SAUKVILLE
MUNICIPAL CENTER
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, and Shari Kirsch.
APPROVE CLAIMS
FOR MAY IN THE AMOUNT OF $595,481.19
Hamann/Krocka
made a motion to approve claims for May in the amount of $595,481.19
as presented. Motion carried.
WISCONSIN BUREAU
OF EMS & INJURY PREVENTION MEDICAL DIRECTOR – EMS PROVIDER AGREEMENT
The parties, the
Village of Saukville, Wisconsin/Saukville Ambulance and Infinity
Healthcare Physicians S.C. and Columbia St. Mary’s Hospital Ozaukee,
Inc. agree as follows: the Service provides ambulance/emergency
medical services (“EMS”) within the Village of Saukville and Ozaukee
County and this Service will secure a medical director for the EMS
it provides to the Village.
Kirsch stated
that this document is no different than the program that is already
in place. This agreement documents the program and provides the
scope of services provided.
Wagner stated
that Port Washington is reviewing the same agreement. Wagner stated
that the attorney’s for Saukville and Port Washington have reviewed
the agreement.
Wagner reported
that the medical director will have to carry his own insurance.
Kirsch stated
that Dr. Dietrich has been the Medical Director for the Saukville
Ambulance for 7-8 years.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
Wisconsin Bureau of EMS & Injury Prevention Medical Director – EMS
Provider Agreement as presented. Motion carried.
BUDGET WATCH
Wagner stated
that there were only a few highlighted items.
The Fire
Department’s high percentage was due to bulk purchasing for
supplies.
Wagner stated
that the Inspector’s Training is over budget due to the fact that
Roy Wilhelm received his UDC, HVAC, and Erosion Control Inspection
credentials.
INVESTMENT REPORT
Wagner stated
that debt payments were made as well as the pre-payment for the new
fire truck.
Wagner stated
that Lee continues to look for the best rates.
2010 STREET,
STORM SEWER, AND SIDEWALK BIDS
Wilhelm stated
that two bids were received. One bid was above his estimate and one
was below.
Wilhelm stated
that Paulus Construction was the low bidder. He stated that Payne &
Dolan will be doing the concrete work for Paulus.
Wilhelm
recommended Paulus Construction for the 2010 Street, Storm Sewer,
and Sidewalk project.
Dickmann asked
when the project would be started. Wilhelm stated that if the
project is approved it would begin in early July.
Krocka/Sauer made
a motion to recommend to the Village Board approval of the 2010
Street, Storm Sewer, and Sidewalk project to Paulus Construction for
$154,962.50. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF
DISCUSSING NEGOTIATION STRATEGIES
Krocka/Hamann
made a motion to convene to Closed Executive Session pursuant to
19.85 (1)(e) for the Purpose of Discussion Negotiation Strategies.
Roll call vote was taken with all in favor. Motion carried at 7:13
p.m.
RECONVENE TO OPEN
SESSION
Krocka/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:57
p.m.
ACTION ON CLOSED
SESSION MATTERS
None
OTHER MATTERS
Wagner stated
that the Chamber lunch will be held Wednesday, June 23rd
at Charter Steel. If anyone is interested please contact Mary Kay.
Wagner stated
that the Park and Recreation Program has begun and sign-ups are
going well.
ADJOURNMENT
Hamann/Sauer made
a motion to adjourn to July 20, 2010. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE POLICE DEPARTMENT
649 E. GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present @
7:40 p.m., Jen Schoenfeldt-present, Dan Sauer-present, Mike
Krocka-present, and Joe Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Brian Peschel, and Mark
Jaeger.
APPROVE CLAIMS
FOR APRIL 2010 IN THE AMOUNT OF $158,944.87
Krocka/Hamann
made a motion to approve claims for April 2010 in the amount of
$158,944.87. Motion carried.
BUDGET WATCH
Wagner stated
that everything looks in line to date.
INVESTMENT REPORT
Wagner stated
that Lee is continually looking for the best rates. There is no
good news so far. Rates are still very low.
STORM WATER
EASEMENT – 289 COLONIAL PKWY
Wilhelm stated
that the subdivision grading plans for the home on the corner of
Colonial Pkwy and Bucktrout St. do not mesh. Wilhelm stated that an
easement is being obtained to install a yard inlet to allow drainage
into the Village storm sewer.
Dickmann asked if
the homeowner is OK with this easement. Wilhelm stated yes.
Krocka/Caban made
a motion to recommend to the Village Board approval of the Storm
Water Easement for 289 Colonial Pkwy. Motion carried.
STORM WATER
MANAGEMENT SYSTEM-MAINTENANCE AGREEMENT–WISCONSIN HUMANE SOCIETY,
INC.
Wilhelm stated
that new commercial properties require on-site storm water
management. With this on-site storm water there must be a
maintenance agreement on file that gives the Village the right to go
in and maintain the site if it is not properly maintained.
Wagner received
an e-mail from the Wisconsin Humane Society’s lawyer stating that
there were no issues and the plan adheres to the Department of
Commerce requirements.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the Storm Water Management System-Maintenance Agreement
with the Wisconsin Humane Society, Inc. as presented. Motion
carried.
OTHER MATTERS
Wagner stated
that over the past several years the Village Board has only met once
in July. Unless anyone had a conflict the Village Board would meet
only on July 20th.
Wagner stated
that the she and Biernat received a thank you note from the Ozaukee
Realtors Assoc. for attending their event.
Wagner stated
that the Wisconsin League of Municipalities will be holding their
regional dinner meeting in Brookfield on June 10th. If
anyone is interested please contact Mary Kay.
Wagner stated
that the new Ozaukee County Tourism Guide is out and now includes
Live @ the Triangle and the Farmers’ Market information.
Wagner stated
that she has been contacted by LAW regarding a successor agreement.
Wagner reported
that the Library has hired a new Library Assistant I.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn. Motion carried at 7:45
p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE
MUNICIPAL CENTER
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:45 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Mary Kay Baumann, Vicki Lee, Brian Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR MARCH IN THE AMOUNT OF $161,464.37
Hamann/Maglio
made a motion to approve claims for March in the amount of
$161,464.37 as presented. Motion carried.
BUDGET WATCH
Lee stated that
all line items are being monitored.
INVESTMENT REPORT
Lee reported that
rates continue to be dismal. Lee stated that the rates at some
banks have actually gone down.
Lee attended a
seminar and, based on the information obtained, the Village is doing
everything they can to get the best rates.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 7:48 p.m.
Mary K. Baumann
Deputy Clerk
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MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Brian Biernat, Roy
Wilhelm, Mike Harrigan-Ehlers & Associates, and Mark Jaeger.
EMPLOYEE/VOLUNTEER RECOGNITION PROGRAM POLICY
Wagner stated
that the updated policy adds clarification on making decisions
regarding location, caterer, etc. The policy also adds recognition
for 40 years of service. The word “volunteer” was added to the
title of the program as employees and volunteers who do so much for
the community are recognized.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
updated Employee/Volunteer Recognition Program Policy. Motion
carried.
2009 STORM WATER
PERMIT REPORT
Wilhelm provided
a brief summary of the annual report that must be submitted to the
WDNR as part of the permit conditions. The report covers all storm
water related activities that have occurred in the Village for
calendar year 2009, such as RiverFest, street sweeping and outfall
water testing. A copy of the draft Ozaukee County Storm Water
Information and Education Plan was included with the report as well
as the 2009/2010 storm water budgets.
Wagner stated
that Wilhelm is doing a good job keeping the Village in compliance.
Krocka/Caban made
a motion to recommend to the Village Board approval of the 2009
Storm Water Permit Report. Motion carried.
SANITARY SEWER
EASEMENT – WISCONSIN HUMANE SOCIETY, INC.
Wagner stated
that she and Roy Wilhelm have been working on corrections to an
existing sanitary sewer easement located on Wisconsin Humane Society
(WHS) site.
Wilhelm stated
that an easement was originally dedicated by the CDA for the purpose
of the Park Place Condo project. It was dedicated as a private
easement to Mesa Development and should have been dedicated to the
Village as a public easement.
Wagner stated
that the easement physical description itself is not changing, this
just provides for clean-up language as to who owns and maintains the
easement.
Hamann/Maglio
made a motion to recommend to the Village Board approval of the
Sanitary Sewer Easement – Wisconsin Humane Society, Inc. as
presented. Motion carried.
OTHER MATTERS
Wagner stated
that she and Barb attended a meeting today regarding Live @ the
Triangle concerts for 2010.
Wagner reported
that the State of the Chamber Dinner will be April 21st
at Tello’s. If anyone is interested in attending please contact
Mary Kay.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:02
p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village Trustee
Bob Hamann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-absent, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Dave Maccoux-Schenck, and
Mark Jaeger.
APPROVE CLAIMS
FOR JANUARY AND FEBRUARY IN THE AMOUNT OF $318,329.58
Krocka/Maglio
made a motion to approve claims for January and February in the
amount of $318,329.58 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that all items that have high percentages are normally at this level
in the early part of the year. This includes bulk purchasing,
contract services, and data processing.
INVESTMENT REPORT
Lee reported that
interest rates are still very low. She stated that she is investing
daily to earn as much as possible.
2009 AUDIT
PRESENTATION
Dave Maccoux of
Schenck Business Solutions reported that the Village received a
clean opinion on the financial results of the organization. There
were no changes.
Maccoux reviewed
the Management Discussion and Analysis, the Statement of Net Assets,
and the Statement of Activities between 2008 and 2009.
Maccoux stated
that this was a “break even” year for the Village.
Maccoux reviewed
the Budget Operations and how they are adopted. The Government Fund
Balance Sheet was also reviewed.
Maccoux reported
that the Village was under budget for 2009. He stated that the
Village held the line on expenditures.
Maccoux stressed
that the budget to actual statement is key. Wagner stated that only
necessities were purchased or repaired.
Maccoux stated
that Schenck adopts stringent auditory practices especially for
government entities.
Maccoux reported
that the audit went very well and any adjustments were posted.
Maccoux reviewed
the general funds balances with a two (2) year summary of
operations.
Maccoux stated
that the Village is still within the 20-30% range at 27%.
Maccoux reviewed
special revenues, debt service, and the retirement of the long term
debt.
Sauer asked about
the negative balance for trash and recycling. Wagner stated that
this was a first year adjustment under the new contract. Wagner
stated that Wilhelm is monitoring the charges on a monthly basis and
adjustments are being made.
Maccoux reviewed
information on the Tax Incremental Districts.
Maccoux reviewed
the Community Development Authority (CDA) stating that it is
maintained as a component unit, and the fund is down $97,000 for
2009.
Maccoux stated
that the water and sewer operations were reviewed at the Utility
Committee Meeting and asked if anyone had questions.
Wagner stated
that, as stated in the audit report, the Village is in an excellent
financial position as we enter 2010.
2010 SUBSTITUTE
COST-SHARE AGREEMENT (ANSAY & MRED)
Wagner stated
that this new agreement references the new Memorandum of
Understanding (MOU) with the Department of Transportation (DOT)
regarding STH 33. The new agreement references the project
agreement and section 2 (b) reiterates what was agreed to.
Wagner stated
that staff recommendation is to move forward with the new
agreement. The agreement has been reviewed by the Village’s legal
counsel and has already been signed by the Ansay Group.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the 2010
Substitute Cost-Share Agreement (Ansay & MRED) as presented. Motion
carried.
ANSAY DEVELOPMENT
CORPORATION – AMENDED PAYMENT AGREEMENT
Wagner stated
that this amended payment agreement references the substitute 2010
Cost-Share Agreement between the Village and MRED & Ansay and is a
clean-up item that updates the agreement signed on August 13, 2008.
Caban/Sauer made
a motion to recommend to the Village Board approval of the Ansay
Development Corporation – Amended Payment Agreement as presented.
Motion carried.
OTHER MATTERS
Wagner stated
that the bond sale is scheduled to take place at the April 7, 2010
Village Board meeting.
There is an
Ozaukee Economic Development Outreach Event scheduled for April 28th
at 4:30 p.m. at Shully’s if anyone is interested. Wagner encouraged
committee members to attend.
The next
Mid-Moraine Dinner is scheduled for Wednesday, March 24th
at West Bend Lakes Golf Club, hosted by the Village of Newburg.
The Chamber will
be holding a breakfast meeting at the Saukville Police Station on
March 23rd. If anyone is interested please contact Mary
Kay.
Wagner reported
that the Utility Department helped sponsor a “Medicine Collection
Day” to be held on Saturday, May 8, 2010.
Hamann asked how
Utilities helps. Wagner stated that a small monetary contribution
was made and we help promote the event.
Krocka reported
that the River Fest Committee will be meeting on Wednesday, March 17th
to begin preparation for the May 15th River Fest Clean
Up.
The Village has
four (4) new Police Reserves for a total of eight (8).
Krocka stated
that he attended the July 4th Committee meeting on behalf
of the Reserves.
Wagner reported
that the Chamber will be doing a run/walk in conjunction with Family
Fun Day on September 11th.
Wagner reported
that the Windscribe dictation system was being installed at the
Police Department.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to April 7, 2010. Motion carried at 7:40
p.m.
Mary K. Baumann
Deputy Clerk
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MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Ray deBruijn, Roy Wilhelm, Vicki Lee,
Philip Cosson-Ehlers, Chris Greene and Cathy Chvosta – Rhythm n’
Brews, Brian Peschel, and Mark Jaeger.
RHYTHM N BREWS
REVOLVING LOAN FUND REQUEST
Biernat stated
that Rhythm n’ Brews is a new business in the Foster Commons
Business District. Biernat stated that Rhythm n’ Brews has done an
admirable job. They opened last August and it has been difficult to
weather the economic conditions as a new business.
Sauer asked what
the Revolving Loan Fund was used for and how often. He also asked
what amount was available.
Biernat stated
that it is a program that was created by the Village dating back to
the 1990’s to foster business development and retention. Rods and
Whalers was the first business to take advantage of the program and
is still a viable business in the community.
Wagner stated
that the current balance is a little over $100,000. Wagner stated
that there are several businesses that are currently utilizing the
program such as Salons of Conservancy Court, P. D. Peterka, and
Northern Lights Tan Spa.
Dickmann stated
that this is the purpose of these funds.
Sauer asked how
Rhythm n’ Brews compares to the other businesses that have utilized
the program.
Biernat stated
that they are a little different in that previous businesses have
been in business longer and Rhythm n’ Brews is looking to use the
funds for additional capital.
Wagner asked
Biernat to explain the difference in the proposed project.
Biernat stated
that this is his first time dealing with this type of project.
Rhythm n’ Brews is going to provide matching funds. Biernat stated
that part of the agreement would require Rhythm n’ Brews to place
matching funds in the Revolving Loan Fund Account and use those
funds first.
Hamann asked how
the money was going to be used.
Greene stated
that it would be used as working capital.
Sauer stated that
he was apprehensive about the loan because of the newness of the
business. He asked what projections were for the beginning of 2010.
Greene stated
that preliminary numbers put them down 20%. Greene stated that the
business has been re-evaluated. He stated that his other business
carries a similar long term burden.
Sauer stated that
it appeared that expenses are currently about 2/3 of the revenue and
asked if there were any plans to decrease expenses.
Greene stated
that he feels they have done a good job trying to control costs and
their labor numbers have come down substantially.
Sauer asked if
they had a revised business plan. Green stated no.
Sauer stated that
it appeared they had $10,000 cash on hand and wondered how the
balance was being floated. Greene stated that is was out of his
pocket.
Sauer asked what
happens if the $100,000 doesn’t hold over.
Greene stated
that their earning potential is strong but the economy has
weakened. He is putting together a plan to strengthen his
construction company. Greene stated that he believes strongly that
Rhythm n’ Brews is on the right track. He stated that he has
listened to feedback and is making revisions to accommodate that
feedback.
Sauer stated that
looking at “worst case scenario” there is nothing tangible to
satisfy repayment of the Revolving Loan Fund. Sauer stated that he
is looking for a secondary guarantee.
Greene felt that
was covered in the draft for the loan proposal.
Greene stated
that they have not had any problems with suppliers or vendors.
Sauer stated that
he would like to see a revised business plan and financial
projections for the next several years.
Greene stated
that he thought the Revolving Loan Fund Program was designed to help
businesses out and is confused by the definition.
Sauer stated that
he understands the reasons for the Revolving Loan Fund but is
looking at risk mitigation. Sauer wants to know if this is a “last
ditch effort”.
Krocka stated
concern that the Village has lost on two Revolving Loan Funds and
what happens if this one doesn’t come through.
Dickmann stated
that Greene is putting up his personal guarantee and the guarantee
of the construction business.
Greene questioned
what happened to the other two businesses.
Wagner stated
that both businesses are in bankruptcy.
Dickmann stated
that the loan application for Rhythm n’ Brews can not be judged on
the two that failed.
Wagner stated
that every other loan (but these two) that the Village has entered
into has been successful.
Biernat stated
that we do incur a higher degree of risk by doing these loans, but
the program is intended to provide economic assistance.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of the Revolving Loan Fund request from Rhythm n’ Brews as
presented. Roll call vote was taken - Dickmann-aye, Hamann-aye,
Krocka-nay, Schoenfeldt-aye, Sauer-nay, Caban-nay, and Maglio-nay.
Motion denied.
Krocka/Sauer made
a motion to recommend to the Village Board to deny the request for
the Revolving Loan from Rhythm n’ Brews. Roll call vote was taken –
Dickmann-nay, Hamann-nay, Krocka-aye, Schoenfeldt-nay, Sauer-aye,
Caban-aye, and Maglio-aye. Motion carried.
PRESALE REPORT
AND CAPITAL FINANCING PLAN
Wagner stated
that the current plan includes the new fire truck in 2010, and
street repairs for Mayfair Dr. in 2010 and Mill St. in 2011.
Wagner explained
the 7.25% prepayment incentive from Pierce for the purchase of the
fire truck. Cosson stated the 7.25% savings is taken off the total
cost.
Wagner stated
that the prepayment agreement had been read and reviewed by Ehlers.
Cosson stated
that there is no reason not to do it.
Cosson reviewed
the Presale Report and Capital Financing Plan.
The refinancing
of the 2002 bond issues was reviewed. The street projects and fire
apparatus would be financed.
Cosson reviewed
the savings analysis of the refinancing of the 2002 issue.
Cosson explained
the bond allocation, the breakdown of the borrowing and the
estimated rates.
Cosson then
reviewed the 2010 Capital Financing Plan. He stated that they are
trying to eliminate the peaks and valleys.
The capital
projects being financed were reviewed. This includes off-setting
revenues. The tax rate would increase to $2.74 at its peak in 2013.
Cosson reviewed
the financing approach. One option would be traditional tax exempt
borrowing. Bids would be issued on a tax exempt basis. The other
option is to utilize Build America Bonds (BABs). There is a 35% IRS
Rebate to municipalities for BABs. Cosson stated that BABs have
been the better deal. He also stated that with the BABs there would
be an approximate savings of $102,000 over 20 years.
Cosson stated
that there are a few communities that are staying away from the BABs
because they do not want to be tied to the IRS.
Cosson reviewed
the risk factors. He stated that the current rate of 35% has been
constant and doesn’t think it is going to change. Furthermore, any
reduction in the percentage allows the Village to refinance. Cosson
also stated that repayment from the IRS has been very timely ranging
from 90 days before payment to 45 days after.
Sauer asked if
there have been other BAB’s used. Cosson stated yes.
Sauer was
concerned that there is nothing in the Recovery Act to save the
35%. Cosson stated that the debt structure is protected because of
how it is written.
Wagner stated
that by going with the dual bid process, the Board can make a
decision on what direction to take and the financial savings that
may occur.
Dickmann thanked
Cosson for his presentation.
RES. #1111 –
AUTHORIZING $1,465,000 GO BONDS FOR STREET IMPROVEMENT PROJECTS
Krocka/Sauer made
a motion to recommend to the Village Board approval of Res. #1111 –
Authorizing $1,465,000 GO Bonds for Street Improvement Projects as
presented. Motion carried.
RES. #1112 –
AUTHORIZING $560,000 GO BONDS TO FINANCE FIRE DEPARTMENT EQUIPMENT
Krocka/Caban made
a motion to recommend to the Village Board approval of Res. #1112 –
Authorizing $560,000 GO Bonds to Finance Fire Department Equipment
as presented. Motion carried.
RES. #1113 –
AUTHORIZING $1,800,000 GO REFUNDING BONDS
Krocka/Maglio
made a motion to recommend to the Village Board approval of Res.
#1113 – Authorizing $1,800,000 GO Refunding Bonds as presented.
Motion carried.
RES. #1114 –
PROVIDING FOR THE SALE OF $2,025,000 GO CORPORATE PURPOSE BONDS
Hamann/Sauer made
a motion to recommend to the Village Board approval of Res. #1114 –
Providing for the Sale of $2,025,000 GO Corporate Purpose Bonds as
presented. Motion carried.
RES. #1115 –
PROVIDING FOR THE SALE OF $1,800,000 GO REFUNDING BONDS
Sauer/Maglio made
a motion to recommend to the Village Board approval of Res. #1115
–Providing for the Sale of $1,800,000 GO Refunding Bonds as
presented. Motion carried.
VAC-ALL SCREENS
(DPW – NON-LAPSING RESERVE FUND)
deBruijn stated
that this screen is a large 3’ x 4’ metal screen that fits on the
back of the vehicle.
deBruijn stated
that there are several options. The first is to keep the existing
screen and remove the current surface, sandblast and re-surface. He
stated that the process itself would remove a certain amount of
metal from the screen. The option would extend the life of the
screen approximately 3-4 years.
The next option
would be to replace the screens with the manufacturers at a cost of
$420 each. The next option would be a screen made by the Vac-All
dealer, SEWRE Implement, at a cost of $370 each.
Stainless steel
screens can be purchased directly from Vac-All for a significant
up-charge.
deBruijn stated
that the racks and pins to hold the screens are stainless steel and
would need to be replaced either way. deBruijn stated that the
first screen had a 10 year service life and felt the new one would
give the vehicle an additional 10 years.
Schoenfeldt
stated that the Public Works Committee reviewed the options and
recommended the vendor steel option.
Schoenfeldt/Maglio made a motion to recommend to the Village Board
approval of the Vac-All Screens to be manufactured by the Vac-All
dealer, SEWRE Implement to be paid from the DPW Non-Lapsing Reserve
Fund at a not-to-exceed amount of $2,253. Motion carried.
NATIVITY SCENE
AGREEMENT
Wagner and
deBruijn met with Mark Gierach from St. Peter’s Church. The church
has agreed to purchase the Nativity Scene for display on HWY 33.
Wagner stated that there was discussion regarding the purchase price
and a charge of $200 was agreed upon.
Wagner stated
that she received an e-mail from St. Peter’s and they have already
secured the $200 through private donations.
Wagner stated
that the agreement has been reviewed by the Village’s legal council.
Caban/Krocka made
a motion to recommend to the Village Board approval of the sale of
the Nativity Scene at a cost of $200 and the agreement to have the
Nativity Scene displayed at St. Peter’s Church on Hwy 33. Motion
carried.
PERSONNEL MANUAL
– SECTION #8 UPDATES
Wagner stated
that updates needed to be made to Sections 8.01, 8.02 and 8.04.
These updates include some housekeeping issues as well as placing
caps on un-paid time off for permanent part-time employees.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the updates to Section 8 of the Personnel Manual as
presented. Motion carried.
OTHER MATTERS
Wagner reported
that the library has filled the position of Library Assistant II.
It is a 27 hour/week position. Kim Becker will be working with the
teen and adult programming, as well as other library services.
Wagner stated
that Roy Wilhelm completed his UDC Certification.
Wagner reported
that Ozaukee Economic Development will be having an Outreach Event
on April 28th with Mike Gousha as the guest speaker.
Wagner read a
thank you note from the Wiesners regarding the Employee/Volunteer
Recognition dinner and what a nice event it was.
The next
Mid-Moraine Dinner is scheduled for Wednesday, March 24th
at West Bend Lakes Golf Club. If anyone is interested in attending
please contact Mary Kay.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 7:44 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 8:00 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Mary Kay Baumann, Gerald Dickmann, Roy Wilhelm, Vicki Lee, Brian
Peschel, and Dave Maccoux (Schenk Business Solutions).
WATER RATE CASE
REVIEW
B. Dickmann
stated that this Finance Committee meeting is the result of
discussions held at the Utility Committee meeting on Tuesday,
February 9, 2010.
Maccoux of Schenk
Business Solutions reviewed the summary of the application to
increase water rates.
Maccoux stated
that he has been working with the Village for application to
increase water rates. The Utility Department been operating below
their rate of return and has been for several years.
Maccoux stated
that Utilities have reduced their operating expenses by
approximately $24,000 in 2009. It is unlikely that they would be
able to continue to do that moving forward.
Maccoux stated
that the Village of Saukville’s Utility currently has a debt equity
ratio of 100%. The state-wide average is 32%.
Hamann asked if
there were any projects coming up that would increase debt.
G. Dickmann
stated that the sewer and water lines on Linden St. need to be
replaced. The laterals are in bad shape and they are trying to
salvage the water line.
G. Dickmann
stated that the only other project slated for right now is four
years out. Land had been purchase for another well but can probably
be put off for five years.
Maccoux stated
that the decrease in unrestricted cash has been $100,000 annually
over the last two years. Maccoux stated that this is without any
adjustments.
Maccoux stated
that the increase needed is approximately 28% and reviewed the
reasons for the increase.
Maccoux stated
that the Village is among those communities in the state with the
second lowest water rate.
B. Dickmann
stated that this was presented to the Utility Committee. Dickmann
went on to say that two days before the Utility Committee meeting,
Trustee Bob Hamann requested that the Village look into monthly
water/sewer billing as opposed to quarterly.
B. Dickmann
stated that she was at a conference last week and spoke to a
gentleman from the Public Service Commission (PSC). He stated that
25% of communities bill monthly and all are larger than Saukville.
The communities that bill monthly general bill for electric and
other services as well.
It was also
stated that if the Village were to go to monthly billing it would be
a permanent change. The PSC would not allow the Village to return
to quarterly billing. The monthly billing would also result in a
higher fixed cost.
Maccoux stated
that the regardless of the amount of the bill the cost to process
would not change. Monthly billing would affect those that use less
water as they would incur a higher fixed rate.
Maccoux stated
that the larger industrial customers would have to disburse cash
sooner and would probably rather wait.
B. Dickmann
stated that if the Village went from quarterly to monthly the
Utility Department would have to modify there routine in addition to
the changes that would result at the administrative level.
B. Dickmann
expressed concern at the message that would be sent by hiring
additional staff after current staff at all levels received a 0%
increase for 2010.
B. Dickmann asked
Maccoux what the recommendation from Schenk would be.
Maccoux stated
that cash flow needs to increase to continue to operate the Utility
and 28% is needed and could be supported.
Maccoux stated
that, in his opinion, the Village of Saukville is somewhat small to
handle monthly billing and the additional administrative costs
associated with it. Maccoux stated that a lot of the cost may have
to be taken on by Utilities.
Schoenfeldt asked
if there had been a recent rate increase. G. Dickmann stated that
there was a 3% cost-of-living increase in water November 1, 2009.
There was a 5% raise in the sewer rates effective January 1, 2010.
Hamann stated
that he was just looking for alternatives to lessen the impact of
the increase.
Caban stated that
the rates will go up either way. Caban was concerned that we’ve
been trying to cut costs and now want to increase them.
Maglio stated
that he does not think monthly billing is appropriate based on the
additional administrative costs.
Krocka stated
that he does not like the increase either but changing to monthly
billing would make it worse.
Schoenfeldt
stated that she is OK with the 28% water rate increase but is not
comfortable with the monthly billing.
Sauer stated that
he felt the monthly billing idea was “dead on arrival” so he wasn’t
going to address that. Sauer felt that a 28% water rate increase at
one time is too much.
Hamann/Krocka
made a motion to approve the 28% water rate increase as presented.
Roll call vote was taken with Caban-nay and Sauer-nay. Motion
carried.
Krocka/Caban made
a motion to continue the water/sewer billing on a quarterly basis.
Roll call vote was taken with Hamann-nay. Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 8:35 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Ray deBruijn, Roy Wilhelm, Vicki Lee,
Brian Peschel, Betty Toeller, and Mark Jaeger.
NON-LAPSING
RESERVE FUND REQUEST – VAC-ALL BOX LINING
deBruijn stated
that the vac-all is 10 years old and the lining is beginning to peel
and delaminate. The lining is a spray-in urethane liner. The vac-all
would be sandblasted down to the metal and the new liner would be
sprayed on.
Wilhelm stated
that when the vac-all was originally purchased, the Village went
with the plastic lining instead of the steel lining as a cost
savings measure.
Wagner stated
that there is money available in the DPW Non-Lapsing Reserve Fund to
be used for the lining and this item was discussed during the 2010
Budget Tour.
Schoenfeldt
reported that the vac-all lining was discussed at the Public Works
Committee and the Committee recommended the expenditure.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the replacement of the Vac-All Box Lining at a
“not-to-exceed” amount of $6,500 to be paid from the Non-Lapsing
Reserve Fund. Motion carried.
RES. #1109 – 2009
CARRYOVER FUNDS AND NON-LAPSING RESERVE FUNDS
Wagner provided
the Committee with a revised spreadsheet dated 2-2-2010 of the
amount of funds that were available for 2009 Carryover and
Non-Lapsing Reserve Funds.
Wagner stated
that Schenck recommended transferring the unused contingency funds
to the general fund so the $100,000 Fund Balance Applied would not
be used.
Wagner stated
that the audit is going very well.
Wagner stated
that the audit presentation for Utilities is scheduled for March 9th
and the general audit presentation will be March 16th at
the Finance meeting.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1109 – 2009 Carryover Funds and Non-Lapsing
Reserve Funds as presented with the updated spreadsheet dated
2-2-2010. Motion carried.
NATIVITY SCENE –
GRADY PARK
Wagner stated
that a decision does not need to be made tonight.
Wagner reported
that Betty Toeller attended the Pulic Works meeting and provided
information regarding the Village’s rights on displaying the
nativity scene.
Wagner reported
that she contacted the Liberty Counsel and they provided guidelines
that have to be met in order to keep a publicly sponsored nativity
scene on display in Grady Park. The display must include religious
and secular elements that are similar in significance.
Wagner stated
that the Liberty Council agreed to review the sketch that the
Village comes up with and would also back the Village in court.
Hamann stated
that he feels putting Frosty, Santa, and all that other stuff in the
park trivializes the meaning of the nativity. Hamann stated that he
would like to see the nativity moved to St. Peter’s so we don’t have
to take away from it.
Dickmann stated
that she would like the church to have it with nothing else around
it. Dickmann further stated that the Village does not have the
funds to purchase secular displays to add to the area.
Wagner shared
information regarding privately sponsored symbols.
Krocka and Caban
were both in favor of working with St. Peter’s to move the display
to their property.
Sauer stated
that, although he believes in the separation of church and state, he
didn’t care if it stayed in Grady Park. Sauer further stated “why
not take the church’s offer?”
Caban/Schoenfeldt
made a motion to direct staff to contact St. Peter’s regarding the
nativity scene and report back to the Committee. Motion carried.
2010 CAPITAL PLAN
Wagner stated
that discussion needs to be held on putting together the 2010
borrowing package.
Wagner stated
that Public Works is replacing a 2000 4 x 2 pickup truck with a new
4 x 4 truck. Wagner did state that not everything on the plan has
to be borrowed for; some items will be cash funded.
Wagner stated
that there is a strong commitment to continue with the street
projects. Wagner mentioned the replacement fire truck (pumper) for
2010 and the ambulance for 2011.
Dickmann asked if
the pumper could be purchased over a 2 year period.
Wagner stated
that she is waiting to hear whether or not the excess funds from the
Police Department borrowing could be used to offset the cost.
Wagner stated
there are no purchases slated for the Police Department for 2010.
Dickmann does not
want to change the 2010 Capital Plan. The roads need to continue to
be updated. The pumper is no longer usable.
Dickmann stressed
that she does not want to take items out of the Capital Plan just to
do STH 33.
Hamann agreed
with Dickmann.
Krocka agreed as
well, stating that the prices on all of these items will only
increase.
The remaining
Committee members agreed that all items needed to remain in the
Capital Plan.
Wagner stated
that with the borrowing, the Village would be moving forward with
refinancing the 2002 bonds.
Wagner will
inquire about paying for the pumper over 2 years.
OTHER MATTERS
Wagner stated
that the General Audit Presentation will be on March 16, 2010 at the
Finance Committee meeting.
Wagner stated
that water rates will be discussed at next Tuesday’s Utility meeting
and encouraged all Finance Committee members to attend.
ADJOURNMENT
Caban/Krocka made
a motion to adjourn to March 2, 2010. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE POLICE DEPARTMENT
649 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-absent, Mike Krocka-present, Joe
Caban-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Vicki Lee, and Mark
Jaeger.
APPROVE CLAIMS
FOR DECEMBER 2009 IN THE AMOUNT OF $178,534.23
Hamann/Krocka
made a motion to approve claims for December 2009 in the amount of
$178,534.23 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
December was a busy month for the Village. Approximately $4M has
been taken in taxes but a large debt service payment was also made.
It has been a busy month.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) NEGOTIATION
OF AGREEMENT REGARDING STH 33
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 7:31 p.m. Roll call vote was taken
with all in favor. Motion carried.
RECONVENE TO OPEN
SESSION
Krocka/Maglio
made a motion to reconvene to open session at 7:45 p.m. Motion
carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENTS
Wagner stated
that two separate recommendations would have to be made to move
forward with the STH 33 Agreements.
Hamann/Krocka
made a motion to recommend to the Village Board approval of the
modified Memorandum of Understanding (MOU) with the State Department
of Transportation (DOT) date 01-19-2010. Motion carried.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
State Municipal Agreement dated 12-21-2009 and approved 01-19-2010
regarding Project #4030-04-00 and #4030-04-21/70 to include I43 to
the west center line of Northwoods Road. Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:47
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
January 11,
2010
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 6:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Gerald Antoine, and Mark
Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (e) NEGOTIATION OF
AGREEMENT REGARDING STH 33
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 6:01 p.m. Roll call vote was taken
with all in favor. Motion carried.
RECONVENE TO OPEN
SESSION
Hamann/Maglio
made a motion to reconvene to open session at 6:32 p.m. Motion
carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENTS
Krocka/Sauer made
a motion to recommend to the Village Board authorization for Dawn
Wagner and Gerald Antoine to continue negotiations with the
Department of Transportation (DOT) regarding the STH 33 Agreements.
Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn. Motion carried at 6:33 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 5:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Roy Wilhelm, Gerry Antoine, Mark Jaeger, and Vicki Lee.
2010 CAPITAL PLAN
The Updated 2010
Capital Plan (12/29/09) was reviewed with Mike Harrigan, Ehlers
Financial Advisor, via conference call. The updated plan has
revised numbers for the STH 33 project. With the proposed borrowing
plan, the percent of debt will go over the Village Board’s self
imposed threshold of 65% for four years. Harrigan recommended that,
if the Village Board would decide to approve the borrowing plan, a
discussion should be held with Moody’s Rating Service. The
borrowing may not impact the Village’s credit rating but the impact
would need to be discussed with them prior to approving the total
borrowing package. Bigger ticket items would have to be carved out
yet to retain a total debt capacity of 35% or more. Interest rates
are extremely low at this time. Construction project costs have
been coming in very low also.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) NEGOTIATION
OF AGREEMENT REGARDING STH 33
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 5:55 p.m. Roll call vote was taken:
Krocka - aye; Caban - aye; Schoenfeldt - aye; Dickmann - aye; Hamann
- aye; Maglio – aye; Sauer - aye. Motion carried.
RECONVENE TO OPEN
SESSION
Hamann/Caban made
a motion to reconvene to Open Session at 6:45 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENT
Hamann/Caban made
a motion to table the STH 33 Agreement. All members voted aye.
Motion carried.
OTHER MATTERS
Wagner reminded
the Board that the Chamber Dinner will be January 20th at
7:00 p.m. at Rhythm and Brews. This will be the State of the
Village Address. The Village of Saukville is hosting the next
Mid-Moraine dinner at the Saukville Legion Hall on January 27th
at 7:00 p.m. Please let Mary Kay or Dawn know if you can attend
either or both functions. We would like to have good representation
at both events.
Mary Kay’s
Father, Lloyd Morgan, passed away. The Village Board and staff sent
flowers.
Wagner inquired
if the Board members reviewed the correspondence from the Americans
United for the Separation of Church and State regarding the nativity
scene at Grady Park.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to January 11, 2010 at
6:00 p.m. Motion carried at 6:50 p.m.
Vicki Lee
Treasurer
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, and Vicki Lee.
APPROVE CLAIMS
FOR NOVEMBER IN THE AMOUNT OF $136,556.42
Krocka/Schoenfeldt made a motion to approve claims in the amount of
$136,556.42. Motion carried.
BUDGET WATCH
The Budget Watch
was reviewed.
Wagner stated
that we are currently on target. She stated that the weather in the
next few weeks will make the difference due to the impact of DPW
overtime.
INVESTMENT REPORT
The Investment
Report was reviewed.
Lee stated that
the account with Foundations Bank has been opened.
The Village has
collected over $500,000 in tax revenue to date.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (c) PERSONNEL
Hamann/Krocka
made a motion to convene to Closed Executive Session pursuant to
State Statute 19.85 (1) (c) Personnel at 7:49 p.m. Motion carried.
RECONVENE TO OPEN
SESSION
Krocka/Sauer made
a motion to reconvene to open session at 7:58 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None
LIBRARY DIRECTOR
POSITION
Schoenfeldt/Sauer
made a motion to recommend to the Village Board approval of Jennifer
Gerber as the new Library Director effective January 6, 2010.
Motion carried.
OTHER MATTERS
Wagner stated
that she e-mailed a copy of the Ozaukee Economic Development (OED)
Newsletter to the Board members. Wagner is on the Board of
Directors for OED.
Wagner reported
that the Village received $1,600 for the old Village Hall generator.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:01
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:45 p.m.
Village Deputy
Clerk Mary K. Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-absent, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Mary K. Baumann, Ray deBruijn, Gerald Dickmann, Dick Schoenfeldt,
Stacey Frey, Dale Fischer, Phil Vincevineus, Anne Kertscher, Donna
D’Angelo, Brian Peschel, and Mark Jaeger.
ROOM TAX
PRESENTATIONS
River Fest – Mike
Krocka reviewed the expenses for the 2009 event. Krocka stated that
there was an excellent turnout. Estimated request is for $800.
Fireworks – Barb
Dickmann stated that, knowing what amount we have to work with, she
would put fireworks at $5,000.
4th of
July Parade – Mary K. Baumann stated that, based on expenses from
2009 and the fact that the bike judging is being eliminated, the
request is for $2,250.
Saukville Family
Fun Day (SFFD) – Stacey Frey stated that for the second year in a
row SFFD operated at a loss. The plan for 2010 is to end the event
earlier but also add a Run/Walk in the morning. Frey stated that,
depending on 2010 turnout, it may be the last year for the event.
Estimated amount allocated will be $2,000.
Fire
Dept./Pleasant Valley Auto Car Show – Dale Fischer and Phil
Vincevineus stated that the 2009 car show was a great success.
There were approximately 460 vehicles on display. They would like
to see the amount stay the same but understand if it is less.
Estimated amount allocated is $4,000.
National Night
Out (NNO) – Baumann stated that Officer Neese is requesting $1,250
for the 2010 event. A suggestion was made that donations be brought
in from other municipalities as this is a county-wide event.
Estimated allocation is $500.
9/11 Ceremony –
Dick Schoenfeldt stated that the amount spent each year has always
stayed within the amount allocated. Schoenfeldt doesn’t believe in
asking for outside donations for something that should be provided
for the citizens. Schoenfeldt requested $900. Dickmann wanted to
put it at $650 and Krocka offered $100 from River Fest to bring it
up to $750. Estimated allocation is $750.
Saukville Area
Historical Society (SAHS) – Anne Kertscher explained that the entire
amount allocated for 2009 had been spent between building
renovations and newsletter mailing. Kertscher stated that they
would like to install wood floors and lighting next year. The wood
floor alone is an estimated $4,000. D’Angelo stated that, although
the other events come and go, an investment in the SAHS would be
permanent. Kertscher stated that they would eventually like to hold
hours and provide tours. Estimated allocation is $3,000.
Live @ the
Triangle – Baumann stated that a request had been made to leave the
$1,000 as is. Dickmann stated that there are six (6) events
scheduled for 2010. Estimated allocation is $900.
Employee
Recognition Dinner – Jerry Dickmann stated that the Recognition
Committee worked to keep expenses to a minimum. Estimated
allocation is $3,000.
Christmas
Decorations – Ray deBruijn stated that he would like to “dress up”
the entrance to the municipal complex. He stated that banners would
be purchased to line the entrance and would be seasonal banners that
could be changed out appropriately. By having the different banners
the life of them would be increased. There is a five (5) season
warranty if the banners are used year-round. With changing the
banners out, the warranty and the life of the banners will
increase. The cost of the banners would be $1,955. Estimated
allocation is $1,955.
Advertising/Marketing – Dickmann stated that the money allocated for
2009 was not used. Dickmann did not want to eliminate this amount
in the event there is potential development for 2010. Estimated
allocation is $900.
Village
Newsletter – Baumann stated that the cost of the current
distribution of the newsletter “is what it is”. Baumann stated that
postage and printing costs will not go down. The newsletter is
currently mailed out twice a year and provided electronically for
the third issue. In an effort to cut costs it was suggested to go
all electronic. Trustee Sauer was concerned because he felt there
were enough people who still read the hard copy. It was recommended
to have an annual mailing and the other two editions would be
electronic. This would result in a $1,500 cost savings. Estimated
allocation is $1,500.
Signage –
Dickmann asked deBruijn what the plans were for signage in 2010.
deBruijn stated that, although there are signs that could be
updated, it is not something that has to be done. No money was
allocated for signage for 2010.
Brian Peschel
(resident) stated that he would like to see less money go towards
SAHS and put some money into the Farmers’ Market. Dickmann stated
that money had already been allocated for the Farmers’ Market
through 2010.
Adjustments were
made and the following money was allocated.
Ozaukee County Tourism Council $ 100
River
Fest $ 800
July
4th Parade $ 2,200
July
4th Fireworks $ 5,000
Saukville Family Fun Day $ 2,000
Saukville Fire Dept. Car Show $ 4,000
National Night Out (NNO) $ 500
9/11
Memorial Ceremony $ 750
Saukville Area Historical Society $ 2,000
Live
@ the Triangle (Music Events) $ 1,000
Recognition Dinner $ 3,000
Christmas Decorations-Install/Buy $ 1,955
Advertising/Marketing $ 1,000
Village Newsletter – 3 Issues $ 1,500
Community Signage $ -0-
Reserve $ 800
TOTAL
$35,605
RES. #1107 – 2010
ROOM TAX BUDGET
Krocka/Caban made
a motion to recommend to the Village Board approval of the Room Tax
Budget at $35,605. Motion carried.
ELEVENTH –
AMENDED AGREEMENT – OPERATION OF THE MID-MORAINE MUNICIPAL COURT
Baumann stated
that this amended agreement was updated to include the Village of
Thiensville and also contains some clean-up language.
Hamann/Maglio
made a motion to recommend to the Village Board approval of the
Eleventh – Amended Agreement – Operation of the Mid-Moraine
Municipal Court as presented. Motion carried.
LIABILITY &
WORKERS COMPENSATION INSURANCE
Lee stated that
the Village did not receive a quote from Ansay Insurance. She also
stated that the League called two weeks ago to do a quote and could
not submit it on time.
Lee stated that
EMC Insurance quoted the Village and the quote came in $18,000 less
than it was for 2009.
Lee recommended
staying with EMC Insurance for 2010 at a cost of $75,031.
Krocka/Caban made
a motion to recommend to the Village Board approval of EMC Insurance
as the Village’s Liability & Workers Compensation carrier at a cost
of $75,031. Motion carried.
OTHER MATTERS
Baumann reminded
everyone of the Annual Christmas Tree Lighting at Veterans Park on
Sunday, December 6th, at 6:00 p.m.
Baumann suggested
everyone mark their calendars for the Saukville Chamber of Commerce
Dinner on Wednesday, January 20th. The dinner will be at
the American Legion. The program will include the “State of the
Village” address.
Baumann stated
that the Mid-Moraine Dinner will be on January 27th and
will be hosted by the Village of Saukville. It will be held at the
American Legion in Saukville. Please mark your calendars.
ADJOURNMENT
Krocka/Sauer made
a motion to adjourn. Motion carried at 7:48 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-absent, Dan Sauer-present, Mike Krocka-absent, Joe
Caban-present.
Others Present:
Dawn Wagner, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR OCTOBER IN THE AMOUNT OF $153,985.69
Hamann/Sauer made
a motion to approve claims in the amount of $153,985.69. Motion
carried.
BUDGET WATCH
The Budget Watch
was reviewed. Wagner stated that this month expenses could be at
83%. The overall expense is at 72%. There are still some large
expenses to be paid out such as the Fire Department payroll.
INVESTMENT REPORT
The Investment
Report was reviewed. There is a new CD, and a new account has been
set up at Foundations Bank to increase investment earnings.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (c) PERSONNEL
Hamann/Maglio
made a motion to convene to Closed Executive Session pursuant to
State Statute 19.85 (1) (c) Personnel at 7:05 p.m. Motion carried.
RECONVENE TO OPEN
SESSION
Sauer/Hamann made
a motion to reconvene to open session at 7:30 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None
RESOLUTION #1104
– 2010 COMPENSATION SCHEDULE
Sauer/Caban made
a motion to recommend Resolution #1104 to Village Board for
approval. Motion carried.
COMMUNITY
DEVELOPMENT DIRECTOR POSITION DESCRIPTION
The language in
the description needed to reflect the changes made in the Community
Development Director Position Description. It had read “permanent
full time position” and needed to read “permanent management
position”.
Caban/Sauer made
a motion to recommend the language changes to the Village Board.
Motion carried.
VILLAGE
ADMINISTRATOR – CONTRACT FOR SERVICES
The Village
Administrator contract changes are minor – 1 additional vacation day
per the personnel manual, salary frozen, and one year contract.
Hamann/Maglio
made a motion to recommend to the Village Board the one year
contract for the Village Administrator. Motion carried.
OTHER MATTERS
-
Police Department Project Update
The Police
Department is trending very good. It is approximately $400,000
under budget. The dictation system will be purchased. They are
approximately 99% done with purchasing. Everyone is very pleased
with the project overall. The generator test went very well. There
will be an accounting at the end of the year.
-
Capital Borrowing Plan
There have been
two meetings with the Department of Transportation to discuss the
estimated costs of STH 33 project. Additional meetings are being
scheduled.
The Village
newsletters went out on November 23rd.
The Room Tax
presentations will be at the December 1st Finance
Committee meeting.
The Village has
Blue Books if anyone would like them.
The Calendar for
December was discussed. There will be no Utility Committee meeting,
Library Board or Recreation Board meeting. Public Safety and Public
Works have not been decided yet. The Finance Committee and Village
Board meetings might not be needed on December 15th. It
will depend on the Library Director position.
ADJOURNMENT
Caban/Sauer made
a motion to adjourn. Motion carried at 7:44 p.m.
Vicki Lee
Treasurer
Return to top
SAUKVILLE AREA HISTORICAL SOCIETY
200 N. MILL STREET
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Brian Peschel, Bob Mortellaro (Piggly
Wiggly), and Mark Jaeger.
RES. #1101 – 2009
COMPENSATION SCHEDULE - AMENDED
Wagner stated
that this resolution is to amend the 2009 Compensation Schedule to
adjust the compensation for the Community Development Director
position. The position will be changed to a salaried 30 hour
management position. Wagner stated that as a management position,
hours beyond the 30 may be required. The new hours will begin
November 9, 2009 for the remainder of the year. As a result of the
wage freezes for 2010 it will remain at the same level for 2010 as
well.
Caban/Krocka made
a motion to recommend to the Village Board approval of the Amended
2009 Compensation Schedule as presented. Motion carried.
OTHER MATTERS
Wagner stated
that due to the amended hours for the Community Development Director
(CDD) position, there will be modifications to the CDD position
description. The modified position description will be presented at
the November 24th Finance Committee meeting.
Wagner commented
on the positive editorial in the Ozaukee Press regarding the
Village’s pro-active approach to the state of the economy. Wagner
stated that she has also heard positive comments from residents.
Wagner reported
that there was a typographical error in the 2010 Water Utility
Budget. An amended resolution is being presented at Village Board
with the correct amounts.
Wagner stated
that, due to lack of agenda items, there will be no Utility
Committee meeting in November.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to November 24, 2009. Motion carried at
7:48 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 6:00 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present, Bob Hamann-present, Dave
Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Joe
Caban-present, and Mike Krocka-present.
Others Present: Mike Harrigan, Ehlers,
Roy Wilhelm, Dawn Wagner, and Vicki Lee
OTHER MATTERS
Wagner informed the Board that Trustee
Sauer had checked out interest rates and found that at this time the
Village is doing the best it can regarding interest rates. The
Village will continue to utilize the CDAR options, do short-term
investing, and take advantage of special rates at various insured
banks.
Trustee Sauer found a typographical error
in the 2010 Water Utility Budget. An entry should have been $2,100
and was entered as $21,000. This will reduce the Water Utility
Budget by $18,900. An amended budget will be on the November 3rd
Village Board agenda.
The Public Hearing for the 2010 Budget
will be held on November 24th. The November 17th
Finance and Village Board meetings will be rescheduled to November
24th. The Public Works meeting scheduled for November 24th
will be held at the Village Hall.
CCP has a Fire Drill scheduled for October
31st.
2010 CAPITAL BORROWING
Mike Harrigan, Ehlers and Associates,
Inc., reviewed a draft Capital Finance Plan for 2010-2013. The STH
33 project will have a significant impact on the Village’s borrowing
capacity. In order to retain the Village of Saukville’s Moody’s
Bond A2 rating, the debt service capacity can not go over 2.75% to
3.25% for any length of time. With the amount that needs to be
borrowed for the STH 33 project the Village will go over that amount
for a number of years. The Village established criteria several
years ago that it would not exceed 65% of debt capacity. This
borrowing of approximately $4 million dollars for STH 33 would put
the Village over 65% to almost 84% in the year 2011. Mike Harrigan
advised the Village against borrowing for this project. The project
would leave the Village with little or no borrowing capacity to
address emergencies or other municipal capital projects. He
questioned if there were caps on the utility and other costs
established in the original agreement. He was informed that the
project agreement was signed in 1999 and that no caps were
established in the agreement. Mike Harrigan stated that this is a
different world, a completely different economic environment, from
ten years ago; the Village is faced with an economic environment of
declining equalized valuation, limited or no development and large
increases in the project cost.
Barb Dickmann left the meeting at 6:45
p.m.
Mike Harrigan left the meeting at 6:50
p.m.
2010 BUDGET DISCUSSION
Wagner reviewed the changes discussed at
the October 19th Budget Workshop. The final statement of
valuation for the Village of Saukville still has not been received
from the State and an estimate from Accurate Appraisal is still
being used. The proposed budget will have a 31˘ decrease in the
mill rate which will be $5.97/$1,000 of valuation for the Village of
Saukville portion. A house assessed at $200,000 will experience a
$62.00 tax decrease and a house assessed at $250,000 will have a
$77.50 decrease in property taxes.
Krocka/Maglio made a motion to set the Public Hearing for November
24th at 7:45 p.m. Motion carried.
There was some discussion on the Capital
Borrowing. Wagner advised that it will be on hold until more
information is known about the STH 33 project. A short term note
could be taken out for the fire truck purchase if STH 33 is not
resolved in a timely manner.
ADJOURNMENT
Caban/Krocka made a motion to adjourn. Motion carried at 7:16 p.m.
Dawn M. Wagner
Village Administrator/Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 7:30 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, Joe Caban-present,
Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present and Dave
Maglio-present.
Others Present:
Dawn Wagner and Vicki Lee.
Krocka/Caban made
a motion to go into Closed Executive Session pursuant to State
Statute 19.85(1) (e) for the purpose of discussing negotiation
strategies at 7:31 p.m. Motion carried.
Krocka/Schoenfeldt made a motion to reconvene to open session at
8:12 p.m. Motion carried.
2010 BUDGET
DISCUSSION
Wagner reviewed
the changes made at the October 12th workshop.
The Capital
Budget was reviewed. There was much discussion on the Pick-Up Truck
request for DPW. The money will be earmarked in the 2010 and 2011
budget for this vehicle. The vehicle will be purchased in 2011.
The pickup truck purchase will go back to the Public Works Committee
for review. The 3” hose was added back into the Fire Department
budget.
Revenues were
discussed. Wagner informed Sauer that there are limitations per
State Statute as to the type of investments the Village can
participate in. He will investigate and come back next week with
different possibilities.
The Operating
Budget was reviewed. Wagner had spoken to the Department of Revenue
and the Hydrant Rental (Public Fire Protection) can be taken out of
the Fire Department Operating Budget and the Village will still meet
the State’s “Maintenance of Effort” requirements. Assessed Value
was discussed. The Village’s Assessors, Accurate Appraisal, has
estimated the Village’s Assessed Valuation for 2009, so an estimated
tax rate can be determined at this time. Final numbers should be in
from the State of Wisconsin next week. The Community Development
Director’s position will be adjusted to a 30 hour/week salaried
management position effective January 1, 2010 with no change to
health insurance and other benefits.
The Village’s
Financial Advisor, Mike Harrigan, Ehlers, will be present at the
October 26th Finance Committee meeting to go over the 5
year Capital Plan.
The Public
Hearing will be November 24th at 7:45 p.m.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn at 8:35 p.m. Motion
carried.
Dawn M. Wagner
Village
Administrator/Clerk
Return to top
October 12,
2009
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 6:00 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present, Bob Hamann-present, Joe
Caban-present,
Dave Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, and
Mike Krocka-present.
Others Present: Dawn Wagner and Vicki Lee
Hamann/Krocka made a motion to go into Closed Executive Session
pursuant to State Statute 19.85(1) (e) for the purpose of discussing
negotiation strategies at 6:01 p.m. Motion carried.
Krocka/Schoenfeldt made a motion to reconvene to open session at
6:40 p.m. Motion carried.
ACTION ON CLOSED SESSION MATTERS
No action was taken.
2010 BUDGET DISCUSSION
Wagner gave an overview of the 2010
proposed budget with all requests included. She informed the
Committee that the Village is bound by the State imposed Levy Limit
of 3% not the Village’s net new construction figure of (1.17%).
Last year’s levy limit was 2.65%.
Wagner noted that she spoke to the
Department of Revenue and received the estimated ERP figure of 3.6%
as it relates to the operating budget.
Wagner also noted that the revenues have
decreased significantly. The largest areas of decrease are State
Shared Revenues, Building Permits and Interest Earnings.
Dave Maccoux, Schenck Solutions, called in
to discuss the impact of fire protection fees (hydrant rental) on
the tax levy. He discussed different methodologies municipalities
are using.
The consensus of the Committee was to put
100% of the fire protection fee on the water bill, as a quarterly
charge. The utility users will be paying a fee for the service,
similar to the garbage and recycling fees.
Several items were removed from the
capital budget.
Dan Sauer had questions on investment
earnings. Different investment areas will possibly be looked into.
Insurance and liquidity were stressed.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:00
p.m.
Dawn M. Wagner
Village Administrator/Clerk
Return to top
October 6, 2009
SAUKVILLE AREA HISTORICAL SOCIETY
200 N. MILL STREET
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Donna D’Angelo, Anne Kertscher,
Juliette Scherer, Laverne Pokey, Bernice Zeckmeister, Gladys Jung,
Violet VandeBoom, Viola Meyer, Cindy Douglas, Nola Scherer, and Mark
Jaeger.
SAUKVILLE
HISTORICAL SOCIETY – 2009 ROOM TAX REQUEST
Anne Kertscher
gave an overview of the improvements that have been made to the
Historical Society building. She also gave a brief summary of the
programs that are being planned for the facility.
Wagner asked
about the structural analysis that was to be done on the building.
D’Angelo stated that they were not pursuing that avenue as they had
made updates to the front doors that disqualified them from the
analysis.
Donna D’Angelo
stated that Gene Linden, master contractor, has done much of the
work on the building.
Wagner stated
that the current amount requested by SAHS is $4,500. She stated
that $1,500 was going to be used for printing and mailing of a
newsletter.
Kertscher stated
that the Historical Society received a $1,000 donation for the new
ceiling in the building.
Dickmann stated
that $1,500+ would be used for the mailing and the balance would go
towards improvements to improve tourism.
D’Angelo stated
that when the building was purchase by the Historical Society from
the Village it was with the understanding that if the building was
ever abandoned it would revert back to Village ownership.
Kertscher stated
that the Historical Society will have space at the last Farmers’
Market. She stated it would be a mini-rendezvous.
Krocka/Schoenfeldt made a motion to recess to return to Village Hall
for the remainder of the meeting. Motion carried at 7:22 p.m.
Committee
reconvened at Village Hall at 7:26 p.m.
Wagner stated
that we need to make sure that the money is used for specific
projects, not day-to-day maintenance.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of the revised Room Tax request for the Saukville Area
Historical Society. Motion carried.
ORD. #702 – RIGHT
OF WAY PERMITS
Wagner stated
that fees were reviewed and adjustments were recommended from the
Public Works Committee. Wagner stated that language in the
ordinance was also cleaned up including clarification regarding
double fees.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of Ord. #702 – Right of Way Permits as presented. Motion
carried.
RES. #1094 –
RIGHT OF WAY OPENING PERMIT FEES
Schoenfeldt
stated that the Village’s fees were very low in comparison to
surrounding communities and needed to be updated.
Krocka/Caban made
a motion to recommend to the Village Board approval of Res. #1094 –
Right of Way Opening Permit Fees as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to State Statute 19.85 (1)(e) for the purpose of
discussing negotiation strategies. Roll call vote was taken.
Motion carried at 7:29 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:55 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that the 2009 Sustainability Forum will be held on Wednesday,
October 21st at Ozaukee Christian School from 4:00-7:00
p.m. Let Mary Kay know if you are interested.
The Character
Counts! resigning will be held on Monday, October 19th at
the Niederkorn Library in Port Washington. Wagner stated it would
be nice to have the Village Board in attendance to show Village
support of the initiative.
Wagner reminded
everyone of the Fire Department Open House on Saturday, October 10th.
Wagner stated
that the Saukville Farmers’ Market was featured on the front cover
of the most recent issue of Lakeshore Life.
The next Chamber
of Commerce lunch will be held on October 28th at the
Saukville Police Department. Let Mary Kay know if you are
interested in attending.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn. Motion carried at 7:58
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
September 15, 2009
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-absent, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Ray deBruijn, and Mark
Jaeger
APPROVE CLAIMS
FOR AUGUST 2009 IN THE AMOUNT OF $167,498.02
Hamann/Krocka
made a motion to approve claims for August 2009 in the amount of
$167,498.02 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the new line items.
Wagner noted the
repairs for the Village Hall air conditioning and the fire equipment
repairs.
INVESTMENT REPORT
Lee stated that
the rates are still bad.
Lee stated that
several of the banks are offering specials in October and she will
be reviewing those.
RES. #1092 –
DESIGNATING PUBLIC DEPOSITORIES
Wagner stated
that Foundations Bank is being added as another option due to the
good rate specials that are being offered. Wagner stated that, by
law, they have to be added by resolution in order for the Village to
utilize them.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
the addition of Foundations Bank as a designated public depository
for the Village. Motion carried.
STH 33 – PROJECT
AGREEMENT
Wagner stated
that the Village has not received an approved modified agreement
from the DOT. Wagner gave the option of tabling this item until the
next meeting or removing it from the table and bringing it back for
action at a later date.
Hamann/Caban made
a motion to recommend to the Village Board removing STH 33 – Project
Agreement from the table. Motion carried.
DPW PHONE SYSTEM
Ray deBruijn
stated that the current system is 9 years old and has failed. The
DPW is currently working off of a single line with a cordless phone.
deBruijn stated
that he received quotes from Digicorp and Associated Technical
Services (ATS). Digicorp’s quote was $2,700 plus installation for a
total of $3,600. This quote included voice mail and auto attendant.
The ATS quote was
$1,810 including installation and training. Voicemail and auto
attendant were an additional $1,280. deBruijn stated that the voice
mail and auto attendant were not necessary.
deBruijn is
requesting replacing the phone system per the quote of $1,810 from
ATS to be paid out of the DPW Equipment Replacement Fund.
Schoenfeldt/Maglio
made a motion to recommend to the Village Board approval of the
purchase a new phone system for the DPW from ATS at a cost of $1,810
to be paid out of the DPW Equipment Replacement Fund. Motion
carried.
ORD. #699 –
LICENSE FEES
Baumann stated
that there has been an increase in the cost for record checks
associated with operator license applications. This update reflects
that increase.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Ord. #699 – License Fees as presented. Motion carried.
ORD. #700 –
BRANCH AND BRUSH CHIPPING
Wagner stated
that this ordinance is updating previous language in the Municipal
Code regarding branch and brush chipping.
Hamann stated
that a portion of section “C” was not consistent with the rest of
the ordinance. A change was made to the language in section “C”.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Ord. #700 – Branch and Brush Chipping with the
correction. Motion carried.
RES. #1093 –
BRANCH AND BRUSH CHIPPING FEE
Wagner stated
that this resolution will adopt the fee that was approved at the
previous Village Board meeting.
Hamann/Caban made
a motion to recommend to the Village Board approval of Res. #1093 –
Branch and Brush Chipping Fee as presented. Motion carried.
ORD. #701 –
AMENDING CHAPTER A211 – FEES
Wagner stated
that this ordinance is created to update the above fees in the
Village’s Code of Ordinances.
Caban/Schoenfeldt
made a motion to recommend to the Village Board approval of Ord.
#701 – Amending Chapter A211- Fees as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Schoenfeldt/Krocka made a motion to convene to Close Executive
Session pursuant to State Statute 19.85 (1)(e) for the Purpose of
Discussing Negotiation Strategies. Roll call vote was taken with
all in favor. Motion carried at 7:35 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:45 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that there will be a resigning of the Character Counts Initiative on
Monday, October 19th at 6:00 p.m. at the Niederkorn
Library. Wagner encouraged all Board members to attend to show
support for the Initiative.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn. Motion carried at 7:51 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Todd Becker and Gary
Metzer of the DOT, and Mark Jaeger.
STH 33 – PROJECT
AGREEMENT
Wagner reviewed
packet material that included correspondence regarding revised cost
estimates and time line.
Todd Becker (DOT)
gave an overview of the final round-about layout.
Becker reviewed
the impact to surrounding businesses.
Becker stated
that the cost of the bike accommodation lane that was recently added
to the project will be the responsibility of the DOT.
Becker stated
that the current layout is 75-80% complete. There is an outstanding
issue with the Walgreens property that needs to be resolved.
Becker gave an
overview of easements needed and landscape and parking impacts. He
reviewed building proximities, pedestrian access, driveway
entrances, and building modifications or additions.
Wilhelm stated
that the DOT is negotiating with the property owners but the
ultimate cost lies on the Village of Saukville.
Becker stated
that the Memorandum of Understanding states that the DOT will do the
land acquisition for the Village.
Dickmann asked
what the medians consisted of. Becker stated that the medians would
be 6” curb with exposed aggregate.
Becker stated
that the new deadline for the commencement of the project has been
tentatively set for February 2010.
Becker stated
that the agreement needs to be signed to move the project forward.
Wilhelm offered
clarification on the agreements. There is an initial agreement with
the DOT, the City of Port Washington, and the Village of Saukville.
There is a sub-agreement between the City of Port Washington and the
Village of Saukville.
Wilhelm stated
that the agreement that Becker is referring to is a separate
agreement for land acquisition between the DOT and the Village of
Saukville.
Wilhelm referred
to the agreement that was presented. He expressed concern about the
agreement. Wilhelm stated that the agreement should only refer to
the real estate acquisition.
Wilhelm stated
that with the main project, the Village will receive monthly
invoices but it was agreed that the invoices could be paid at the
end of the project. The billing for the land acquisition would be
separate.
Sauer asked about
the dollar amounts on the draft agreement. He stated that the total
distribution costs did not appear to add up. Becker stated that the
errors would be corrected.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
to table the signing of the agreement to allow for corrections to
the dollar amounts and eliminate all terms and conditions that
didn’t relate to the acquisition of real estate. Motion carried.
CHIPPING FEE
Wagner reviewed a
memo from DPW regarding the costs associated with chipping.
A recommendation
was made to increase the fee for additional chipping beyond 20
minutes from $25 per 20 minutes to $50 per 20 minutes.
Hamann asked how
the rates were determined. Wagner stated that state hourly
equipment costs and current hourly wage rates were used.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approving the new chipping fee as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session Pursuant to State Statute 19.85 (1)(e) for the purpose of
discussing negotiation strategies. Roll call vote was taken.
Motion carried at 7:51 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:58 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that the Library Director position will be posted this week.
A hiring
committee will consist of Barb Dickmann, Dawn Wagner, Jen
Schoenfeldt, and Joann Wiesner.
Wagner reminded
the Committee that the Budget Tour is scheduled for September 14th
beginning at 7:30 a.m.
Wagner stated
that she and Dickmann had just met with the Saukville Area
Historical Society. A resident and owner of Vision Tile, has
offered to donate a mural to be place in the new Police Department
building.
Wagner stated the
DPW has been selling used equipment on-line and they have been very
successful. All money will go into the DPW Equipment Replacement
Fund.
Dickmann
commended the DPW on how they have been finding ways to work with
the limited dollars available.
Wagner stated
that an article featuring the Village’s new rain garden at Village
Hall was featured in the Ozaukee “Dirt” Newsletter.
ADJOURNMENT
Schoenfeldt/Caban
made a motion to adjourn. Motion carried at 8:02 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Vicki Lee
APPROVE CLAIMS
FOR JULY 2009 IN THE AMOUNT OF $322,006.15
Hamann/Krocka
made a motion to approve claims for July 2009 in the amount of
$322,006.15 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the new line items.
Wagner stated
that the departments are watching their spending and we are
currently on target for spending percentages.
INVESTMENT REPORT
Lee stated that
the rates are still bad.
Lee is planning
on more CD’s once the tax settlement is received.
Lee stated that
Dawn Wagner was contacted by Community Bank. Lee is talking with
Port Washington State Bank to match rates. Lee stated that if Port
Washington State Bank is not able to match rates we will need to add
Community Bank to our list of banks.
STH 33 – PROJECT
AGREEMENT
Wagner stated
that this is an addendum to the Memorandum of Understanding for the
area between I-43 and Northwoods Road. There is a cost sharing
agreement with two developers for the segment.
Wagner stated
that the Village has not received all of the updated information.
She hopes that more information will be available at the September
meeting including an updated payment schedule from the DOT.
Krocka/Hamann
made a motion to recommend to the Village Board tabling action on
the STH 33 – Project Agreement. Motion carried.
SECTION 8.14
UPDATE
Wagner stated
that the update to Section 8.14 of the Personnel Manual would
require any non-represented new hires after August 19, 2009 to pay
the full employee portion to the Wisconsin Retirement Plan
contribution.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
the update to Section 8.14 as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Schoenfeldt made a motion to convene to Close Executive
Session pursuant to State Statute 19.85 (1)(e) for the Purpose of
Discussing Negotiation Strategies. Roll call vote was taken with
all in favor. Motion carried at 7:07 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:40 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
POLICE DEPARTMENT
OPEN HOUSE
Calendars were
reviewed and a tentative date of September 23, 2009 from 4:00-7:00
p.m. was set.
OTHER MATTERS
Wagner stated
that the August Mid-Moraine Dinner would be held on Wednesday the 26th.
If anyone is interested in attending please contact Mary Kay.
Wagner stated
that the Rotary Club would be holding their meeting at the Saukville
Police Station on Monday, August 24th. If anyone would
like to attend they could do so as her guest.
The final Live @
the Triangle event of the summer will be held on Wednesday, August
19th at Veterans Park. There will be a display of cars
on site to promote Saukville Family Fun Day and the Annual Fire
Department Car Show.
Wagner shared an
article that was featured in the Ozaukee Economic Development
newsletter featuring Messina’s and the Revolving Loan Fund that was
approved.
Wagner stated
that Trustee Hamann had requested a copy of the tax exempt
properties in the Village. Wagner provided copies for all Board
members to review. Wagner noted that the properties that she had
highlighted provided payment in lieu of taxes.
ADJOURNMENT
Krocka/Caban made
a motion to adjourn. Motion carried at 7:52 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, and Mark Jaeger.
COMPOST DROP-OFF
SITE
Schoenfeldt
stated that one of the part-time employees that was working at the
compost site has resigned. The Public Works Committee discussed the
impact of not replacing that employee and cutting the compost
hours. Not filling the position would result in a cost savings of
approximately $450 for the remainder of this year.
A recommendation
was made to eliminate the 10:00 a.m.–2:00 p.m. hours on Wednesdays.
Schoenfeldt stated that there is minimal traffic to the site during
this time slot. The site would continue to be open on Wednesdays
from 6:00-8:00 p.m.
Schoenfeldt/Caban
made a motion to recommend to the Village Board changing the compost
site drop off hours to 6:00–8:00 p.m. on Wednesdays and 10:00
a.m.–2:00 p.m. on Saturdays. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Hamann
made a motion to convene to Closed Executive Session Pursuant to
State Statute 19.85 (1)(e) for the purpose of discussing negotiation
strategies. Roll call vote was taken. Motion carried at 7:18 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:51
p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
POLICE DEPARTMENT
OPEN HOUSE
Wagner stated
that ICS training will be held at the new police facility so
September 19th and 26th would not be
available.
Wagner
recommended holding the event on Sunday, September 20th.
Wagner stated that the architect and general contractor have been
contacted and are available. She will verify with Messina’s on
their availability.
Committee agreed
on September 20, 2009 as the date for the Open House.
OTHER MATTERS
Wagner informed
the Committee that the monthly calendar is now on the Village
website. In the event the agendas would not be available the dates
and times for the meetings would be on line.
Mid-Moraine is
holding their next dinner meeting in Slinger on August 26th.
If anyone is interested in attending please contact Mary Kay.
Wagner asked
Committee members to take note of the rain garden that was installed
in the northwest corner of the municipal building. The project was
completed by the Ozaukee County Planning and Resources Department
and DPW at no cost to the Village.
Wagner stated
that the Chamber will be holding a breakfast meeting at the new
Police Department on August 26th. The guest speakers
will be from Schenck Business Solutions. More information will be
emailed. Reservations can be made with Mary Kay.
ADJOURNMENT
Schoenfeldt/Maglio
made a motion to adjourn. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Mark Jaeger, and Brian
Peschel.
APPROVE CLAIMS
FOR JUNE 2009 IN THE AMOUNT OF $299,258.78
Krocka/Schoenfeldt made a motion to approve claims for June 2009 in
the amount of $299,258.78 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
rates continue to be dismal with no improvement in sight. We
continue to look at CD’s for better rates.
BUDGET WATCH
Wagner stated
that the fire department had some building repairs.
Wagner reported
that all departments have been keeping spending down. With current
projections we may end the year very close to $50,000 but this is
subject to change. The revenues are not coming in.
Wagner stated
that the village will be negotiating with both unions.
Management staff
will be discussing the remainder of the 2009 budget and also
planning for 2010 at the management staff meeting.
COMPLETE COUNT
COMMITTEE
Discussion was
held regarding forming a committee. Wagner stated that Bob Hamann
had offered to head up the committee and there was one community
volunteer, Sandy Schultz.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
establishing a Complete Count Committee for the 2010 Census with Bob
Hamann and Sandy Schultz as members of the committee. Motion
carried.
PARK IMPACT FEE
ANALYSIS (DRAFT)
Wagner referred
to the March 31, 2009 Finance Committee minutes that stated impact
fees would be reviewed in July.
Wagner stated
that regardless of how we move forward there will be costs
associated with reviewing all the impact fees. The costs would have
to be factored in to next year’s budget.
Wagner stated
that she could obtain a cost estimate for the 2010 budget.
Sauer stated that
he would like to see several scenarios. He feels that the
population expectations are way out of line.
After discussion,
the committee decided that all impact fees would be reviewed in 2010
with conservative population estimates.
RELEASE AND
SETTLEMENT AGREEMENT – TIME WARNER CABLE
Wagner reviewed
the information that was provided to the committee in their packets.
As a member of
Regional Telecommunications Commission (RTC) we have been requested
to accept/approve a Release and Settlement Agreement with Time
Warner Cable.
She explained
every community must approve the agreement for it to be effective.
There are 25
communities involved. Audit fees will be returned to each
community. The RTC attorney has reviewed the proposed agreement and
recommended its approval.
The Village will
receive $370.83 in the settlement.
Wagner noted that
the village did not qualify for fee on fee, additional review,
because the village’s franchise agreement did not have the
appropriate language.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the Release and Settlement Agreement with Time Warner
Cable. Motion carried.
OTHER MATTERS
Wagner asked for
input regarding a date to hold the open house for the new Police
Department.
Wagner stated
that Messina’s has generously offered to provide appetizers for the
open house. Wagner will check dates with Carmelo. She will also
coordinate with Zimmerman and Creative Constructors.
After discussion,
a tentative date of September 19th from 11:00-3:00 p.m.
was decided.
Schoenfeldt
reported on the sign-ins for the WiFi at the Library. Schoenfeldt
stated that there is an average of five (5) people a day.
Schoenfeldt
reported that the system is only available during Library business
hours.
Schoenfeldt
stated that log-ins for 2008 were 5,984 and to date for 2009 they
are at 3,145.
Wagner asked the
Committee for a date for the 2010 Budget Tour. It was determined
that it would be held Monday, September 14th beginning at
7:30 a.m. Wagner stated that budget information would be going out
to department heads next week.
Wagner stated
that the A/C system went out in the municipal building after a power
surge. Insurance is covering it but there is a $2,500 deductible.
That amount will be paid out of Village Hall Equipment Repairs.
Wagner shared a
copy of an e-mail thanking the police reserves for their help with
the bike race in Grafton.
Wagner stated
that the tipping fee being imposed by the state on waste haulers is
already hitting us in the 2009 budget. We will feel the full impact
in 2010. Wagner stated that this will affect the user fees in 2010.
Wagner reminded
everyone of the Live at the Triangle event on July 22nd
featuring the Benjy Davis Project. The Library will also be holding
a Youth Art Show during the concert.
The last Live at
the Triangle event for 2009 will be held on August 19th.
There will be cars on display promoting the Annual Car Show on
September 13th.
Wagner reported
that the Farmers’ Markets on going well.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to August 5, 2009.
Motion carried at 7:36 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Vicki Lee.
APPROVE CLAIMS
FOR MAY 2009 IN THE AMOUNT OF $360,319.97
Krocka/Schoenfeldt made a motion to approve claims for May 2009 in
the amount of $360,319.97 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
interest rates remain very low. She is working on CD’s that could
possibly earn a little more.
Wagner stated
that she and Lee are looking very closely at decreased revenues and
overall expenditures and further discussion will take place in
July. Wagner stated that it is not looking good and we will
probably fall short on revenues.
Wagner stated
that this is something that we will continue to monitor as we go
into labor negotiations.
BUDGET WATCH
Wagner stated
that the budget expenditures are on track. The shaded areas are due
to the timing of certain expenditures.
OTHER MATTERS
Wagner reminded
everyone of the first Live at the Triangle event to be held this
Wednesday June 17th. Mystery Train will be performing.
The band includes our very own Brian Biernat.
Wagner stated
that Harris Bank has contributed $1,000 towards the Live at the
Triangle events. The Ozaukee Press has donated advertising for the
events.
Wagner stated
that there will be two police reserves at the event.
Wagner reminded
everyone of the Annual Chamber Awards Dinner to be held on
Wednesday, June 24th. If anyone is interested in
attending please contact Mary Kay.
Wagner stated
that there has not been any response to the census information
posted in the paper.
Wagner reported
that the recreation program started on Monday.
The Farmers’
Market will begin on Sunday, June 28th from 9:00 a.m. –
2:00 p.m. and run through October.
There will be a
Hwy. 33 informational meeting held on Thursday, June 18th
at Village Hall.
Wagner stated
that she received a call from Keelyn Lyons from the YMCA. The YMCA
would like to partner with the landscaping at the Northwoods Road
intersection.
Wagner stated
that due to National Night Out, the first Finance Committee meeting
in August will be held on Wednesday, August 5th.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to July 14, 2009.
Motion carried at 8:01 p.m.
Mary K. Baumann,
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Mark Jaeger.
APPROVE CLAIMS
FOR APRIL 2009 IN THE AMOUNT OF $444,220.64
Hamann/Krocka
made a motion to approve claims for April 2009 in the amount of
$444,220.64 as presented. Motion carried.
INVESTMENT REPORT
Wagner stated
that there are few changes.
BUDGET WATCH
Wagner stated the
budget is currently at 33%. The gray areas are one time payments or
payments for up-coming programs.
2010 CENSUS –
COMPLETE COUNT COMMITTEE
Wagner stated
that she met with the regional chairperson for the 2010 Census.
Wagner stated
that this project is voluntary for communities.
Dickmann stated
that if the Village decided to form a committee, Bob Hamann has
offered to be the chairperson for our area.
Committee decided
that information would be put in the Ozaukee Press to determine if
there is interest from the community to form a committee. A
deadline of June 30th was placed on responses.
Suggestions were
made regarding possible people/groups that would be interested in
the volunteer hours including students from the high school and
confirmation classes.
Wagner stated
that a resolution would be put on the July agenda.
OTHER MATTERS
-
July 4th
Parade – Dickmann, Hamann, Krocka, Schoenfeldt and Caban will be
in the parade.
-
July meeting
date – Wagner reminded committee members that in the previous
two years there was only one meeting in July. Committee
determined there would be one Finance and Village Board in July
and it will be held on July 14th.
Dickmann reported
that at the May League of Wisconsin Municipalities meeting she was
elected as 2nd Vice-President. She would then be 1st
Vice-President in 2010 and President of the league in 2011.
Dickmann stated
that there are only four (4) municipalities in Wisconsin that are
not part of the league. The league is a very strong supporter of
the municipalities and provides legal council to the municipalities.
Wagner stated
that a date needs to be set for an open house for the new Police
Department.
Krocka suggested
having it in conjunction with National Night Out. Wagner stated
that she would discuss this with Chief Meloy and Officer Neese.
Wagner stated
that “Live at the Triangle” is set for the summer. There are four
(4) concerts scheduled. The major contributors are Harris Bank, the
Village of Saukville, and the Ozaukee Press. Wagner stated that the
Ozaukee Press has agreed to do four (4) full color ads at no cost to
the Village.
Dickmann reported
that there was an article in the Milwaukee Journal regarding Mike
Harrigan. Harrigan had a stroke while driving and was given a new
treatment that lessens the long term affects of the stroke.
Dickmann invited anyone that was interested to read the article.
Wagner stated
that there is a conflict for the Public Safety meeting scheduled for
June 11th.
Discussion was
held and it was determined that the next Public Safety meeting will
be held on Tuesday, July 14th prior to the Finance and
Village Board meetings.
Krocka reported
that River Fest went well. Krocka stated that the scouts had so
much fun stenciling for the water ways that they have offered to do
the rest of the Village.
ADJOURNMENT
Krocka/Caban made
a motion to adjourn. Motion carried at 7:54 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Chief Meloy, Brian Peschel, and Mark
Jaeger.
INTERGOVERNMENTAL
COOPERATIVE AGREEMENT-VILLAGE OF BAYSIDE
Wagner stated
that the Police Department needs to be connected to a 24/7 dispatch
fire alarm system.
Wagner stated
that Chief Meloy spoke with the Police Chief at the Village of
Bayside and worked out an agreement. Wagner also talked with
Bayside’s administrator.
Wagner stated
that Bayside would be reimbursed for any out-of-pocket expenses.
Wagner noted that
this agreement is needed to meet code requirements.
Wagner stated
that the agreement has been reviewed by the Village Attorney.
Krocka/Hamann
made a motion to recommend to the Village Board approval of the
Intergovernmental Cooperative Agreement-Village of Bayside. Motion
carried.
POLICE DEPARTMENT
FACILITY TOUR
Wagner stated
that the tentative date for moving into the new facility is May 14th.
Committee members
were given a tour of the new facility.
OTHER MATTERS
Wagner stated
that she and President Dickmann would be attending a National Day of
Prayer gathering at Ozaukee Christian School on Thursday, May 7th
at 8:30 a.m.
Wagner stated
that there is a Mid-Moraine dinner on Wednesday, May 27th.
If anyone is interested in attending please contact Mary Kay.
Wagner reported
that the library received many positive comments from a survey taken
during National Library Week.
Wagner stated
that the Rebels Football schedule is available if anyone is
interested.
Committee
reviewed the May calendar. It was determined that Utility
Committee, Public Safety Committee and Public Works Committee
meetings would not be held in May. It was also decided that Finance
and Village Board would not be held on May 19th as
scheduled and the next meeting would be scheduled for June 2, 2009.
Wagner stated
that the next Public Works meeting would be in June and the annual
Cemetery Committee meeting would be held immediately preceding the
Public Works meeting at Village Hall.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to Tuesday, June 2, 2009. If a meeting is
needed earlier than that date, one will be scheduled. Motion
carried at 8:01 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maglio-Trustee Elect,
Joseph Caban-Trustee Elect, Brian Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR MARCH 2009 IN THE AMOUNT OF $670,455.33
Schoenfeldt/Bartoszewski made a motion to approve claims for March
2009 in the amount of $670,455.33 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the line items that were trending over budget.
INVESTMENT REPORT
Wagner reviewed
the report that was provided by Treasurer Lee.
Wagner stated
that debt service payments were made.
Interest rates
are still trending very low.
Wagner stated
that the interest on the Community Development Authority CD is the
highest.
OTHER MATTERS
Wagner stated
that the Chamber will be holding a networking session at Messina’s
on Wednesday, April 29th. If anyone is interested please
contact Mary Kay.
Wagner stated
Ozaukee Economic Development will be holding a networking session
the same evening. If anyone is interested in attending please
contact her.
Wagner received
an e-mail from Ann Lemons with a picture of the East Riverside Park
sign that was installed as part of Mitchell Lemon’s Eagle Scout
project.
Wagner stated
that the substantial completion date for the Police Department
facility is scheduled for April 27th. That is the day
the keys would be handed over to the Village. The furniture is
tentatively scheduled to be delivered the week of May 6th.
Wagner stated
that the last construction meeting will be April 23rd.
Wagner reported
that to date the project is still under budget.
Krocka reported
that River Fest will take place on Saturday, May 16th.
The scouts will be helping to mark sewers to hopefully prevent
residents from dumping into the water ways.
ADJOURNMENT
Bartoszewski/Krocka made a motion to adjourn. Motion carried at
7:56 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maccoux-Schenck
Business Solutions, Dave Maglio, Brian Peschel, Joseph Caban, and
Mark Jaeger.
APPROVE CLAIMS
FOR FEBRUARY 2009 IN THE AMOUNT OF $488,120.38
Hamann/Bartoszewski made a motion to approve claims for February
2009 in the amount of $488,120.38 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
interest rates have not gotten any better.
Lee stated CD’s
have been purchased and more are being looked at.
2008 AUDIT REPORT
Dave Maccoux of
Schenck Business Solutions presented the 2008 Annual Audit Report
for the Village of Saukville.
Maccoux reviewed
the Independent Auditor’s Report. The Management Discussion and
Analysis were reviewed.
Maccoux gave an
overview of the Memorandum of Advisory Comments.
Maccoux reviewed
the Audit Standards and the Internal Controls.
Maccoux stated
that the 2008 Audit went very well.
The General Fund
decreased during 2008 due to increased costs in Public Works. The
Village’s undesignated fund balance represented approximately 27% of
the total 2008 budget general fund expenditures.
Maccoux stated
that municipalities generally should maintain an undesignated
general fund balance of 20-30% of its annual general fund operating
expenditure budget.
Wagner stated
that, as discussed, the fund balance should not be used for any
special projects this year. Wagner stated using the funds for
special projects would not be fiscally responsible.
Maccoux reviewed
the Special Revenue Funds and stated no concerns.
Debt Service was
reviewed. Maccoux reported on the Capital Projects Fund and the
Permanent Fund. Maccoux stated that the Village is in good
financial shape going into 2009.
Maccoux gave an
overview of the Tax Incremental Districts.
Maccoux reviewed
District #2 and #4. Maccoux stated that there is little activity
with District #4 and its currently operating at a deficit.
Maccoux reviewed
the information regarding the Community Development Authority.
Maccoux reviewed
the Water/Sewer Utility Audit stating that both had a slightly worse
year due to the decline in usage by industrial customers.
Dickmann asked if
the Village needed to change anything. Maccoux stated “No”.
Maccoux did not see any problem areas.
Wagner stated
that the auditors reviewed the direct purchasing for the Police
Department project and there were no concerns as it relates to
internal checks and balances.
PARK IMPACT FEE
ANALYSIS – DRAFT
John Cameron of
Ruekert & Mielke provided an overview of the draft for the Park
Impact Fee Analysis.
Cameron stated
that the information provided was based on State Statutes.
Table 1:
Inventory of park land
Table 2:
Facilities at the parks and park impact fee on residential only
Table 3:
Population data (1973-2008)
Table 4:
Population projections through 2025 – increase up to 7,735
Wagner stated
that the numbers correlate with the 2035 Comprehensive Plan. Wagner
also stated that the numbers could be re-evaluated if growth doesn’t
take place.
Table 5: Capital
Improvement Plan
Park Impact Fees
can only be used on new capital
Included is a
list of in-eligible impact fees
Unused money is
subject to refunds
Table 6: List of
potential facilities to be added
Table 7:
Deficiency growth analysis
Table 8: Costs
for CIP – divided between deficiency and growth
Table 9:
Analysis on what the “per residence” fee would be. Park Impact Fee
driven by capital improvement
Table 10: Impact
on housing affordability
Cameron stated
that if the Village decided to move forward with the impact fees the
Impact Fee Ordinance would have to be amended and a Class 1 Notice
for Public Hearing would have to be done 10 days before the hearing.
Sauer asked what
happens if the Village does not hit the population target. Cameron
stated that the impact fee would have to be adjusted.
Wagner stated
that some communities keep the impact fee lower as a development
incentive.
Sauer asked where
the population numbers come from.
Wagner stated the
numbers were decided through a detailed analysis working with SEWRPC
and Ozaukee County Planning and previous population trend data.
This analysis was completed prior to current economic conditions.
Dickmann stated
that the numbers came from county projections.
Cameron stated
that as the population grows the deficiency growth percentage
changes.
Wagner asked the
Committee how they wanted to proceed.
Wagner stated
that the Village could look at the other impact fees at the
beginning of next year.
Sauer stated that
he is against the park impact fees and feels the whole
implementation should be delayed. Sauer feels that the additional
charges would be a deterrent.
Cameron stated
that the Village is substantially lower than other communities on
impact fees.
Cameron stated
that higher growth areas tend to have higher impact fees.
Hamann asked what
we would be approving at this point. Wagner stated that we would
decide whether or not to move forward with the implementation of
impact fees and set a public hearing.
Dickmann
suggested moving forward with the impact fees.
Dickmann asked
how often the fees would be reviewed. Cameron stated every 3-5
years.
Wagner stated
that, in light of the economy, should the other impact fees be
reviewed early next year? Cameron stated “Yes”.
Wagner stated
that a holistic review would be necessary.
Wagner stated
that one option would be to table this item and not take action
right now.
Krocka didn’t
think the impact fee would deter someone from building in the
Village. Bartoszewski agreed.
Dickmann stated
that she would like to wait until July and see the direction of the
economy.
Schoenfeldt
stated that she is ok with waiting until July but this will need to
be done eventually.
Hamann did not
think anything would be lost by waiting.
Bartoszewski
stated that he is OK with waiting but also doesn’t think that $700
would make or break a build.
Committee decided
that the impact fees would be revisited in July.
OTHER MATTERS
Dickmann asked
current Committee members to confirm with her that they would like
to keep their current committee assignments.
Dickmann received
information regarding the 2010 Census. The state is requesting that
the Village create a Complete Count Committee to help with the
implementation of the 2010 census.
Committee decided
that the form for the Complete Count Committee would be returned
with Dawn Wagner as the contact.
Wagner reported
that the new custodian has started.
Wagner stated
that the Saukville American Legion will be honoring Gilly Schultz as
the “Outstanding Firefighter of the Year”. They will also be
honoring Rob Meyer at the “Outstanding Police Officer of the Year”.
Both will be honored at the Legion’s April 20th meeting.
Wagner stated
that the Village is in the process of filling the vacant police
officer position. Wagner stated that a recommendation will be made
to the Board after all testing has been done.
Wagner stated
that the Village received $2,431.66 from an Urban Forestry Grant to
put the tree inventory on the GIS System.
Wagner stated
that there will be a “Medicine Collection Day” on Saturday, April 18th
from 9:00 a.m. – 1:00 p.m. and that the Utility Department is
helping to sponsor the event.
Wagner stated
that there will be a networking session with the Saukville Chamber
of Commerce on Wednesday, April 29th at Messina’s. If
anyone is interested in attending please contact Mary Kay.
Wagner stated
there will be a First Friday Forum on April 3rd from 7:30
– 9:00 a.m.
The Easter Egg
Hunt is scheduled for Saturday, April 11th at 10:00 a.m.
at Grady Park.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn to Tuesday, April 21,
2009. Motion carried at 8:01.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Roy Wilhelm, Chief Meloy,
Ray deBruijn, Brian LaBonte, Marty VanHoof, Brian Peschel, Joseph
Caban, and Mark Jaeger.
APPROVE CLAIMS
FOR JANUARY 2009 IN THE AMOUNT OF $689,837.25
Wagner stated
that the bulk of the claims are for capital projects.
Hamann/Krocka
made a motion to approve claims for January 2009 in the amount of
$689,837.25 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
rates are not good.
Lee stated that
money is being moved to CD’s to keep it as safe as possible.
2009 AMBULANCE
RATES
This item was a
recommendation from Public Safety.
Wagner stated
that the proposed rates are consistent with Port Washington. The
only difference in the rates is for on-scene care. The recommended
cost would cover the cost of providing the service.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of the 2009 Ambulance Rates as presented. Motion carried.
POLICE DEPARTMENT
PROJECT
Wagner stated
that this was a good time to touch base with the contractor and get
an update on the project. Wagner stated that the project is
tracking on budget.
Wagner stated
that there will be a timing update.
Brian LaBonte of
Creative Constructors stated that the substantial completion date
has been moved to April 27, 2009. LaBonte stated that the changes
to the clear story were the big holdup. The Village will not incur
any additional expense because of the delay.
Wagner stated
that she has been in discussion with Creative regarding the delay.
Wagner also stated that continued progress is being made.
Marty VanHoof,
architect for Zimmerman, emphasized that they are asking for more
time not money. VanHoof stated that it benefits the contractor to
complete the project and be off site as soon as possible.
Wagner stated
that the Police Department is not rushed to move out of their
current facility.
Hamann stated
that on any construction project “time is money”. Hamann stated: as
long as there is no monetary cost and no more “next week”.
Hamann asked what
the major components to be worked on yet were.
LaBonte stated
that the areas to be worked on were the electrical, security,
integration of the HVAC, and the flooring.
Hamann asked if
we were waiting on any materials. LaBonte stated the doors and door
hardware.
LaBonte stated
that they are pushing for the April 27th completion
date. Although it is a tight schedule, they feel it can be met.
Wagner stated
that there were some change orders but all were for the betterment
of the Village and also created a cost savings.
Chief Meloy
stated that he would rather wait for the completion of the project
and have a decent building.
Wilhelm stated
that although we had a very wet summer and a brutal winter, the
contractor kept working as much as possible.
Wilhelm stated
that the quality of the project has not been compromised in any way.
VanHoof stated
that no corners have been cut nor will they be.
Krocka/Bartoszewski made a motion to approve April 27, 2009 as the
substantial completion date for the Police Department building
project. Motion carried.
2009 SPRING
CLEAN-UP DUMPSTER
Wagner stated
that the updated format was recommended from Public Works. The
clean-up dumpster will be available for three (3) Saturdays.
Residents will be limited on the number of items that can be dropped
off.
Schoenfeldt
stated that we are one of the few communities that even provide this
service. Most communities either charge for the service or don’t
provide it.
deBruijn stated
that residents would have other avenues of disposal if the dumpsters
were discontinued.
Schoenfeldt/Hamann made a motion to recommend to the Village Board
approval of the new 2009 Spring Dumpster Rules. Motion carried.
OTHER MATTERS
Wagner stated
that the Village received and invitation to the unveiling of the
Historic Ozaukee County Court House Restoration. Wagner stated that
there will also be an Open House on Saturday, March 28th
if anyone is interested.
Wagner stated
that she had been sending Board members e-mail updates from the
League of Wisconsin Municipalities. She stated that she will
continue to do so unless anyone does not want to receive them.
Dickmann stated
that the League has been a great resource and the cost of membership
has not increased for many years.
Wagner asked the
Committee to review the March calendar.
Wagner reminded
the Committee of the 8:00 p.m. start time for the Plan Commission
meeting.
Wagner stated
that the Utility Committee meeting and Public Safety Committee
meeting will be cancelled due to lack of agenda items.
Wagner
recommended adjourning to Tuesday, March 17, 2009 if necessary,
otherwise the Committee would adjourn to Wednesday, April 8, 2009.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn to Tuesday, March 17, 2009 if necessary,
otherwise the Committee would meet next on Wednesday, April 8,
2009. Motion carried.
Mary K. Baumann
Deputy Clerk
February
3, 2009
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Village President Barbara
Dickmann called the meeting to order at 7:30 p.m.
Village Administrator Dawn
Wagner gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present: Dawn
Wagner, Vicki Lee, Roy Wilhelm, Brian Peschel, Joseph Caban, Mark
Jaeger (Ozaukee Press), Aziz Aleiow of WisDOT, and Ryan Trzinski of
Ayres Engineering.
STH 33
Design
Aziz Aleiow of WisDOT and
Ryan Trzinski of Ayres Engineering presented the most recent 30%
draft design of the Hwy. 33 project segment from the Milwaukee River
overflow bridge to Northwoods Road. The current schedule calls for
bidding the project in the Spring of 2010 and starting construction
6 weeks after the contract is awarded. The plan provides for 12
foot lanes for heavy truck traffic, multiuse paths for bicycles,
access to existing developments, and a five lane “twittle”
(dedicated two way turn lane) to serve the Village Hall/Conservancy
Court entrances. There will be Community Sensitive Design monies
available that could be applied to items such as landscaping and
exposed aggregate concrete in the islands. The plan is to keep Hwy.
33 traffic moving throughout the duration of the project but there
may be temporary closures of the side streets at times. Monthly
meetings will be held as the project design goes to completion.
Aziz thanked Dawn, Barb, and Roy for all their help. The Finance
Committee thanked Aziz for his help.
Resolution 1086-2008 Carryover Funds
Resolution 1086-2008
Carryover Funds. Wagner explained that this is a housekeeping
item. More contingency would have been left to carryover if it
wasn’t for unexpected legal expenses. Contingency carryover
recommendations were presented by staff. Krocka/Sauer made a motion
to recommend to the Village Board Resolution 1086. Motion carried.
Other Matters
The next meeting date was
discussed. The Primary Election is on February 17th. At this time
there is no pressing business for a meeting. The consensus was to
have the next Finance Committee meeting on February 24th
if needed. Public Works and Riverfest will be on the same evening.
Sonia Lear has been
appointed as the Village of Saukville’s Representative on the Joint
County Library Planning Committee.
Administrator Wagner passed
out flyers on the One Book One Community Book Discussions –
Leaving Microsoft to change the World.
“Going Green” will be the
next First Friday presentation topic at MATC on Friday, February 6th,
from 7:30 – 9:00 a.m.
Saukville will be hosting
the Mid-Moraine Municipal Association dinner in January, 2010.
Dawn Wagner will be on
vacation from February 5th to February 12th.
Mary Kay & Barb Dickmann will have contact information if needed.
ADJOURNMENT
Krocka/Sauer made a motion
to adjourn to February 24th if needed. Motion carried at
7:55 p.m.
Vicki Lee
Village Treasurer
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Brian Peschel, Joseph
Caban, and Mark Jaeger.
APPROVE CLAIMS
FOR DECEMBER 2008 IN THE AMOUNT OF $1,275,027.69
Hamann asked
about the expense for the floor at the fire house. Wagner explained
that this item would be covered by insurance.
Hamann/Krocka
made a motion to approve claims for December 2008 in the amount of
$1,275,027.69 as presented. Motion carried.
INVESTMENT REPORT
Dickmann stated
that information regarding December investments is reported in the
memo from Treasurer Lee.
AIR QUALITY
TESTING
Wagner stated
that she was approached by the School District requesting cost
sharing by the Village for the air quality testing that would be
performed. Wagner stated that the first round would be
approximately $3,000.
Wagner stated
that she spoke with Mike Weber and he estimated the total cost to be
between $4,000 and $6,000. The exterior testing is estimated to be
between one quarter and one half of the cost.
Dickmann feels
that if the Village does this it would open us up to further
requests. Dickmann stated that, although the children and the
school are very important the Village should only help pay for
exterior testing.
Schantz stated
that we should not get involved now but definitely be involved if
the tests come back positive. He does not feel that we should pay
for initial testing.
Bartoszewski had
no opinion either way.
Schoenfeldt
stated that the children are important but do we want to open that
door. She felt the Village should hold off.
Sauer asked why
it is the Village’s responsibility.
Krocka agreed
with Sauer.
All Committee
members agreed that we don’t have the resources.
Hamann
recommended the possibility of helping pay for the exterior testing
but the Village would want definite figures for both phases and
results. At that point further discussion would be held.
Committee members
were OK with this course of action at this point.
Dickmann stated
that the Village would make no representation either way.
OTHER MATTERS
Roy Wilhelm
provided a current rendering of the STH 33 roundabouts. Wilhelm
stated that the DOT is now requiring a bike accommodation lane in
addition to the multi-use path.
Wilhelm stated
that the DOT wants to reduce the travel lanes to 11 feet with the
addition of the bike accommodation lane.
Dickmann and the
rest of the Committee agreed that the travel lanes should remain at
12 feet due to the amount of truck traffic on STH 33.
Wilhelm asked if
the Village still wants to have all lines buried when the road work
is done. Committee members agreed that they should be buried.
Dickmann agreed
with the rendering of grass, decorative aggregate and the décor for
the roundabouts.
Wagner stated
that this will be an agenda item for the next Finance Committee
meeting.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
8:07 p.m.
Mary K. Baumann
Deputy Clerk
