend to the Village Board approval of the updates to Section 8 of the Personnel Manual as presented.  Motion carried.

 

OTHER MATTERS

Wagner reported that the library has filled the position of Library Assistant II.  It is a 27 hour/week position.  Kim Becker will be working with the teen and adult programming, as well as other library services.

 

Wagner stated that Roy Wilhelm completed his UDC Certification.

 

Wagner reported that Ozaukee Economic Development will be having an Outreach Event on April 28th with Mike Gousha as the guest speaker.

 

Wagner read a thank you note from the Wiesners regarding the Employee/Volunteer Recognition dinner and what a nice event it was.

 

The next Mid-Moraine Dinner is scheduled for Wednesday, March 24th at West Bend Lakes Golf Club.  If anyone is interested in attending please contact Mary Kay.

 

ADJOURNMENT

Krocka/Maglio made a motion to adjourn.  Motion carried at 7:44 p.m. 

 

Mary K. Baumann

Deputy Clerk

 

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February 15, 2010

MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 8:00 p.m.

 

Village Deputy Clerk Mary Kay Baumann gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Mary Kay Baumann, Gerald Dickmann, Roy Wilhelm, Vicki Lee, Brian Peschel, and Dave Maccoux (Schenk Business Solutions).

 

WATER RATE CASE REVIEW

B. Dickmann stated that this Finance Committee meeting is the result of discussions held at the Utility Committee meeting on Tuesday, February 9, 2010.

 

Maccoux of Schenk Business Solutions reviewed the summary of the application to increase water rates.

 

Maccoux stated that he has been working with the Village for application to increase water rates.  The Utility Department been operating below their rate of return and has been for several years.

 

Maccoux stated that Utilities have reduced their operating expenses by approximately $24,000 in 2009.  It is unlikely that they would be able to continue to do that moving forward.

 

Maccoux stated that the Village of Saukville’s Utility currently has a debt equity ratio of 100%.  The state-wide average is 32%.

 

Hamann asked if there were any projects coming up that would increase debt.

 

G. Dickmann stated that the sewer and water lines on Linden St. need to be replaced.  The laterals are in bad shape and they are trying to salvage the water line.

 

G. Dickmann stated that the only other project slated for right now is four years out.  Land had been purchase for another well but can probably be put off for five years.

 

Maccoux stated that the decrease in unrestricted cash has been $100,000 annually over the last two years.  Maccoux stated that this is without any adjustments.

 

Maccoux stated that the increase needed is approximately 28% and reviewed the reasons for the increase.

 

Maccoux stated that the Village is among those communities in the state with the second lowest water rate.

 

B. Dickmann stated that this was presented to the Utility Committee.  Dickmann went on to say that two days before the Utility Committee meeting, Trustee Bob Hamann requested that the Village look into monthly water/sewer billing as opposed to quarterly.

 

B. Dickmann stated that she was at a conference last week and spoke to a gentleman from the Public Service Commission (PSC).  He stated that 25% of communities bill monthly and all are larger than Saukville.  The communities that bill monthly general bill for electric and other services as well.

 

It was also stated that if the Village were to go to monthly billing it would be a permanent change.  The PSC would not allow the Village to return to quarterly billing.  The monthly billing would also result in a higher fixed cost.

 

Maccoux stated that the regardless of the amount of the bill the cost to process would not change.  Monthly billing would affect those that use less water as they would incur a higher fixed rate.

 

Maccoux stated that the larger industrial customers would have to disburse cash sooner and would probably rather wait.

 

B. Dickmann stated that if the Village went from quarterly to monthly the Utility Department would have to modify there routine in addition to the changes that would result at the administrative level.

 

B. Dickmann expressed concern at the message that would be sent by hiring additional staff after current staff at all levels received a 0% increase for 2010.

 

B. Dickmann asked Maccoux what the recommendation from Schenk would be. 

 

Maccoux stated that cash flow needs to increase to continue to operate the Utility and 28% is needed and could be supported.

 

Maccoux stated that, in his opinion, the Village of Saukville is somewhat small to handle monthly billing and the additional administrative costs associated with it.  Maccoux stated that a lot of the cost may have to be taken on by Utilities.

 

Schoenfeldt asked if there had been a recent rate increase.  G. Dickmann stated that there was a 3% cost-of-living increase in water November 1, 2009.  There was a 5% raise in the sewer rates effective January 1, 2010.

 

Hamann stated that he was just looking for alternatives to lessen the impact of the increase.

 

Caban stated that the rates will go up either way.  Caban was concerned that we’ve been trying to cut costs and now want to increase them.

 

Maglio stated that he does not think monthly billing is appropriate based on the additional administrative costs.

 

Krocka stated that he does not like the increase either but changing to monthly billing would make it worse.

 

Schoenfeldt stated that she is OK with the 28% water rate increase but is not comfortable with the monthly billing.

 

Sauer stated that he felt the monthly billing idea was “dead on arrival” so he wasn’t going to address that.  Sauer felt that a 28% water rate increase at one time is too much.

 

Hamann/Krocka made a motion to approve the 28% water rate increase as presented.  Roll call vote was taken with Caban-nay and Sauer-nay.  Motion carried.

 

Krocka/Caban made a motion to continue the water/sewer billing on a quarterly basis.  Roll call vote was taken with Hamann-nay.  Motion carried.

 

OTHER MATTERS

None.

 

ADJOURNMENT

Krocka/Maglio made a motion to adjourn.  Motion carried at 8:35 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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February 2, 2010

MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 7:15 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-absent, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, Ray deBruijn, Roy Wilhelm, Vicki Lee, Brian Peschel, Betty Toeller, and Mark Jaeger.

 

NON-LAPSING RESERVE FUND REQUEST – VAC-ALL BOX LINING

deBruijn stated that the vac-all is 10 years old and the lining is beginning to peel and delaminate.  The lining is a spray-in urethane liner.  The vac-all would be sandblasted down to the metal and the new liner would be sprayed on.

 

Wilhelm stated that when the vac-all was originally purchased, the Village went with the plastic lining instead of the steel lining as a cost savings measure.

 

Wagner stated that there is money available in the DPW Non-Lapsing Reserve Fund to be used for the lining and this item was discussed during the 2010 Budget Tour.

 

Schoenfeldt reported that the vac-all lining was discussed at the Public Works Committee and the Committee recommended the expenditure.

 

Schoenfeldt/Krocka made a motion to recommend to the Village Board approval of the replacement of the Vac-All Box Lining at a “not-to-exceed” amount of $6,500 to be paid from the Non-Lapsing Reserve Fund.  Motion carried.

 

RES. #1109 – 2009 CARRYOVER FUNDS AND NON-LAPSING RESERVE FUNDS 

Wagner provided the Committee with a revised spreadsheet dated 2-2-2010 of the amount of funds that were available for 2009 Carryover and Non-Lapsing Reserve Funds.

 

Wagner stated that Schenck recommended transferring the unused contingency funds to the general fund so the $100,000 Fund Balance Applied would not be used.

 

Wagner stated that the audit is going very well.

 

Wagner stated that the audit presentation for Utilities is scheduled for March 9th and the general audit presentation will be March 16th at the Finance meeting.

 

Hamann/Schoenfeldt made a motion to recommend to the Village Board approval of Res. #1109 – 2009 Carryover Funds and Non-Lapsing Reserve Funds as presented with the updated spreadsheet dated 2-2-2010.  Motion carried.

 

NATIVITY SCENE – GRADY PARK

Wagner stated that a decision does not need to be made tonight.

 

Wagner reported that Betty Toeller attended the Pulic Works meeting and provided information regarding the Village’s rights on displaying the nativity scene.

 

Wagner reported that she contacted the Liberty Counsel and they provided guidelines that have to be met in order to keep a publicly sponsored nativity scene on display in Grady Park.  The display must include religious and secular elements that are similar in significance.

 

Wagner stated that the Liberty Council agreed to review the sketch that the Village comes up with and would also back the Village in court.

 

Hamann stated that he feels putting Frosty, Santa, and all that other stuff in the park trivializes the meaning of the nativity.  Hamann stated that he would like to see the nativity moved to St. Peter’s so we don’t have to take away from it.

 

Dickmann stated that she would like the church to have it with nothing else around it.  Dickmann further stated that the Village does not have the funds to purchase secular displays to add to the area.

 

Wagner shared information regarding privately sponsored symbols.

 

Krocka and Caban were both in favor of working with St. Peter’s to move the display to their property.

 

Sauer stated that, although he believes in the separation of church and state, he didn’t care if it stayed in Grady Park.  Sauer further stated “why not take the church’s offer?”

 

Caban/Schoenfeldt made a motion to direct staff to contact St. Peter’s regarding the nativity scene and report back to the Committee.  Motion carried.

 

2010 CAPITAL PLAN

Wagner stated that discussion needs to be held on putting together the 2010 borrowing package.

 

Wagner stated that Public Works is replacing a 2000 4 x 2 pickup truck with a new 4 x 4 truck.  Wagner did state that not everything on the plan has to be borrowed for; some items will be cash funded.

 

Wagner stated that there is a strong commitment to continue with the street projects.  Wagner mentioned the replacement fire truck (pumper) for 2010 and the ambulance for 2011.

 

Dickmann asked if the pumper could be purchased over a 2 year period.

 

Wagner stated that she is waiting to hear whether or not the excess funds from the Police Department borrowing could be used to offset the cost.

 

Wagner stated there are no purchases slated for the Police Department for 2010.

 

Dickmann does not want to change the 2010 Capital Plan.  The roads need to continue to be updated.  The pumper is no longer usable.

 

Dickmann stressed that she does not want to take items out of the Capital Plan just to do STH 33.

 

Hamann agreed with Dickmann.

 

Krocka agreed as well, stating that the prices on all of these items will only increase.

 

The remaining Committee members agreed that all items needed to remain in the Capital Plan.

 

Wagner stated that with the borrowing, the Village would be moving forward with refinancing the 2002 bonds.

 

Wagner will inquire about paying for the pumper over 2 years.

 

OTHER MATTERS

Wagner stated that the General Audit Presentation will be on March 16, 2010 at the Finance Committee meeting.

 

Wagner stated that water rates will be discussed at next Tuesday’s Utility meeting and encouraged all Finance Committee members to attend.

 

ADJOURNMENT

Caban/Krocka made a motion to adjourn to March 2, 2010.  Motion carried at 7:58 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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January 19, 2010

SAUKVILLE POLICE DEPARTMENT

649 E GREEN BAY AVE

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 7:30 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-absent, Mike Krocka-present, Joe Caban-absent.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Vicki Lee, and Mark Jaeger.

 

APPROVE CLAIMS FOR DECEMBER 2009 IN THE AMOUNT OF $178,534.23

Hamann/Krocka made a motion to approve claims for December 2009 in the amount of $178,534.23 as presented.  Motion carried.

 

INVESTMENT REPORT

Lee reported that December was a busy month for the Village.  Approximately $4M has been taken in taxes but a large debt service payment was also made.  It has been a busy month.

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) NEGOTIATION OF AGREEMENT REGARDING STH 33

Schoenfeldt/Krocka made a motion to convene to Closed Executive Session pursuant to State Statute 19.85 (1) (e) Negotiation of Agreement Regarding STH 33 at 7:31 p.m.  Roll call vote was taken with all in favor.  Motion carried.

 

RECONVENE TO OPEN SESSION

Krocka/Maglio made a motion to reconvene to open session at 7:45 p.m.  Motion carried.

 

ACTION ON CLOSED SESSION MATTERS

None.

 

STH 33 AGREEMENTS

Wagner stated that two separate recommendations would have to be made to move forward with the STH 33 Agreements.

 

Hamann/Krocka made a motion to recommend to the Village Board approval of the modified Memorandum of Understanding (MOU) with the State Department of Transportation (DOT) date 01-19-2010.  Motion carried.

 

Krocka/Maglio made a motion to recommend to the Village Board approval of the State Municipal Agreement dated 12-21-2009 and approved 01-19-2010 regarding Project #4030-04-00 and #4030-04-21/70 to include I43 to the west center line of Northwoods Road.  Motion carried.

 

OTHER MATTERS

None.

 

ADJOURNMENT

Krocka/Schoenfeldt made a motion to adjourn.  Motion carried at 7:47 p.m.

 

Mary K. Baumann

Deputy Clerk

 

 

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January 11, 2010

MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 6:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Gerald Antoine, and Mark Jaeger.

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (e) NEGOTIATION OF AGREEMENT REGARDING STH 33

Krocka/Schoenfeldt made a motion to convene to Closed Executive Session pursuant to State Statute 19.85 (1) (e) Negotiation of Agreement Regarding STH 33 at 6:01 p.m.  Roll call vote was taken with all in favor.  Motion carried.

 

RECONVENE TO OPEN SESSION

Hamann/Maglio made a motion to reconvene to open session at 6:32 p.m.  Motion carried.

 

ACTION ON CLOSED SESSION MATTERS

None.

 

STH 33 AGREEMENTS

Krocka/Sauer made a motion to recommend to the Village Board authorization for Dawn Wagner and Gerald Antoine to continue negotiations with the Department of Transportation (DOT) regarding the STH 33 Agreements.  Motion carried.

 

OTHER MATTERS

None.

 

ADJOURNMENT

Hamann/Krocka made a motion to adjourn.  Motion carried at 6:33 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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January 5, 2010

MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 5:30 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Dawn Wagner, Roy Wilhelm, Gerry Antoine, Mark Jaeger, and Vicki Lee.

 

2010 CAPITAL PLAN

The Updated 2010 Capital Plan (12/29/09) was reviewed with Mike Harrigan, Ehlers Financial Advisor, via conference call.  The updated plan has revised numbers for the STH 33 project. With the proposed borrowing plan, the percent of debt will go over the Village Board’s self imposed threshold of 65% for four years. Harrigan recommended that, if the Village Board would decide to approve the borrowing plan, a discussion should be held with Moody’s Rating Service.  The borrowing may not impact the Village’s credit rating but the impact would need to be discussed with them prior to approving the total borrowing package.  Bigger ticket items would have to be carved out yet to retain a total debt capacity of 35% or more.  Interest rates are extremely low at this time.  Construction project costs have been coming in very low also. 

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) NEGOTIATION OF AGREEMENT REGARDING STH 33

Krocka/Schoenfeldt made a motion to convene to Closed Executive Session pursuant to State Statute 19.85 (1) (e) Negotiation of Agreement Regarding STH 33 at 5:55 p.m. Roll call vote was taken:  Krocka - aye; Caban - aye; Schoenfeldt - aye; Dickmann - aye; Hamann - aye; Maglio – aye; Sauer - aye.   Motion carried.

 

RECONVENE TO OPEN SESSION

Hamann/Caban made a motion to reconvene to Open Session at 6:45 p.m.  Motion carried.

 

ACTION ON CLOSED SESSION MATTERS

None.

 

STH 33 AGREEMENT

 

Hamann/Caban made a motion to table the STH 33 Agreement.  All members voted aye.  Motion carried.

 

OTHER MATTERS

Wagner reminded the Board that the Chamber Dinner will be January 20th at 7:00 p.m. at Rhythm and Brews.  This will be the State of the Village Address.  The Village of Saukville is hosting the next Mid-Moraine dinner at the Saukville Legion Hall on January 27th at 7:00 p.m.  Please let Mary Kay or Dawn know if you can attend either or both functions.  We would like to have good representation at both events.

 

Mary Kay’s Father, Lloyd Morgan, passed away.  The Village Board and staff sent flowers.

 

Wagner inquired if the Board members reviewed the correspondence from the Americans United for the Separation of Church and State regarding the nativity scene at Grady Park.

 

ADJOURNMENT

Krocka/Schoenfeldt made a motion to adjourn to January 11, 2010 at 6:00 p.m.  Motion carried at 6:50 p.m.

 

Vicki Lee

Treasurer

 

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December 15, 2009

MUNICIPAL CENTER

SAUKVILLE, WI

 

Village President Barbara Dickmann called the meeting to order at 7:45 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary Kay Baumann, and Vicki Lee.

 

APPROVE CLAIMS FOR NOVEMBER IN THE AMOUNT OF $136,556.42

Krocka/Schoenfeldt made a motion to approve claims in the amount of $136,556.42.  Motion carried.

 

BUDGET WATCH

The Budget Watch was reviewed. 

 

Wagner stated that we are currently on target.  She stated that the weather in the next few weeks will make the difference due to the impact of DPW overtime. 

 

INVESTMENT REPORT

The Investment Report was reviewed. 

 

Lee stated that the account with Foundations Bank has been opened.

 

The Village has collected over $500,000 in tax revenue to date. 

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (c) PERSONNEL

Hamann/Krocka made a motion to convene to Closed Executive Session pursuant to State Statute 19.85 (1) (c) Personnel at 7:49 p.m.  Motion carried.

 

RECONVENE TO OPEN SESSION

Krocka/Sauer made a motion to reconvene to open session at 7:58 p.m.  Motion carried.

 

ACTION ON CLOSED SESSION MATTERS

None

 

LIBRARY DIRECTOR POSITION

Schoenfeldt/Sauer made a motion to recommend to the Village Board approval of Jennifer Gerber as the new Library Director effective January 6, 2010.  Motion carried.

 

OTHER MATTERS

Wagner stated that she e-mailed a copy of the Ozaukee Economic Development (OED) Newsletter to the Board members.  Wagner is on the Board of Directors for OED.

 

Wagner reported that the Village received $1,600 for the old Village Hall generator.

 

ADJOURNMENT

Krocka/Schoenfeldt made a motion to adjourn.  Motion carried at 8:01 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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December 1, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 6:45 p.m.

 

Village Deputy Clerk Mary K. Baumann gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-absent, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Mary K. Baumann, Ray deBruijn, Gerald Dickmann, Dick Schoenfeldt, Stacey Frey, Dale Fischer, Phil Vincevineus, Anne Kertscher, Donna D’Angelo, Brian Peschel, and Mark Jaeger.

 

ROOM TAX PRESENTATIONS

River Fest – Mike Krocka reviewed the expenses for the 2009 event.  Krocka stated that there was an excellent turnout.  Estimated request is for $800.

 

Fireworks – Barb Dickmann stated that, knowing what amount we have to work with, she would put fireworks at $5,000.

 

4th of July Parade – Mary K. Baumann stated that, based on expenses from 2009 and the fact that the bike judging is being eliminated, the request is for $2,250.

 

Saukville Family Fun Day (SFFD) – Stacey Frey stated that for the second year in a row SFFD operated at a loss.  The plan for 2010 is to end the event earlier but also add a Run/Walk in the morning.  Frey stated that, depending on 2010 turnout, it may be the last year for the event.  Estimated amount allocated will be $2,000.

 

Fire Dept./Pleasant Valley Auto Car Show – Dale Fischer and Phil Vincevineus stated that the 2009 car show was a great success.  There were approximately 460 vehicles on display.  They would like to see the amount stay the same but understand if it is less.  Estimated amount allocated is $4,000.

 

National Night Out (NNO) – Baumann stated that Officer Neese is requesting $1,250 for the 2010 event.  A suggestion was made that donations be brought in from other municipalities as this is a county-wide event.  Estimated allocation is $500.

 

9/11 Ceremony – Dick Schoenfeldt stated that the amount spent each year has always stayed within the amount allocated.  Schoenfeldt doesn’t believe in asking for outside donations for something that should be provided for the citizens.  Schoenfeldt requested $900.  Dickmann wanted to put it at $650 and Krocka offered $100 from River Fest to bring it up to $750.  Estimated allocation is $750.

 

Saukville Area Historical Society (SAHS) – Anne Kertscher explained that the entire amount allocated for 2009 had been spent between building renovations and newsletter mailing.  Kertscher stated that they would like to install wood floors and lighting next year.  The wood floor alone is an estimated $4,000.  D’Angelo stated that, although the other events come and go, an investment in the SAHS would be permanent.  Kertscher stated that they would eventually like to hold hours and provide tours.  Estimated allocation is $3,000.

 

Live @ the Triangle – Baumann stated that a request had been made to leave the $1,000 as is.  Dickmann stated that there are six (6) events scheduled for 2010.  Estimated allocation is $900.

 

Employee Recognition Dinner – Jerry Dickmann stated that the Recognition Committee worked to keep expenses to a minimum.  Estimated allocation is $3,000.

 

Christmas Decorations – Ray deBruijn stated that he would like to “dress up” the entrance to the municipal complex.  He stated that banners would be purchased to line the entrance and would be seasonal banners that could be changed out appropriately.  By having the different banners the life of them would be increased.  There is a five (5) season warranty if the banners are used year-round.  With changing the banners out, the warranty and the life of the banners will increase.  The cost of the banners would be $1,955.  Estimated allocation is $1,955.

 

Advertising/Marketing – Dickmann stated that the money allocated for 2009 was not used.  Dickmann did not want to eliminate this amount in the event there is potential development for 2010.  Estimated allocation is $900.

 

Village Newsletter – Baumann stated that the cost of the current distribution of the newsletter “is what it is”.  Baumann stated that postage and printing costs will not go down.  The newsletter is currently mailed out twice a year and provided electronically for the third issue.  In an effort to cut costs it was suggested to go all electronic.  Trustee Sauer was concerned because he felt there were enough people who still read the hard copy.  It was recommended to have an annual mailing and the other two editions would be electronic.  This would result in a $1,500 cost savings.  Estimated allocation is $1,500.

 

Signage – Dickmann asked deBruijn what the plans were for signage in 2010.  deBruijn stated that, although there are signs that could be updated, it is not something that has to be done.  No money was allocated for signage for 2010.

 

Brian Peschel (resident) stated that he would like to see less money go towards SAHS and put some money into the Farmers’ Market.  Dickmann stated that money had already been allocated for the Farmers’ Market through 2010.

 

Adjustments were made and the following money was allocated.

 

            Ozaukee County Tourism Council            $    100

            River Fest                                             $    800

            July 4th Parade                                       $ 2,200

            July 4th Fireworks                                   $ 5,000

            Saukville Family Fun Day                        $ 2,000

            Saukville Fire Dept. Car Show                 $ 4,000

            National Night Out (NNO)                       $    500

            9/11 Memorial Ceremony                       $    750

            Saukville Area Historical Society $ 2,000

            Live @ the Triangle (Music Events)         $ 1,000

            Recognition Dinner                                $ 3,000

            Christmas Decorations-Install/Buy          $ 1,955

            Advertising/Marketing                           $ 1,000

            Village Newsletter – 3 Issues                   $ 1,500

            Community Signage                               $     -0-

            Reserve                                                $     800

                                    TOTAL                          $35,605

 

RES. #1107 – 2010 ROOM TAX BUDGET

Krocka/Caban made a motion to recommend to the Village Board approval of the Room Tax Budget at $35,605.  Motion carried.

 

ELEVENTH – AMENDED AGREEMENT – OPERATION OF THE MID-MORAINE MUNICIPAL COURT

Baumann stated that this amended agreement was updated to include the Village of Thiensville and also contains some clean-up language.

 

Hamann/Maglio made a motion to recommend to the Village Board approval of the Eleventh – Amended Agreement – Operation of the Mid-Moraine Municipal Court as presented.  Motion carried.

 

LIABILITY & WORKERS COMPENSATION INSURANCE

Lee stated that the Village did not receive a quote from Ansay Insurance.  She also stated that the League called two weeks ago to do a quote and could not submit it on time.

 

Lee stated that EMC Insurance quoted the Village and the quote came in $18,000 less than it was for 2009.

 

Lee recommended staying with EMC Insurance for 2010 at a cost of $75,031.

 

Krocka/Caban made a motion to recommend to the Village Board approval of EMC Insurance as the Village’s Liability & Workers Compensation carrier at a cost of $75,031.  Motion carried.

 

OTHER MATTERS

Baumann reminded everyone of the Annual Christmas Tree Lighting at Veterans Park on Sunday, December 6th, at 6:00 p.m.

 

Baumann suggested everyone mark their calendars for the Saukville Chamber of Commerce Dinner on Wednesday, January 20th.  The dinner will be at the American Legion.  The program will include the “State of the Village” address.

 

Baumann stated that the Mid-Moraine Dinner will be on January 27th and will be hosted by the Village of Saukville.  It will be held at the American Legion in Saukville.  Please mark your calendars.

 

ADJOURNMENT

Krocka/Sauer made a motion to adjourn.  Motion carried at 7:48 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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November 24, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN 

 

Village President Barbara Dickmann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-absent, Dan Sauer-present, Mike Krocka-absent, Joe Caban-present.

 

Others Present:  Dawn Wagner, Vicki Lee, and Mark Jaeger.

 

APPROVE CLAIMS FOR OCTOBER IN THE AMOUNT OF $153,985.69

Hamann/Sauer made a motion to approve claims in the amount of $153,985.69.  Motion carried.

 

BUDGET WATCH

The Budget Watch was reviewed.  Wagner stated that this month expenses could be at 83%.  The overall expense is at 72%.  There are still some large expenses to be paid out such as the Fire Department payroll. 

 

INVESTMENT REPORT

The Investment Report was reviewed.  There is a new CD, and a new account has been set up at Foundations Bank to increase investment earnings. 

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (c) PERSONNEL

Hamann/Maglio made a motion to convene to Closed Executive Session pursuant to State Statute 19.85 (1) (c) Personnel at 7:05 p.m.  Motion carried.

 

RECONVENE TO OPEN SESSION

Sauer/Hamann made a motion to reconvene to open session at 7:30 p.m.  Motion carried.

 

ACTION ON CLOSED SESSION MATTERS

None

 

RESOLUTION #1104 – 2010 COMPENSATION SCHEDULE

Sauer/Caban made a motion to recommend Resolution #1104 to Village Board for approval.  Motion carried.

 

COMMUNITY DEVELOPMENT DIRECTOR POSITION DESCRIPTION

The language in the description needed to reflect the changes made in the Community Development Director Position Description.  It had read “permanent full time position” and needed to read “permanent management position”. 

 

Caban/Sauer made a motion to recommend the language changes to the Village Board.  Motion carried.

 

VILLAGE ADMINISTRATOR – CONTRACT FOR SERVICES

The Village Administrator contract changes are minor – 1 additional vacation day per the personnel manual, salary frozen, and one year contract. 

 

Hamann/Maglio made a motion to recommend to the Village Board the one year contract for the Village Administrator.  Motion carried.

 

OTHER MATTERS

 

  1. Police Department Project Update

The Police Department is trending very good.  It is approximately $400,000 under budget.  The dictation system will be purchased.  They are approximately 99% done with purchasing.  Everyone is very pleased with the project overall.  The generator test went very well.  There will be an accounting at the end of the year.

 

  1. Capital Borrowing Plan

There have been two meetings with the Department of Transportation to discuss the estimated costs of STH 33 project.  Additional meetings are being scheduled.

The Village newsletters went out on November 23rd

The Room Tax presentations will be at the December 1st Finance Committee meeting.

The Village has Blue Books if anyone would like them.

The Calendar for December was discussed.  There will be no Utility Committee meeting, Library Board or Recreation Board meeting.  Public Safety and Public Works have not been decided yet.  The Finance Committee and Village Board meetings might not be needed on December 15th.  It will depend on the Library Director position. 

 

ADJOURNMENT

Caban/Sauer made a motion to adjourn.  Motion carried at 7:44 p.m.

 

 

Vicki Lee

Treasurer

 

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November 3, 2009

SAUKVILLE AREA HISTORICAL SOCIETY

200 N. MILL STREET

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:45 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Brian Peschel, Bob Mortellaro (Piggly Wiggly), and Mark Jaeger.

 

RES. #1101 – 2009 COMPENSATION SCHEDULE - AMENDED

Wagner stated that this resolution is to amend the 2009 Compensation Schedule to adjust the compensation for the Community Development Director position.  The position will be changed to a salaried 30 hour management position.  Wagner stated that as a management position, hours beyond the 30 may be required.  The new hours will begin November 9, 2009 for the remainder of the year.  As a result of the wage freezes for 2010 it will remain at the same level for 2010 as well.

 

Caban/Krocka made a motion to recommend to the Village Board approval of the Amended 2009 Compensation Schedule as presented.  Motion carried.

 

OTHER MATTERS

Wagner stated that due to the amended hours for the Community Development Director (CDD) position, there will be modifications to the CDD position description.  The modified position description will be presented at the November 24th Finance Committee meeting.

 

Wagner commented on the positive editorial in the Ozaukee Press regarding the Village’s pro-active approach to the state of the economy.  Wagner stated that she has also heard positive comments from residents.

 

Wagner reported that there was a typographical error in the 2010 Water Utility Budget.  An amended resolution is being presented at Village Board with the correct amounts.

 

Wagner stated that, due to lack of agenda items, there will be no Utility Committee meeting in November.

 

ADJOURNMENT

Krocka/Maglio made a motion to adjourn to November 24, 2009.  Motion carried at 7:48 p.m.

 

 

Mary K. Baumann

Deputy Clerk

 

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October 26, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Barb Dickmann, Village President, called the meeting to order at 6:00 p.m.

 

Dawn Wagner, Village Administrator, gave the Statement of Public Notice.

 

Members Present: Barb Dickmann-present, Bob Hamann-present, Dave Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Joe Caban-present, and Mike Krocka-present.

 

Others Present:  Mike Harrigan, Ehlers, Roy Wilhelm, Dawn Wagner, and Vicki Lee

 

OTHER MATTERS

 

Wagner informed the Board that Trustee Sauer had checked out interest rates and found that at this time the Village is doing the best it can regarding interest rates.  The Village will continue to utilize the CDAR options, do short-term investing, and take advantage of special rates at various insured banks. 

 

Trustee Sauer found a typographical error in the 2010 Water Utility Budget.  An entry should have been $2,100 and was entered as $21,000.  This will reduce the Water Utility Budget by $18,900.  An amended budget will be on the November 3rd Village Board agenda. 

 

The Public Hearing for the 2010 Budget will be held on November 24th.   The November 17th Finance and Village Board meetings will be rescheduled to November 24th.  The Public Works meeting scheduled for November 24th will be held at the Village Hall.

 

CCP has a Fire Drill scheduled for October 31st

 

2010 CAPITAL BORROWING

 

Mike Harrigan, Ehlers and Associates, Inc., reviewed a draft Capital Finance Plan for 2010-2013.  The STH 33 project will have a significant impact on the Village’s borrowing capacity.  In order to retain the Village of Saukville’s Moody’s Bond A2 rating, the debt service capacity can not go over 2.75% to 3.25% for any length of time.  With the amount that needs to be borrowed for the STH 33 project the Village will go over that amount for a number of years.  The Village established criteria several years ago that it would not exceed 65% of debt capacity.  This borrowing of approximately $4 million dollars for STH 33 would put the Village over 65% to almost 84% in the year 2011.  Mike Harrigan advised the Village against borrowing for this project.  The project would leave the Village with little or no borrowing capacity to address emergencies or other municipal capital projects.  He questioned if there were caps on the utility and other costs established in the original agreement.  He was informed that the project agreement was signed in 1999 and that no caps were established in the agreement.  Mike Harrigan stated that this is a different world, a completely different economic environment, from ten years ago; the Village is faced with an economic environment of declining equalized valuation, limited or no development and large increases in the project cost.

 

Barb Dickmann left the meeting at 6:45 p.m.

Mike Harrigan left the meeting at 6:50 p.m.

 

2010 BUDGET DISCUSSION

Wagner reviewed the changes discussed at the October 19th Budget Workshop.  The final statement of valuation for the Village of Saukville still has not been received from the State and an estimate from Accurate Appraisal is still being used.   The proposed budget will have a 31˘ decrease in the mill rate which will be $5.97/$1,000 of valuation for the Village of Saukville portion.  A house assessed at $200,000 will experience a $62.00 tax decrease and a house assessed at $250,000 will have a $77.50 decrease in property taxes.

 

Krocka/Maglio made a motion to set the Public Hearing for November 24th at 7:45 p.m.   Motion carried.

 

There was some discussion on the Capital Borrowing.  Wagner advised that it will be on hold until more information is known about the STH 33 project.  A short term note could be taken out for the fire truck purchase if STH 33 is not resolved in a timely manner. 

 

ADJOURNMENT

Caban/Krocka made a motion to adjourn.  Motion carried at 7:16 p.m.

 

 

Dawn M. Wagner

Village Administrator/Clerk

 

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October 19, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Barb Dickmann, Village President, called the meeting to order at 7:30 p.m.

 

Dawn Wagner, Village Administrator, gave the Statement of Public Notice.

 

Members Present: Barb Dickmann-present, Bob Hamann-present, Joe Caban-present,

Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present and Dave Maglio-present.

 

Others Present:  Dawn Wagner and Vicki Lee.

 

Krocka/Caban made a motion to go into Closed Executive Session pursuant to State Statute 19.85(1) (e) for the purpose of discussing negotiation strategies at 7:31 p.m.   Motion carried.

 

Krocka/Schoenfeldt made a motion to reconvene to open session at 8:12 p.m.  Motion carried.

 

2010 BUDGET DISCUSSION

Wagner reviewed the changes made at the October 12th workshop.

 

The Capital Budget was reviewed.  There was much discussion on the Pick-Up Truck request for DPW.  The money will be earmarked in the 2010 and 2011 budget for this vehicle.  The vehicle will be purchased in 2011.  The pickup truck purchase will go back to the Public Works Committee for review.  The 3” hose was added back into the Fire Department budget. 

 

Revenues were discussed.  Wagner informed Sauer that there are limitations per State Statute as to the type of investments the Village can participate in.   He will investigate and come back next week with different possibilities.

 

The Operating Budget was reviewed.  Wagner had spoken to the Department of Revenue and the Hydrant Rental (Public Fire Protection) can be taken out of the Fire Department Operating Budget and the Village will still meet the State’s “Maintenance of Effort” requirements.  Assessed Value was discussed.  The Village’s Assessors, Accurate Appraisal, has estimated the Village’s Assessed Valuation for 2009, so an estimated tax rate can be determined at this time.  Final numbers should be in from the State of Wisconsin next week.  The Community Development Director’s position will be adjusted to a 30 hour/week salaried management position effective January 1, 2010 with no change to health insurance and other benefits. 

 

The Village’s Financial Advisor, Mike Harrigan, Ehlers, will be present at the October 26th Finance Committee meeting to go over the 5 year Capital Plan. 

 

The Public Hearing will be November 24th at 7:45 p.m.

 

OTHER MATTERS

 

None.

 

ADJOURNMENT

 

Krocka/Schoenfeldt made a motion to adjourn at 8:35 p.m.  Motion carried.

 

Dawn M. Wagner

Village Administrator/Clerk

 

 

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October 12, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Barb Dickmann, Village President, called the meeting to order at 6:00 p.m.

 

Dawn Wagner, Village Administrator, gave the Statement of Public Notice.

 

Members Present: Barb Dickmann-present, Bob Hamann-present, Joe Caban-present,

Dave Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, and Mike Krocka-present.

 

Others Present:  Dawn Wagner and Vicki Lee

 

Hamann/Krocka made a motion to go into Closed Executive Session pursuant to State Statute 19.85(1) (e) for the purpose of discussing negotiation strategies at 6:01 p.m.   Motion carried.

 

Krocka/Schoenfeldt made a motion to reconvene to open session at 6:40 p.m.  Motion carried.

 

ACTION ON CLOSED SESSION MATTERS

 

No action was taken. 

 

2010 BUDGET DISCUSSION

Wagner gave an overview of the 2010 proposed budget with all requests included.  She informed the Committee that the Village is bound by the State imposed Levy Limit of 3% not the Village’s net new construction figure of (1.17%).  Last year’s levy limit was 2.65%.

 

Wagner noted that she spoke to the Department of Revenue and received the estimated ERP figure of 3.6% as it relates to the operating budget.

 

Wagner also noted that the revenues have decreased significantly.  The largest areas of decrease are State Shared Revenues, Building Permits and Interest Earnings. 

 

Dave Maccoux, Schenck Solutions, called in to discuss the impact of fire protection fees (hydrant rental) on the tax levy.  He discussed different methodologies municipalities are using. 

 

The consensus of the Committee was to put 100% of the fire protection fee on the water bill, as a quarterly charge.  The utility users will be paying a fee for the service, similar to the garbage and recycling fees.

 

Several items were removed from the capital budget. 

 

Dan Sauer had questions on investment earnings.  Different investment areas will possibly be looked into.  Insurance and liquidity were stressed.

 

OTHER MATTERS

None.

 

ADJOURNMENT

Krocka/Schoenfeldt made a motion to adjourn.  Motion carried at 8:00 p.m.

 

Dawn M. Wagner

Village Administrator/Clerk

 

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October 6, 2009

SAUKVILLE AREA HISTORICAL SOCIETY

200 N. MILL STREET

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Donna D’Angelo, Anne Kertscher, Juliette Scherer, Laverne Pokey, Bernice Zeckmeister, Gladys Jung, Violet VandeBoom, Viola Meyer, Cindy Douglas, Nola Scherer, and Mark Jaeger.

 

SAUKVILLE HISTORICAL SOCIETY – 2009 ROOM TAX REQUEST

Anne Kertscher gave an overview of the improvements that have been made to the Historical Society building.  She also gave a brief summary of the programs that are being planned for the facility.

 

Wagner asked about the structural analysis that was to be done on the building.  D’Angelo stated that they were not pursuing that avenue as they had made updates to the front doors that disqualified them from the analysis.

 

Donna D’Angelo stated that Gene Linden, master contractor, has done much of the work on the building.

 

Wagner stated that the current amount requested by SAHS is $4,500.  She stated that $1,500 was going to be used for printing and mailing of a newsletter.

 

Kertscher stated that the Historical Society received a $1,000 donation for the new ceiling in the building.

 

Dickmann stated that $1,500+ would be used for the mailing and the balance would go towards improvements to improve tourism.

 

D’Angelo stated that when the building was purchase by the Historical Society from the Village it was with the understanding that if the building was ever abandoned it would revert back to Village ownership.

 

Kertscher stated that the Historical Society will have space at the last Farmers’ Market.  She stated it would be a mini-rendezvous.

 

Krocka/Schoenfeldt made a motion to recess to return to Village Hall for the remainder of the meeting.  Motion carried at 7:22 p.m.

 

Committee reconvened at Village Hall at 7:26 p.m.

 

Wagner stated that we need to make sure that the money is used for specific projects, not day-to-day maintenance.

 

Hamann/Schoenfeldt made a motion to recommend to the Village Board approval of the revised Room Tax request for the Saukville Area Historical Society.  Motion carried.

 

ORD. #702 – RIGHT OF WAY PERMITS

Wagner stated that fees were reviewed and adjustments were recommended from the Public Works Committee.  Wagner stated that language in the ordinance was also cleaned up including clarification regarding double fees.

 

Schoenfeldt/Krocka made a motion to recommend to the Village Board approval of Ord. #702 – Right of Way Permits as presented.  Motion carried.

 

RES. #1094 – RIGHT OF WAY OPENING PERMIT FEES

Schoenfeldt stated that the Village’s fees were very low in comparison to surrounding communities and needed to be updated.

 

Krocka/Caban made a motion to recommend to the Village Board approval of Res. #1094 – Right of Way Opening Permit Fees as presented.  Motion carried.

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES

Krocka/Schoenfeldt made a motion to convene to Closed Executive Session Pursuant to State Statute 19.85 (1)(e) for the purpose of discussing negotiation strategies.  Roll call vote was taken.  Motion carried at 7:29 p.m.

 

RECONVENE TO OPEN SESSION

Krocka/Schoenfeldt made a motion to reconvene to Open Session.  Motion carried at 7:55 p.m.

 

ACTION ON CLOSED SESSION MATTERS

No action taken.

 

OTHER MATTERS

Wagner stated that the 2009 Sustainability Forum will be held on Wednesday, October 21st at Ozaukee Christian School from 4:00-7:00 p.m.  Let Mary Kay know if you are interested.

 

The Character Counts! resigning will be held on Monday, October 19th at the Niederkorn Library in Port Washington.  Wagner stated it would be nice to have the Village Board in attendance to show Village support of the initiative.

 

Wagner reminded everyone of the Fire Department Open House on Saturday, October 10th.

 

Wagner stated that the Saukville Farmers’ Market was featured on the front cover of the most recent issue of Lakeshore Life.

 

The next Chamber of Commerce lunch will be held on October 28th at the Saukville Police Department.  Let Mary Kay know if you are interested in attending.

 

ADJOURNMENT

Schoenfeldt/Krocka made a motion to adjourn.  Motion carried at 7:58 p.m.

 

Mary K. Baumann

Deputy Clerk

 

 

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September 15, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:15 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-absent, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Vicki Lee, Ray deBruijn, and Mark Jaeger

 

APPROVE CLAIMS FOR AUGUST 2009 IN THE AMOUNT OF $167,498.02

Hamann/Krocka made a motion to approve claims for August 2009 in the amount of $167,498.02 as presented.  Motion carried.

 

BUDGET WATCH

Wagner reviewed the new line items.

 

Wagner noted the repairs for the Village Hall air conditioning and the fire equipment repairs.

 

INVESTMENT REPORT

Lee stated that the rates are still bad.

 

Lee stated that several of the banks are offering specials in October and she will be reviewing those.

 

RES. #1092 – DESIGNATING PUBLIC DEPOSITORIES

Wagner stated that Foundations Bank is being added as another option due to the good rate specials that are being offered.  Wagner stated that, by law, they have to be added by resolution in order for the Village to utilize them.

 

Schoenfeldt/Krocka made a motion to recommend to the Village Board the addition of Foundations Bank as a designated public depository for the Village.  Motion carried.

 

STH 33 – PROJECT AGREEMENT

Wagner stated that the Village has not received an approved modified agreement from the DOT.  Wagner gave the option of tabling this item until the next meeting or removing it from the table and bringing it back for action at a later date.

 

Hamann/Caban made a motion to recommend to the Village Board removing STH 33 – Project Agreement from the table.  Motion carried.

 

DPW PHONE SYSTEM

Ray deBruijn stated that the current system is 9 years old and has failed.  The DPW is currently working off of a single line with a cordless phone.

 

deBruijn stated that he received quotes from Digicorp and Associated Technical Services (ATS).  Digicorp’s quote was $2,700 plus installation for a total of $3,600.  This quote included voice mail and auto attendant.

 

The ATS quote was $1,810 including installation and training.  Voicemail and auto attendant were an additional $1,280.  deBruijn stated that the voice mail and auto attendant were not necessary.

 

deBruijn is requesting replacing the phone system per the quote of $1,810 from ATS to be paid out of the DPW Equipment Replacement Fund.

 

Schoenfeldt/Maglio made a motion to recommend to the Village Board approval of the purchase a new phone system for the DPW from ATS at a cost of $1,810 to be paid out of the DPW Equipment Replacement Fund.  Motion carried.

 

ORD. #699 – LICENSE FEES

Baumann stated that there has been an increase in the cost for record checks associated with operator license applications.  This update reflects that increase.

 

Krocka/Schoenfeldt made a motion to recommend to the Village Board approval of Ord. #699 – License Fees as presented.  Motion carried.

 

ORD. #700 – BRANCH AND BRUSH CHIPPING

Wagner stated that this ordinance is updating previous language in the Municipal Code regarding branch and brush chipping.

 

Hamann stated that a portion of section “C” was not consistent with the rest of the ordinance.  A change was made to the language in section “C”.

 

Hamann/Schoenfeldt made a motion to recommend to the Village Board approval of Ord. #700 – Branch and Brush Chipping with the correction.  Motion carried.

 

RES. #1093 – BRANCH AND BRUSH CHIPPING FEE

Wagner stated that this resolution will adopt the fee that was approved at the previous Village Board meeting.

 

Hamann/Caban made a motion to recommend to the Village Board approval of Res. #1093 – Branch and Brush Chipping Fee as presented.  Motion carried.

 

ORD. #701 – AMENDING CHAPTER A211 – FEES

Wagner stated that this ordinance is created to update the above fees in the Village’s Code of Ordinances.

 

Caban/Schoenfeldt made a motion to recommend to the Village Board approval of Ord. #701 – Amending Chapter A211- Fees as presented.  Motion carried.

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES

Schoenfeldt/Krocka made a motion to convene to Close Executive Session pursuant to State Statute 19.85 (1)(e) for the Purpose of Discussing Negotiation Strategies.  Roll call vote was taken with all in favor.  Motion carried at 7:35 p.m.

 

RECONVENE TO OPEN SESSION

Schoenfeldt/Krocka made a motion to reconvene to Open Session.  Motion carried at 7:45 p.m.

 

ACTION ON CLOSED SESSION MATTERS

No action taken.

 

OTHER MATTERS

Wagner stated that there will be a resigning of the Character Counts Initiative on Monday, October 19th at 6:00 p.m. at the Niederkorn Library.  Wagner encouraged all Board members to attend to show support for the Initiative.

 

ADJOURNMENT

Hamann/Krocka made a motion to adjourn.  Motion carried at 7:51 p.m.

 

Mary K. Baumann

Deputy Clerk

 

 

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September 1, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:15 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Todd Becker and Gary Metzer of the DOT, and Mark Jaeger.

 

STH 33 – PROJECT AGREEMENT

Wagner reviewed packet material that included correspondence regarding revised cost estimates and time line.

 

Todd Becker (DOT) gave an overview of the final round-about layout.

 

Becker reviewed the impact to surrounding businesses.

 

Becker stated that the cost of the bike accommodation lane that was recently added to the project will be the responsibility of the DOT.

 

Becker stated that the current layout is 75-80% complete.  There is an outstanding issue with the Walgreens property that needs to be resolved.

 

Becker gave an overview of easements needed and landscape and parking impacts.  He reviewed building proximities, pedestrian access, driveway entrances, and building modifications or additions.

 

Wilhelm stated that the DOT is negotiating with the property owners but the ultimate cost lies on the Village of Saukville.

 

Becker stated that the Memorandum of Understanding states that the DOT will do the land acquisition for the Village.

 

Dickmann asked what the medians consisted of.  Becker stated that the medians would be 6” curb with exposed aggregate.

 

Becker stated that the new deadline for the commencement of the project has been tentatively set for February 2010.

 

Becker stated that the agreement needs to be signed to move the project forward.

 

Wilhelm offered clarification on the agreements.  There is an initial agreement with the DOT, the City of Port Washington, and the Village of Saukville.  There is a sub-agreement between the City of Port Washington and the Village of Saukville.

 

Wilhelm stated that the agreement that Becker is referring to is a separate agreement for land acquisition between the DOT and the Village of Saukville.

 

Wilhelm referred to the agreement that was presented.  He expressed concern about the agreement.  Wilhelm stated that the agreement should only refer to the real estate acquisition.

 

Wilhelm stated that with the main project, the Village will receive monthly invoices but it was agreed that the invoices could be paid at the end of the project.  The billing for the land acquisition would be separate.

 

Sauer asked about the dollar amounts on the draft agreement.  He stated that the total distribution costs did not appear to add up.  Becker stated that the errors would be corrected.

 

Krocka/Schoenfeldt made a motion to recommend to the Village Board to table the signing of the agreement to allow for corrections to the dollar amounts and eliminate all terms and conditions that didn’t relate to the acquisition of real estate.  Motion carried.

 

CHIPPING FEE

Wagner reviewed a memo from DPW regarding the costs associated with chipping.

 

A recommendation was made to increase the fee for additional chipping beyond 20 minutes from $25 per 20 minutes to $50 per 20 minutes.

 

Hamann asked how the rates were determined.  Wagner stated that state hourly equipment costs and current hourly wage rates were used.

 

Schoenfeldt/Krocka made a motion to recommend to the Village Board approving the new chipping fee as presented.  Motion carried.

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES

Schoenfeldt/Krocka made a motion to convene to Closed Executive Session Pursuant to State Statute 19.85 (1)(e) for the purpose of discussing negotiation strategies.  Roll call vote was taken.  Motion carried at 7:51 p.m.

 

RECONVENE TO OPEN SESSION

Krocka/Schoenfeldt made a motion to reconvene to Open Session.  Motion carried at 7:58 p.m.

 

ACTION ON CLOSED SESSION MATTERS

No action taken.

 

OTHER MATTERS

Wagner stated that the Library Director position will be posted this week.

 

A hiring committee will consist of Barb Dickmann, Dawn Wagner, Jen Schoenfeldt, and Joann Wiesner.

 

Wagner reminded the Committee that the Budget Tour is scheduled for September 14th beginning at 7:30 a.m.

 

Wagner stated that she and Dickmann had just met with the Saukville Area Historical Society.  A resident and owner of Vision Tile, has offered to donate a mural to be place in the new Police Department building.

 

Wagner stated the DPW has been selling used equipment on-line and they have been very successful.  All money will go into the DPW Equipment Replacement Fund.

 

Dickmann commended the DPW on how they have been finding ways to work with the limited dollars available.

 

Wagner stated that an article featuring the Village’s new rain garden at Village Hall was featured in the Ozaukee “Dirt” Newsletter.

 

ADJOURNMENT

Schoenfeldt/Caban made a motion to adjourn.  Motion carried at 8:02 p.m.

 

 

Mary K. Baumann

Deputy Clerk

 

 

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August 18, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, and Vicki Lee

 

APPROVE CLAIMS FOR JULY 2009 IN THE AMOUNT OF $322,006.15

Hamann/Krocka made a motion to approve claims for July 2009 in the amount of $322,006.15 as presented.  Motion carried.

 

BUDGET WATCH

Wagner reviewed the new line items.

 

Wagner stated that the departments are watching their spending and we are currently on target for spending percentages.

 

INVESTMENT REPORT

Lee stated that the rates are still bad.

 

Lee is planning on more CD’s once the tax settlement is received.

 

Lee stated that Dawn Wagner was contacted by Community Bank.  Lee is talking with Port Washington State Bank to match rates.  Lee stated that if Port Washington State Bank is not able to match rates we will need to add Community Bank to our list of banks. 

 

STH 33 – PROJECT AGREEMENT

Wagner stated that this is an addendum to the Memorandum of Understanding for the area between I-43 and Northwoods Road.  There is a cost sharing agreement with two developers for the segment.

 

Wagner stated that the Village has not received all of the updated information.  She hopes that more information will be available at the September meeting including an updated payment schedule from the DOT.

 

Krocka/Hamann made a motion to recommend to the Village Board tabling action on the STH 33 – Project Agreement.  Motion carried.

 

SECTION 8.14 UPDATE

Wagner stated that the update to Section 8.14 of the Personnel Manual would require any non-represented new hires after August 19, 2009 to pay the full employee portion to the Wisconsin Retirement Plan contribution.

 

Hamann/Schoenfeldt made a motion to recommend to the Village Board the update to Section 8.14 as presented.  Motion carried.

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES

Krocka/Schoenfeldt made a motion to convene to Close Executive Session pursuant to State Statute 19.85 (1)(e) for the Purpose of Discussing Negotiation Strategies.  Roll call vote was taken with all in favor.  Motion carried at 7:07 p.m.

 

RECONVENE TO OPEN SESSION

Schoenfeldt/Krocka made a motion to reconvene to Open Session.  Motion carried at 7:40 p.m.

 

ACTION ON CLOSED SESSION MATTERS

No action taken.

 

POLICE DEPARTMENT OPEN HOUSE

Calendars were reviewed and a tentative date of September 23, 2009 from 4:00-7:00 p.m. was set.

 

OTHER MATTERS

Wagner stated that the August Mid-Moraine Dinner would be held on Wednesday the 26th.  If anyone is interested in attending please contact Mary Kay.

 

Wagner stated that the Rotary Club would be holding their meeting at the Saukville Police Station on Monday, August 24th.  If anyone would like to attend they could do so as her guest.

 

The final Live @ the Triangle event of the summer will be held on Wednesday, August 19th at Veterans Park.  There will be a display of cars on site to promote Saukville Family Fun Day and the Annual Fire Department Car Show.

 

Wagner shared an article that was featured in the Ozaukee Economic Development newsletter featuring Messina’s and the Revolving Loan Fund that was approved.

 

Wagner stated that Trustee Hamann had requested a copy of the tax exempt properties in the Village.  Wagner provided copies for all Board members to review.  Wagner noted that the properties that she had highlighted provided payment in lieu of taxes.

 

ADJOURNMENT

Krocka/Caban made a motion to adjourn.  Motion carried at 7:52 p.m.

 

Mary K. Baumann

Deputy Clerk

 

 

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August 5, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:15 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Roy Wilhelm, and Mark Jaeger.

 

COMPOST DROP-OFF SITE

Schoenfeldt stated that one of the part-time employees that was working at the compost site has resigned.  The Public Works Committee discussed the impact of not replacing that employee and cutting the compost hours.  Not filling the position would result in a cost savings of approximately $450 for the remainder of this year.

 

A recommendation was made to eliminate the 10:00 a.m.–2:00 p.m. hours on Wednesdays.  Schoenfeldt stated that there is minimal traffic to the site during this time slot.  The site would continue to be open on Wednesdays from 6:00-8:00 p.m.

 

Schoenfeldt/Caban made a motion to recommend to the Village Board changing the compost site drop off hours to 6:00–8:00 p.m. on Wednesdays and 10:00 a.m.–2:00 p.m. on Saturdays.  Motion carried.

 

CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES

Krocka/Hamann made a motion to convene to Closed Executive Session Pursuant to State Statute 19.85 (1)(e) for the purpose of discussing negotiation strategies.  Roll call vote was taken.  Motion carried at 7:18 p.m.

 

RECONVENE TO OPEN SESSION

Krocka/Hamann made a motion to reconvene to Open Session.  Motion carried at 7:51 p.m.

 

ACTION ON CLOSED SESSION MATTERS

No action taken.

 

POLICE DEPARTMENT OPEN HOUSE

Wagner stated that ICS training will be held at the new police facility so September 19th and 26th would not be available. 

 

Wagner recommended holding the event on Sunday, September 20th.  Wagner stated that the architect and general contractor have been contacted and are available.  She will verify with Messina’s on their availability.

 

Committee agreed on September 20, 2009 as the date for the Open House.

 

OTHER MATTERS

Wagner informed the Committee that the monthly calendar is now on the Village website.  In the event the agendas would not be available the dates and times for the meetings would be on line.

 

Mid-Moraine is holding their next dinner meeting in Slinger on August 26th.  If anyone is interested in attending please contact Mary Kay.

 

Wagner asked Committee members to take note of the rain garden that was installed in the northwest corner of the municipal building.  The project was completed by the Ozaukee County Planning and Resources Department and DPW at no cost to the Village.

 

Wagner stated that the Chamber will be holding a breakfast meeting at the new Police Department on August 26th.  The guest speakers will be from Schenck Business Solutions.  More information will be emailed.  Reservations can be made with Mary Kay.

 

ADJOURNMENT

Schoenfeldt/Maglio made a motion to adjourn.  Motion carried at 7:58 p.m.

 

Mary K. Baumann

Deputy Clerk

 

 

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July 14, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Vicki Lee, Mark Jaeger, and Brian Peschel.

 

APPROVE CLAIMS FOR JUNE 2009 IN THE AMOUNT OF $299,258.78

Krocka/Schoenfeldt made a motion to approve claims for June 2009 in the amount of $299,258.78 as presented.  Motion carried.

 

INVESTMENT REPORT

Lee stated that rates continue to be dismal with no improvement in sight.  We continue to look at CD’s for better rates.

 

BUDGET WATCH

Wagner stated that the fire department had some building repairs.

 

Wagner reported that all departments have been keeping spending down.  With current projections we may end the year very close to $50,000 but this is subject to change.  The revenues are not coming in.

 

Wagner stated that the village will be negotiating with both unions.

 

Management staff will be discussing the remainder of the 2009 budget and also planning for 2010 at the management staff meeting.

 

COMPLETE COUNT COMMITTEE

Discussion was held regarding forming a committee.  Wagner stated that Bob Hamann had offered to head up the committee and there was one community volunteer, Sandy Schultz.

 

Hamann/Schoenfeldt made a motion to recommend to the Village Board establishing a Complete Count Committee for the 2010 Census with Bob Hamann and Sandy Schultz as members of the committee.  Motion carried.

 

PARK IMPACT FEE ANALYSIS (DRAFT)

Wagner referred to the March 31, 2009 Finance Committee minutes that stated impact fees would be reviewed in July.

 

Wagner stated that regardless of how we move forward there will be costs associated with reviewing all the impact fees.  The costs would have to be factored in to next year’s budget.

 

Wagner stated that she could obtain a cost estimate for the 2010 budget.

 

Sauer stated that he would like to see several scenarios.  He feels that the population expectations are way out of line.

 

After discussion, the committee decided that all impact fees would be reviewed in 2010 with conservative population estimates.

 

RELEASE AND SETTLEMENT AGREEMENT – TIME WARNER CABLE

Wagner reviewed the information that was provided to the committee in their packets.

 

As a member of Regional Telecommunications Commission (RTC) we have been requested to accept/approve a Release and Settlement Agreement with Time Warner Cable.

 

She explained every community must approve the agreement for it to be effective.

 

There are 25 communities involved.  Audit fees will be returned to each community.  The RTC attorney has reviewed the proposed agreement and recommended its approval.

 

The Village will receive $370.83 in the settlement.

 

Wagner noted that the village did not qualify for fee on fee, additional review, because the village’s franchise agreement did not have the appropriate language.

 

Schoenfeldt/Krocka made a motion to recommend to the Village Board approval of the Release and Settlement Agreement with Time Warner Cable.  Motion carried.

 

OTHER MATTERS

Wagner asked for input regarding a date to hold the open house for the new Police Department.

 

Wagner stated that Messina’s has generously offered to provide appetizers for the open house.  Wagner will check dates with Carmelo.  She will also coordinate with Zimmerman and Creative Constructors.

 

After discussion, a tentative date of September 19th from 11:00-3:00 p.m. was decided.

 

Schoenfeldt reported on the sign-ins for the WiFi at the Library.  Schoenfeldt stated that there is an average of five (5) people a day.

 

Schoenfeldt reported that the system is only available during Library business hours.

 

Schoenfeldt stated that log-ins for 2008 were 5,984 and to date for 2009 they are at 3,145.

 

Wagner asked the Committee for a date for the 2010 Budget Tour.  It was determined that it would be held Monday, September 14th beginning at 7:30 a.m.  Wagner stated that budget information would be going out to department heads next week.

 

Wagner stated that the A/C system went out in the municipal building after a power surge.  Insurance is covering it but there is a $2,500 deductible.  That amount will be paid out of Village Hall Equipment Repairs. 

 

Wagner shared a copy of an e-mail thanking the police reserves for their help with the bike race in Grafton.

 

Wagner stated that the tipping fee being imposed by the state on waste haulers is already hitting us in the 2009 budget.  We will feel the full impact in 2010.  Wagner stated that this will affect the user fees in 2010.

 

Wagner reminded everyone of the Live at the Triangle event on July 22nd featuring the Benjy Davis Project.  The Library will also be holding a Youth Art Show during the concert.

 

The last Live at the Triangle event for 2009 will be held on August 19th.  There will be cars on display promoting the Annual Car Show on September 13th.

 

Wagner reported that the Farmers’ Markets on going well.

 

ADJOURNMENT

Krocka/Schoenfeldt made a motion to adjourn to August 5, 2009.  Motion carried at 7:36 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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June 16, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:45 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, and Vicki Lee.

 

APPROVE CLAIMS FOR MAY 2009 IN THE AMOUNT OF $360,319.97

 

Krocka/Schoenfeldt made a motion to approve claims for May 2009 in the amount of $360,319.97 as presented.  Motion carried.

 

INVESTMENT REPORT

Lee stated that interest rates remain very low.  She is working on CD’s that could possibly earn a little more.

 

Wagner stated that she and Lee are looking very closely at decreased revenues and overall expenditures and further discussion will take place in July.  Wagner stated that it is not looking good and we will probably fall short on revenues. 

 

Wagner stated that this is something that we will continue to monitor as we go into labor negotiations.

 

BUDGET WATCH

Wagner stated that the budget expenditures are on track.  The shaded areas are due to the timing of certain expenditures.

 

OTHER MATTERS

Wagner reminded everyone of the first Live at the Triangle event to be held this Wednesday June 17th.  Mystery Train will be performing.  The band includes our very own Brian Biernat.

 

Wagner stated that Harris Bank has contributed $1,000 towards the Live at the Triangle events.  The Ozaukee Press has donated advertising for the events.

 

Wagner stated that there will be two police reserves at the event.

 

Wagner reminded everyone of the Annual Chamber Awards Dinner to be held on Wednesday, June 24th.  If anyone is interested in attending please contact Mary Kay.

 

Wagner stated that there has not been any response to the census information posted in the paper.

 

Wagner reported that the recreation program started on Monday.

 

The Farmers’ Market will begin on Sunday, June 28th from 9:00 a.m. – 2:00 p.m. and run through October.

 

There will be a Hwy. 33 informational meeting held on Thursday, June 18th at Village Hall.

 

Wagner stated that she received a call from Keelyn Lyons from the YMCA.  The YMCA would like to partner with the landscaping at the Northwoods Road intersection.

 

Wagner stated that due to National Night Out, the first Finance Committee meeting in August will be held on Wednesday, August 5th.

 

ADJOURNMENT

Krocka/Schoenfeldt made a motion to adjourn to July 14, 2009.  Motion carried at 8:01 p.m.

 

Mary K. Baumann, Deputy Clerk

 

 

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June 2, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:30 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, and Mark Jaeger.

 

APPROVE CLAIMS FOR APRIL 2009 IN THE AMOUNT OF $444,220.64

 

Hamann/Krocka made a motion to approve claims for April 2009 in the amount of $444,220.64 as presented.  Motion carried.

 

INVESTMENT REPORT

Wagner stated that there are few changes.

 

BUDGET WATCH

Wagner stated the budget is currently at 33%.  The gray areas are one time payments or payments for up-coming programs.

 

2010 CENSUS – COMPLETE COUNT COMMITTEE

Wagner stated that she met with the regional chairperson for the 2010 Census.

 

Wagner stated that this project is voluntary for communities.

 

Dickmann stated that if the Village decided to form a committee, Bob Hamann has offered to be the chairperson for our area.

 

Committee decided that information would be put in the Ozaukee Press to determine if there is interest from the community to form a committee.  A deadline of June 30th was placed on responses.

 

Suggestions were made regarding possible people/groups that would be interested in the volunteer hours including students from the high school and confirmation classes.

 

Wagner stated that a resolution would be put on the July agenda.

 

OTHER MATTERS

 

  • July 4th Parade – Dickmann, Hamann, Krocka, Schoenfeldt and Caban will be in the parade.

  • July meeting date – Wagner reminded committee members that in the previous two years there was only one meeting in July.  Committee determined there would be one Finance and Village Board in July and it will be held on July 14th.

 

Dickmann reported that at the May League of Wisconsin Municipalities meeting she was elected as 2nd Vice-President.  She would then be 1st Vice-President in 2010 and President of the league in 2011.

 

Dickmann stated that there are only four (4) municipalities in Wisconsin that are not part of the league.  The league is a very strong supporter of the municipalities and provides legal council to the municipalities.

 

Wagner stated that a date needs to be set for an open house for the new Police Department.

 

Krocka suggested having it in conjunction with National Night Out.  Wagner stated that she would discuss this with Chief Meloy and Officer Neese.

 

Wagner stated that “Live at the Triangle” is set for the summer.  There are four (4) concerts scheduled.  The major contributors are Harris Bank, the Village of Saukville, and the Ozaukee Press.  Wagner stated that the Ozaukee Press has agreed to do four (4) full color ads at no cost to the Village.

 

Dickmann reported that there was an article in the Milwaukee Journal regarding Mike Harrigan.  Harrigan had a stroke while driving and was given a new treatment that lessens the long term affects of the stroke.  Dickmann invited anyone that was interested to read the article.

 

Wagner stated that there is a conflict for the Public Safety meeting scheduled for June 11th.

 

Discussion was held and it was determined that the next Public Safety meeting will be held on Tuesday, July 14th prior to the Finance and Village Board meetings.

 

Krocka reported that River Fest went well.  Krocka stated that the scouts had so much fun stenciling for the water ways that they have offered to do the rest of the Village.

 

ADJOURNMENT

Krocka/Caban made a motion to adjourn.  Motion carried at 7:54 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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May 5, 2009

MUNICIPAL CENTER                           

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:30 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe Caban-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Chief Meloy, Brian Peschel, and Mark Jaeger.

 

INTERGOVERNMENTAL COOPERATIVE AGREEMENT-VILLAGE OF BAYSIDE

Wagner stated that the Police Department needs to be connected to a 24/7 dispatch fire alarm system.

 

Wagner stated that Chief Meloy spoke with the Police Chief at the Village of Bayside and worked out an agreement.  Wagner also talked with Bayside’s administrator.

 

Wagner stated that Bayside would be reimbursed for any out-of-pocket expenses.

 

Wagner noted that this agreement is needed to meet code requirements.

 

Wagner stated that the agreement has been reviewed by the Village Attorney.

 

Krocka/Hamann made a motion to recommend to the Village Board approval of the Intergovernmental Cooperative Agreement-Village of Bayside.  Motion carried.

 

POLICE DEPARTMENT FACILITY TOUR

Wagner stated that the tentative date for moving into the new facility is May 14th.

 

Committee members were given a tour of the new facility.

 

OTHER MATTERS

Wagner stated that she and President Dickmann would be attending a National Day of Prayer gathering at Ozaukee Christian School on Thursday, May 7th at 8:30 a.m.

 

Wagner stated that there is a Mid-Moraine dinner on Wednesday, May 27th.  If anyone is interested in attending please contact Mary Kay.

 

Wagner reported that the library received many positive comments from a survey taken during National Library Week.

 

Wagner stated that the Rebels Football schedule is available if anyone is interested.

 

Committee reviewed the May calendar.  It was determined that Utility Committee, Public Safety Committee and Public Works Committee meetings would not be held in May.  It was also decided that Finance and Village Board would not be held on May 19th as scheduled and the next meeting would be scheduled for June 2, 2009.

 

Wagner stated that the next Public Works meeting would be in June and the annual Cemetery Committee meeting would be held immediately preceding the Public Works meeting at Village Hall.

 

ADJOURNMENT

Krocka/Maglio made a motion to adjourn to Tuesday, June 2, 2009.  If a meeting is needed earlier than that date, one will be scheduled.  Motion carried at 8:01 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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April 21, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim Bartoszewski-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maglio-Trustee Elect, Joseph Caban-Trustee Elect, Brian Peschel, and Mark Jaeger.

 

APPROVE CLAIMS FOR MARCH 2009 IN THE AMOUNT OF $670,455.33

 

Schoenfeldt/Bartoszewski made a motion to approve claims for March 2009 in the amount of $670,455.33 as presented.  Motion carried.

 

BUDGET WATCH

Wagner reviewed the line items that were trending over budget. 

 

INVESTMENT REPORT

Wagner reviewed the report that was provided by Treasurer Lee. 

 

Wagner stated that debt service payments were made. 

 

Interest rates are still trending very low.

 

Wagner stated that the interest on the Community Development Authority CD is the highest.

 

OTHER MATTERS

Wagner stated that the Chamber will be holding a networking session at Messina’s on Wednesday, April 29th.  If anyone is interested please contact Mary Kay.

 

Wagner stated Ozaukee Economic Development will be holding a networking session the same evening.  If anyone is interested in attending please contact her.

 

Wagner received an e-mail from Ann Lemons with a picture of the East Riverside Park sign that was installed as part of Mitchell Lemon’s Eagle Scout project.

 

Wagner stated that the substantial completion date for the Police Department facility is scheduled for April 27th.  That is the day the keys would be handed over to the Village.  The furniture is tentatively scheduled to be delivered the week of May 6th.

 

Wagner stated that the last construction meeting will be April 23rd.

 

Wagner reported that to date the project is still under budget.

 

Krocka reported that River Fest will take place on Saturday, May 16th.  The scouts will be helping to mark sewers to hopefully prevent residents from dumping into the water ways.

 

ADJOURNMENT

Bartoszewski/Krocka made a motion to adjourn.  Motion carried at 7:56 p.m.

 

Mary K. Baumann

Deputy Clerk

 

 

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March 31, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim Bartoszewski-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maccoux-Schenck Business Solutions, Dave Maglio, Brian Peschel, Joseph Caban, and Mark Jaeger.

 

APPROVE CLAIMS FOR FEBRUARY 2009 IN THE AMOUNT OF $488,120.38

 

Hamann/Bartoszewski made a motion to approve claims for February 2009 in the amount of $488,120.38 as presented.  Motion carried.

 

INVESTMENT REPORT

Lee reported that interest rates have not gotten any better.

 

Lee stated CD’s have been purchased and more are being looked at.

 

2008 AUDIT REPORT

Dave Maccoux of Schenck Business Solutions presented the 2008 Annual Audit Report for the Village of Saukville.

 

Maccoux reviewed the Independent Auditor’s Report.  The Management Discussion and Analysis were reviewed.

 

Maccoux gave an overview of the Memorandum of Advisory Comments.

 

Maccoux reviewed the Audit Standards and the Internal Controls. 

 

Maccoux stated that the 2008 Audit went very well.

 

The General Fund decreased during 2008 due to increased costs in Public Works.  The Village’s undesignated fund balance represented approximately 27% of the total 2008 budget general fund expenditures.

 

Maccoux stated that municipalities generally should maintain an undesignated general fund balance of 20-30% of its annual general fund operating expenditure budget.

 

Wagner stated that, as discussed, the fund balance should not be used for any special projects this year.  Wagner stated using the funds for special projects would not be fiscally responsible.

 

Maccoux reviewed the Special Revenue Funds and stated no concerns.

 

Debt Service was reviewed.  Maccoux reported on the Capital Projects Fund and the Permanent Fund.  Maccoux stated that the Village is in good financial shape going into 2009.

 

Maccoux gave an overview of the Tax Incremental Districts.

 

Maccoux reviewed District #2 and #4.  Maccoux stated that there is little activity with District #4 and its currently operating at a deficit.

 

Maccoux reviewed the information regarding the Community Development Authority.

 

Maccoux reviewed the Water/Sewer Utility Audit stating that both had a slightly worse year due to the decline in usage by industrial customers.

 

Dickmann asked if the Village needed to change anything.  Maccoux stated “No”.  Maccoux did not see any problem areas.

 

Wagner stated that the auditors reviewed the direct purchasing for the Police Department project and there were no concerns as it relates to internal checks and balances.

 

PARK IMPACT FEE ANALYSIS – DRAFT

John Cameron of Ruekert & Mielke provided an overview of the draft for the Park Impact Fee Analysis.

 

Cameron stated that the information provided was based on State Statutes.

 

Table 1:  Inventory of park land

 

Table 2:  Facilities at the parks and park impact fee on residential only

 

Table 3:  Population data (1973-2008)

 

Table 4:  Population projections through 2025 – increase up to 7,735

 

Wagner stated that the numbers correlate with the 2035 Comprehensive Plan.  Wagner also stated that the numbers could be re-evaluated if growth doesn’t take place.

 

Table 5:  Capital Improvement Plan

 

Park Impact Fees can only be used on new capital

Included is a list of in-eligible impact fees

Unused money is subject to refunds

 

Table 6:  List of potential facilities to be added

 

Table 7:  Deficiency growth analysis

 

Table 8:  Costs for CIP – divided between deficiency and growth

 

Table 9:  Analysis on what the “per residence” fee would be.  Park Impact Fee driven by capital improvement

 

Table 10: Impact on housing affordability

 

Cameron stated that if the Village decided to move forward with the impact fees the Impact Fee Ordinance would have to be amended and a Class 1 Notice for Public Hearing would have to be done 10 days before the hearing.

 

Sauer asked what happens if the Village does not hit the population target.  Cameron stated that the impact fee would have to be adjusted.

 

Wagner stated that some communities keep the impact fee lower as a development incentive.

 

Sauer asked where the population numbers come from.

 

Wagner stated the numbers were decided through a detailed analysis working with SEWRPC and Ozaukee County Planning and previous population trend data.  This analysis was completed prior to current economic conditions.

 

Dickmann stated that the numbers came from county projections.

 

Cameron stated that as the population grows the deficiency growth percentage changes.

 

Wagner asked the Committee how they wanted to proceed.

 

Wagner stated that the Village could look at the other impact fees at the beginning of next year.

 

Sauer stated that he is against the park impact fees and feels the whole implementation should be delayed.  Sauer feels that the additional charges would be a deterrent.

 

Cameron stated that the Village is substantially lower than other communities on impact fees.

 

Cameron stated that higher growth areas tend to have higher impact fees.

 

Hamann asked what we would be approving at this point.  Wagner stated that we would decide whether or not to move forward with the implementation of impact fees and set a public hearing.

 

Dickmann suggested moving forward with the impact fees.

 

Dickmann asked how often the fees would be reviewed.  Cameron stated every 3-5 years.

 

Wagner stated that, in light of the economy, should the other impact fees be reviewed early next year?  Cameron stated “Yes”.

 

Wagner stated that a holistic review would be necessary.

 

Wagner stated that one option would be to table this item and not take action right now.

 

Krocka didn’t think the impact fee would deter someone from building in the Village.  Bartoszewski agreed.

 

Dickmann stated that she would like to wait until July and see the direction of the economy.

 

Schoenfeldt stated that she is ok with waiting until July but this will need to be done eventually.

 

Hamann did not think anything would be lost by waiting.

 

Bartoszewski stated that he is OK with waiting but also doesn’t think that $700 would make or break a build.

 

Committee decided that the impact fees would be revisited in July.

 

OTHER MATTERS

Dickmann asked current Committee members to confirm with her that they would like to keep their current committee assignments.

 

Dickmann received information regarding the 2010 Census.  The state is requesting that the Village create a Complete Count Committee to help with the implementation of the 2010 census.

 

Committee decided that the form for the Complete Count Committee would be returned with Dawn Wagner as the contact.

 

Wagner reported that the new custodian has started.

 

Wagner stated that the Saukville American Legion will be honoring Gilly Schultz as the “Outstanding Firefighter of the Year”.  They will also be honoring Rob Meyer at the “Outstanding Police Officer of the Year”.  Both will be honored at the Legion’s April 20th meeting.

 

Wagner stated that the Village is in the process of filling the vacant police officer position.  Wagner stated that a recommendation will be made to the Board after all testing has been done.

 

Wagner stated that the Village received $2,431.66 from an Urban Forestry Grant to put the tree inventory on the GIS System.

 

Wagner stated that there will be a “Medicine Collection Day” on Saturday, April 18th from 9:00 a.m. – 1:00 p.m. and that the Utility Department is helping to sponsor the event.

 

Wagner stated that there will be a networking session with the Saukville Chamber of Commerce on Wednesday, April 29th at Messina’s.  If anyone is interested in attending please contact Mary Kay.

 

Wagner stated there will be a First Friday Forum on April 3rd from 7:30 – 9:00 a.m.

 

The Easter Egg Hunt is scheduled for Saturday, April 11th at 10:00 a.m. at Grady Park.

 

ADJOURNMENT

Schoenfeldt/Krocka made a motion to adjourn to Tuesday, April 21, 2009.  Motion carried at 8:01.

 

 

Mary K. Baumann

Deputy Clerk

 

 

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March 3, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:00 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim Bartoszewski-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Vicki Lee, Roy Wilhelm, Chief Meloy, Ray deBruijn, Brian LaBonte, Marty VanHoof, Brian Peschel, Joseph Caban, and Mark Jaeger.

 

APPROVE CLAIMS FOR JANUARY 2009 IN THE AMOUNT OF $689,837.25

Wagner stated that the bulk of the claims are for capital projects.

 

Hamann/Krocka made a motion to approve claims for January 2009 in the amount of $689,837.25 as presented.  Motion carried.

 

INVESTMENT REPORT

Lee reported that rates are not good.

 

Lee stated that money is being moved to CD’s to keep it as safe as possible.

 

2009 AMBULANCE RATES

This item was a recommendation from Public Safety.

 

Wagner stated that the proposed rates are consistent with Port Washington.  The only difference in the rates is for on-scene care.  The recommended cost would cover the cost of providing the service.

 

Bartoszewski/Krocka made a motion to recommend to the Village Board approval of the 2009 Ambulance Rates as presented.  Motion carried.

 

POLICE DEPARTMENT PROJECT

Wagner stated that this was a good time to touch base with the contractor and get an update on the project.  Wagner stated that the project is tracking on budget.

 

Wagner stated that there will be a timing update.

 

Brian LaBonte of Creative Constructors stated that the substantial completion date has been moved to April 27, 2009.  LaBonte stated that the changes to the clear story were the big holdup.  The Village will not incur any additional expense because of the delay.

 

Wagner stated that she has been in discussion with Creative regarding the delay.  Wagner also stated that continued progress is being made.

 

Marty VanHoof, architect for Zimmerman, emphasized that they are asking for more time not money.  VanHoof stated that it benefits the contractor to complete the project and be off site as soon as possible.

 

Wagner stated that the Police Department is not rushed to move out of their current facility.

 

Hamann stated that on any construction project “time is money”.  Hamann stated: as long as there is no monetary cost and no more “next week”.

 

Hamann asked what the major components to be worked on yet were.

 

LaBonte stated that the areas to be worked on were the electrical, security, integration of the HVAC, and the flooring.

 

Hamann asked if we were waiting on any materials.  LaBonte stated the doors and door hardware.

 

LaBonte stated that they are pushing for the April 27th completion date.  Although it is a tight schedule, they feel it can be met.

 

Wagner stated that there were some change orders but all were for the betterment of the Village and also created a cost savings.

 

Chief Meloy stated that he would rather wait for the completion of the project and have a decent building.

 

Wilhelm stated that although we had a very wet summer and a brutal winter, the contractor kept working as much as possible.

 

Wilhelm stated that the quality of the project has not been compromised in any way.

 

VanHoof stated that no corners have been cut nor will they be.

 

Krocka/Bartoszewski made a motion to approve April 27, 2009 as the substantial completion date for the Police Department building project.  Motion carried.

 

2009 SPRING CLEAN-UP DUMPSTER

Wagner stated that the updated format was recommended from Public Works.  The clean-up dumpster will be available for three (3) Saturdays.  Residents will be limited on the number of items that can be dropped off.

 

Schoenfeldt stated that we are one of the few communities that even provide this service.  Most communities either charge for the service or don’t provide it.

 

deBruijn stated that residents would have other avenues of disposal if the dumpsters were discontinued.

 

Schoenfeldt/Hamann made a motion to recommend to the Village Board approval of the new 2009 Spring Dumpster Rules.  Motion carried.

 

OTHER MATTERS

Wagner stated that the Village received and invitation to the unveiling of the Historic Ozaukee County Court House Restoration.  Wagner stated that there will also be an Open House on Saturday, March 28th if anyone is interested.

 

Wagner stated that she had been sending Board members e-mail updates from the League of Wisconsin Municipalities.  She stated that she will continue to do so unless anyone does not want to receive them.

 

Dickmann stated that the League has been a great resource and the cost of membership has not increased for many years.

 

Wagner asked the Committee to review the March calendar.

 

Wagner reminded the Committee of the 8:00 p.m. start time for the Plan Commission meeting.

 

Wagner stated that the Utility Committee meeting and Public Safety Committee meeting will be cancelled due to lack of agenda items.

 

Wagner recommended adjourning to Tuesday, March 17, 2009 if necessary, otherwise the Committee would adjourn to Wednesday, April 8, 2009.

 

ADJOURNMENT

Hamann/Krocka made a motion to adjourn to Tuesday, March 17, 2009 if necessary, otherwise the Committee would meet next on Wednesday, April 8, 2009.  Motion carried.

 

Mary K. Baumann

Deputy Clerk

 

 

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February 3, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:30 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim Bartoszewski-absent.

 

Others Present:  Dawn Wagner, Vicki Lee, Roy Wilhelm, Brian Peschel, Joseph Caban, Mark Jaeger (Ozaukee Press), Aziz Aleiow of WisDOT, and Ryan Trzinski of Ayres Engineering.

 

STH 33 Design

Aziz Aleiow of WisDOT and Ryan Trzinski of Ayres Engineering presented the most recent 30% draft design of the Hwy. 33 project segment from the Milwaukee River overflow bridge to Northwoods Road.  The current schedule calls for bidding the project in the Spring of 2010 and starting construction 6 weeks after the contract is awarded.  The plan provides for 12 foot lanes for heavy truck traffic, multiuse paths for bicycles, access to existing developments, and a five lane “twittle” (dedicated two way turn lane) to serve the Village Hall/Conservancy Court entrances. There will be Community Sensitive Design monies available that could be applied to items such as landscaping and exposed aggregate concrete in the islands.  The plan is to keep Hwy. 33 traffic moving throughout the duration of the project but there may be temporary closures of the side streets at times.  Monthly meetings will be held as the project design goes to completion.  Aziz thanked Dawn, Barb, and Roy for all their help.  The Finance Committee thanked Aziz for his help.

 

Resolution 1086-2008 Carryover Funds

Resolution 1086-2008 Carryover Funds.  Wagner explained that this is a housekeeping item.  More contingency would have been left to carryover if it wasn’t for unexpected legal expenses.  Contingency carryover recommendations were presented by staff.  Krocka/Sauer made a motion to recommend to the Village Board Resolution 1086.   Motion carried.

 

Other Matters

The next meeting date was discussed.  The Primary Election is on February 17th.  At this time there is no pressing business for a meeting.  The consensus was to have the next Finance Committee meeting on February 24th if needed.  Public Works and Riverfest will be on the same evening. 

 

Sonia Lear has been appointed as the Village of Saukville’s Representative on the Joint County Library Planning Committee.

 

Administrator Wagner passed out flyers on the One Book One Community Book Discussions – Leaving Microsoft to change the World

 

“Going Green” will be the next First Friday presentation topic at MATC on Friday, February 6th, from 7:30 – 9:00 a.m.

 

Saukville will be hosting the Mid-Moraine Municipal Association dinner in January, 2010.

 

Dawn Wagner will be on vacation from February 5th to February 12th.  Mary Kay & Barb Dickmann will have contact information if needed.

 

ADJOURNMENT

Krocka/Sauer made a motion to adjourn to February 24th if needed.  Motion carried at 7:55 p.m.

 

Vicki Lee

Village Treasurer

 

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January 20, 2009

MUNICIPAL CENTER

SAUKVILLE, WISCONSIN

 

Village President Barbara Dickmann called the meeting to order at 7:45 p.m.

 

Village Administrator Dawn Wagner gave the Statement of Public Notice.

 

Members Present:  Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim Bartoszewski-present.

 

Others Present:  Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Brian Peschel, Joseph Caban, and Mark Jaeger.

 

APPROVE CLAIMS FOR DECEMBER 2008 IN THE AMOUNT OF $1,275,027.69

Hamann asked about the expense for the floor at the fire house.  Wagner explained that this item would be covered by insurance.

 

Hamann/Krocka made a motion to approve claims for December 2008 in the amount of $1,275,027.69 as presented.  Motion carried.

 

INVESTMENT REPORT

Dickmann stated that information regarding December investments is reported in the memo from Treasurer Lee.

 

AIR QUALITY TESTING

Wagner stated that she was approached by the School District requesting cost sharing by the Village for the air quality testing that would be performed.  Wagner stated that the first round would be approximately $3,000.

 

Wagner stated that she spoke with Mike Weber and he estimated the total cost to be between $4,000 and $6,000.  The exterior testing is estimated to be between one quarter and one half of the cost.

 

Dickmann feels that if the Village does this it would open us up to further requests.  Dickmann stated that, although the children and the school are very important the Village should only help pay for exterior testing.

 

Schantz stated that we should not get involved now but definitely be involved if the tests come back positive.  He does not feel that we should pay for initial testing.

 

Bartoszewski had no opinion either way.

 

Schoenfeldt stated that the children are important but do we want to open that door.  She felt the Village should hold off.

 

Sauer asked why it is the Village’s responsibility.

 

Krocka agreed with Sauer.

 

All Committee members agreed that we don’t have the resources.

 

Hamann recommended the possibility of helping pay for the exterior testing but the Village would want definite figures for both phases and results.  At that point further discussion would be held.

 

Committee members were OK with this course of action at this point.

 

Dickmann stated that the Village would make no representation either way.

 

OTHER MATTERS

Roy Wilhelm provided a current rendering of the STH 33 roundabouts.  Wilhelm stated that the DOT is now requiring a bike accommodation lane in addition to the multi-use path.

 

Wilhelm stated that the DOT wants to reduce the travel lanes to 11 feet with the addition of the bike accommodation lane.

 

Dickmann and the rest of the Committee agreed that the travel lanes should remain at 12 feet due to the amount of truck traffic on STH 33.

 

Wilhelm asked if the Village still wants to have all lines buried when the road work is done.  Committee members agreed that they should be buried.

 

Dickmann agreed with the rendering of grass, decorative aggregate and the décor for the roundabouts.

 

Wagner stated that this will be an agenda item for the next Finance Committee meeting.

 

ADJOURNMENT

Krocka/Bartoszewski made a motion to adjourn.  Motion carried at 8:07 p.m.

 

Mary K. Baumann

Deputy Clerk

 

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