SAUKVILLE AREA HISTORICAL
SOCIETY
200 N MILL ST
SAUKVILLE, WI
Village President
Barb Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Shari Kirsch, Lisa Kaminski-Patch.com,
Donna D’Angelo, and Anne Kertscher.
APPROVE CLAIMS
FOR NOVEMBER 2010 IN THE AMOUNT OF $334,962.28
Sauer/Maglio made
a motion to approve claims for November in the amount of $334,962.28
as presented. Motion carried.
INVESTMENT REPORT
Wagner stated
that there have been no rate changes.
Wagner reported
that the office staff is working with a new tax program this year.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO SECTION 19.85 (1)(e) PERSONNEL
Hamann/Maglio
made a motion to convene to Closed Executive Session pursuant to
Section 19.85 (1)(e) Personnel. Roll call vote was taken with all
in favor. Motion carried at 7:32 p.m.
RECONVENE TO OPEN
SESSION
Maglio/Caban made
a motion to reconvene to Open Session. Motion carried at 7:44 p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
BRAUN AMBULANCE
PURCHASE – NORTH CENTRAL AMBULANCE SALES & SERVICE
Wagner referred
to the information that was provided in the packets. The ambulance
would be funded through the remaining proceeds of the 2008 borrowing
for the Police Department. Payment for the ambulance would be made
and then the rebates would be applied for. All rebates will go back
into that account.
Krocka/Caban made
a motion to recommend to the Village Board approval of the purchase
of the Braun Ambulance from North Central Ambulance with funding
from the remaining proceeds of the 2008 borrowing for the Police
Department. Motion carried.
OTHER MATTERS
Wagner introduced
Lisa Kaminski. Kaminski is a reporter for the new local, on-line
newspaper, Patch.com.
Wagner reported
that the Village Offices will be closed December 23rd and
24th for the holiday.
Wagner shared a
picture of the nativity scene that was purchase from the Village by
St. Peter’s Church and printed on the Christmas program.
Dickmann noted
that when she was in Denver the city/county combined building had a
large nativity and “Merry Christmas” was displayed across the front
of the building.
ADJOURNMENT
Hamann/Sauer made
a motion to adjourn. Motion carried at 7:50 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE, WI
Village President
Barbara Dickmann called the meeting to order at 6:32 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Jerry Dickmann, Ray
deBruijn, Dale Fisher, Phil Vincevineus, Anne Kertscher, Dick
Schoenfeldt, Stacy Frey, Donna De’Angelo, and Mark Jaeger.
2011 ROOM TAX
PRESENTATIONS
OZAUKEE COUNTY
TOURISM COUNCIL (OCTC)
Stacey Frey
stated that the additional $300 is for her attendance at the Tourism
Council Conference. This is the first year that the Chamber is
attending this conference. The conference is $600 and the other
half would be covered by the Chamber.
With the usual
$100 annual dues to be part of the OCTC, the total request would be
$400.
RIVER FEST
Mike Krocka is
requesting $800 for the river clean up for 2011.
Hamann asked how
attendance and the clean up went for 2010.
Krocka stated
that it is a combination of scouts, Saukville families and other
volunteers. There were 90-100 volunteers in 2010.
Krocka stated
that in addition to cleaning up the river, area volunteers go around
the Village to unattended areas to clean up. They have also been
painting stencils on the road by the storm sewers warning not to
pour items into the drains.
Krocka said the
money is used for advertising, lunch for the volunteers, and a thank
you gift. Eddie’s Service has always covered any extra expenses
incurred.
4TH OF
JULY PARADE
Mary Kay Baumann
stated that the Parade Committee is requesting $2,000 for the 2011
festivities. The committee does have a balance that carried over
from the previous year, however a portion of it will be used for the
purchase of reusable banners that will be placed in Veterans Park.
Baumann stated
that the only unknown is the cost of the band. All other expenses
are recurring and may go up a small amount but not significantly.
SAUKVILLE CHAMBER
RUN/WALK
Stacey Frey
stated the Chamber will no longer be doing Family Fun Day. The
Run/Walk was very successful whereas Family Fun Day lost money.
Hamann asked how
the money is used. Frey stated that it is used for advertising,
t-shirts, awards, and cash prizes. Last year there were 1700-2000
post cards sent out to runners throughout the state.
Frey stated that
the runners are charged a fee to enter the Run/Walk.
Frey stated that
the Chamber does solicit for other donations.
Frey stated that
the cost of the Run/Walk for 2010 was $3,130. Profit after expenses
was $4,700.
Frey stated that
to be a corporate sponsor a $1,000 contribution is required.
Sauer recommended
doing the $1000 to be a corporate sponsor.
SAUKVILLE FIRE
DEPARTMENT CAR SHOW
Phil Vincevineus
provided documents from a car show magazine showing an article
regarding the 2010 Saukville Fire Department Car Show. Vincevineus
felt this was great advertising and the word is getting out.
Dickmann asked
what the Friends of the Saukville Fire Department do with the
money. Fisher stated that they basically purchase items that are
not budgeted including items like GPS systems for the vehicles and a
new computer for the ambulance.
Fisher stated
that WI Hot Rod Radio was at this year’s show which provides
excellent visibility.
Dickmann
questioned whether we were the best show in the region. Vincevineus
said they have been told that.
Vincevineus said
they are asking for $5,000 which is $1,000 over last year. Dickmann
asked what the additional money was for. Vincevineus stated
increased advertising costs.
Schoenfeldt
recommended $4,500 based on venue and use of money.
NATIONAL NIGHT
OUT
Wagner stated
that this has been a great event for the Village. Office Neese is
requesting $1,000 which is $500 over last year.
Dickmann
suggested $750.
9/11 MEMORIAL
CEREMONY
Dick Schoenfeldt
stated that he is attending on behalf of the Fire Department, Police
Department, and American Legion Post #470.
D. Schoenfeldt
stated “we are helping to promote the memory”.
D. Schoenfeldt
stated that the full amount was not spent in 2010 however due to the
potential cost of the speakers, rental of chairs, and the purchase
of additional candles, expenses may be greater in 2011.
D. Schoenfeldt is
requesting $1000.
Hamann suggested
$750. Maglio would like to bump it up to $1000 if possible. J.
Schoenfeldt stated that it is the 10th anniversary and
there will be additional expenses. Krocka said leave at $750.
Sauer recommended $1000.
SAUKVILLE AREA
HISTORICAL SOCIETY
Anne Kertscher
stated that all monies from 2010 were spent.
The current need
for the building is flooring. Kertscher shared all the progress
that has been made and what still needs to be done.
The Historical
Society’s intention is to offer the gallery to outside groups for
meetings and events. Kertscher stated that beginning in spring
there will be regular hours for touring the building.
Kertscher stated
that the photos that are being requested in addition to the carpet
would be part of the esthetics. Kertscher stated that every dollar
has been stretched to the max. They have relied heavily on
volunteers.
Dickmann asked
how the membership drive went. Kertscher stated that they did get a
few new members but also obtained additional members after the
Village-wide rummage sale.
Dickmann asked
about the four (4) different prices for the photos. Kertscher
stated that there are four (4) different sizes and the preferred is
the 4’ x 5’ photos.
Dickmann asked
about having photos sponsored. D’Angelo said that yes, her family
will be sponsoring the first one in memory of some of her family
members.
Dickmann stated
that she would prefer that the Village sponsor the photos over
carpeting. Schoenfeldt stated that $1000 would cover the cost of
four (4) photos.
D’Angelo stated
that there was some carpeting donated but it only covers ¼ of the
room. Magic Touch has also offered new carpeting at cost.
D’Angelo stated
that the carpeting is needed for comfort and warmth if other groups
are going to use the room.
Maglio agreed
with Schoenfeldt in that the $1000 should be used for photos.
Sauer also agreed
that the money should be used for the photos. The remainder of the
Board also agreed.
Kertscher invited
the Village Board to host their December 21st meeting at
the Historical Society.
D’Angelo stated
that she would really like the money to be used for carpeting.
Dickmann stressed that it is the Board’s decision that the money be
used for the photos.
LIVE @ THE
TRIANGLE
Wagner stated
that the Village runs the event and the $1,000 requested is needed
to be a premier sponsor of the event.
RECOGNITION
DINNER
Jerry Dickmann
stated that the number of awards being given out this year is double
what we normally have. The Village has many long-term employees.
J. Dickmann
stated that other than awards, expenses have been kept the same as
last year.
J. Dickmann
stated that the committee is requesting $5000 with a large portion
of it going for awards.
J. Dickmann
stated that the Committee got prices from last year’s caterer and
that a local restaurant was a little more expensive.
B. Dickmann asked
if the Fire Department personnel received any other monetary
recognition. Fisher stated no.
Wagner stated
that it is really nice to have so many long-term employees.
B. Dickmann asked
Wagner if there were any other funding ideas. Wagner suggested
possibly using some money from contingency, but stressed that it is
not something that should be relied upon every year.
Schoenfeldt
suggested having employees pay for a portion of their meal. Maglio
said no. This is supposed to be recognition for employees that work
hard all year. We don’t want to ask them to pay for their own meal.
Hamann suggested
using $2,450 from the Contingency Fund for the awards and the
balance from Room Tax. Dickmann strongly supported Hamann’s
suggestion. Everyone agreed but Schoenfeldt. She doesn’t feel it
sends the right message.
The
recommendation is to use $2,450 from the Contingency Fund and $2,550
from the Room Tax Fund.
CHRISTMAS
DECORATIONS – INSTALL & BUY
deBruijn stated
that the banners that hang along the entrance to Village Hall and
the Police Department are missing the spring version. Currently the
winter ones remain up until the patriotic summers ones are in
place. deBruijn would like to add the spring banners to the
rotation.
The second
request was the replacement of the sign at the Library located on S.
Main Street.
deBruijn stated
that there is a change in the original quote given to the Board. If
the DPW does the install and we just pay for delivery it would bring
the cost down to $2402.
Dickmann asked if
it was possible to split the cost with the Library or Friends of the
Library.
Dickmann stated
that $1202 would come from Room Tax and $1200 from the Library.
$417 would be allocated for the banners.
Schoenfeldt was
asked to discuss the $1,200 for the sign with the Library Board.
ADVERTISING/MARKETING
Wagner stated
that last year’s funding was used, in part, to update the Village
map with the Chamber. No additional advertising was done. The
Village is working with the CDA on marketing.
Dickmann
recommended that $500 come from Room Tax and $500 from the CDA.
VILLAGE
NEWSLETTER
Wagner stated
that Michelle Jaeger works with the Village Printer to keep costs
down. Due to increased costs (printing & mailing) the request is
for $2,000. Baumann noted that postage rates will be going up again
early next year.
PLEASANT VALLEY
BIKE RUN (NEW REQUEST)
Vincevineus
stated that this request is to help promote the bike run.
Dickmann stated
that she is concerned about funding two events for one department.
Everyone was in agreement.
Dickmann stated
that this time the request will not be honored.
The distribution
of funds was reviewed.
Krocka/Hamann
made a motion to recommend to the Village Board approval of the 2011
Room Tax Budget at $33,117 with $10 in Reserve for a total of
$33,127. Motion carried.
LIABILITY AND
WORKER’S COMPENSATION INSURANCE
Lee stated that
she received two quotes for insurance. The quotes were EMC (current
provider) and Liberty Mutual. Lee stated that EMC was the lowest
cost with the most coverage.
Lee stated that
the amount budgeted in 2011 falls within EMC’s quoted amount of
$82,258.
Lee recommends
EMC as the insurance provider. She stated they do a great job and
are good to work with.
Hamann/Krocka
made a motion to recommend to the Village Board approval of EMC
Insurance as the liability and Worker’s Compensation Insurance
provider at a cost of $82,258. Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Schoenfeldt/Hamann made a motion to adjourn. Motion carried at 7:54
p.m.
Mary K. Baumann
Deputy
Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR OCTOBER 2010 IN THE AMOUNT OF $133,501.99
Krocka/Hamann
made a motion to approve claims for October in the amount of
$133,501.99 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that percentages are right where they should be.
INVESTMENT REPORT
Lee stated that
there haven’t been any changes. The pooled savings should increase
next month with tax payments coming in.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO SECTION 19.85 (1)(e) PERSONNEL
Krocka/Maglio
made a motion to convene to Closed Executive Session pursuant to
Section 19.85 (1)(e) Personnel. Roll call vote was taken with all
in favor. Motion carried at 7:03 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Caban made
a motion to reconvene to Open Session. Motion carried at 7:12 p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
LABOR ASSOCIATION
OF WISCONSIN (LAW) – MEMORANDUM OF UNDERSTANDING (MOU)
Wagner stated
that this MOU brings LAW into conformity with AFSCME and
non-represented employees as defined in Section 8 of the Personnel
Manual. This will create continuity in all departments regarding
the roll-over component of the HRA for 2011-2012.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the Labor Association of Wisconsin (LAW) – Memorandum of
Understanding (MOU) as presented. Motion carried.
VILLAGE
ADMINISTRATOR – CONTRACT FOR SERVICES
Dickmann stated
that the Village Administrator – Contract for Services would be
recommended to the Village Board for approval for one (1) year
effective December 1, 2010 subject to the approval of the 2011
Budget.
Caban/Krocka made
a motion to approve the Village Administrator – Contract for
Services for one (1) year effective December 1, 2010 subject to the
approval of the 2011 Budget. Motion carried.
OTHER MATTERS
Wagner stated
that a certified letter had been sent to the Hubbell’s regarding
their property on Linden St. The Hubbell’s have not made contact
with the Village at this time.
Wagner reminded
everyone of, and encouraged all to attend, the Christmas Tree
Lighting on Sunday, December 5th at 6:00 p.m. at Veterans
Park.
Wagner reported
that the “NEW” Indoor Recreation Program will be starting this
Saturday.
The winter
newsletter is now available on line through the Village’s web-site.
Maglio stated
that all rifle training has been completed as of November 10th.
The squads are being retro-fitted for the new rifles.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 7:21 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, Jack Morrison, and Mark Jaeger.
WEATHER WARNING
SYSTEM OPERATION
Krocka stated
that discussion was held at the Public Safety Committee meeting
regarding the sirens and the cost to bring them into compliance.
Morrison stated
that federal mandate is requiring all municipalities to convert to
narrow band systems. The paging and weather control systems were
overlooked. This conversion must be completed by January 1, 2013.
There will be no extensions allowed and no running of existing
systems.
Morrison reviewed
what must be done to move forward.
Morrison stated
that the newer pagers at the fire department can be reprogrammed.
The boards for the sirens would have to be sent out and
reprogrammed. The base cost would be $500-600 per siren. Eventual
cost could be $3,000 if new boards need to be installed.
Morrison offered
three (3) options:
-
Spend the money to modify the sirens
-
Downsize the system – go to three sirens
-
Turn sirens off completely
A recommendation
was made from the Public Safety Committee to begin promoting an
alternate plan for alerting citizens on January 1, 2011.
Krocka/Maglio
made a motion to move forward with alerting the public and turning
the sirens off.
Hamann asked when
the last time was that the sirens were sounded. Morrison stated
that they were sounded once last year and once this year.
Hamann asked if
neighboring communities were contacted.
Morrison stated
that Port Washington has a different system and are already narrow
banded. Grafton works off their own 800 system and have newer
boards.
Morrison feels
the Village would be taking the lead on this.
Morrison stated
one method of obtaining weather information is the use of weather
radios that would run 24/7 with a battery backup.
Schoenfeldt
worried about residents that don’t have the technology. She feels
the Village would be doing residents a disservice by eliminating the
sirens.
Morrison stated
the possibility of holding public meetings in 2011. Dickmann stated
that if it turns out the public doesn’t want to move forward, we
won’t.
Krocka stated
that he originally had some concerns but after further discussion he
is on board.
Dickmann asked
for an amended motion.
Krocka/Maglio
amended their motion to recommend to the Village Board to proceed
with public relations for the possibility of turning the sirens off
on January 1, 2012. Motion carried with Hamann opposed.
DEPARTMENT OF
TRANSPORTATION (DOT) – AGREEMENT FOR PURCHASE AND SALE OF REAL
ESTATE (PARCEL #5 – VILLAGE OF SAUKVILLE)
Wagner stated
that the DOT is acquiring the property for the STH 33 enhancements.
Wagner stated that only a 274 sq. ft. area is being affected.
Compensation to the Village would be $6,600. Payment would be made
to the Village directly and not credited against the STH 33 project.
Hamann/Krocka
made a motion to recommend to the Village Board approval of the DOT
Agreement for Purchase and Sale of Real Estate (Parcel #5 – Village
of Saukville) as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1) (e) PERSONNEL
Krocka/Maglio
made a motion to convene to Closed Executive Session pursuant to
State Statute 19.85 (1)(e) Personnel. Roll call vote was taken and
motion carried at 7:35 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Maglio
made a motion to reconvene to Open Session. Motion carried at 7:46
p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
PERSONNEL MANUAL
UPDATE (SECTION 8)
Wagner stated
that the update consists of clerical and language upgrades.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the Personnel Manual Update (Section 8) as presented.
Motion carried.
OTHER MATTERS
Wagner stated
that the elections went well with a 63% voter turn-out.
Wagner reported
that the Library Staff Development Day went well. The Staff enjoyed
Jack Morrison’s presentation and had many questions for him.
Wagner reported
that the Non-Harassment Training went well and the majority of
employees have completed it.
Wagner stated
that there will be a Saukville Chamber “After Hours” at Messina’s on
November 10th. Attendees are encouraged to bring
non-perishable food items, toys and/or a monetary donation.
Room Tax requests
for 2011 will be presented at the December 7, 2010 Finance Committee
Meeting.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:52
p.m.
Mary K. Baumann
Deputy
Clerk
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MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village
President, called the meeting to order at 6:00 p.m.
Dawn Wagner, Village
Administrator, gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, Dave Maglio-present, Jen
Schoenfeldt-absent, Dan Sauer-present, Joe Caban-present, and Mike
Krocka-present.
Others Present: Dawn Wagner
and Vicki Lee
2011 BUDGET DISCUSSION
Wagner reviewed the changes
discussed at the October 21st Budget Workshop. There
were a few questions but it was decided to not make any changes.
The final statement of valuation for the Village of Saukville has
been received from the State and the total assessed value has gone
down $1,527,200. The proposed budget will have a 43¢ increase in the
mill rate which will be $6.40/$1,000 of valuation for the Village of
Saukville portion. A house assessed at $200,000 will experience an
$86.00 tax increase and a house assessed at $250,000 will have a
$107.50 increase in property taxes.
Krocka/Maglio made a motion
to set the Public Hearing for November 29, 2010 at 7:45 p.m. and
publish the Public Hearing Notice as presented. Motion carried.
OTHER MATTERS
Wagner asked if there was a
need for a Public Safety Meeting and it was decided to cancel until
next month. Recreation will not have a meeting until January,
2011. There will be open gym provided by the Recreation Department
this winter instead of basketball.
Wagner also consulted with
the Village of Saukville’s Financial Advisors, Ehlers, on when to
borrow for the STH 33 Reconstruction Project for next year.
Interest rates are still very good so the Village should move
quickly and borrow in January or February.
Trustee Sauer asked if the
HVAC system in Village Hall could be fixed soon. It will be looked
into.
ADJOURNMENT
Caban/Krocka made a motion
to adjourn. Motion carried at 6:16 p.m.
Dawn M. Wagner
Village Administrator/Clerk
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MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 6:00 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, Joe Caban-present,
Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present and Dave
Maglio-present.
Others Present:
Dawn Wagner and Vicki Lee.
2011 BUDGET
DISCUSSION
Wagner reviewed
the changes made at the October 11th workshop. Wagner
reviewed a discussion with Ehlers, the Village’s Financial Advisor.
Option 1: Can the Village prepay any of its outstanding debt, 2008
bond issuance or an earlier issuance? Option 2: Can the Village
feather in approximately $300,000 of the 2008 unused bond proceeds
over the next 3 yrs? Ehlers responded that the Village could only
prepay debt when you get within 90 days of the call date originally
scheduled for an issue. There are three small trust fund loans for
water purposes which would not benefit the General Fund. The next
issue would be the 2004 bond issue which will be callable in 2013.
The best approach would be to feather in the remaining balance to
reduce the impact of the debt increase.
The 5 year
Capital Plan was reviewed. No changes were made at this time.
Wagner informed the Committee that rates are very good for borrowing
now. Trustee Sauer said that rates are very good due to the
uncertainty with the elections. The best time to borrow would be
during the lame duck session. It was decided to get direction from
Ehlers when the best time would be.
The consensus of
the Finance Committee was to leave the budget as is with a 2.6%
operating and capital budget increase. The total increase with debt
will be 7.1%, mainly due to the Police Dept Project and the STH 33
reconstruction project.
The next meeting
will be November 2, 2010 at 6:00 p.m. to review the final numbers.
The Public
Hearing will be November 29, 2010 at 7:45 p.m.
OTHER MATTERS
None.
ADJOURNMENT
Hamann/Maglio
made a motion to adjourn at 6:50 p.m. Motion carried.
Dawn M. Wagner
Village
Administrator/Clerk
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MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village
President, called the meeting to order at 6:00 p.m.
Dawn Wagner, Village
Administrator, gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, Joe Caban-present, Dave
Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, and Mike
Krocka-present.
Others Present: Dawn Wagner
and Vicki Lee
2011 BUDGET DISCUSSION
Wagner gave an overview of
the 2011 proposed budgets, Operating and Capital, with all requests
included. She informed the Committee that the Village is bound by
the State imposed Levy Limit of 3% not the Village’s net new
construction figure of (.63%).
Wagner also noted that the
revenues have decreased. The largest areas of decrease are
Expenditure Restraint and Interest Earnings.
Several items were removed
from the operating and capital budget. There was a discussion on
the balance left over from the 2008 bond issuance, due to
conservative spending with the Police Department Project. Wagner
will contact Ehlers on the best route to use and will report back at
the next budget meeting.
OTHER MATTERS
CDA Meeting is next week.
The Non-Harassment training has three sessions next week, please
attend one of the sessions if possible. Character Counts Resigning
Celebration is Monday, October 18 at the Niederkorn Library. The
Character Counts Family Celebration is Sunday, October 17th
from 3-5 p.m. at the YMCA. Officer Emily Neese will be
representing the Saukville Police Department.
ADJOURNMENT
Schoenfeldt/Hamann made a
motion to adjourn. Motion carried at 7:33 p.m.
Dawn M. Wagner
Village Administrator/Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Chief Meloy, Ray deBruijn, and Mark
Jaeger.
POLICE DEPARTMENT
– PATROL RIFLES
Meloy stated that
this was a 2011 Capital Outlay request.
The rifles are
Smith & Wesson with Eotech Sights (increased accuracy).
Maglio stated
that these are the rifles used by most departments and they are the
easiest to use.
Maglio stated
that the guns have a backup sighting system at the rear of the gun
and a collapsible stock.
Wagner stated
that contingency funds would be used to cover the cost of the guns.
The rifles would be integrated this year.
Wagner stated
that the total cost with the trade-in factor is $3,000. There is
currently $24,500 in the Contingency Fund.
Maglio stated
that the training involved would be minimal with the current
computer system.
Caban/Sauer made
a motion to recommend to the Village Board approval of the purchase
of Smith & Wesson rifles for the Police Department from the 2010
Contingency Fund. Motion carried.
GRADY PARK TENNIS
COURT LIGHTS AND ELECTRICAL SERVICE PROJECT
deBruijn stated
that this project is a request in the 2011 budget. A quote was
received from Illuminate (formerly Stearns) for the four (4) LED
fixtures that are part of the project. They are being offered at a
discounted rate and the rate is only good for this year. These
fixtures were used for display but have never actually been in use.
Discussion was
held regarding the light poles and the electrical work that would
have to be done.
Schoenfeldt
stated that the LED lights are all that is being promoted by
vendors. The up front cost is higher but there is more of a savings
down the line.
Initial
discussion was for the funding of the entire project but it was
determined that the recommendation would be for the four (4) LED
lights to be purchased and the remainder of the project would be
left open for future 2011 budget discussion.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the purchase of four (4) LED lights for the Tennis
Courts at Grady Park at a cost of $2,800. The money would come from
the 2010 Park Fund. Motion carried.
AMENDED AGREEMENT
FOR THE OPERATION OF THE MID-MORAINE MUNICIPAL COURT (12TH)
Wagner stated
that this amended agreement is to include the City of Mequon as part
of the Mid-Moraine Municipal Court.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
Amended Agreement for the Operation of the Mid-Moraine Municipal
Court (12th) as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1) (c) PERSONNEL
AND (e) FOR THE PURPOSE OF NEGOTIATING A LABOR CONTRACT
Hamann/Schoenfeldt made a motion to convene to closed executive
session pursuant to State State 19.85 (1) (c) Personnel and (e) for
the Purpose of Negotiating a Labor Contract. Roll call vote was
taken. Motion carried at 7:22 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Maglio
made a motion to reconvene to open session. Motion carried at 8:40
p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
OTHER MATTERS
Wagner informed
everyone of the Fire Dept. breakfast on Sunday, October 24th.
If anyone wishes to attend please contact Mary Kay.
The Fire Dept.
Open House is being held Saturday, October 9th. All
Committee members are encouraged to stop in.
Character Counts
will hold its Social Celebration on Monday, October 18th
at the Niederkorn Library in Port Washington. All are encouraged to
attend.
The October
Chamber Newsletter has been sent out. There will be a Chamber lunch
on Wednesday, October 13th at the Police Department with
Mike Weber as the guest speaker. If anyone wishes to attend please
contact Mary Kay.
The next
Mid-Moraine Dinner will be Wednesday, October 27th. If
anyone is interested please contact Mary Kay.
Wagner reported
that the Village received a thank you note from the Saukville
Chamber for their help with the Chamber 5K Run/Walk and Family Fun
Day.
Time Warner Cable
is on site at Village Hall as part of the County’s/Village’s
transition to Pro-Phoenix.
Repairs are being
done at Well #5.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 8:45 p.m.
Mary K. Baumann
Deputy
Clerk
Return to top
SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:30 p.m.
Village Administrator Dawn
Wagner gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-absent, Joe
Caban-present.
Others Present: Dawn
Wagner, Mary Kay Baumann, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS FOR AUGUST IN
THE AMOUNT OF $152,787.04
Hamann/Maglio made a motion
to approve claims for August in the amount of $152,787.04 as
presented. Motion carried.
BUDGET WATCH
Wagner stated that the
building repairs are high. Wilhelm has been working to minimize the
cost to the system.
Lee stated that overall we
are on target at approximately 66%.
INVESTMENT REPORT
Lee stated that the rates
are still dismal. She is working with the banks to increase numbers
where possible.
CONVENE TO CLOSED EXECUTIVE
SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF NEGOTIATING A
LABOR CONTRACT
Schoenfeldt/Caban made a
motion to convene to Closed Executive Session pursuant to 19.85
(1)(e) for the Purpose of Negotiating a Labor Contract. Roll call
vote was taken with all in favor. Motion carried at 7:33 p.m.
RECONVENE TO OPEN SESSION
Schoenfeldt/Caban made a
motion to reconvene to Open Session. Motion carried at 8:06 p.m.
ACTION ON CLOSED SESSION
MATTERS
None.
OTHER MATTERS
Wagner reminded everyone
about the Chamber “After Hours” at Messina’s on Wednesday, September
29th. If anyone is interested please contact Mary Kay.
Wagner reported that there
will be a Character Counts! Family Initiative held at the YMCA on
October 17th from 3:00-5:00 p.m.
Dickmann stated that she
attended the YMCA Board Meeting and members of the YMCA Board stated
that they would like the YMCA to become more involved with the
Saukville community. They would like feedback on how they can be
more involved. Their next board meeting is November 17th.
ADJOURNMENT
Schoenfeldt/Caban made a
motion to adjourn. Motion carried at 8:10 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Jack Morrison, Chief Schultz, Shari
Kirsch, and Mark Jaeger.
2010 CHEVY
CHASSIS – AMBULANCE
Wagner stated
that this is similar to the discussion regarding the new fire
truck. The Village has the opportunity to buy a 2010 chassis for
the new ambulance. As with the fire truck, the 2011 ambulance
chassis would have diesel emissions and would have additional
maintenance costs.
Wagner stated
that she spoke with the Village’s financial advisor and we are under
budget with the Police Department project. The balance can be used
towards the ambulance because it qualifies under protective
services. By using the money from the Police Department project,
the Village would avoid having to borrow separately for the new
ambulance in 2011.
Chief Schultz
stated that the 2010 chassis does not have the new diesel emissions
that will be required in 2011. Additional filter and maintenance
fees would also be incurred if a 2011 chassis is purchased.
Schultz stated
that the Village has three options:
- Chevy
Chassis from Brahm at a cost of $34,902 after January 1, 2011.
- Dealer would
buy chassis at a cost of $37,500 – they would charge
$180/month
interest until the order is put in.
Schultz stated
that the chassis from Brahm would have to be paid for right away.
Kirsch stated
that the 2011 chassis is $6,000 more than the 2010 chassis.
Schultz stated
the total cost of the new ambulance will be $155,320 with the
rebate. The Village would receive approximately $30,000-$35,000
trade-in on the old ambulance.
Wagner stated
that money left from the bonding can be used to pay down the loan or
it can be used for other substantial qualifying equipment.
Schultz expressed
concern regarding the emission requirements on the new engines.
Schoenfeldt/Maglio made a motion to recommend to the Village Board
approval of the purchase of the 2010 Chevy Chassis for the new
ambulance at a cost of $34,902. Motion carried.
AMENDMENT TO THE
PERSONNEL POLICIES MANUAL – SECTION 13.1 (a) NON-HARASSMENT POLICY
Wagner stated
that she has asked our insurance provider to provide training again.
Wagner stated
that the only changes to the policy are in the “Harassment defined
section” and clarification on who is covered.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the amendment to the Personnel Policies Manual Section
13.1(a) Non-Harassment Policy as presented. Motion carried.
MEMORANDUM OF
AGREEMENT – AUTOMATED RIVER GAUGING SYSTEM
Morrison stated
that this Memorandum of Agreement defines who is responsible for
what.
Morrison stated
that damage to the equipment is the responsibility of the Village.
Calibration and alignment would be handled by the National Weather
Services (NWS).
Morrison stated
that this agreement is the same as the County’s.
Dickmann asked
Morrison if he was happy with the language. Morrison stated yes.
Krocka/Hamann
made a motion to recommend the Memorandum of Agreement – Automated
River Gauging System to the Village Board for approval. Motion
carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF NEGOTIATING A LABOR CONTRACT
Krocka/Caban made
a motion to convene to closed executive session pursuant to State
State 19.85 (1)(e) for the Purpose of Negotiating a Labor Contract.
Roll call vote was taken. Motion carried at 7:24 p.m.
RECONVENE TO OPEN
SESSION
Maglio/Krocka
made a motion to reconvene to open session. Motion carried at 7:50
p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
OTHER MATTERS
Wagner showed the
Committee the new Packer Trading Cards provided by P. D. Peterka to
be handed out by the Police Department.
Wagner stated
that the most recent Village Newsletter is now on line.
Wagner reported
that the Village received $3,133 for the 1966 Pumper Fire Truck.
The money will be put into the Fire Department Non-Lapsing Reserve
Fund.
Wagner reported
that the water rate increase has been approved for October 1, 2010.
Wagner reminded
everyone of the Chamber 5K Run/Walk on Saturday as well as the 9/11
Ceremony in the evening. The Annual Car Show will be held on
Sunday.
Wagner stated
that the Saukville Chamber will have an “After Hours” at Messina’s
on September 29th. If anyone is interested please
contact Mary Kay.
Wagner reported
that Chris Woda is leaving the Utilities Department. He has
accepted a job with the Village of Necedah as their Public Works
Coordinator.
Wagner reported
that Mary Niedermeyer has resigned from the Library staff after 20
years of service. Also leaving is Tim Powers who was hired earlier
this summer. Powers has accepted a position with the University of
Oshkosh.
Wagner stated
that current staffing is covering additional hours.
The Budget Tour
is scheduled for Monday, September 20th.
The Public Test
for the Partisan Primary Election was held today.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn. Motion carried at 7:59
p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE, WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village Administrator Dawn
Wagner gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present: Dawn
Wagner, Mary Kay Baumann, Brian Biernat, Vicki Lee, Brian Peschel,
Kerry Hardin - RA Smith National, Rick Donner – Reinhart, and Mark
Jaeger.
APPROVE CLAIMS FOR JULY IN
THE AMOUNT OF $129,680.15
Hamann/Maglio made a motion
to approve claims for July in the amount of $129,680.15 as
presented. Motion carried.
BUDGET WATCH
Wagner stated that the only
new item was the Fire Contracted Services.
INVESTMENT REPORT
Lee stated that interest
rates are still bad and money is continually moved around for the
best rates.
CONVENE TO CLOSED EXECUTIVE
SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF NEGOTIATING A
DEVELOPMENT AGREEMENT AND NEGOTIATING A LABOR CONTRACT
Caban/Krocka made a motion
to convene to Closed Executive Session pursuant to 19.85 (1)(e) for
the Purpose of Negotiating a Development Agreement and Negotiating a
Labor Contract. Roll call vote was taken with all in favor. Motion
carried at 7:02 p.m.
RECONVENE TO OPEN SESSION
Krocka/Caban made a motion
to reconvene to Open Session. Motion carried at 7:43 p.m.
ACTION ON CLOSED SESSION
MATTERS
None
LABOR ASSOCIATION OF
WISCONSIN (LAW) 2011-2012 CONTRACT
Maglio/Krocka made a motion
to recommend to the Village Board authorization for the Village
Administrator to finalize the 2011-2012 Contract with the Labor
Association of Wisconsin (LAW). Motion carried.
DEVELOPMENT AGREEMENT –
WAL-MART REAL ESTATE BUSINESS TRUST
Krocka/Caban made a motion
to recommend to the Village Board approval of the Development
Agreement with the Wal-Mart Real Estate Business Trust as
presented. Motion carried.
OTHER MATTERS
Wagner reminded everyone of
Live @ the Triangle on Wednesday, August 18th.
The Chamber Lunch is
scheduled for Wednesday, August 25th. If anyone is
interested in attending please contact
Mary Kay.
The Mid-Moraine Dinner will
be held Wednesday, August 25th at Nisleit’s in Port
Washington. If anyone is interested in attending please contact
Mary Kay.
The Chamber is looking for
volunteers for the 5K Run/Walk and Family Fun Day on Saturday,
September 11th.
There will be a Public
Hearing with the Public Service Commission (PSC) regarding the
proposed water rate increase on Wednesday, August 18th at
10:00 a.m.
ADJOURNMENT
Maglio/Krocka made a motion
to adjourn. Motion carried at 7:45 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE, WI
Village President
Barbara Dickmann called the meeting to order at 5:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, and Mark Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Schoenfeldt made a motion to convene to closed executive
session pursuant to State State 19.85 (1)(e) for the Purpose of
Discussing Negotiation Strategies. Roll call vote was taken.
Motion carried at 5:31 p.m.
RECONVENE TO OPEN
SESSION
Hamann/Schoenfeldt made a motion to reconvene to open session.
Motion carried at 5:58 p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
OTHER MATTERS
Wagner reported
that National Night Out was awesome and Officer Neese and other
officers and volunteers involved are to be commended for the
excellent job they did putting the event together.
Wagner stated
that the next Mid-Moraine Dinner will be held on August 25th
in Port Washington. If anyone is interested in attending please
contact Mary Kay.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 5:59
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE
MUNICIPAL CENTER
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Ray de Bruijn, Roy Wilhelm, Mark Jaeger, Brian Biernat
and Vicki Lee.
APPROVE CLAIMS
FOR MAY IN THE AMOUNT OF $219,103.74
Hamann/Schoenfeldt made a motion to approve claims for June in the
amount of $219,103.74 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that there were only a few highlighted items.
Wagner stated
that the Inspector’s Training is over budget due to the fact that
Roy Wilhelm received his UDC, HVAC, and Erosion Control Inspection
credentials.
INVESTMENT REPORT
Lee continues to
look for the best rates possible.
BOHL
PRE-ANNEXATION AGREEMENT
A boiler plate
agreement was used so the agreement should say Town of Saukville not
Town of Port Washington. The net gain is positive after taxes.
Biernat did all the paperwork for this and advises that it be done.
He requested a review by the Department of Administration and they
advised that it is in the public interest to do the annexation. The
property directly abuts the Village of Saukville. Wilhelm said the
Village of Saukville utilities are directly adjacent to this
annexation.
Krocka/Maglio
made a motion to waive creation of pre-annexation agreement but to
reserve the right for future annexations on a case by case basis.
Motion carried.
4x2 TRUCK –
CAB/CHASSIS PROPOSAL & 4x2 TRUCK – DUMP BODY/HYDRAULICS/CHIPPER BOX
PROPOSAL
The two proposals
were discussed together. There is a history with Monroe Truck so
that was the recommendation by the Public Works Committee. Repairs
would be done in Green Bay vs. Iowa which would save on repair
time. Overall there will be a savings of $24,000 due to some
changes in specifications—diesel emissions controls are not a proven
technology at this time.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
the approval of the Badger Truck Cab/Chassis at a cost of $31,360.39
and the Monroe Truck Equipment Hydraulics/Chipper Box for
$17,224.00. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF
DISCUSSING NEGOTIATION STRATEGIES
Krocka/Caban made
a motion to convene to Closed Executive Session pursuant to 19.85
(1)(e) for the Purpose of Discussion Negotiation Strategies. Roll
call vote was taken with all in favor. Motion carried at 7:15 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:47
p.m.
ACTION ON CLOSED
SESSION MATTERS
None
OTHER MATTERS
Wagner stated
that the Village of Saukville is receiving very positive remarks on
the Stormwater Program that Wilhelm has been working on. River Fest
work has been very well recognized.
Live at the
Triangle is tomorrow—“First Kiss” and bike night.
Rhythm and Brews
has closed but plans to reopen as La Chimenea in early August. The
liquor license will come to Village Board for approval the first
meeting in August.
The Budget Tour
is scheduled for Monday, September 20th. Please let
Administrator Wagner know if you can attend—it is an all day
meeting.
ADJOURNMENT
Maglio/Krocka
made a motion to adjourn to August 4th, 2010. That is also a Live
at the Triangle night. The meetings will begin at 5:30 p.m. Motion
carried at 7:58 p.m.
Vicki Lee
Treasurer
Return to top
SAUKVILLE
MUNICIPAL CENTER
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, and Shari Kirsch.
APPROVE CLAIMS
FOR MAY IN THE AMOUNT OF $595,481.19
Hamann/Krocka
made a motion to approve claims for May in the amount of $595,481.19
as presented. Motion carried.
WISCONSIN BUREAU
OF EMS & INJURY PREVENTION MEDICAL DIRECTOR – EMS PROVIDER AGREEMENT
The parties, the
Village of Saukville, Wisconsin/Saukville Ambulance and Infinity
Healthcare Physicians S.C. and Columbia St. Mary’s Hospital Ozaukee,
Inc. agree as follows: the Service provides ambulance/emergency
medical services (“EMS”) within the Village of Saukville and Ozaukee
County and this Service will secure a medical director for the EMS
it provides to the Village.
Kirsch stated
that this document is no different than the program that is already
in place. This agreement documents the program and provides the
scope of services provided.
Wagner stated
that Port Washington is reviewing the same agreement. Wagner stated
that the attorney’s for Saukville and Port Washington have reviewed
the agreement.
Wagner reported
that the medical director will have to carry his own insurance.
Kirsch stated
that Dr. Dietrich has been the Medical Director for the Saukville
Ambulance for 7-8 years.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
Wisconsin Bureau of EMS & Injury Prevention Medical Director – EMS
Provider Agreement as presented. Motion carried.
BUDGET WATCH
Wagner stated
that there were only a few highlighted items.
The Fire
Department’s high percentage was due to bulk purchasing for
supplies.
Wagner stated
that the Inspector’s Training is over budget due to the fact that
Roy Wilhelm received his UDC, HVAC, and Erosion Control Inspection
credentials.
INVESTMENT REPORT
Wagner stated
that debt payments were made as well as the pre-payment for the new
fire truck.
Wagner stated
that Lee continues to look for the best rates.
2010 STREET,
STORM SEWER, AND SIDEWALK BIDS
Wilhelm stated
that two bids were received. One bid was above his estimate and one
was below.
Wilhelm stated
that Paulus Construction was the low bidder. He stated that Payne &
Dolan will be doing the concrete work for Paulus.
Wilhelm
recommended Paulus Construction for the 2010 Street, Storm Sewer,
and Sidewalk project.
Dickmann asked
when the project would be started. Wilhelm stated that if the
project is approved it would begin in early July.
Krocka/Sauer made
a motion to recommend to the Village Board approval of the 2010
Street, Storm Sewer, and Sidewalk project to Paulus Construction for
$154,962.50. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF
DISCUSSING NEGOTIATION STRATEGIES
Krocka/Hamann
made a motion to convene to Closed Executive Session pursuant to
19.85 (1)(e) for the Purpose of Discussion Negotiation Strategies.
Roll call vote was taken with all in favor. Motion carried at 7:13
p.m.
RECONVENE TO OPEN
SESSION
Krocka/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:57
p.m.
ACTION ON CLOSED
SESSION MATTERS
None
OTHER MATTERS
Wagner stated
that the Chamber lunch will be held Wednesday, June 23rd
at Charter Steel. If anyone is interested please contact Mary Kay.
Wagner stated
that the Park and Recreation Program has begun and sign-ups are
going well.
ADJOURNMENT
Hamann/Sauer made
a motion to adjourn to July 20, 2010. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE POLICE DEPARTMENT
649 E. GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present @
7:40 p.m., Jen Schoenfeldt-present, Dan Sauer-present, Mike
Krocka-present, and Joe Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Brian Peschel, and Mark
Jaeger.
APPROVE CLAIMS
FOR APRIL 2010 IN THE AMOUNT OF $158,944.87
Krocka/Hamann
made a motion to approve claims for April 2010 in the amount of
$158,944.87. Motion carried.
BUDGET WATCH
Wagner stated
that everything looks in line to date.
INVESTMENT REPORT
Wagner stated
that Lee is continually looking for the best rates. There is no
good news so far. Rates are still very low.
STORM WATER
EASEMENT – 289 COLONIAL PKWY
Wilhelm stated
that the subdivision grading plans for the home on the corner of
Colonial Pkwy and Bucktrout St. do not mesh. Wilhelm stated that an
easement is being obtained to install a yard inlet to allow drainage
into the Village storm sewer.
Dickmann asked if
the homeowner is OK with this easement. Wilhelm stated yes.
Krocka/Caban made
a motion to recommend to the Village Board approval of the Storm
Water Easement for 289 Colonial Pkwy. Motion carried.
STORM WATER
MANAGEMENT SYSTEM-MAINTENANCE AGREEMENT–WISCONSIN HUMANE SOCIETY,
INC.
Wilhelm stated
that new commercial properties require on-site storm water
management. With this on-site storm water there must be a
maintenance agreement on file that gives the Village the right to go
in and maintain the site if it is not properly maintained.
Wagner received
an e-mail from the Wisconsin Humane Society’s lawyer stating that
there were no issues and the plan adheres to the Department of
Commerce requirements.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the Storm Water Management System-Maintenance Agreement
with the Wisconsin Humane Society, Inc. as presented. Motion
carried.
OTHER MATTERS
Wagner stated
that over the past several years the Village Board has only met once
in July. Unless anyone had a conflict the Village Board would meet
only on July 20th.
Wagner stated
that the she and Biernat received a thank you note from the Ozaukee
Realtors Assoc. for attending their event.
Wagner stated
that the Wisconsin League of Municipalities will be holding their
regional dinner meeting in Brookfield on June 10th. If
anyone is interested please contact Mary Kay.
Wagner stated
that the new Ozaukee County Tourism Guide is out and now includes
Live @ the Triangle and the Farmers’ Market information.
Wagner stated
that she has been contacted by LAW regarding a successor agreement.
Wagner reported
that the Library has hired a new Library Assistant I.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn. Motion carried at 7:45
p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE
MUNICIPAL CENTER
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:45 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Mary Kay Baumann, Vicki Lee, Brian Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR MARCH IN THE AMOUNT OF $161,464.37
Hamann/Maglio
made a motion to approve claims for March in the amount of
$161,464.37 as presented. Motion carried.
BUDGET WATCH
Lee stated that
all line items are being monitored.
INVESTMENT REPORT
Lee reported that
rates continue to be dismal. Lee stated that the rates at some
banks have actually gone down.
Lee attended a
seminar and, based on the information obtained, the Village is doing
everything they can to get the best rates.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 7:48 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Brian Biernat, Roy
Wilhelm, Mike Harrigan-Ehlers & Associates, and Mark Jaeger.
EMPLOYEE/VOLUNTEER RECOGNITION PROGRAM POLICY
Wagner stated
that the updated policy adds clarification on making decisions
regarding location, caterer, etc. The policy also adds recognition
for 40 years of service. The word “volunteer” was added to the
title of the program as employees and volunteers who do so much for
the community are recognized.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
updated Employee/Volunteer Recognition Program Policy. Motion
carried.
2009 STORM WATER
PERMIT REPORT
Wilhelm provided
a brief summary of the annual report that must be submitted to the
WDNR as part of the permit conditions. The report covers all storm
water related activities that have occurred in the Village for
calendar year 2009, such as RiverFest, street sweeping and outfall
water testing. A copy of the draft Ozaukee County Storm Water
Information and Education Plan was included with the report as well
as the 2009/2010 storm water budgets.
Wagner stated
that Wilhelm is doing a good job keeping the Village in compliance.
Krocka/Caban made
a motion to recommend to the Village Board approval of the 2009
Storm Water Permit Report. Motion carried.
SANITARY SEWER
EASEMENT – WISCONSIN HUMANE SOCIETY, INC.
Wagner stated
that she and Roy Wilhelm have been working on corrections to an
existing sanitary sewer easement located on Wisconsin Humane Society
(WHS) site.
Wilhelm stated
that an easement was originally dedicated by the CDA for the purpose
of the Park Place Condo project. It was dedicated as a private
easement to Mesa Development and should have been dedicated to the
Village as a public easement.
Wagner stated
that the easement physical description itself is not changing, this
just provides for clean-up language as to who owns and maintains the
easement.
Hamann/Maglio
made a motion to recommend to the Village Board approval of the
Sanitary Sewer Easement – Wisconsin Humane Society, Inc. as
presented. Motion carried.
OTHER MATTERS
Wagner stated
that she and Barb attended a meeting today regarding Live @ the
Triangle concerts for 2010.
Wagner reported
that the State of the Chamber Dinner will be April 21st
at Tello’s. If anyone is interested in attending please contact
Mary Kay.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:02
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village Trustee
Bob Hamann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-absent, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Dave Maccoux-Schenck, and
Mark Jaeger.
APPROVE CLAIMS
FOR JANUARY AND FEBRUARY IN THE AMOUNT OF $318,329.58
Krocka/Maglio
made a motion to approve claims for January and February in the
amount of $318,329.58 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that all items that have high percentages are normally at this level
in the early part of the year. This includes bulk purchasing,
contract services, and data processing.
INVESTMENT REPORT
Lee reported that
interest rates are still very low. She stated that she is investing
daily to earn as much as possible.
2009 AUDIT
PRESENTATION
Dave Maccoux of
Schenck Business Solutions reported that the Village received a
clean opinion on the financial results of the organization. There
were no changes.
Maccoux reviewed
the Management Discussion and Analysis, the Statement of Net Assets,
and the Statement of Activities between 2008 and 2009.
Maccoux stated
that this was a “break even” year for the Village.
Maccoux reviewed
the Budget Operations and how they are adopted. The Government Fund
Balance Sheet was also reviewed.
Maccoux reported
that the Village was under budget for 2009. He stated that the
Village held the line on expenditures.
Maccoux stressed
that the budget to actual statement is key. Wagner stated that only
necessities were purchased or repaired.
Maccoux stated
that Schenck adopts stringent auditory practices especially for
government entities.
Maccoux reported
that the audit went very well and any adjustments were posted.
Maccoux reviewed
the general funds balances with a two (2) year summary of
operations.
Maccoux stated
that the Village is still within the 20-30% range at 27%.
Maccoux reviewed
special revenues, debt service, and the retirement of the long term
debt.
Sauer asked about
the negative balance for trash and recycling. Wagner stated that
this was a first year adjustment under the new contract. Wagner
stated that Wilhelm is monitoring the charges on a monthly basis and
adjustments are being made.
Maccoux reviewed
information on the Tax Incremental Districts.
Maccoux reviewed
the Community Development Authority (CDA) stating that it is
maintained as a component unit, and the fund is down $97,000 for
2009.
Maccoux stated
that the water and sewer operations were reviewed at the Utility
Committee Meeting and asked if anyone had questions.
Wagner stated
that, as stated in the audit report, the Village is in an excellent
financial position as we enter 2010.
2010 SUBSTITUTE
COST-SHARE AGREEMENT (ANSAY & MRED)
Wagner stated
that this new agreement references the new Memorandum of
Understanding (MOU) with the Department of Transportation (DOT)
regarding STH 33. The new agreement references the project
agreement and section 2 (b) reiterates what was agreed to.
Wagner stated
that staff recommendation is to move forward with the new
agreement. The agreement has been reviewed by the Village’s legal
counsel and has already been signed by the Ansay Group.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the 2010
Substitute Cost-Share Agreement (Ansay & MRED) as presented. Motion
carried.
ANSAY DEVELOPMENT
CORPORATION – AMENDED PAYMENT AGREEMENT
Wagner stated
that this amended payment agreement references the substitute 2010
Cost-Share Agreement between the Village and MRED & Ansay and is a
clean-up item that updates the agreement signed on August 13, 2008.
Caban/Sauer made
a motion to recommend to the Village Board approval of the Ansay
Development Corporation – Amended Payment Agreement as presented.
Motion carried.
OTHER MATTERS
Wagner stated
that the bond sale is scheduled to take place at the April 7, 2010
Village Board meeting.
There is an
Ozaukee Economic Development Outreach Event scheduled for April 28th
at 4:30 p.m. at Shully’s if anyone is interested. Wagner encouraged
committee members to attend.
The next
Mid-Moraine Dinner is scheduled for Wednesday, March 24th
at West Bend Lakes Golf Club, hosted by the Village of Newburg.
The Chamber will
be holding a breakfast meeting at the Saukville Police Station on
March 23rd. If anyone is interested please contact Mary
Kay.
Wagner reported
that the Utility Department helped sponsor a “Medicine Collection
Day” to be held on Saturday, May 8, 2010.
Hamann asked how
Utilities helps. Wagner stated that a small monetary contribution
was made and we help promote the event.
Krocka reported
that the River Fest Committee will be meeting on Wednesday, March 17th
to begin preparation for the May 15th River Fest Clean
Up.
The Village has
four (4) new Police Reserves for a total of eight (8).
Krocka stated
that he attended the July 4th Committee meeting on behalf
of the Reserves.
Wagner reported
that the Chamber will be doing a run/walk in conjunction with Family
Fun Day on September 11th.
Wagner reported
that the Windscribe dictation system was being installed at the
Police Department.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to April 7, 2010. Motion carried at 7:40
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Ray deBruijn, Roy Wilhelm, Vicki Lee,
Philip Cosson-Ehlers, Chris Greene and Cathy Chvosta – Rhythm n’
Brews, Brian Peschel, and Mark Jaeger.
RHYTHM N BREWS
REVOLVING LOAN FUND REQUEST
Biernat stated
that Rhythm n’ Brews is a new business in the Foster Commons
Business District. Biernat stated that Rhythm n’ Brews has done an
admirable job. They opened last August and it has been difficult to
weather the economic conditions as a new business.
Sauer asked what
the Revolving Loan Fund was used for and how often. He also asked
what amount was available.
Biernat stated
that it is a program that was created by the Village dating back to
the 1990’s to foster business development and retention. Rods and
Whalers was the first business to take advantage of the program and
is still a viable business in the community.
Wagner stated
that the current balance is a little over $100,000. Wagner stated
that there are several businesses that are currently utilizing the
program such as Salons of Conservancy Court, P. D. Peterka, and
Northern Lights Tan Spa.
Dickmann stated
that this is the purpose of these funds.
Sauer asked how
Rhythm n’ Brews compares to the other businesses that have utilized
the program.
Biernat stated
that they are a little different in that previous businesses have
been in business longer and Rhythm n’ Brews is looking to use the
funds for additional capital.
Wagner asked
Biernat to explain the difference in the proposed project.
Biernat stated
that this is his first time dealing with this type of project.
Rhythm n’ Brews is going to provide matching funds. Biernat stated
that part of the agreement would require Rhythm n’ Brews to place
matching funds in the Revolving Loan Fund Account and use those
funds first.
Hamann asked how
the money was going to be used.
Greene stated
that it would be used as working capital.
Sauer stated that
he was apprehensive about the loan because of the newness of the
business. He asked what projections were for the beginning of 2010.
Greene stated
that preliminary numbers put them down 20%. Greene stated that the
business has been re-evaluated. He stated that his other business
carries a similar long term burden.
Sauer stated that
it appeared that expenses are currently about 2/3 of the revenue and
asked if there were any plans to decrease expenses.
Greene stated
that he feels they have done a good job trying to control costs and
their labor numbers have come down substantially.
Sauer asked if
they had a revised business plan. Green stated no.
Sauer stated that
it appeared they had $10,000 cash on hand and wondered how the
balance was being floated. Greene stated that is was out of his
pocket.
Sauer asked what
happens if the $100,000 doesn’t hold over.
Greene stated
that their earning potential is strong but the economy has
weakened. He is putting together a plan to strengthen his
construction company. Greene stated that he believes strongly that
Rhythm n’ Brews is on the right track. He stated that he has
listened to feedback and is making revisions to accommodate that
feedback.
Sauer stated that
looking at “worst case scenario” there is nothing tangible to
satisfy repayment of the Revolving Loan Fund. Sauer stated that he
is looking for a secondary guarantee.
Greene felt that
was covered in the draft for the loan proposal.
Greene stated
that they have not had any problems with suppliers or vendors.
Sauer stated that
he would like to see a revised business plan and financial
projections for the next several years.
Greene stated
that he thought the Revolving Loan Fund Program was designed to help
businesses out and is confused by the definition.
Sauer stated that
he understands the reasons for the Revolving Loan Fund but is
looking at risk mitigation. Sauer wants to know if this is a “last
ditch effort”.
Krocka stated
concern that the Village has lost on two Revolving Loan Funds and
what happens if this one doesn’t come through.
Dickmann stated
that Greene is putting up his personal guarantee and the guarantee
of the construction business.
Greene questioned
what happened to the other two businesses.
Wagner stated
that both businesses are in bankruptcy.
Dickmann stated
that the loan application for Rhythm n’ Brews can not be judged on
the two that failed.
Wagner stated
that every other loan (but these two) that the Village has entered
into has been successful.
Biernat stated
that we do incur a higher degree of risk by doing these loans, but
the program is intended to provide economic assistance.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of the Revolving Loan Fund request from Rhythm n’ Brews as
presented. Roll call vote was taken - Dickmann-aye, Hamann-aye,
Krocka-nay, Schoenfeldt-aye, Sauer-nay, Caban-nay, and Maglio-nay.
Motion denied.
Krocka/Sauer made
a motion to recommend to the Village Board to deny the request for
the Revolving Loan from Rhythm n’ Brews. Roll call vote was taken –
Dickmann-nay, Hamann-nay, Krocka-aye, Schoenfeldt-nay, Sauer-aye,
Caban-aye, and Maglio-aye. Motion carried.
PRESALE REPORT
AND CAPITAL FINANCING PLAN
Wagner stated
that the current plan includes the new fire truck in 2010, and
street repairs for Mayfair Dr. in 2010 and Mill St. in 2011.
Wagner explained
the 7.25% prepayment incentive from Pierce for the purchase of the
fire truck. Cosson stated the 7.25% savings is taken off the total
cost.
Wagner stated
that the prepayment agreement had been read and reviewed by Ehlers.
Cosson stated
that there is no reason not to do it.
Cosson reviewed
the Presale Report and Capital Financing Plan.
The refinancing
of the 2002 bond issues was reviewed. The street projects and fire
apparatus would be financed.
Cosson reviewed
the savings analysis of the refinancing of the 2002 issue.
Cosson explained
the bond allocation, the breakdown of the borrowing and the
estimated rates.
Cosson then
reviewed the 2010 Capital Financing Plan. He stated that they are
trying to eliminate the peaks and valleys.
The capital
projects being financed were reviewed. This includes off-setting
revenues. The tax rate would increase to $2.74 at its peak in 2013.
Cosson reviewed
the financing approach. One option would be traditional tax exempt
borrowing. Bids would be issued on a tax exempt basis. The other
option is to utilize Build America Bonds (BABs). There is a 35% IRS
Rebate to municipalities for BABs. Cosson stated that BABs have
been the better deal. He also stated that with the BABs there would
be an approximate savings of $102,000 over 20 years.
Cosson stated
that there are a few communities that are staying away from the BABs
because they do not want to be tied to the IRS.
Cosson reviewed
the risk factors. He stated that the current rate of 35% has been
constant and doesn’t think it is going to change. Furthermore, any
reduction in the percentage allows the Village to refinance. Cosson
also stated that repayment from the IRS has been very timely ranging
from 90 days before payment to 45 days after.
Sauer asked if
there have been other BAB’s used. Cosson stated yes.
Sauer was
concerned that there is nothing in the Recovery Act to save the
35%. Cosson stated that the debt structure is protected because of
how it is written.
Wagner stated
that by going with the dual bid process, the Board can make a
decision on what direction to take and the financial savings that
may occur.
Dickmann thanked
Cosson for his presentation.
RES. #1111 –
AUTHORIZING $1,465,000 GO BONDS FOR STREET IMPROVEMENT PROJECTS
Krocka/Sauer made
a motion to recommend to the Village Board approval of Res. #1111 –
Authorizing $1,465,000 GO Bonds for Street Improvement Projects as
presented. Motion carried.
RES. #1112 –
AUTHORIZING $560,000 GO BONDS TO FINANCE FIRE DEPARTMENT EQUIPMENT
Krocka/Caban made
a motion to recommend to the Village Board approval of Res. #1112 –
Authorizing $560,000 GO Bonds to Finance Fire Department Equipment
as presented. Motion carried.
RES. #1113 –
AUTHORIZING $1,800,000 GO REFUNDING BONDS
Krocka/Maglio
made a motion to recommend to the Village Board approval of Res.
#1113 – Authorizing $1,800,000 GO Refunding Bonds as presented.
Motion carried.
RES. #1114 –
PROVIDING FOR THE SALE OF $2,025,000 GO CORPORATE PURPOSE BONDS
Hamann/Sauer made
a motion to recommend to the Village Board approval of Res. #1114 –
Providing for the Sale of $2,025,000 GO Corporate Purpose Bonds as
presented. Motion carried.
RES. #1115 –
PROVIDING FOR THE SALE OF $1,800,000 GO REFUNDING BONDS
Sauer/Maglio made
a motion to recommend to the Village Board approval of Res. #1115
–Providing for the Sale of $1,800,000 GO Refunding Bonds as
presented. Motion carried.
VAC-ALL SCREENS
(DPW – NON-LAPSING RESERVE FUND)
deBruijn stated
that this screen is a large 3’ x 4’ metal screen that fits on the
back of the vehicle.
deBruijn stated
that there are several options. The first is to keep the existing
screen and remove the current surface, sandblast and re-surface. He
stated that the process itself would remove a certain amount of
metal from the screen. The option would extend the life of the
screen approximately 3-4 years.
The next option
would be to replace the screens with the manufacturers at a cost of
$420 each. The next option would be a screen made by the Vac-All
dealer, SEWRE Implement, at a cost of $370 each.
Stainless steel
screens can be purchased directly from Vac-All for a significant
up-charge.
deBruijn stated
that the racks and pins to hold the screens are stainless steel and
would need to be replaced either way. deBruijn stated that the
first screen had a 10 year service life and felt the new one would
give the vehicle an additional 10 years.
Schoenfeldt
stated that the Public Works Committee reviewed the options and
recommended the vendor steel option.
Schoenfeldt/Maglio made a motion to recommend to the Village Board
approval of the Vac-All Screens to be manufactured by the Vac-All
dealer, SEWRE Implement to be paid from the DPW Non-Lapsing Reserve
Fund at a not-to-exceed amount of $2,253. Motion carried.
NATIVITY SCENE
AGREEMENT
Wagner and
deBruijn met with Mark Gierach from St. Peter’s Church. The church
has agreed to purchase the Nativity Scene for display on HWY 33.
Wagner stated that there was discussion regarding the purchase price
and a charge of $200 was agreed upon.
Wagner stated
that she received an e-mail from St. Peter’s and they have already
secured the $200 through private donations.
Wagner stated
that the agreement has been reviewed by the Village’s legal council.
Caban/Krocka made
a motion to recommend to the Village Board approval of the sale of
the Nativity Scene at a cost of $200 and the agreement to have the
Nativity Scene displayed at St. Peter’s Church on Hwy 33. Motion
carried.
PERSONNEL MANUAL
– SECTION #8 UPDATES
Wagner stated
that updates needed to be made to Sections 8.01, 8.02 and 8.04.
These updates include some housekeeping issues as well as placing
caps on un-paid time off for permanent part-time employees.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the updates to Section 8 of the Personnel Manual as
presented. Motion carried.
OTHER MATTERS
Wagner reported
that the library has filled the position of Library Assistant II.
It is a 27 hour/week position. Kim Becker will be working with the
teen and adult programming, as well as other library services.
Wagner stated
that Roy Wilhelm completed his UDC Certification.
Wagner reported
that Ozaukee Economic Development will be having an Outreach Event
on April 28th with Mike Gousha as the guest speaker.
Wagner read a
thank you note from the Wiesners regarding the Employee/Volunteer
Recognition dinner and what a nice event it was.
The next
Mid-Moraine Dinner is scheduled for Wednesday, March 24th
at West Bend Lakes Golf Club. If anyone is interested in attending
please contact Mary Kay.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 7:44 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 8:00 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Mary Kay Baumann, Gerald Dickmann, Roy Wilhelm, Vicki Lee, Brian
Peschel, and Dave Maccoux (Schenk Business Solutions).
WATER RATE CASE
REVIEW
B. Dickmann
stated that this Finance Committee meeting is the result of
discussions held at the Utility Committee meeting on Tuesday,
February 9, 2010.
Maccoux of Schenk
Business Solutions reviewed the summary of the application to
increase water rates.
Maccoux stated
that he has been working with the Village for application to
increase water rates. The Utility Department been operating below
their rate of return and has been for several years.
Maccoux stated
that Utilities have reduced their operating expenses by
approximately $24,000 in 2009. It is unlikely that they would be
able to continue to do that moving forward.
Maccoux stated
that the Village of Saukville’s Utility currently has a debt equity
ratio of 100%. The state-wide average is 32%.
Hamann asked if
there were any projects coming up that would increase debt.
G. Dickmann
stated that the sewer and water lines on Linden St. need to be
replaced. The laterals are in bad shape and they are trying to
salvage the water line.
G. Dickmann
stated that the only other project slated for right now is four
years out. Land had been purchase for another well but can probably
be put off for five years.
Maccoux stated
that the decrease in unrestricted cash has been $100,000 annually
over the last two years. Maccoux stated that this is without any
adjustments.
Maccoux stated
that the increase needed is approximately 28% and reviewed the
reasons for the increase.
Maccoux stated
that the Village is among those communities in the state with the
second lowest water rate.
B. Dickmann
stated that this was presented to the Utility Committee. Dickmann
went on to say that two days before the Utility Committee meeting,
Trustee Bob Hamann requested that the Village look into monthly
water/sewer billing as opposed to quarterly.
B. Dickmann
stated that she was at a conference last week and spoke to a
gentleman from the Public Service Commission (PSC). He stated that
25% of communities bill monthly and all are larger than Saukville.
The communities that bill monthly general bill for electric and
other services as well.
It was also
stated that if the Village were to go to monthly billing it would be
a permanent change. The PSC would not allow the Village to return
to quarterly billing. The monthly billing would also result in a
higher fixed cost.
Maccoux stated
that the regardless of the amount of the bill the cost to process
would not change. Monthly billing would affect those that use less
water as they would incur a higher fixed rate.
Maccoux stated
that the larger industrial customers would have to disburse cash
sooner and would probably rather wait.
B. Dickmann
stated that if the Village went from quarterly to monthly the
Utility Department would have to modify there routine in addition to
the changes that would result at the administrative level.
B. Dickmann
expressed concern at the message that would be sent by hiring
additional staff after current staff at all levels received a 0%
increase for 2010.
B. Dickmann asked
Maccoux what the recommendation from Schenk would be.
Maccoux stated
that cash flow needs to increase to continue to operate the Utility
and 28% is needed and could be supported.
Maccoux stated
that, in his opinion, the Village of Saukville is somewhat small to
handle monthly billing and the additional administrative costs
associated with it. Maccoux stated that a lot of the cost may have
to be taken on by Utilities.
Schoenfeldt asked
if there had been a recent rate increase. G. Dickmann stated that
there was a 3% cost-of-living increase in water November 1, 2009.
There was a 5% raise in the sewer rates effective January 1, 2010.
Hamann stated
that he was just looking for alternatives to lessen the impact of
the increase.
Caban stated that
the rates will go up either way. Caban was concerned that we’ve
been trying to cut costs and now want to increase them.
Maglio stated
that he does not think monthly billing is appropriate based on the
additional administrative costs.
Krocka stated
that he does not like the increase either but changing to monthly
billing would make it worse.
Schoenfeldt
stated that she is OK with the 28% water rate increase but is not
comfortable with the monthly billing.
Sauer stated that
he felt the monthly billing idea was “dead on arrival” so he wasn’t
going to address that. Sauer felt that a 28% water rate increase at
one time is too much.
Hamann/Krocka
made a motion to approve the 28% water rate increase as presented.
Roll call vote was taken with Caban-nay and Sauer-nay. Motion
carried.
Krocka/Caban made
a motion to continue the water/sewer billing on a quarterly basis.
Roll call vote was taken with Hamann-nay. Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 8:35 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Ray deBruijn, Roy Wilhelm, Vicki Lee,
Brian Peschel, Betty Toeller, and Mark Jaeger.
NON-LAPSING
RESERVE FUND REQUEST – VAC-ALL BOX LINING
deBruijn stated
that the vac-all is 10 years old and the lining is beginning to peel
and delaminate. The lining is a spray-in urethane liner. The vac-all
would be sandblasted down to the metal and the new liner would be
sprayed on.
Wilhelm stated
that when the vac-all was originally purchased, the Village went
with the plastic lining instead of the steel lining as a cost
savings measure.
Wagner stated
that there is money available in the DPW Non-Lapsing Reserve Fund to
be used for the lining and this item was discussed during the 2010
Budget Tour.
Schoenfeldt
reported that the vac-all lining was discussed at the Public Works
Committee and the Committee recommended the expenditure.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the replacement of the Vac-All Box Lining at a
“not-to-exceed” amount of $6,500 to be paid from the Non-Lapsing
Reserve Fund. Motion carried.
RES. #1109 – 2009
CARRYOVER FUNDS AND NON-LAPSING RESERVE FUNDS
Wagner provided
the Committee with a revised spreadsheet dated 2-2-2010 of the
amount of funds that were available for 2009 Carryover and
Non-Lapsing Reserve Funds.
Wagner stated
that Schenck recommended transferring the unused contingency funds
to the general fund so the $100,000 Fund Balance Applied would not
be used.
Wagner stated
that the audit is going very well.
Wagner stated
that the audit presentation for Utilities is scheduled for March 9th
and the general audit presentation will be March 16th at
the Finance meeting.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1109 – 2009 Carryover Funds and Non-Lapsing
Reserve Funds as presented with the updated spreadsheet dated
2-2-2010. Motion carried.
NATIVITY SCENE –
GRADY PARK
Wagner stated
that a decision does not need to be made tonight.
Wagner reported
that Betty Toeller attended the Pulic Works meeting and provided
information regarding the Village’s rights on displaying the
nativity scene.
Wagner reported
that she contacted the Liberty Counsel and they provided guidelines
that have to be met in order to keep a publicly sponsored nativity
scene on display in Grady Park. The display must include religious
and secular elements that are similar in significance.
Wagner stated
that the Liberty Council agreed to review the sketch that the
Village comes up with and would also back the Village in court.
Hamann stated
that he feels putting Frosty, Santa, and all that other stuff in the
park trivializes the meaning of the nativity. Hamann stated that he
would like to see the nativity moved to St. Peter’s so we don’t have
to take away from it.
Dickmann stated
that she would like the church to have it with nothing else around
it. Dickmann further stated that the Village does not have the
funds to purchase secular displays to add to the area.
Wagner shared
information regarding privately sponsored symbols.
Krocka and Caban
were both in favor of working with St. Peter’s to move the display
to their property.
Sauer stated
that, although he believes in the separation of church and state, he
didn’t care if it stayed in Grady Park. Sauer further stated “why
not take the church’s offer?”
Caban/Schoenfeldt
made a motion to direct staff to contact St. Peter’s regarding the
nativity scene and report back to the Committee. Motion carried.
2010 CAPITAL PLAN
Wagner stated
that discussion needs to be held on putting together the 2010
borrowing package.
Wagner stated
that Public Works is replacing a 2000 4 x 2 pickup truck with a new
4 x 4 truck. Wagner did state that not everything on the plan has
to be borrowed for; some items will be cash funded.
Wagner stated
that there is a strong commitment to continue with the street
projects. Wagner mentioned the replacement fire truck (pumper) for
2010 and the ambulance for 2011.
Dickmann asked if
the pumper could be purchased over a 2 year period.
Wagner stated
that she is waiting to hear whether or not the excess funds from the
Police Department borrowing could be used to offset the cost.
Wagner stated
there are no purchases slated for the Police Department for 2010.
Dickmann does not
want to change the 2010 Capital Plan. The roads need to continue to
be updated. The pumper is no longer usable.
Dickmann stressed
that she does not want to take items out of the Capital Plan just to
do STH 33.
Hamann agreed
with Dickmann.
Krocka agreed as
well, stating that the prices on all of these items will only
increase.
The remaining
Committee members agreed that all items needed to remain in the
Capital Plan.
Wagner stated
that with the borrowing, the Village would be moving forward with
refinancing the 2002 bonds.
Wagner will
inquire about paying for the pumper over 2 years.
OTHER MATTERS
Wagner stated
that the General Audit Presentation will be on March 16, 2010 at the
Finance Committee meeting.
Wagner stated
that water rates will be discussed at next Tuesday’s Utility meeting
and encouraged all Finance Committee members to attend.
ADJOURNMENT
Caban/Krocka made
a motion to adjourn to March 2, 2010. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE POLICE DEPARTMENT
649 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-absent, Mike Krocka-present, Joe
Caban-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Vicki Lee, and Mark
Jaeger.
APPROVE CLAIMS
FOR DECEMBER 2009 IN THE AMOUNT OF $178,534.23
Hamann/Krocka
made a motion to approve claims for December 2009 in the amount of
$178,534.23 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
December was a busy month for the Village. Approximately $4M has
been taken in taxes but a large debt service payment was also made.
It has been a busy month.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) NEGOTIATION
OF AGREEMENT REGARDING STH 33
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 7:31 p.m. Roll call vote was taken
with all in favor. Motion carried.
RECONVENE TO OPEN
SESSION
Krocka/Maglio
made a motion to reconvene to open session at 7:45 p.m. Motion
carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENTS
Wagner stated
that two separate recommendations would have to be made to move
forward with the STH 33 Agreements.
Hamann/Krocka
made a motion to recommend to the Village Board approval of the
modified Memorandum of Understanding (MOU) with the State Department
of Transportation (DOT) date 01-19-2010. Motion carried.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
State Municipal Agreement dated 12-21-2009 and approved 01-19-2010
regarding Project #4030-04-00 and #4030-04-21/70 to include I43 to
the west center line of Northwoods Road. Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:47
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
January 11,
2010
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 6:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Gerald Antoine, and Mark
Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (e) NEGOTIATION OF
AGREEMENT REGARDING STH 33
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 6:01 p.m. Roll call vote was taken
with all in favor. Motion carried.
RECONVENE TO OPEN
SESSION
Hamann/Maglio
made a motion to reconvene to open session at 6:32 p.m. Motion
carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENTS
Krocka/Sauer made
a motion to recommend to the Village Board authorization for Dawn
Wagner and Gerald Antoine to continue negotiations with the
Department of Transportation (DOT) regarding the STH 33 Agreements.
Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn. Motion carried at 6:33 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 5:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Roy Wilhelm, Gerry Antoine, Mark Jaeger, and Vicki Lee.
2010 CAPITAL PLAN
The Updated 2010
Capital Plan (12/29/09) was reviewed with Mike Harrigan, Ehlers
Financial Advisor, via conference call. The updated plan has
revised numbers for the STH 33 project. With the proposed borrowing
plan, the percent of debt will go over the Village Board’s self
imposed threshold of 65% for four years. Harrigan recommended that,
if the Village Board would decide to approve the borrowing plan, a
discussion should be held with Moody’s Rating Service. The
borrowing may not impact the Village’s credit rating but the impact
would need to be discussed with them prior to approving the total
borrowing package. Bigger ticket items would have to be carved out
yet to retain a total debt capacity of 35% or more. Interest rates
are extremely low at this time. Construction project costs have
been coming in very low also.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) NEGOTIATION
OF AGREEMENT REGARDING STH 33
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 5:55 p.m. Roll call vote was taken:
Krocka - aye; Caban - aye; Schoenfeldt - aye; Dickmann - aye; Hamann
- aye; Maglio – aye; Sauer - aye. Motion carried.
RECONVENE TO OPEN
SESSION
Hamann/Caban made
a motion to reconvene to Open Session at 6:45 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENT
Hamann/Caban made
a motion to table the STH 33 Agreement. All members voted aye.
Motion carried.
OTHER MATTERS
Wagner reminded
the Board that the Chamber Dinner will be January 20th at
7:00 p.m. at Rhythm and Brews. This will be the State of the
Village Address. The Village of Saukville is hosting the next
Mid-Moraine dinner at the Saukville Legion Hall on January 27th
at 7:00 p.m. Please let Mary Kay or Dawn know if you can attend
either or both functions. We would like to have good representation
at both events.
Mary Kay’s
Father, Lloyd Morgan, passed away. The Village Board and staff sent
flowers.
Wagner inquired
if the Board members reviewed the correspondence from the Americans
United for the Separation of Church and State regarding the nativity
scene at Grady Park.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to January 11, 2010 at
6:00 p.m. Motion carried at 6:50 p.m.
Vicki Lee
Treasurer
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, and Vicki Lee.
APPROVE CLAIMS
FOR NOVEMBER IN THE AMOUNT OF $136,556.42
Krocka/Schoenfeldt made a motion to approve claims in the amount of
$136,556.42. Motion carried.
BUDGET WATCH
The Budget Watch
was reviewed.
Wagner stated
that we are currently on target. She stated that the weather in the
next few weeks will make the difference due to the impact of DPW
overtime.
INVESTMENT REPORT
The Investment
Report was reviewed.
Lee stated that
the account with Foundations Bank has been opened.
The Village has
collected over $500,000 in tax revenue to date.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (c) PERSONNEL
Hamann/Krocka
made a motion to convene to Closed Executive Session pursuant to
State Statute 19.85 (1) (c) Personnel at 7:49 p.m. Motion carried.
RECONVENE TO OPEN
SESSION
Krocka/Sauer made
a motion to reconvene to open session at 7:58 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None
LIBRARY DIRECTOR
POSITION
Schoenfeldt/Sauer
made a motion to recommend to the Village Board approval of Jennifer
Gerber as the new Library Director effective January 6, 2010.
Motion carried.
OTHER MATTERS
Wagner stated
that she e-mailed a copy of the Ozaukee Economic Development (OED)
Newsletter to the Board members. Wagner is on the Board of
Directors for OED.
Wagner reported
that the Village received $1,600 for the old Village Hall generator.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:01
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:45 p.m.
Village Deputy
Clerk Mary K. Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-absent, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Mary K. Baumann, Ray deBruijn, Gerald Dickmann, Dick Schoenfeldt,
Stacey Frey, Dale Fischer, Phil Vincevineus, Anne Kertscher, Donna
D’Angelo, Brian Peschel, and Mark Jaeger.
ROOM TAX
PRESENTATIONS
River Fest – Mike
Krocka reviewed the expenses for the 2009 event. Krocka stated that
there was an excellent turnout. Estimated request is for $800.
Fireworks – Barb
Dickmann stated that, knowing what amount we have to work with, she
would put fireworks at $5,000.
4th of
July Parade – Mary K. Baumann stated that, based on expenses from
2009 and the fact that the bike judging is being eliminated, the
request is for $2,250.
Saukville Family
Fun Day (SFFD) – Stacey Frey stated that for the second year in a
row SFFD operated at a loss. The plan for 2010 is to end the event
earlier but also add a Run/Walk in the morning. Frey stated that,
depending on 2010 turnout, it may be the last year for the event.
Estimated amount allocated will be $2,000.
Fire
Dept./Pleasant Valley Auto Car Show – Dale Fischer and Phil
Vincevineus stated that the 2009 car show was a great success.
There were approximately 460 vehicles on display. They would like
to see the amount stay the same but understand if it is less.
Estimated amount allocated is $4,000.
National Night
Out (NNO) – Baumann stated that Officer Neese is requesting $1,250
for the 2010 event. A suggestion was made that donations be brought
in from other municipalities as this is a county-wide event.
Estimated allocation is $500.
9/11 Ceremony –
Dick Schoenfeldt stated that the amount spent each year has always
stayed within the amount allocated. Schoenfeldt doesn’t believe in
asking for outside donations for something that should be provided
for the citizens. Schoenfeldt requested $900. Dickmann wanted to
put it at $650 and Krocka offered $100 from River Fest to bring it
up to $750. Estimated allocation is $750.
Saukville Area
Historical Society (SAHS) – Anne Kertscher explained that the entire
amount allocated for 2009 had been spent between building
renovations and newsletter mailing. Kertscher stated that they
would like to install wood floors and lighting next year. The wood
floor alone is an estimated $4,000. D’Angelo stated that, although
the other events come and go, an investment in the SAHS would be
permanent. Kertscher stated that they would eventually like to hold
hours and provide tours. Estimated allocation is $3,000.
Live @ the
Triangle – Baumann stated that a request had been made to leave the
$1,000 as is. Dickmann stated that there are six (6) events
scheduled for 2010. Estimated allocation is $900.
Employee
Recognition Dinner – Jerry Dickmann stated that the Recognition
Committee worked to keep expenses to a minimum. Estimated
allocation is $3,000.
Christmas
Decorations – Ray deBruijn stated that he would like to “dress up”
the entrance to the municipal complex. He stated that banners would
be purchased to line the entrance and would be seasonal banners that
could be changed out appropriately. By having the different banners
the life of them would be increased. There is a five (5) season
warranty if the banners are used year-round. With changing the
banners out, the warranty and the life of the banners will
increase. The cost of the banners would be $1,955. Estimated
allocation is $1,955.
Advertising/Marketing – Dickmann stated that the money allocated for
2009 was not used. Dickmann did not want to eliminate this amount
in the event there is potential development for 2010. Estimated
allocation is $900.
Village
Newsletter – Baumann stated that the cost of the current
distribution of the newsletter “is what it is”. Baumann stated that
postage and printing costs will not go down. The newsletter is
currently mailed out twice a year and provided electronically for
the third issue. In an effort to cut costs it was suggested to go
all electronic. Trustee Sauer was concerned because he felt there
were enough people who still read the hard copy. It was recommended
to have an annual mailing and the other two editions would be
electronic. This would result in a $1,500 cost savings. Estimated
allocation is $1,500.
Signage –
Dickmann asked deBruijn what the plans were for signage in 2010.
deBruijn stated that, although there are signs that could be
updated, it is not something that has to be done. No money was
allocated for signage for 2010.
Brian Peschel
(resident) stated that he would like to see less money go towards
SAHS and put some money into the Farmers’ Market. Dickmann stated
that money had already been allocated for the Farmers’ Market
through 2010.
Adjustments were
made and the following money was allocated.
Ozaukee County Tourism Council $ 100
River
Fest $ 800
July
4th Parade $ 2,200
July
4th Fireworks $ 5,000
Saukville Family Fun Day $ 2,000
Saukville Fire Dept. Car Show $ 4,000
National Night Out (NNO) $ 500
9/11
Memorial Ceremony $ 750
Saukville Area Historical Society $ 2,000
Live
@ the Triangle (Music Events) $ 1,000
Recognition Dinner $ 3,000
Christmas Decorations-Install/Buy $ 1,955
Advertising/Marketing $ 1,000
Village Newsletter – 3 Issues $ 1,500
Community Signage $ -0-
Reserve $ 800
TOTAL
$35,605
RES. #1107 – 2010
ROOM TAX BUDGET
Krocka/Caban made
a motion to recommend to the Village Board approval of the Room Tax
Budget at $35,605. Motion carried.
ELEVENTH –
AMENDED AGREEMENT – OPERATION OF THE MID-MORAINE MUNICIPAL COURT
Baumann stated
that this amended agreement was updated to include the Village of
Thiensville and also contains some clean-up language.
Hamann/Maglio
made a motion to recommend to the Village Board approval of the
Eleventh – Amended Agreement – Operation of the Mid-Moraine
Municipal Court as presented. Motion carried.
LIABILITY &
WORKERS COMPENSATION INSURANCE
Lee stated that
the Village did not receive a quote from Ansay Insurance. She also
stated that the League called two weeks ago to do a quote and could
not submit it on time.
Lee stated that
EMC Insurance quoted the Village and the quote came in $18,000 less
than it was for 2009.
Lee recommended
staying with EMC Insurance for 2010 at a cost of $75,031.
Krocka/Caban made
a motion to recommend to the Village Board approval of EMC Insurance
as the Village’s Liability & Workers Compensation carrier at a cost
of $75,031. Motion carried.
OTHER MATTERS
Baumann reminded
everyone of the Annual Christmas Tree Lighting at Veterans Park on
Sunday, December 6th, at 6:00 p.m.
Baumann suggested
everyone mark their calendars for the Saukville Chamber of Commerce
Dinner on Wednesday, January 20th. The dinner will be at
the American Legion. The program will include the “State of the
Village” address.
Baumann stated
that the Mid-Moraine Dinner will be on January 27th and
will be hosted by the Village of Saukville. It will be held at the
American Legion in Saukville. Please mark your calendars.
ADJOURNMENT
Krocka/Sauer made
a motion to adjourn. Motion carried at 7:48 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-absent, Dan Sauer-present, Mike Krocka-absent, Joe
Caban-present.
Others Present:
Dawn Wagner, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR OCTOBER IN THE AMOUNT OF $153,985.69
Hamann/Sauer made
a motion to approve claims in the amount of $153,985.69. Motion
carried.
BUDGET WATCH
The Budget Watch
was reviewed. Wagner stated that this month expenses could be at
83%. The overall expense is at 72%. There are still some large
expenses to be paid out such as the Fire Department payroll.
INVESTMENT REPORT
The Investment
Report was reviewed. There is a new CD, and a new account has been
set up at Foundations Bank to increase investment earnings.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (c) PERSONNEL
Hamann/Maglio
made a motion to convene to Closed Executive Session pursuant to
State Statute 19.85 (1) (c) Personnel at 7:05 p.m. Motion carried.
RECONVENE TO OPEN
SESSION
Sauer/Hamann made
a motion to reconvene to open session at 7:30 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None
RESOLUTION #1104
– 2010 COMPENSATION SCHEDULE
Sauer/Caban made
a motion to recommend Resolution #1104 to Village Board for
approval. Motion carried.
COMMUNITY
DEVELOPMENT DIRECTOR POSITION DESCRIPTION
The language in
the description needed to reflect the changes made in the Community
Development Director Position Description. It had read “permanent
full time position” and needed to read “permanent management
position”.
Caban/Sauer made
a motion to recommend the language changes to the Village Board.
Motion carried.
VILLAGE
ADMINISTRATOR – CONTRACT FOR SERVICES
The Village
Administrator contract changes are minor – 1 additional vacation day
per the personnel manual, salary frozen, and one year contract.
Hamann/Maglio
made a motion to recommend to the Village Board the one year
contract for the Village Administrator. Motion carried.
OTHER MATTERS
-
Police Department Project Update
The Police
Department is trending very good. It is approximately $400,000
under budget. The dictation system will be purchased. They are
approximately 99% done with purchasing. Everyone is very pleased
with the project overall. The generator test went very well. There
will be an accounting at the end of the year.
-
Capital Borrowing Plan
There have been
two meetings with the Department of Transportation to discuss the
estimated costs of STH 33 project. Additional meetings are being
scheduled.
The Village
newsletters went out on November 23rd.
The Room Tax
presentations will be at the December 1st Finance
Committee meeting.
The Village has
Blue Books if anyone would like them.
The Calendar for
December was discussed. There will be no Utility Committee meeting,
Library Board or Recreation Board meeting. Public Safety and Public
Works have not been decided yet. The Finance Committee and Village
Board meetings might not be needed on December 15th. It
will depend on the Library Director position.
ADJOURNMENT
Caban/Sauer made
a motion to adjourn. Motion carried at 7:44 p.m.
Vicki Lee
Treasurer
Return to top
SAUKVILLE AREA HISTORICAL SOCIETY
200 N. MILL STREET
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Brian Peschel, Bob Mortellaro (Piggly
Wiggly), and Mark Jaeger.
RES. #1101 – 2009
COMPENSATION SCHEDULE - AMENDED
Wagner stated
that this resolution is to amend the 2009 Compensation Schedule to
adjust the compensation for the Community Development Director
position. The position will be changed to a salaried 30 hour
management position. Wagner stated that as a management position,
hours beyond the 30 may be required. The new hours will begin
November 9, 2009 for the remainder of the year. As a result of the
wage freezes for 2010 it will remain at the same level for 2010 as
well.
Caban/Krocka made
a motion to recommend to the Village Board approval of the Amended
2009 Compensation Schedule as presented. Motion carried.
OTHER MATTERS
Wagner stated
that due to the amended hours for the Community Development Director
(CDD) position, there will be modifications to the CDD position
description. The modified position description will be presented at
the November 24th Finance Committee meeting.
Wagner commented
on the positive editorial in the Ozaukee Press regarding the
Village’s pro-active approach to the state of the economy. Wagner
stated that she has also heard positive comments from residents.
Wagner reported
that there was a typographical error in the 2010 Water Utility
Budget. An amended resolution is being presented at Village Board
with the correct amounts.
Wagner stated
that, due to lack of agenda items, there will be no Utility
Committee meeting in November.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to November 24, 2009. Motion carried at
7:48 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 6:00 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present, Bob Hamann-present, Dave
Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Joe
Caban-present, and Mike Krocka-present.
Others Present: Mike Harrigan, Ehlers,
Roy Wilhelm, Dawn Wagner, and Vicki Lee
OTHER MATTERS
Wagner informed the Board that Trustee
Sauer had checked out interest rates and found that at this time the
Village is doing the best it can regarding interest rates. The
Village will continue to utilize the CDAR options, do short-term
investing, and take advantage of special rates at various insured
banks.
Trustee Sauer found a typographical error
in the 2010 Water Utility Budget. An entry should have been $2,100
and was entered as $21,000. This will reduce the Water Utility
Budget by $18,900. An amended budget will be on the November 3rd
Village Board agenda.
The Public Hearing for the 2010 Budget
will be held on November 24th. The November 17th
Finance and Village Board meetings will be rescheduled to November
24th. The Public Works meeting scheduled for November 24th
will be held at the Village Hall.
CCP has a Fire Drill scheduled for October
31st.
2010 CAPITAL BORROWING
Mike Harrigan, Ehlers and Associates,
Inc., reviewed a draft Capital Finance Plan for 2010-2013. The STH
33 project will have a significant impact on the Village’s borrowing
capacity. In order to retain the Village of Saukville’s Moody’s
Bond A2 rating, the debt service capacity can not go over 2.75% to
3.25% for any length of time. With the amount that needs to be
borrowed for the STH 33 project the Village will go over that amount
for a number of years. The Village established criteria several
years ago that it would not exceed 65% of debt capacity. This
borrowing of approximately $4 million dollars for STH 33 would put
the Village over 65% to almost 84% in the year 2011. Mike Harrigan
advised the Village against borrowing for this project. The project
would leave the Village with little or no borrowing capacity to
address emergencies or other municipal capital projects. He
questioned if there were caps on the utility and other costs
established in the original agreement. He was informed that the
project agreement was signed in 1999 and that no caps were
established in the agreement. Mike Harrigan stated that this is a
different world, a completely different economic environment, from
ten years ago; the Village is faced with an economic environment of
declining equalized valuation, limited or no development and large
increases in the project cost.
Barb Dickmann left the meeting at 6:45
p.m.
Mike Harrigan left the meeting at 6:50
p.m.
2010 BUDGET DISCUSSION
Wagner reviewed the changes discussed at
the October 19th Budget Workshop. The final statement of
valuation for the Village of Saukville still has not been received
from the State and an estimate from Accurate Appraisal is still
being used. The proposed budget will have a 31¢ decrease in the
mill rate which will be $5.97/$1,000 of valuation for the Village of
Saukville portion. A house assessed at $200,000 will experience a
$62.00 tax decrease and a house assessed at $250,000 will have a
$77.50 decrease in property taxes.
Krocka/Maglio made a motion to set the Public Hearing for November
24th at 7:45 p.m. Motion carried.
There was some discussion on the Capital
Borrowing. Wagner advised that it will be on hold until more
information is known about the STH 33 project. A short term note
could be taken out for the fire truck purchase if STH 33 is not
resolved in a timely manner.
ADJOURNMENT
Caban/Krocka made a motion to adjourn. Motion carried at 7:16 p.m.
Dawn M. Wagner
Village Administrator/Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 7:30 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, Joe Caban-present,
Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present and Dave
Maglio-present.
Others Present:
Dawn Wagner and Vicki Lee.
Krocka/Caban made
a motion to go into Closed Executive Session pursuant to State
Statute 19.85(1) (e) for the purpose of discussing negotiation
strategies at 7:31 p.m. Motion carried.
Krocka/Schoenfeldt made a motion to reconvene to open session at
8:12 p.m. Motion carried.
2010 BUDGET
DISCUSSION
Wagner reviewed
the changes made at the October 12th workshop.
The Capital
Budget was reviewed. There was much discussion on the Pick-Up Truck
request for DPW. The money will be earmarked in the 2010 and 2011
budget for this vehicle. The vehicle will be purchased in 2011.
The pickup truck purchase will go back to the Public Works Committee
for review. The 3” hose was added back into the Fire Department
budget.
Revenues were
discussed. Wagner informed Sauer that there are limitations per
State Statute as to the type of investments the Village can
participate in. He will investigate and come back next week with
different possibilities.
The Operating
Budget was reviewed. Wagner had spoken to the Department of Revenue
and the Hydrant Rental (Public Fire Protection) can be taken out of
the Fire Department Operating Budget and the Village will still meet
the State’s “Maintenance of Effort” requirements. Assessed Value
was discussed. The Village’s Assessors, Accurate Appraisal, has
estimated the Village’s Assessed Valuation for 2009, so an estimated
tax rate can be determined at this time. Final numbers should be in
from the State of Wisconsin next week. The Community Development
Director’s position will be adjusted to a 30 hour/week salaried
management position effective January 1, 2010 with no change to
health insurance and other benefits.
The Village’s
Financial Advisor, Mike Harrigan, Ehlers, will be present at the
October 26th Finance Committee meeting to go over the 5
year Capital Plan.
The Public
Hearing will be November 24th at 7:45 p.m.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn at 8:35 p.m. Motion
carried.
Dawn M. Wagner
Village
Administrator/Clerk
Return to top
October 12,
2009
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 6:00 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present, Bob Hamann-present, Joe
Caban-present,
Dave Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, and
Mike Krocka-present.
Others Present: Dawn Wagner and Vicki Lee
Hamann/Krocka made a motion to go into Closed Executive Session
pursuant to State Statute 19.85(1) (e) for the purpose of discussing
negotiation strategies at 6:01 p.m. Motion carried.
Krocka/Schoenfeldt made a motion to reconvene to open session at
6:40 p.m. Motion carried.
ACTION ON CLOSED SESSION MATTERS
No action was taken.
2010 BUDGET DISCUSSION
Wagner gave an overview of the 2010
proposed budget with all requests included. She informed the
Committee that the Village is bound by the State imposed Levy Limit
of 3% not the Village’s net new construction figure of (1.17%).
Last year’s levy limit was 2.65%.
Wagner noted that she spoke to the
Department of Revenue and received the estimated ERP figure of 3.6%
as it relates to the operating budget.
Wagner also noted that the revenues have
decreased significantly. The largest areas of decrease are State
Shared Revenues, Building Permits and Interest Earnings.
Dave Maccoux, Schenck Solutions, called in
to discuss the impact of fire protection fees (hydrant rental) on
the tax levy. He discussed different methodologies municipalities
are using.
The consensus of the Committee was to put
100% of the fire protection fee on the water bill, as a quarterly
charge. The utility users will be paying a fee for the service,
similar to the garbage and recycling fees.
Several items were removed from the
capital budget.
Dan Sauer had questions on investment
earnings. Different investment areas will possibly be looked into.
Insurance and liquidity were stressed.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:00
p.m.
Dawn M. Wagner
Village Administrator/Clerk
Return to top
October 6, 2009
SAUKVILLE AREA HISTORICAL SOCIETY
200 N. MILL STREET
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Donna D’Angelo, Anne Kertscher,
Juliette Scherer, Laverne Pokey, Bernice Zeckmeister, Gladys Jung,
Violet VandeBoom, Viola Meyer, Cindy Douglas, Nola Scherer, and Mark
Jaeger.
SAUKVILLE
HISTORICAL SOCIETY – 2009 ROOM TAX REQUEST
Anne Kertscher
gave an overview of the improvements that have been made to the
Historical Society building. She also gave a brief summary of the
programs that are being planned for the facility.
Wagner asked
about the structural analysis that was to be done on the building.
D’Angelo stated that they were not pursuing that avenue as they had
made updates to the front doors that disqualified them from the
analysis.
Donna D’Angelo
stated that Gene Linden, master contractor, has done much of the
work on the building.
Wagner stated
that the current amount requested by SAHS is $4,500. She stated
that $1,500 was going to be used for printing and mailing of a
newsletter.
Kertscher stated
that the Historical Society received a $1,000 donation for the new
ceiling in the building.
Dickmann stated
that $1,500+ would be used for the mailing and the balance would go
towards improvements to improve tourism.
D’Angelo stated
that when the building was purchase by the Historical Society from
the Village it was with the understanding that if the building was
ever abandoned it would revert back to Village ownership.
Kertscher stated
that the Historical Society will have space at the last Farmers’
Market. She stated it would be a mini-rendezvous.
Krocka/Schoenfeldt made a motion to recess to return to Village Hall
for the remainder of the meeting. Motion carried at 7:22 p.m.
Committee
reconvened at Village Hall at 7:26 p.m.
Wagner stated
that we need to make sure that the money is used for specific
projects, not day-to-day maintenance.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of the revised Room Tax request for the Saukville Area
Historical Society. Motion carried.
ORD. #702 – RIGHT
OF WAY PERMITS
Wagner stated
that fees were reviewed and adjustments were recommended from the
Public Works Committee. Wagner stated that language in the
ordinance was also cleaned up including clarification regarding
double fees.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of Ord. #702 – Right of Way Permits as presented. Motion
carried.
RES. #1094 –
RIGHT OF WAY OPENING PERMIT FEES
Schoenfeldt
stated that the Village’s fees were very low in comparison to
surrounding communities and needed to be updated.
Krocka/Caban made
a motion to recommend to the Village Board approval of Res. #1094 –
Right of Way Opening Permit Fees as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to State Statute 19.85 (1)(e) for the purpose of
discussing negotiation strategies. Roll call vote was taken.
Motion carried at 7:29 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:55 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that the 2009 Sustainability Forum will be held on Wednesday,
October 21st at Ozaukee Christian School from 4:00-7:00
p.m. Let Mary Kay know if you are interested.
The Character
Counts! resigning will be held on Monday, October 19th at
the Niederkorn Library in Port Washington. Wagner stated it would
be nice to have the Village Board in attendance to show Village
support of the initiative.
Wagner reminded
everyone of the Fire Department Open House on Saturday, October 10th.
Wagner stated
that the Saukville Farmers’ Market was featured on the front cover
of the most recent issue of Lakeshore Life.
The next Chamber
of Commerce lunch will be held on October 28th at the
Saukville Police Department. Let Mary Kay know if you are
interested in attending.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn. Motion carried at 7:58
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
September 15, 2009
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-absent, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Ray deBruijn, and Mark
Jaeger
APPROVE CLAIMS
FOR AUGUST 2009 IN THE AMOUNT OF $167,498.02
Hamann/Krocka
made a motion to approve claims for August 2009 in the amount of
$167,498.02 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the new line items.
Wagner noted the
repairs for the Village Hall air conditioning and the fire equipment
repairs.
INVESTMENT REPORT
Lee stated that
the rates are still bad.
Lee stated that
several of the banks are offering specials in October and she will
be reviewing those.
RES. #1092 –
DESIGNATING PUBLIC DEPOSITORIES
Wagner stated
that Foundations Bank is being added as another option due to the
good rate specials that are being offered. Wagner stated that, by
law, they have to be added by resolution in order for the Village to
utilize them.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
the addition of Foundations Bank as a designated public depository
for the Village. Motion carried.
STH 33 – PROJECT
AGREEMENT
Wagner stated
that the Village has not received an approved modified agreement
from the DOT. Wagner gave the option of tabling this item until the
next meeting or removing it from the table and bringing it back for
action at a later date.
Hamann/Caban made
a motion to recommend to the Village Board removing STH 33 – Project
Agreement from the table. Motion carried.
DPW PHONE SYSTEM
Ray deBruijn
stated that the current system is 9 years old and has failed. The
DPW is currently working off of a single line with a cordless phone.
deBruijn stated
that he received quotes from Digicorp and Associated Technical
Services (ATS). Digicorp’s quote was $2,700 plus installation for a
total of $3,600. This quote included voice mail and auto attendant.
The ATS quote was
$1,810 including installation and training. Voicemail and auto
attendant were an additional $1,280. deBruijn stated that the voice
mail and auto attendant were not necessary.
deBruijn is
requesting replacing the phone system per the quote of $1,810 from
ATS to be paid out of the DPW Equipment Replacement Fund.
Schoenfeldt/Maglio
made a motion to recommend to the Village Board approval of the
purchase a new phone system for the DPW from ATS at a cost of $1,810
to be paid out of the DPW Equipment Replacement Fund. Motion
carried.
ORD. #699 –
LICENSE FEES
Baumann stated
that there has been an increase in the cost for record checks
associated with operator license applications. This update reflects
that increase.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Ord. #699 – License Fees as presented. Motion carried.
ORD. #700 –
BRANCH AND BRUSH CHIPPING
Wagner stated
that this ordinance is updating previous language in the Municipal
Code regarding branch and brush chipping.
Hamann stated
that a portion of section “C” was not consistent with the rest of
the ordinance. A change was made to the language in section “C”.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Ord. #700 – Branch and Brush Chipping with the
correction. Motion carried.
RES. #1093 –
BRANCH AND BRUSH CHIPPING FEE
Wagner stated
that this resolution will adopt the fee that was approved at the
previous Village Board meeting.
Hamann/Caban made
a motion to recommend to the Village Board approval of Res. #1093 –
Branch and Brush Chipping Fee as presented. Motion carried.
ORD. #701 –
AMENDING CHAPTER A211 – FEES
Wagner stated
that this ordinance is created to update the above fees in the
Village’s Code of Ordinances.
Caban/Schoenfeldt
made a motion to recommend to the Village Board approval of Ord.
#701 – Amending Chapter A211- Fees as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Schoenfeldt/Krocka made a motion to convene to Close Executive
Session pursuant to State Statute 19.85 (1)(e) for the Purpose of
Discussing Negotiation Strategies. Roll call vote was taken with
all in favor. Motion carried at 7:35 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:45 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that there will be a resigning of the Character Counts Initiative on
Monday, October 19th at 6:00 p.m. at the Niederkorn
Library. Wagner encouraged all Board members to attend to show
support for the Initiative.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn. Motion carried at 7:51 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Todd Becker and Gary
Metzer of the DOT, and Mark Jaeger.
STH 33 – PROJECT
AGREEMENT
Wagner reviewed
packet material that included correspondence regarding revised cost
estimates and time line.
Todd Becker (DOT)
gave an overview of the final round-about layout.
Becker reviewed
the impact to surrounding businesses.
Becker stated
that the cost of the bike accommodation lane that was recently added
to the project will be the responsibility of the DOT.
Becker stated
that the current layout is 75-80% complete. There is an outstanding
issue with the Walgreens property that needs to be resolved.
Becker gave an
overview of easements needed and landscape and parking impacts. He
reviewed building proximities, pedestrian access, driveway
entrances, and building modifications or additions.
Wilhelm stated
that the DOT is negotiating with the property owners but the
ultimate cost lies on the Village of Saukville.
Becker stated
that the Memorandum of Understanding states that the DOT will do the
land acquisition for the Village.
Dickmann asked
what the medians consisted of. Becker stated that the medians would
be 6” curb with exposed aggregate.
Becker stated
that the new deadline for the commencement of the project has been
tentatively set for February 2010.
Becker stated
that the agreement needs to be signed to move the project forward.
Wilhelm offered
clarification on the agreements. There is an initial agreement with
the DOT, the City of Port Washington, and the Village of Saukville.
There is a sub-agreement between the City of Port Washington and the
Village of Saukville.
Wilhelm stated
that the agreement that Becker is referring to is a separate
agreement for land acquisition between the DOT and the Village of
Saukville.
Wilhelm referred
to the agreement that was presented. He expressed concern about the
agreement. Wilhelm stated that the agreement should only refer to
the real estate acquisition.
Wilhelm stated
that with the main project, the Village will receive monthly
invoices but it was agreed that the invoices could be paid at the
end of the project. The billing for the land acquisition would be
separate.
Sauer asked about
the dollar amounts on the draft agreement. He stated that the total
distribution costs did not appear to add up. Becker stated that the
errors would be corrected.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
to table the signing of the agreement to allow for corrections to
the dollar amounts and eliminate all terms and conditions that
didn’t relate to the acquisition of real estate. Motion carried.
CHIPPING FEE
Wagner reviewed a
memo from DPW regarding the costs associated with chipping.
A recommendation
was made to increase the fee for additional chipping beyond 20
minutes from $25 per 20 minutes to $50 per 20 minutes.
Hamann asked how
the rates were determined. Wagner stated that state hourly
equipment costs and current hourly wage rates were used.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approving the new chipping fee as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session Pursuant to State Statute 19.85 (1)(e) for the purpose of
discussing negotiation strategies. Roll call vote was taken.
Motion carried at 7:51 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:58 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that the Library Director position will be posted this week.
A hiring
committee will consist of Barb Dickmann, Dawn Wagner, Jen
Schoenfeldt, and Joann Wiesner.
Wagner reminded
the Committee that the Budget Tour is scheduled for September 14th
beginning at 7:30 a.m.
Wagner stated
that she and Dickmann had just met with the Saukville Area
Historical Society. A resident and owner of Vision Tile, has
offered to donate a mural to be place in the new Police Department
building.
Wagner stated the
DPW has been selling used equipment on-line and they have been very
successful. All money will go into the DPW Equipment Replacement
Fund.
Dickmann
commended the DPW on how they have been finding ways to work with
the limited dollars available.
Wagner stated
that an article featuring the Village’s new rain garden at Village
Hall was featured in the Ozaukee “Dirt” Newsletter.
ADJOURNMENT
Schoenfeldt/Caban
made a motion to adjourn. Motion carried at 8:02 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Vicki Lee
APPROVE CLAIMS
FOR JULY 2009 IN THE AMOUNT OF $322,006.15
Hamann/Krocka
made a motion to approve claims for July 2009 in the amount of
$322,006.15 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the new line items.
Wagner stated
that the departments are watching their spending and we are
currently on target for spending percentages.
INVESTMENT REPORT
Lee stated that
the rates are still bad.
Lee is planning
on more CD’s once the tax settlement is received.
Lee stated that
Dawn Wagner was contacted by Community Bank. Lee is talking with
Port Washington State Bank to match rates. Lee stated that if Port
Washington State Bank is not able to match rates we will need to add
Community Bank to our list of banks.
STH 33 – PROJECT
AGREEMENT
Wagner stated
that this is an addendum to the Memorandum of Understanding for the
area between I-43 and Northwoods Road. There is a cost sharing
agreement with two developers for the segment.
Wagner stated
that the Village has not received all of the updated information.
She hopes that more information will be available at the September
meeting including an updated payment schedule from the DOT.
Krocka/Hamann
made a motion to recommend to the Village Board tabling action on
the STH 33 – Project Agreement. Motion carried.
SECTION 8.14
UPDATE
Wagner stated
that the update to Section 8.14 of the Personnel Manual would
require any non-represented new hires after August 19, 2009 to pay
the full employee portion to the Wisconsin Retirement Plan
contribution.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
the update to Section 8.14 as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Schoenfeldt made a motion to convene to Close Executive
Session pursuant to State Statute 19.85 (1)(e) for the Purpose of
Discussing Negotiation Strategies. Roll call vote was taken with
all in favor. Motion carried at 7:07 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:40 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
POLICE DEPARTMENT
OPEN HOUSE
Calendars were
reviewed and a tentative date of September 23, 2009 from 4:00-7:00
p.m. was set.
OTHER MATTERS
Wagner stated
that the August Mid-Moraine Dinner would be held on Wednesday the 26th.
If anyone is interested in attending please contact Mary Kay.
Wagner stated
that the Rotary Club would be holding their meeting at the Saukville
Police Station on Monday, August 24th. If anyone would
like to attend they could do so as her guest.
The final Live @
the Triangle event of the summer will be held on Wednesday, August
19th at Veterans Park. There will be a display of cars
on site to promote Saukville Family Fun Day and the Annual Fire
Department Car Show.
Wagner shared an
article that was featured in the Ozaukee Economic Development
newsletter featuring Messina’s and the Revolving Loan Fund that was
approved.
Wagner stated
that Trustee Hamann had requested a copy of the tax exempt
properties in the Village. Wagner provided copies for all Board
members to review. Wagner noted that the properties that she had
highlighted provided payment in lieu of taxes.
ADJOURNMENT
Krocka/Caban made
a motion to adjourn. Motion carried at 7:52 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, and Mark Jaeger.
COMPOST DROP-OFF
SITE
Schoenfeldt
stated that one of the part-time employees that was working at the
compost site has resigned. The Public Works Committee discussed the
impact of not replacing that employee and cutting the compost
hours. Not filling the position would result in a cost savings of
approximately $450 for the remainder of this year.
A recommendation
was made to eliminate the 10:00 a.m.–2:00 p.m. hours on Wednesdays.
Schoenfeldt stated that there is minimal traffic to the site during
this time slot. The site would continue to be open on Wednesdays
from 6:00-8:00 p.m.
Schoenfeldt/Caban
made a motion to recommend to the Village Board changing the compost
site drop off hours to 6:00–8:00 p.m. on Wednesdays and 10:00
a.m.–2:00 p.m. on Saturdays. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Hamann
made a motion to convene to Closed Executive Session Pursuant to
State Statute 19.85 (1)(e) for the purpose of discussing negotiation
strategies. Roll call vote was taken. Motion carried at 7:18 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:51
p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
POLICE DEPARTMENT
OPEN HOUSE
Wagner stated
that ICS training will be held at the new police facility so
September 19th and 26th would not be
available.
Wagner
recommended holding the event on Sunday, September 20th.
Wagner stated that the architect and general contractor have been
contacted and are available. She will verify with Messina’s on
their availability.
Committee agreed
on September 20, 2009 as the date for the Open House.
OTHER MATTERS
Wagner informed
the Committee that the monthly calendar is now on the Village
website. In the event the agendas would not be available the dates
and times for the meetings would be on line.
Mid-Moraine is
holding their next dinner meeting in Slinger on August 26th.
If anyone is interested in attending please contact Mary Kay.
Wagner asked
Committee members to take note of the rain garden that was installed
in the northwest corner of the municipal building. The project was
completed by the Ozaukee County Planning and Resources Department
and DPW at no cost to the Village.
Wagner stated
that the Chamber will be holding a breakfast meeting at the new
Police Department on August 26th. The guest speakers
will be from Schenck Business Solutions. More information will be
emailed. Reservations can be made with Mary Kay.
ADJOURNMENT
Schoenfeldt/Maglio
made a motion to adjourn. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Mark Jaeger, and Brian
Peschel.
APPROVE CLAIMS
FOR JUNE 2009 IN THE AMOUNT OF $299,258.78
Krocka/Schoenfeldt made a motion to approve claims for June 2009 in
the amount of $299,258.78 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
rates continue to be dismal with no improvement in sight. We
continue to look at CD’s for better rates.
BUDGET WATCH
Wagner stated
that the fire department had some building repairs.
Wagner reported
that all departments have been keeping spending down. With current
projections we may end the year very close to $50,000 but this is
subject to change. The revenues are not coming in.
Wagner stated
that the village will be negotiating with both unions.
Management staff
will be discussing the remainder of the 2009 budget and also
planning for 2010 at the management staff meeting.
COMPLETE COUNT
COMMITTEE
Discussion was
held regarding forming a committee. Wagner stated that Bob Hamann
had offered to head up the committee and there was one community
volunteer, Sandy Schultz.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
establishing a Complete Count Committee for the 2010 Census with Bob
Hamann and Sandy Schultz as members of the committee. Motion
carried.
PARK IMPACT FEE
ANALYSIS (DRAFT)
Wagner referred
to the March 31, 2009 Finance Committee minutes that stated impact
fees would be reviewed in July.
Wagner stated
that regardless of how we move forward there will be costs
associated with reviewing all the impact fees. The costs would have
to be factored in to next year’s budget.
Wagner stated
that she could obtain a cost estimate for the 2010 budget.
Sauer stated that
he would like to see several scenarios. He feels that the
population expectations are way out of line.
After discussion,
the committee decided that all impact fees would be reviewed in 2010
with conservative population estimates.
RELEASE AND
SETTLEMENT AGREEMENT – TIME WARNER CABLE
Wagner reviewed
the information that was provided to the committee in their packets.
As a member of
Regional Telecommunications Commission (RTC) we have been requested
to accept/approve a Release and Settlement Agreement with Time
Warner Cable.
She explained
every community must approve the agreement for it to be effective.
There are 25
communities involved. Audit fees will be returned to each
community. The RTC attorney has reviewed the proposed agreement and
recommended its approval.
The Village will
receive $370.83 in the settlement.
Wagner noted that
the village did not qualify for fee on fee, additional review,
because the village’s franchise agreement did not have the
appropriate language.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the Release and Settlement Agreement with Time Warner
Cable. Motion carried.
OTHER MATTERS
Wagner asked for
input regarding a date to hold the open house for the new Police
Department.
Wagner stated
that Messina’s has generously offered to provide appetizers for the
open house. Wagner will check dates with Carmelo. She will also
coordinate with Zimmerman and Creative Constructors.
After discussion,
a tentative date of September 19th from 11:00-3:00 p.m.
was decided.
Schoenfeldt
reported on the sign-ins for the WiFi at the Library. Schoenfeldt
stated that there is an average of five (5) people a day.
Schoenfeldt
reported that the system is only available during Library business
hours.
Schoenfeldt
stated that log-ins for 2008 were 5,984 and to date for 2009 they
are at 3,145.
Wagner asked the
Committee for a date for the 2010 Budget Tour. It was determined
that it would be held Monday, September 14th beginning at
7:30 a.m. Wagner stated that budget information would be going out
to department heads next week.
Wagner stated
that the A/C system went out in the municipal building after a power
surge. Insurance is covering it but there is a $2,500 deductible.
That amount will be paid out of Village Hall Equipment Repairs.
Wagner shared a
copy of an e-mail thanking the police reserves for their help with
the bike race in Grafton.
Wagner stated
that the tipping fee being imposed by the state on waste haulers is
already hitting us in the 2009 budget. We will feel the full impact
in 2010. Wagner stated that this will affect the user fees in 2010.
Wagner reminded
everyone of the Live at the Triangle event on July 22nd
featuring the Benjy Davis Project. The Library will also be holding
a Youth Art Show during the concert.
The last Live at
the Triangle event for 2009 will be held on August 19th.
There will be cars on display promoting the Annual Car Show on
September 13th.
Wagner reported
that the Farmers’ Markets on going well.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to August 5, 2009.
Motion carried at 7:36 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Vicki Lee.
APPROVE CLAIMS
FOR MAY 2009 IN THE AMOUNT OF $360,319.97
Krocka/Schoenfeldt made a motion to approve claims for May 2009 in
the amount of $360,319.97 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
interest rates remain very low. She is working on CD’s that could
possibly earn a little more.
Wagner stated
that she and Lee are looking very closely at decreased revenues and
overall expenditures and further discussion will take place in
July. Wagner stated that it is not looking good and we will
probably fall short on revenues.
Wagner stated
that this is something that we will continue to monitor as we go
into labor negotiations.
BUDGET WATCH
Wagner stated
that the budget expenditures are on track. The shaded areas are due
to the timing of certain expenditures.
OTHER MATTERS
Wagner reminded
everyone of the first Live at the Triangle event to be held this
Wednesday June 17th. Mystery Train will be performing.
The band includes our very own Brian Biernat.
Wagner stated
that Harris Bank has contributed $1,000 towards the Live at the
Triangle events. The Ozaukee Press has donated advertising for the
events.
Wagner stated
that there will be two police reserves at the event.
Wagner reminded
everyone of the Annual Chamber Awards Dinner to be held on
Wednesday, June 24th. If anyone is interested in
attending please contact Mary Kay.
Wagner stated
that there has not been any response to the census information
posted in the paper.
Wagner reported
that the recreation program started on Monday.
The Farmers’
Market will begin on Sunday, June 28th from 9:00 a.m. –
2:00 p.m. and run through October.
There will be a
Hwy. 33 informational meeting held on Thursday, June 18th
at Village Hall.
Wagner stated
that she received a call from Keelyn Lyons from the YMCA. The YMCA
would like to partner with the landscaping at the Northwoods Road
intersection.
Wagner stated
that due to National Night Out, the first Finance Committee meeting
in August will be held on Wednesday, August 5th.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to July 14, 2009.
Motion carried at 8:01 p.m.
Mary K. Baumann,
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Mark Jaeger.
APPROVE CLAIMS
FOR APRIL 2009 IN THE AMOUNT OF $444,220.64
Hamann/Krocka
made a motion to approve claims for April 2009 in the amount of
$444,220.64 as presented. Motion carried.
INVESTMENT REPORT
Wagner stated
that there are few changes.
BUDGET WATCH
Wagner stated the
budget is currently at 33%. The gray areas are one time payments or
payments for up-coming programs.
2010 CENSUS –
COMPLETE COUNT COMMITTEE
Wagner stated
that she met with the regional chairperson for the 2010 Census.
Wagner stated
that this project is voluntary for communities.
Dickmann stated
that if the Village decided to form a committee, Bob Hamann has
offered to be the chairperson for our area.
Committee decided
that information would be put in the Ozaukee Press to determine if
there is interest from the community to form a committee. A
deadline of June 30th was placed on responses.
Suggestions were
made regarding possible people/groups that would be interested in
the volunteer hours including students from the high school and
confirmation classes.
Wagner stated
that a resolution would be put on the July agenda.
OTHER MATTERS
-
July 4th
Parade – Dickmann, Hamann, Krocka, Schoenfeldt and Caban will be
in the parade.
-
July meeting
date – Wagner reminded committee members that in the previous
two years there was only one meeting in July. Committee
determined there would be one Finance and Village Board in July
and it will be held on July 14th.
Dickmann reported
that at the May League of Wisconsin Municipalities meeting she was
elected as 2nd Vice-President. She would then be 1st
Vice-President in 2010 and President of the league in 2011.
Dickmann stated
that there are only four (4) municipalities in Wisconsin that are
not part of the league. The league is a very strong supporter of
the municipalities and provides legal council to the municipalities.
Wagner stated
that a date needs to be set for an open house for the new Police
Department.
Krocka suggested
having it in conjunction with National Night Out. Wagner stated
that she would discuss this with Chief Meloy and Officer Neese.
Wagner stated
that “Live at the Triangle” is set for the summer. There are four
(4) concerts scheduled. The major contributors are Harris Bank, the
Village of Saukville, and the Ozaukee Press. Wagner stated that the
Ozaukee Press has agreed to do four (4) full color ads at no cost to
the Village.
Dickmann reported
that there was an article in the Milwaukee Journal regarding Mike
Harrigan. Harrigan had a stroke while driving and was given a new
treatment that lessens the long term affects of the stroke.
Dickmann invited anyone that was interested to read the article.
Wagner stated
that there is a conflict for the Public Safety meeting scheduled for
June 11th.
Discussion was
held and it was determined that the next Public Safety meeting will
be held on Tuesday, July 14th prior to the Finance and
Village Board meetings.
Krocka reported
that River Fest went well. Krocka stated that the scouts had so
much fun stenciling for the water ways that they have offered to do
the rest of the Village.
ADJOURNMENT
Krocka/Caban made
a motion to adjourn. Motion carried at 7:54 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Chief Meloy, Brian Peschel, and Mark
Jaeger.
INTERGOVERNMENTAL
COOPERATIVE AGREEMENT-VILLAGE OF BAYSIDE
Wagner stated
that the Police Department needs to be connected to a 24/7 dispatch
fire alarm system.
Wagner stated
that Chief Meloy spoke with the Police Chief at the Village of
Bayside and worked out an agreement. Wagner also talked with
Bayside’s administrator.
Wagner stated
that Bayside would be reimbursed for any out-of-pocket expenses.
Wagner noted that
this agreement is needed to meet code requirements.
Wagner stated
that the agreement has been reviewed by the Village Attorney.
Krocka/Hamann
made a motion to recommend to the Village Board approval of the
Intergovernmental Cooperative Agreement-Village of Bayside. Motion
carried.
POLICE DEPARTMENT
FACILITY TOUR
Wagner stated
that the tentative date for moving into the new facility is May 14th.
Committee members
were given a tour of the new facility.
OTHER MATTERS
Wagner stated
that she and President Dickmann would be attending a National Day of
Prayer gathering at Ozaukee Christian School on Thursday, May 7th
at 8:30 a.m.
Wagner stated
that there is a Mid-Moraine dinner on Wednesday, May 27th.
If anyone is interested in attending please contact Mary Kay.
Wagner reported
that the library received many positive comments from a survey taken
during National Library Week.
Wagner stated
that the Rebels Football schedule is available if anyone is
interested.
Committee
reviewed the May calendar. It was determined that Utility
Committee, Public Safety Committee and Public Works Committee
meetings would not be held in May. It was also decided that Finance
and Village Board would not be held on May 19th as
scheduled and the next meeting would be scheduled for June 2, 2009.
Wagner stated
that the next Public Works meeting would be in June and the annual
Cemetery Committee meeting would be held immediately preceding the
Public Works meeting at Village Hall.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to Tuesday, June 2, 2009. If a meeting is
needed earlier than that date, one will be scheduled. Motion
carried at 8:01 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maglio-Trustee Elect,
Joseph Caban-Trustee Elect, Brian Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR MARCH 2009 IN THE AMOUNT OF $670,455.33
Schoenfeldt/Bartoszewski made a motion to approve claims for March
2009 in the amount of $670,455.33 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the line items that were trending over budget.
INVESTMENT REPORT
Wagner reviewed
the report that was provided by Treasurer Lee.
Wagner stated
that debt service payments were made.
Interest rates
are still trending very low.
Wagner stated
that the interest on the Community Development Authority CD is the
highest.
OTHER MATTERS
Wagner stated
that the Chamber will be holding a networking session at Messina’s
on Wednesday, April 29th. If anyone is interested please
contact Mary Kay.
Wagner stated
Ozaukee Economic Development will be holding a networking session
the same evening. If anyone is interested in attending please
contact her.
Wagner received
an e-mail from Ann Lemons with a picture of the East Riverside Park
sign that was installed as part of Mitchell Lemon’s Eagle Scout
project.
Wagner stated
that the substantial completion date for the Police Department
facility is scheduled for April 27th. That is the day
the keys would be handed over to the Village. The furniture is
tentatively scheduled to be delivered the week of May 6th.
Wagner stated
that the last construction meeting will be April 23rd.
Wagner reported
that to date the project is still under budget.
Krocka reported
that River Fest will take place on Saturday, May 16th.
The scouts will be helping to mark sewers to hopefully prevent
residents from dumping into the water ways.
ADJOURNMENT
Bartoszewski/Krocka made a motion to adjourn. Motion carried at
7:56 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maccoux-Schenck
Business Solutions, Dave Maglio, Brian Peschel, Joseph Caban, and
Mark Jaeger.
APPROVE CLAIMS
FOR FEBRUARY 2009 IN THE AMOUNT OF $488,120.38
Hamann/Bartoszewski made a motion to approve claims for February
2009 in the amount of $488,120.38 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
interest rates have not gotten any better.
Lee stated CD’s
have been purchased and more are being looked at.
2008 AUDIT REPORT
Dave Maccoux of
Schenck Business Solutions presented the 2008 Annual Audit Report
for the Village of Saukville.
Maccoux reviewed
the Independent Auditor’s Report. The Management Discussion and
Analysis were reviewed.
Maccoux gave an
overview of the Memorandum of Advisory Comments.
Maccoux reviewed
the Audit Standards and the Internal Controls.
Maccoux stated
that the 2008 Audit went very well.
The General Fund
decreased during 2008 due to increased costs in Public Works. The
Village’s undesignated fund balance represented approximately 27% of
the total 2008 budget general fund expenditures.
Maccoux stated
that municipalities generally should maintain an undesignated
general fund balance of 20-30% of its annual general fund operating
expenditure budget.
Wagner stated
that, as discussed, the fund balance should not be used for any
special projects this year. Wagner stated using the funds for
special projects would not be fiscally responsible.
Maccoux reviewed
the Special Revenue Funds and stated no concerns.
Debt Service was
reviewed. Maccoux reported on the Capital Projects Fund and the
Permanent Fund. Maccoux stated that the Village is in good
financial shape going into 2009.
Maccoux gave an
overview of the Tax Incremental Districts.
Maccoux reviewed
District #2 and #4. Maccoux stated that there is little activity
with District #4 and its currently operating at a deficit.
Maccoux reviewed
the information regarding the Community Development Authority.
Maccoux reviewed
the Water/Sewer Utility Audit stating that both had a slightly worse
year due to the decline in usage by industrial customers.
Dickmann asked if
the Village needed to change anything. Maccoux stated “No”.
Maccoux did not see any problem areas.
Wagner stated
that the auditors reviewed the direct purchasing for the Police
Department project and there were no concerns as it relates to
internal checks and balances.
PARK IMPACT FEE
ANALYSIS – DRAFT
John Cameron of
Ruekert & Mielke provided an overview of the draft for the Park
Impact Fee Analysis.
Cameron stated
that the information provided was based on State Statutes.
Table 1:
Inventory of park land
Table 2:
Facilities at the parks and park impact fee on residential only
Table 3:
Population data (1973-2008)
Table 4:
Population projections through 2025 – increase up to 7,735
Wagner stated
that the numbers correlate with the 2035 Comprehensive Plan. Wagner
also stated that the numbers could be re-evaluated if growth doesn’t
take place.
Table 5: Capital
Improvement Plan
Park Impact Fees
can only be used on new capital
Included is a
list of in-eligible impact fees
Unused money is
subject to refunds
Table 6: List of
potential facilities to be added
Table 7:
Deficiency growth analysis
Table 8: Costs
for CIP – divided between deficiency and growth
Table 9:
Analysis on what the “per residence” fee would be. Park Impact Fee
driven by capital improvement
Table 10: Impact
on housing affordability
Cameron stated
that if the Village decided to move forward with the impact fees the
Impact Fee Ordinance would have to be amended and a Class 1 Notice
for Public Hearing would have to be done 10 days before the hearing.
Sauer asked what
happens if the Village does not hit the population target. Cameron
stated that the impact fee would have to be adjusted.
Wagner stated
that some communities keep the impact fee lower as a development
incentive.
Sauer asked where
the population numbers come from.
Wagner stated the
numbers were decided through a detailed analysis working with SEWRPC
and Ozaukee County Planning and previous population trend data.
This analysis was completed prior to current economic conditions.
Dickmann stated
that the numbers came from county projections.
Cameron stated
that as the population grows the deficiency growth percentage
changes.
Wagner asked the
Committee how they wanted to proceed.
Wagner stated
that the Village could look at the other impact fees at the
beginning of next year.
Sauer stated that
he is against the park impact fees and feels the whole
implementation should be delayed. Sauer feels that the additional
charges would be a deterrent.
Cameron stated
that the Village is substantially lower than other communities on
impact fees.
Cameron stated
that higher growth areas tend to have higher impact fees.
Hamann asked what
we would be approving at this point. Wagner stated that we would
decide whether or not to move forward with the implementation of
impact fees and set a public hearing.
Dickmann
suggested moving forward with the impact fees.
Dickmann asked
how often the fees would be reviewed. Cameron stated every 3-5
years.
Wagner stated
that, in light of the economy, should the other impact fees be
reviewed early next year? Cameron stated “Yes”.
Wagner stated
that a holistic review would be necessary.
Wagner stated
that one option would be to table this item and not take action
right now.
Krocka didn’t
think the impact fee would deter someone from building in the
Village. Bartoszewski agreed.
Dickmann stated
that she would like to wait until July and see the direction of the
economy.
Schoenfeldt
stated that she is ok with waiting until July but this will need to
be done eventually.
Hamann did not
think anything would be lost by waiting.
Bartoszewski
stated that he is OK with waiting but also doesn’t think that $700
would make or break a build.
Committee decided
that the impact fees would be revisited in July.
OTHER MATTERS
Dickmann asked
current Committee members to confirm with her that they would like
to keep their current committee assignments.
Dickmann received
information regarding the 2010 Census. The state is requesting that
the Village create a Complete Count Committee to help with the
implementation of the 2010 census.
Committee decided
that the form for the Complete Count Committee would be returned
with Dawn Wagner as the contact.
Wagner reported
that the new custodian has started.
Wagner stated
that the Saukville American Legion will be honoring Gilly Schultz as
the “Outstanding Firefighter of the Year”. They will also be
honoring Rob Meyer at the “Outstanding Police Officer of the Year”.
Both will be honored at the Legion’s April 20th meeting.
Wagner stated
that the Village is in the process of filling the vacant police
officer position. Wagner stated that a recommendation will be made
to the Board after all testing has been done.
Wagner stated
that the Village received $2,431.66 from an Urban Forestry Grant to
put the tree inventory on the GIS System.
Wagner stated
that there will be a “Medicine Collection Day” on Saturday, April 18th
from 9:00 a.m. – 1:00 p.m. and that the Utility Department is
helping to sponsor the event.
Wagner stated
that there will be a networking session with the Saukville Chamber
of Commerce on Wednesday, April 29th at Messina’s. If
anyone is interested in attending please contact Mary Kay.
Wagner stated
there will be a First Friday Forum on April 3rd from 7:30
– 9:00 a.m.
The Easter Egg
Hunt is scheduled for Saturday, April 11th at 10:00 a.m.
at Grady Park.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn to Tuesday, April 21,
2009. Motion carried at 8:01.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Roy Wilhelm, Chief Meloy,
Ray deBruijn, Brian LaBonte, Marty VanHoof, Brian Peschel, Joseph
Caban, and Mark Jaeger.
APPROVE CLAIMS
FOR JANUARY 2009 IN THE AMOUNT OF $689,837.25
Wagner stated
that the bulk of the claims are for capital projects.
Hamann/Krocka
made a motion to approve claims for January 2009 in the amount of
$689,837.25 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
rates are not good.
Lee stated that
money is being moved to CD’s to keep it as safe as possible.
2009 AMBULANCE
RATES
This item was a
recommendation from Public Safety.
Wagner stated
that the proposed rates are consistent with Port Washington. The
only difference in the rates is for on-scene care. The recommended
cost would cover the cost of providing the service.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of the 2009 Ambulance Rates as presented. Motion carried.
POLICE DEPARTMENT
PROJECT
Wagner stated
that this was a good time to touch base with the contractor and get
an update on the project. Wagner stated that the project is
tracking on budget.
Wagner stated
that there will be a timing update.
Brian LaBonte of
Creative Constructors stated that the substantial completion date
has been moved to April 27, 2009. LaBonte stated that the changes
to the clear story were the big holdup. The Village will not incur
any additional expense because of the delay.
Wagner stated
that she has been in discussion with Creative regarding the delay.
Wagner also stated that continued progress is being made.
Marty VanHoof,
architect for Zimmerman, emphasized that they are asking for more
time not money. VanHoof stated that it benefits the contractor to
complete the project and be off site as soon as possible.
Wagner stated
that the Police Department is not rushed to move out of their
current facility.
Hamann stated
that on any construction project “time is money”. Hamann stated: as
long as there is no monetary cost and no more “next week”.
Hamann asked what
the major components to be worked on yet were.
LaBonte stated
that the areas to be worked on were the electrical, security,
integration of the HVAC, and the flooring.
Hamann asked if
we were waiting on any materials. LaBonte stated the doors and door
hardware.
LaBonte stated
that they are pushing for the April 27th completion
date. Although it is a tight schedule, they feel it can be met.
Wagner stated
that there were some change orders but all were for the betterment
of the Village and also created a cost savings.
Chief Meloy
stated that he would rather wait for the completion of the project
and have a decent building.
Wilhelm stated
that although we had a very wet summer and a brutal winter, the
contractor kept working as much as possible.
Wilhelm stated
that the quality of the project has not been compromised in any way.
VanHoof stated
that no corners have been cut nor will they be.
Krocka/Bartoszewski made a motion to approve April 27, 2009 as the
substantial completion date for the Police Department building
project. Motion carried.
2009 SPRING
CLEAN-UP DUMPSTER
Wagner stated
that the updated format was recommended from Public Works. The
clean-up dumpster will be available for three (3) Saturdays.
Residents will be limited on the number of items that can be dropped
off.
Schoenfeldt
stated that we are one of the few communities that even provide this
service. Most communities either charge for the service or don’t
provide it.
deBruijn stated
that residents would have other avenues of disposal if the dumpsters
were discontinued.
Schoenfeldt/Hamann made a motion to recommend to the Village Board
approval of the new 2009 Spring Dumpster Rules. Motion carried.
OTHER MATTERS
Wagner stated
that the Village received and invitation to the unveiling of the
Historic Ozaukee County Court House Restoration. Wagner stated that
there will also be an Open House on Saturday, March 28th
if anyone is interested.
Wagner stated
that she had been sending Board members e-mail updates from the
League of Wisconsin Municipalities. She stated that she will
continue to do so unless anyone does not want to receive them.
Dickmann stated
that the League has been a great resource and the cost of membership
has not increased for many years.
Wagner asked the
Committee to review the March calendar.
Wagner reminded
the Committee of the 8:00 p.m. start time for the Plan Commission
meeting.
Wagner stated
that the Utility Committee meeting and Public Safety Committee
meeting will be cancelled due to lack of agenda items.
Wagner
recommended adjourning to Tuesday, March 17, 2009 if necessary,
otherwise the Committee would adjourn to Wednesday, April 8, 2009.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn to Tuesday, March 17, 2009 if necessary,
otherwise the Committee would meet next on Wednesday, April 8,
2009. Motion carried.
Mary K. Baumann
Deputy Clerk
February
3, 2009
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Village President Barbara
Dickmann called the meeting to order at 7:30 p.m.
Village Administrator Dawn
Wagner gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present: Dawn
Wagner, Vicki Lee, Roy Wilhelm, Brian Peschel, Joseph Caban, Mark
Jaeger (Ozaukee Press), Aziz Aleiow of WisDOT, and Ryan Trzinski of
Ayres Engineering.
STH 33
Design
Aziz Aleiow of WisDOT and
Ryan Trzinski of Ayres Engineering presented the most recent 30%
draft design of the Hwy. 33 project segment from the Milwaukee River
overflow bridge to Northwoods Road. The current schedule calls for
bidding the project in the Spring of 2010 and starting construction
6 weeks after the contract is awarded. The plan provides for 12
foot lanes for heavy truck traffic, multiuse paths for bicycles,
access to existing developments, and a five lane “twittle”
(dedicated two way turn lane) to serve the Village Hall/Conservancy
Court entrances. There will be Community Sensitive Design monies
available that could be applied to items such as landscaping and
exposed aggregate concrete in the islands. The plan is to keep Hwy.
33 traffic moving throughout the duration of the project but there
may be temporary closures of the side streets at times. Monthly
meetings will be held as the project design goes to completion.
Aziz thanked Dawn, Barb, and Roy for all their help. The Finance
Committee thanked Aziz for his help.
Resolution 1086-2008 Carryover Funds
Resolution 1086-2008
Carryover Funds. Wagner explained that this is a housekeeping
item. More contingency would have been left to carryover if it
wasn’t for unexpected legal expenses. Contingency carryover
recommendations were presented by staff. Krocka/Sauer made a motion
to recommend to the Village Board Resolution 1086. Motion carried.
Other Matters
The next meeting date was
discussed. The Primary Election is on February 17th. At this time
there is no pressing business for a meeting. The consensus was to
have the next Finance Committee meeting on February 24th
if needed. Public Works and Riverfest will be on the same evening.
Sonia Lear has been
appointed as the Village of Saukville’s Representative on the Joint
County Library Planning Committee.
Administrator Wagner passed
out flyers on the One Book One Community Book Discussions –
Leaving Microsoft to change the World.
“Going Green” will be the
next First Friday presentation topic at MATC on Friday, February 6th,
from 7:30 – 9:00 a.m.
Saukville will be hosting
the Mid-Moraine Municipal Association dinner in January, 2010.
Dawn Wagner will be on
vacation from February 5th to February 12th.
Mary Kay & Barb Dickmann will have contact information if needed.
ADJOURNMENT
Krocka/Sauer made a motion
to adjourn to February 24th if needed. Motion carried at
7:55 p.m.
Vicki Lee
Village Treasurer
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Brian Peschel, Joseph
Caban, and Mark Jaeger.
APPROVE CLAIMS
FOR DECEMBER 2008 IN THE AMOUNT OF $1,275,027.69
Hamann asked
about the expense for the floor at the fire house. Wagner explained
that this item would be covered by insurance.
Hamann/Krocka
made a motion to approve claims for December 2008 in the amount of
$1,275,027.69 as presented. Motion carried.
INVESTMENT REPORT
Dickmann stated
that information regarding December investments is reported in the
memo from Treasurer Lee.
AIR QUALITY
TESTING
Wagner stated
that she was approached by the School District requesting cost
sharing by the Village for the air quality testing that would be
performed. Wagner stated that the first round would be
approximately $3,000.
Wagner stated
that she spoke with Mike Weber and he estimated the total cost to be
between $4,000 and $6,000. The exterior testing is estimated to be
between one quarter and one half of the cost.
Dickmann feels
that if the Village does this it would open us up to further
requests. Dickmann stated that, although the children and the
school are very important the Village should only help pay for
exterior testing.
Schantz stated
that we should not get involved now but definitely be involved if
the tests come back positive. He does not feel that we should pay
for initial testing.
Bartoszewski had
no opinion either way.
Schoenfeldt
stated that the children are important but do we want to open that
door. She felt the Village should hold off.
Sauer asked why
it is the Village’s responsibility.
Krocka agreed
with Sauer.
All Committee
members agreed that we don’t have the resources.
Hamann
recommended the possibility of helping pay for the exterior testing
but the Village would want definite figures for both phases and
results. At that point further discussion would be held.
Committee members
were OK with this course of action at this point.
Dickmann stated
that the Village would make no representation either way.
OTHER MATTERS
Roy Wilhelm
provided a current rendering of the STH 33 roundabouts. Wilhelm
stated that the DOT is now requiring a bike accommodation lane in
addition to the multi-use path.
Wilhelm stated
that the DOT wants to reduce the travel lanes to 11 feet with the
addition of the bike accommodation lane.
Dickmann and the
rest of the Committee agreed that the travel lanes should remain at
12 feet due to the amount of truck traffic on STH 33.
Wilhelm asked if
the Village still wants to have all lines buried when the road work
is done. Committee members agreed that they should be buried.
Dickmann agreed
with the rendering of grass, decorative aggregate and the décor for
the roundabouts.
Wagner stated
that this will be an agenda item for the next Finance Committee
meeting.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
8:07 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Steve Brunner-Ruekert & Mielke, Brian
Peschel, Joseph Caban, and Mark Jaeger.
CAPITAL
IMPROVEMENT PLAN (CIP) – PARK IMPACT FEE ANALYSIS
Steve Brunner of
Ruekert & Mielke gave an overview of the intent of the Plan.
Brunner reported
on the planned improvements for the various parks. Brunner stated
that the Village’s Comprehensive Outdoor Recreation Plan needed to
be updated to be eligible for various grants.
Wagner stated
that the items listed are improvements that the Village would like
to make but the funds are not available at this time.
Wagner stated
that it is important to decide how the parks - CIP ties into the
overall Village Capital Improvement Plan.
Dickmann asked
Board members how they felt about how the projects were distributed.
Hamann referenced
Peninsula Park in 2009/2010. Hamann stated that he realizes the
ability for grants but what if the Village doesn’t qualify. He
doesn’t feel the Village should have to foot the bill for those
improvements.
Wagner stated
that this section could be carved out of the Plan. Nothing is set
in stone.
Schoenfeldt
stated that she feels the same way. Peninsula Park should be
separated and not be part of parks - CIP.
Dickmann asked
the rest of the Board for their opinion on Peninsula Park. It was
unanimous to take Peninsula Park improvements out of the equation at
this time.
Dickmann
suggested that the Board address one park at a time.
East Riverside
Park
Schoenfeldt felt
that it would be appropriate to remove the kiosks, benches, and
canoe launches from the Plan as they could be offered as Eagle Scout
Projects in the future.
Schoenfeldt noted
the amount slotted for 2010 for paving. It was noted that this was
planned for better pricing.
Wagner stated
that the Board needs to look at what will benefit the Village
residents the most.
Dickmann recapped
stating that the kiosks, benches, and canoe launches would be
removed from the Plan. The remaining items stayed the same.
West Riverside
Park
Hamann questioned
the demolition of the old pump house at a cost of $30,000.
Brunner stated
that it was no longer needed and it contributed to the space issues
in the parking lot.
Hamann questioned
whether we should spend that amount of money to create four parking
spaces.
Dickmann
recommended moving it out to 2011. The Committee agreed.
Grady Park
Dickmann
suggested removing the lighting for the batting cage. Hamann
suggested leaving it in since it is not scheduled until 2011.
Wagner and
Brunner stated that it is better to remove items and add them back
in later.
Schoenfeldt
stated that she felt the storage facility for $40,000 is necessary
and should be kept in the Plan.
Schoenfeldt
recommended moving the tennis court renovations to 2010 and the
basketball court renovations to 2011.
Sauer questioned
the replacement of the appliances in the concession building.
Wagner stated they are very dated and it is necessary.
Quade Park
Brunner explained
the splash pad. He stated it is a water feature that is popular at
parks where there is not a local swimming pool.
Dickmann
expressed safety concerns. Wagner stated it is a safe surface and
the risk would be no different then at any other park. She noted
that several communities have installed splash pads and they are
much more economical than maintaining a swimming pool.
Schowalter
Park
Hamann questioned
the drilling of the well and the permanent restroom.
Schoenfeldt
stated that, as with the other parks, the bat houses should be taken
off the Plan and offered a possible Eagle Scout project.
Schoenfeldt felt
that the paving of the parking lot is necessary.
Veterans Park
Krocka questioned
whether or not we really needed a clock tower. Krocka recommended
removing it from the Plan. The Committee agreed.
Schoenfeldt
recommended keeping the water feature in 2013.
Wagner stated
that the band shell needs additional structural updates but we must
keep in mind that we can not make too many changes due to the
historic nature of the structure.
Friendship
Park
Schoenfeldt
stated that she feels this park has the greatest need for
improvements. It is a growing area with many your families. The
park is also slated for a splash pad.
Schoenfeldt
recommended keeping everything except the kiosks and gazebo which
could be future Eagle Scout projects.
UW Milwaukee
Conservancy
Dickmann stated
that this item would be removed from the Plan.
OTHER MATTERS
Hamann stated
that the Mid-Moraine Legislative Committee will be meeting the
second Wednesday of each month. For the next three months, each
meeting will feature one of the three candidates for Municipal Court
Judge.
Dickmann stated
that the State of the Village address will be on Wednesday, January
28th at the Bog.
Wagner stated
that the Utility Department got quotes for a ¾ ton pick-up and
purchased one from Schmidt Bros. in Saukville.
Wagner stated
that the Ozaukee County Board will be meeting on Wednesday, January
21, 2009 for an informational session. Topics to be discussed will
be the flooding in Ozaukee County, the progress on the Public Health
Disaster Planning, and the Regional Water Supply Study Results.
Wagner reported
that she and Linda Pierschalla will be meeting with Mark Grams, Port
Washington City Administrator, and Dave Nimmer, Library Director –
Niederkorn Library, Port Washington to complete an ICMA Public
Innovations Grant Application.
Wagner stated
that Charter Manufacturing’s objection to their Statement of
Valuation has been withdrawn.
Wagner reviewed a
letter from Charter Steel and referenced the USA Today and Ozaukee
Press articles regarding Saukville and the potential high level of
toxins in the air.
Wagner stated
that the Village is being proactive in working with Charter Steel
and CCP.
Wagner stated
that she had a conversation with Dr. Weber from the school
district. Their consultants reviewed the information and did not
feel there was any danger inside the elementary school. Additional
testing will be done inside and outside the school.
Wagner asked the
Committee if they wanted to do anything at this point or wait until
the test results from the school have been received.
Hamann stated
that he felt we should wait until the testing is complete.
Schoenfeldt
thought the Village should be pro-active and get together ahead of
time and educate.
Bartoszewski
agreed with Schoenfeldt.
Sauer, Krocka,
and Dickmann all agreed that the Village should wait for the test
results from the school.
Wagner stated
that she will wait for the information from the school and report
back to the Committee.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn. Motion carried
at 8:05 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present at 6:40
p.m., and Tim Bartoszewski-absent.
Others Present:
Mary K. Baumann, Vicki Lee, Ray deBruijn, Linda Pierschalla, Rick
Schulz, Mitchell Lemons, Dale Fischer, Phil Vincevineus, Russell
Lund, Richard Schoenfeldt, Anne Kertscher, Donna D’Angelo, Brian
Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR NOVEMBER 2008 IN THE AMOUNT OF $764,489.99
Hamann/Sauer made
a motion to approve the claims for November, 2008 in the amount of
$764,489.99 as presented. Motion carried.
BUDGET WATCH
Lee stated that
everything is in line. The full budget is tracking at 86%. Target
for this time of year would be 92%.
INVESTMENT REPORT
Lee stated that
there have been some minor changes and interest rates are very low.
ROOM TAX
PRESENTATIONS
4th
of July Parade
Rick Schulz
stated that the Committee would like to pursue the idea of inviting
local high school bands to perform in the parade instead of the drum
& bugle corps that we’ve had in the past.
Schulz requested
$3,400 which is the same amount as last year.
4th
of July Fireworks
Dickmann stated
that she and Mary Kay sent out a joint letter this past year for
donations for the fireworks and the parade. In the end there were
enough donations to cover both events.
Dickmann stated
that she would like to see the amount for fireworks stay at $6,800
and hopes that Charter Steel continues to support the fireworks as
they have in the past.
Saukville
Family Fun Day
Russ Lund stated
that this was his first year being involved with Family Fun Day and
was very impressed the way everything came together. Lund stated
that, due to the weather, the turn out was not anywhere near what
they would have liked.
Lund has
requested $3,000 for the 2009 Family Fun Day with hopes of better
weather.
Saukville Fire
Department Car Show
Dale Fischer and
Phil Vincevineous spoke on behalf of the Car Show Committee. They
stated that there were only 80+ cars at the show this year and three
motorcycles due to the weather.
Fischer stated
that they were allowed $5,000 in 2008 and are requesting the same
amount for 2009 also with hopes of better weather.
9/11 Memorial
Ceremony
Dick Schoenfeldt
stated that $850 was spent in 2008. They have worked in conjunction
with the American Legion, but there has been a change in leadership
this year so he didn’t know where that would take things.
Schoenfeldt has
requested $1,000 for the 2009 9/11 Memorial Ceremony.
Saukville Area
Historical Society (SAHS)
Anne Kertscher
and Donna D’Angelo spoke on behalf of the SAHS.
Dickmann advised
them that the funds not used in 2008 would not roll over and so are
lost to the SAHS because they were not used.
The money that
was supposed to be used in 2008 was not used due to the fact that
they were not able to get their Historic Register designation due to
the change of the front door. They would still be able to get the
Historical Structures Report but all that would do is say the
building was wrong.
Kertscher stated
that the SAHS will not be able to be eligible for the Register
unless the doors are restored to their original look.
Ketscher stated
that the SAHS has reviewed ideas for 2009 fundraising. Ketscher
stated: “We are in need of financial and physical support.”
Kertscher stated
that they would like to organize a Fireman’s Ball. Kertscher
requested $8,000 to be used for this event.
Baumann stated
that, in keeping in line with not adding to what was appropriated
last year, the SAHS should start with no more than the $5,000 that
was allotted in 2008.
The preliminary
request for the SAHS was $5,000.
Live @ the
Triangle (Music Event)
Dickmann stated
that the Village is working in conjunction with Harris Bank to
organize four music events and one movie in Veterans Park for 2009.
Dickmann stated
that $1,000 has been allotted for these events.
Recognition
Dinner
Linda Pierschalla
stated that the Recognition Committee has met and determined that
estimated costs for the event would be $4,300.
Pierschalla has
requested $4,300 for the Recognition Dinner.
Christmas
Decorations
Ray deBruijn
stated that the amount that he is requesting will include a lighted
tree on the front of the Firehouse, a few additional street
decorations, and replacements for some of the older decorations on
South Main Street and near EVS and Wal-Mart.
deBruijn stated
that the old decorations could be sold on-line.
The cost to cover
all of the above would be $4,781.40. deBruijn stated that would
cover everything. If it needed to be less, he could do the
replacement and wait on the Firehouse.
Advertising/Marketing
Dickmann stated
that a set amount of $3,000 was being included for advertising and
marketing for the Village.
Village
Newsletter
Dickmann stated
that, to save costs, the Village could consider going to two
newsletters a year.
A suggestion was
made to possibly still do three newsletters and only mail out two.
The third one would be available on the Village web-site.
The current cost
for three newsletters is $4,700.
Community
Signage
Dickmann stated
that the Village was approached by the YMCA to do a message board
for the YMCA building. This sign board would have the Village’s
logo on it as well as the YMCA’s. Dickmann stated that this would
be a one-time expense of $500 and that Village events/meetings would
be the priority listings.
Mitchell
Lemons – Eagle Scout Project
Mitchell Lemon’s
Eagle Scout Project included renovating the park area south of the
WWTP. Lemons stated that he has raised over $800 towards the cost,
but an additional $1,200 is still needed for the signage. Lemons
stated that this will be a sign in line with all of the other
Village signs.
Lemons
respectfully requested $1,200 to cover the remaining cost of the new
park sign.
The total amount
of the requests exceeded what the anticipated amount available for
2009 would be. Discussion was held and amounts were adjusted.
Krocka/Sauer made
a motion to recommend to the Village Board approving Room Tax
requests totaling $48,332. Motion carried.
LIABILITY AND
WORKER’S COMPENSATION INSURANCE
Lee reviewed the
insurance information. She recommended that the Village remain with
EMC Insurance.
Hamann/Krocka
made a motion to recommend to the Village Board approval of EMC
Insurance as the Village’s carrier for Liability and Worker’s
Compensation Insurance. Motion carried.
EMERGENCY
MANAGEMENT DIRECTOR’S COMPENSATION
Dickmann stated
that Jack Morrison gets an annual stipend based on 80 hours of
service per year. This year, with the flooding, Morrison logged
over 200 hours on the flood alone. Because of Morrison’s efforts
along with Village staff, the Village has received all reimbursable
funds from FEMA.
Dickmann
recommended additional compensation of $1,000 for Jack Morrison,
Emergency Management Director.
Krocka/Sauer made
a motion to recommend to the Village Board approval of the $1,000
compensation for Jack Morrison, Emergency Management Director.
Motion carried.
OTHER MATTERS
Dickmann reminded
the Committee that they need to do their homework on the Capital
Improvement Plan (CIP). Dickmann directed the Committee to review
the information and highlight the most important. At the next
Finance meeting we will line up the priorities and review same.
Dickmann reported
on the money that has been received from FEMA from the spring
flooding.
Dickmann thanked
management staff and especially Jack Morrison for their work during
the spring flooding.
ADJOURNMENT
Krocka/Hamann
made a motion to adjourn. Motion carried at 7:44 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Brian Biernat, Jeff Goetz, Vicki Lee, and Mark Jaeger.
Approve Claims
for October 2008 in the amount of $918,489.29
Schoenfeldt/Sauer
made a motion to approve the claims in the amount of $918,489.29.
Motion carried.
Budget Watch
The Budget Watch
was reviewed. Some line items are over, but the total is not over
budget. There has been one snow event already.
Investment Report
The Investment
Report was reviewed. November was a quiet month—not much activity.
Administrator Wagner reported that the collateralization reports are
monitored carefully by staff. The Local Government Investment Pool
is being watched also. Much of 2008 Capital Borrowing is being
spent on the new Police Department. The facility roof was delivered
today.
Review a
recommendation from the Plan Commission to review the summary cost
analysis and chronology of pre-development activity by Midwest
Expansion LLP regarding their interest in acquiring and developing
the parcel located in Foster Commons Mixed Use Planned Development
District No 1 at 700 East Green Bay Avenue and their request for
assistance from the Village to acquire the land necessary for the
anticipated extension of North Foster Drive, a public road.
Brian Biernat,
Community Development Director, narrated a chronology of events from
the Village’s perspective regarding the redevelopment of Tom Beck’s
original Amoco gas station at 660 East Green Bay Avenue into the
Exxon/McDonald’s operation today and discussed the efforts
undertaken by the Village supporting Beck to secure a full,
signalized intersection at Foster Dr and Highway 33 including the
Wisconsin Department of Transportation requirement that the
development at 700 East Green Bay would require the Beck’s driveway
entrance to be replaced with a full cross-section extension of
Foster Drive north of the intersection of length sufficient to
accommodate traffic. Documentation submitted by Midwest Expansion
demonstrated a good faith effort to extend this necessary and
required public road access to their proposed site at their cost and
negotiate for Beck’s cooperation, but have had no success to date.
Earlier this fall, staff received a phone call from Beck’s Attorney
indicating that Beck now has no intention of cooperating with land
conveyance under the road reservation affecting his property,
identifying the area needed for right of way dedication for this
necessary extension of the public way. Hamann/Bartoszewski made a
motion to authorize staff to enter into direct negotiations with
Beck regarding securing dedication of the necessary land for right
of way identified by the road reservation of record up to and
including a possible public taking. All members voted aye. Motion
carried.
Other Matters
Capital
Improvement Plan (CIP) – Park Impact Fee Analysis
Administrator
Wagner will send out another draft and have everyone prioritize the
projects.
Room Tax Budget
Meeting
The Room Tax
Budget Meeting will be December 16th starting at 6:30
p.m.
Wagner informed
the Board that the Village received a check from FEMA in the amount
of $20,494.99. $11,823.79 was for the Sewer Utility Expenses
related to the flood; and the balance was for the General Fund
expenses. This was for only one category. Hopefully the Federal
Government will disburse funds for the rest of the categories. The
total requested from FEMA was $55,847.76.
The Patrol Truck
sold on-line for $22,387. These funds will go to the DPW
Non-Lapsing Reserve Fund for future equipment purchases.
The Non-Walk
Through Appraisal will be completed in 2010, by Accurate Appraisal.
Chamber Breakfast
was announced for December 3rd, 2008. Anyone interested,
please let Administrator Wagner or Vicki Lee know.
There are no
immediate items needed for action for the December 2nd
Finance and Village Board meeting, therefore the next meeting will
be December 16, 2008.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (c)
(e) and (f) PERSONNEL and to discuss and consider a possible
severance agreement between the Village and a Police Department
employee
Bartoszewski,
Hamann made a motion to convene to Closed Executive Session Pursuant
to Wisconsin State Statute 19.85 (1) (c) (e) and (f) Personnel and
to discuss and consider a possible severance agreement between the
Village and a Police Department employee. Roll call vote was
taken with all in favor. Motion carried at 7:22 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Bartoszewski made a motion to reconvene to Open
Session. Motion carried at 7:36 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
Discuss and take
action regarding a possible severance agreement between the Village
and a Police Department Employee.
BARTOSZEWSKI/SCHOENFELDT made a motion to approve the severance
agreement between the Village and Officer Kronebusch. All members
voted aye. Motion carried.
Village
Administrator – Contract for Services
Dawn Wagner
agreed to serve one more year as Village Administrator. Changes
were made due to changes in the Personnel Manual and salary
changes. Schoenfeldt/Bartoszewski made a motion to approve the
Village Administrator’s Contract for Services. All members voted
aye. Motion carried.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn to December 16th,
2008. Motion carried at 7:40 p.m.
Vicki Lee
Village Treasurer
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Roy Wilhelm, Chief Meloy,
and Mark Jaeger.
APPROVE CLAIMS
FOR September 2008 IN THE AMOUNT OF $$1,102,488.87
Hamann/Krocka
made a motion to approve the claims for September 2008 in the amount
of $1,102,488.87 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that the numbers are going up since we are nearing the end of the
year. Snow removal is over budget as anticipated.
INVESTMENT REPORT
Lee stated that
she is working with Port Washington State Bank on short-term CD’s.
Wagner stated
that the Ansay Group overpaid on the last payment request for the
east interceptor sewer project. They will be credited and the
amount will be adjusted on their next billing.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO §19.85 (1) (c) PERSONNEL
Bartoszewski/Schoenfeldt made a motion to convene to Closed
Executive Session pursuant to §19.85 (1) (c) Personnel. Roll call
was taken and motion carried at 6:33 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Bartoszewski made a motion to reconvene to open session.
Motion carried at 7:10 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
ACCURATE
APPRAISAL LLC – MAINTENANCE AGREEMENT
Wagner stated
that Accurate Appraisal’s contract will expire at the end of this
year. The renewal has been recommended by staff and reviewed by
legal.
Hamann asked if
there would be a revaluation during the three year contract. Wagner
stated that there would be a non-walk through revaluation during the
contract period.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the renewal for Accurate Appraisal LLC – 3-Year
Maintenance Agreement. Motion carried.
ORDINANCE #690 –
AMENDING SECTION 168 – REFUSE & RECYCLING COLLECTION
Wagner stated
that this would be an update to the current ordinance. The fee for
trash and recycling would be taken off the tax roll and listed on
the tax bill as a separate user charge to the properties served.
Wilhelm stated
that the industry has changed. The updated information in the
ordinance will mirror the contract the Village has with Veolia.
Wilhelm stated
that with the carts, bagging of garbage and recycling is not
required.
Wilhelm stated
that the large 96 gallon carts will be distributed initially with
the option to switch to the smaller 65 gallon cart after 1 month,
but within the first 3 months of contract.
Sauer asked about
the fuel surcharge being adjusted four times a year and how that is
calculated. Wilhelm stated that it is based on an average for the
year.
Wagner stated
that the Village is charging a direct cost, with no administrative
fee, to the residents utilizing the service.
Wagner stated
that if the money collected does not cover the cost incurred by the
Village, the contingency fund or fund balance would be used.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
the approval of Ord. #690 – Amending Section 168 – Refuse and
Recycling Collection. Motion carried.
RESOLUTION #1077
– GARBAGE & RECYCLING MATERIALS COLLECTION & DISPOSAL FEES TO
PROPERTIES SERVED
Wagner explained
the intent of the resolution. This would reflect a charge for
services versus being a part of the municipal tax levy.
Schoenfeldt/Sauer
made a motion to recommend to the Village Board approval of Res.
#1077 – Garbage & Recycling Materials Collection & Disposal Fees to
Properties Served. Motion carried.
OTHER MATTERS
Capital
Improvement Plan (CIP) – Park Impact Fee Analysis
Wagner
distributed a cost scheduled for Board review.
Wagner explained
areas where money could be used. Wagner stated that it could be
multi-purpose.
Wagner stated
that if the money collected is not used in seven (7) years from the
time of collection it must be returned with interest.
Hamann stated
that he attended meetings regarding prioritizing projects.
Wilhelm stated
that the Board has the ability to reset priorities.
Wagner stated
that this item will remain on the agenda for the next meeting.
Hamann reported
that Mid-Moraine will be holding a dinner meeting on January 28th
in the Village of Jackson. Hamann stated that Robert Biebel from
SEWRPC will be doing a presentation at that meeting.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn to November 25,
2008.
Motion carried at
7:46 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 5:30 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present, Bob Hamann-present, Tim
Bartoszewski-present, Jen Schoenfeldt-present, Dan Sauer-present,
John Schantz-present, and Mike Krocka-present.
Others Present: Dawn Wagner and Vicki Lee
2009 BUDGET DISCUSSION
Administrator Wagner presented the
information that the Board had requested. The State of Wisconsin
Assessed Valuation for the Village came in at $414,222,100. This is
a 1.7% increase over last year. The assessment ratio is .95745.
Because of this value and with everything left as is from the last
budget meeting, the tax rate will go down 16¢/$1,000. With the fee
for garbage and recycling service at $144 ($12 per month) per single
household being placed on the tax roll, this decrease will be more
beneficial for taxpayers.
Mike Harrigan from Ehlers suggested that
the Village use all of its levy limit capacity which allows for an
additional $31,669 to be levied, based on the formula. With this
amount, the balance of the pagers could be put into the 2009 budget
and/or more money could be put into street repairs instead of
borrowing for them. With this increase in the budget, there would
be an 8¢/$1,000 decrease in the tax rate.
Administrator Wagner also informed the
Board that Charter Manufacturing has filed an appeal with the State
on its value. This could negatively impact the Village’s assessed
value and could have a large impact on the tax rate depending on the
outcome of the appeal.
The consensus of the Board was to leave
the budget as is. Too many people are losing jobs and the tax rate
should be as low as possible.
Krocka/Hamann made a motion to set the Public Hearing for the 2008
Budget for November 25, 2008 at 7:45 p.m. and set a tax rate of
$6.28/$1,000. All members voted aye. Motion carried.
OTHER MATTERS
Wagner informed the Board that Zimmerman
had a changing of the guard and that Marty Vanhoof has replaced Ron
Janiuk as project manager for the Police Department Project.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 5:55
p.m.
Dawn M. Wagner
Village Administrator/Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, John Sabinash-Zimmermann
Architectural Studios, Inc., and Mark Jaeger.
POLICE DEPARTMENT
PROJECT UPDATE
John Sabinash of
Zimmerman Architectural Studios, Inc. reviewed the budget status for
the Police Department project.
Sabinash stated
that the project is currently under budget and trending
appropriately.
Sabinash stated
that there have been six (6) authorized and completed change orders
to date. Sabinash reported that no contingency money has been used
at this point.
Hamann asked what
the time frame was on the project.
Sabinash stated
that the masonry is currently going up and the building is expected
to be closed by the time the snow flies. Expected completion is
slated for the first quarter of 2009.
Dickmann asked
how Creative Constructors has been to work with.
Sabinash stated
that the Village is very fortunate to have Creative Constructors.
They are very good company to work with.
Hamann stated
that everything to this point is moving along very well.
Dickmann asked
what the change orders were so far.
Sabinash listed
the six (6) change orders:
1.
Geo
textile fabric
2.
Alternative stone
3.
IS
integration – security and building administration – Digicorp
4.
Weatherproof receptacles
5.
Windows in the overhead doors of the Sallyport
6.
Lockers at dispatch
Wagner stated
that things are moving forward well.
Wagner noted that
the DPW cleaned out the area west of the new building and did an
excellent job.
Wagner commented
that the site has been kept very clean.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(c)
PERSONNEL
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (c)
Personnel. Roll call vote was taken with all in favor. Motion
carried at 7:28 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:50 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
POLICE DEPARTMENT
PLAQUE
Dickmann
distributed samples of two designs for the plaque to be displayed in
the new Police Department. Board members favored the Frank Lloyd
Wright style plaque. Discussion was held regarding whose names were
appropriate for the plaque. Wagner stated that she would make sure
that all names on the plaque are approved by the individuals and are
listed as they should be.
OTHER MATTERS
Wagner stated
that the Village received a thank you letter from the 9/11
Committee.
Wagner stated
that there was a conflict for the October 21st meetings.
The meetings could either be held earlier in the evening or
rescheduled to November 5, 2008.
Wagner stated
that a draft of the Capital Improvement Plan (CIP) as it relates to
the CORP plan will be available for review at the November 5, 2008
Finance Meeting.
The next
Mid-Moraine dinner will be held at the Quilted Bear in Germantown on
Wednesday, October 22nd. If anyone is interested in
attending, contact Mary Kay.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn to November 5, 2008.
Motion carried at 8:00 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR AUGUST 2008 IN THE AMOUNT OF $682,298.77
Hamann/Schoenfeldt made a motion to approve the claims for August
2008 in the amount of $682,298.77 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that due to the problems with the HVAC system at Village Hall, the
maintenance and repair line items of the municipal building budget
will be maxed out this year.
INVESTMENT REPORT
Lee stated that
it has been a quiet month for investments but water bills will be
coming in next month.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO §19.85 (1) (c) PERSONNEL
Bartoszewski/Krocka made a motion to convene to Closed Executive
Session pursuant to §19.85 (1) (c) Personnel. Roll call was taken
and motion carried at 7:04 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to open session.
Motion carried at 7:47 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
VILLAGE HALL
TELEPHONE SYSTEM
Wagner stated
that a recommendation was made from Digicorp that the purchase
agreement be signed to moved forward with the integrated phone
system. Wagner recommended using $3,025.00 from the Contingency
Fund. Wagner stated that if the Police Station and Village Hall
phone systems are done separately there would be additional costs.
Krocka/Bartoszewski made a motion to recommend to the Village Board
moving forward with the integrated phone system using $3,025.00 from
the Contingency Fund. Motion carried.
OTHER MATTERS
Hamann reported
on the field trip to view a security system that will be installed
in the new Police Department. This system can be expanded to other
municipal buildings.
Hamann stated
that this system includes a card reader that will monitor who comes
and goes. He stated that this would be a complete system with
one-vendor responsibility.
Wagner informed
the Committee that we are moving forward with the integration
package which includes security/HVAC for the Police Department
facility.
Wagner
distributed dates for the upcoming First Friday Forums.
Wagner reminded
the Committee about the Practical Sustainability Seminar being held
at CAP on Oct. 6th.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:59
p.m.
Mary K. Baumann,
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, and Mark Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (c)
PERSONNEL
Bartoszewski/Hamann made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (c)
Personnel. Roll call vote was taken with all in favor. Motion
carried at 7:31 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Schoenfeldt made a motion to reconvene to Open
Session. Motion carried at 7:52 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Dickmann read an
e-mail from Laurie Birno stating that she was against user fees with
regard to hydrant rental and garbage and recycling collection.
Dickmann stated
that there will be a Practical Sustainability Forum at CCP on
October 8th sponsored by CCP, Village of Saukville,
Ozaukee Economic Development Corporation and Saukville Chamber of
Commerce.
Dickmann
distributed two possible Police Department plaque renderings.
Wagner stated
that the Police Department project is currently at or under budget
in the various project categories.
Wagner stated
that there were picketers in front of Village Hall on Tuesday from
the Carpenters Union. They have concerns with one of Creative
Constructors sub-contractors.
Wagner reported
that John Sabinash will be at the October 7th Finance
meeting to provide a project update.
Wagner stated
that she and Jack Morrison will be meeting with FEMA on September 3rd
regarding public assistance from the flooding.
Wagner reported
that the second “Live at the Triangle” event went extremely well.
Wagner stated
that the Public Safety meeting scheduled for Thursday, September 11th
will not be held due to lack of agenda items and the conflict with
the 9/11 Ceremony.
ADJOURNMENT
Schoenfeldt/Sauer
made a motion to adjourn. Motion carried at 8:00 p.m.
Dawn M. Wagner
Village Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maccoux – Schenck
Business Solutions, Brian Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR JULY 2008 IN THE AMOUNT OF $557,853.79
Schoenfeldt/Krocka made a motion to approve the claims for July 2008
in the amount of $557,853.79 as presented. Motion carried.
BUDGE WATCH
Wagner stated
that the shaded areas indicate that the line item is above 58%.
INVESTMENT REPORT
Lee stated that
interest rates were disappointing but everything else was stable.
PUBLIC FIRE
PROTECTION CHARGES (HYDRANT RENTAL CHARGE)
Dickmann stated
that this is an effort to educate the Board on the ways that other
communities handle budgeting.
Wagner
distributed the results of the staff survey of neighboring
communities in Ozaukee and Washington Counties.
Dave Maccoux
explained that the intent of the PFP charge is to recover costs
related to water system capacity that is necessary for fire
protection purposes. In 1988 the State of Wisconsin passed
legislation which allowed these charges to be recovered either
through a property tax levy, a direct customer charge which would be
included on a customer bill, or a combination of the two methods.
Maccoux explained
that with the hydrant charge as part of the taxes, it would count
against the municipal levy limit. Public fire protection counts
towards levy limits.
Maccoux stated
that switching the hydrant charge to a direct charge would remove
the amount from the levy limit, but would result in a higher
customer water bill.
Maccoux stated
that some municipalities have done a combination of the two. This
would have similar advantages and disadvantages.
Maccoux stated
that there are eight (8) options available. He stated that the
majority of the communities charge based on the meter size.
Wagner provided
an estimated rate structure. Estimates indicate that for a
residential ¾” meter it would be a $28.00 charge per quarter.
Sauer asked if we
had an idea of estimated increases. Wagner stated that any increase
would be minimal at this time due to a limited amount of new
construction.
Hamann asked why
legislature allows this item to be put on the water bill instead of
keeping it on the tax roll. Maccoux stated that municipalities
wanted options on how to handle charges.
Wagner stated
again that this information is being provided to educate the Board
in making future decisions as it relates to the 2009 General Fund
Budget.
ANSAY DEVELOPMENT
CORP. – PAYMENT AGREEMENT
Wagner stated
that this agreement was developed to clarify how costs will be
paid. Wagner explained the tiered system of how Ansay would pay
based on the TID #4 Development Agreement.
Krocka/Bartoszewski made a motion to recommend to the Village Board
approval of the Ansay Development Corp. – Payment Agreement. Motion
carried.
OTHER MATTERS
Wagner reminded
everyone about the “Live at the Triangle” concert at Veterans Park
on Wednesday, August 27th from 7-9 p.m.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:53
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President Barb Dickmann called the
meeting to order at 5:30 p.m.
Village Administrator Dawn Wagner gave the
Statement of Public Notice.
Members Present: Barb Dickmann-present,
Bob Hamann-present, John Schantz-present, Jen Schoenfeldt-present @
5:40 p.m., Dan Sauer-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present: Dawn Wagner, Roy Wilhelm,
Dennis Fechter - Veolia Waste Services, and Mark Jaeger.
CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE
STATUTE 19.85 (1) (c) PERSONNEL AND (e) NEGOTIATION OF AGREEMENTS
Hamann/Bartoszewski made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 5:32 p.m.
RECONVENE TO OPEN SESSION
Bartoszewski/Schoenfeldt made a motion to reconvene to Open
Session. Motion carried at 5:56 p.m.
ACTION ON CLOSED SESSION MATTERS
No action taken.
STH 33 – COST SHARE AGREEMENT
Hamann/Bartoszewski made a motion to recommend to the Village Board
the approval of the cost share agreement upon receipt of the signed
agreement from Ansay Development Corporation and MRED Associates.
Motion carried.
MEMORANDUM OF UNDERSTANDING – WISCONSIN DEPARTMENT OF TRANSPORTATION
(DOT)
Bartoszewski/Schoenfeldt made a motion to recommend to the Village
Board the approval of the Memorandum of Understanding with the DOT
upon receipt of the signed Cost Share Agreement from Ansay
Development Corporation and MRED Associates. Motion carried.
TRASH AND RECYCLING PROPOSALS
Wagner explained the three (3) options.
-
Option 1 – our current type of service – bags or cans for trash,
bins or bags for recycling or,
-
Option 2 – contractor provided roll out 96 gallon carts for
trash and recycling, weekly pickup for both, or,
-
Option 3 – contractor provided roll out 96 gallon carts for
trash and recycling, weekly pickup for trash and every other
week for recycling.
Wagner noted that even going with Option 3
the Village is facing over a 60% increase.
Wagner asked Dennis Fechter, of Veolia, if
the Village could have the swap out option like Grafton (96 gallon
to 65 gallon carts).
Fechter stated yes, but requested that we
limit the swap out period to first three (3) months.
Fechter noted that there is no difference
in the cost of the carts.
Sauer asked how Veolia deals with the
elderly and disabled residents that need some assistance with the
carts.
Fechter explained that under special
circumstances Veolia will work with the property owner. He noted
that there are none in Jackson, Slinger, or Beaver Dam and only two
(2) in Port Washington.
Hamann/Bartoszewski made a motion to recommend to the Village Board
Option 3: contractor provided 96 gallon roll out carts for trash and
recycling, weekly pickup for trash and every other week for
recycling and the option of changing the cart size from 96 to 65
gallons within the first three (3) months. Motion carried.
OTHER MATTERS
Wagner stated that the 2009 Budget Tour is
scheduled for Monday, September 15, 2008.
The Mid-Moraine Municipal Association
dinner is scheduled for Wednesday, August 27, 2008 in West Bend. If
anyone is interested please contact Mary Kay.
The 9/11 Commemorative March will be held
at 7:00 p.m. on September 11th.
CCP will be holding a Practical
Sustainability for Saukville Businesses Forum on October 10, 2008.
This event is being sponsored by CCP, Village of Saukville, and the
Saukville Chamber of Commerce.
The Police Department construction project
is on schedule. Several owner direct purchases have been made.
Dickmann stated that Mitchell Lemons is
working on his Eagle Scout Project at E. Riverside Park. He has
requested that the Village consider paying half the signage cost.
Dickmann explained that she informed Lemons that his request needed
to be considered in December when the 2009 Room Tax Budget is
discussed.
ADJOURNMENT
Bartoszewski/Schoenfeldt made a motion to adjourn. Motion carried
at 6:22 p.m.
Dawn M. Wagner
Village Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Vicki Lee, Chief Meloy,
Brian Peschel, Mark Jaeger, and Jack Morrison at 7:22p.m.
APPROVE CLAIMS
FOR JUNE 2008 IN THE AMOUNT OF $252,273.70
Hamann/Krocka
made a motion to approve the claims for June 2008 in the amount of
$252,273.70 as presented. Motion carried.
BUDGE WATCH
Wagner stated
that charges for Library building repairs were applied to the wrong
account and will be redirected.
INVESTMENT REPORT
Lee stated that
she has been watching interest rates and moving money around to try
and stay as close to projections as possible.
POLICE DEPARTMENT
TECHNOLOGY PLAN UPDATE
Wagner stated
that staff is continuing to work with DCS Netlink for the mobile
applications. Staff is currently working with the county regarding
licensing to reduce the cost. The goal is to having everything live
by October 15th.
Wagner stated
that the Port Washington Police Department is also moving forward
with the same system.
Wagner provided
an update on the infrastructure for the new Police Department
facility. The Police Department currently shares a server with the
Village office. Staff is working on a solution for a long-term
plan.
Wagner stated
that all equipment in both departments has been inventoried to see
what can be used going forward.
Wagner stated
that the goal is to achieve a system that has flexibility,
reliability, and upgradeability.
Wagner stated
that the new building and the current building will be connected.
The joint phone system will be housed at the new Police facility.
Wagner reported
on the Unitren-Disaster Recovery System. Wagner stated that this
system will allow other departments to store back up data. Wagner
stated that the amount currently budgeted is $80,305. This amount
does not include a dictation system. Wagner stated that the
inclusion of a dictation system will have to be revisited later in
the year.
Chief Meloy
stated that Digicorp has been instrumental in helping link the two
systems together. Digicorp has been able to trouble shoot from a
remote access location. Wagner stated that the Village already
utilizes the remote access capability, but with confidentiality
agreements. Wagner stated that staff will continue to move forward
if there are no major concerns.
No concerns were
expressed by the Committee.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)
PERSONNEL (c) AND (e) NEGOTIATION OF AGREEMENTS
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) Personnel (c)
and (e) Negotiation of Agreements. Roll call vote was taken.
Motion carried at 6:47 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to open session.
Motion carried at 7:20 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
STH 33 – COST
SHARE AGREEMENT
A recommendation
was made to table action on this agreement until more information
can be obtained.
Krocka/Hamann
made a motion to recommend to the Village Board to table of the STH
33 – Cost Share Agreement. Motion carried.
MEMORANDUM OF
UNDERSTANDING – WISCONSIN DEPARTMENT OF TRANSPORTATION (DOT)
A recommendation
was made to table action on the Memorandum of Understanding –
Wisconsin Department of Transportation (DOT).
Krocka/Schoenfeldt made a motion to recommend to the Village Board
to table action on the Memorandum of Understanding – Wisconsin
Department of Transportation (DOT). Motion carried.
PRE-ANNEXATION
AGREEMENT – PORT WASHINGTON STATE BANK
Wagner stated
that as previously determined, each Pre-Annexation Agreement would
be handled on a case-by-case basis.
Wagner stated
that the cost the Village will have to pay to the Town of Port
Washington will be $4,991.10 total for the five (5) years.
Wagner stated
that this annexation is compatible with the Village Land Use Plan
and long-term growth strategy.
Dickmann
recommended not having a Pre-Annexation Agreement for Port
Washington State Bank.
Hamann stated
that he would like to see a maximum of what the Village would have
to pay out to a township.
Dickmann thought
that if we did impose a maximum it is something that should start
January 1, 2009.
Committee
directed staff to come up with criteria, history, other communities’
policies, and a draft policy.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
not to require a Pre-Annexation Agreement for Port Washington State
Bank only. Motion carried.
TRASH AND
RECYCLING PROPOSALS
Wagner stated
that Wilhelm has spent many hours compiling data regarding options
for the trash and recycling contract.
Wilhelm stated
that Grafton, Port Washington, and Saukville all did trash and
recycling RFP’s at the same time to possibly provide better pricing.
Wilhelm stated
that there are three options:
·
Collection would remain status-quo.
·
Carts for trash and recycling.
·
Carts with weekly trash pick-up and bi-weekly recycle pick-up.
Wilhelm reviewed
the options. He stated that with high fuel costs and an overall
increase we are looking at a 50% increase for 2009.
Wilhelm stated
that Waste Management would impose a weekly fuel surcharge whereas
Veolia would do four (4) adjustments per year.
Wilhelm stated
that staying status-quo would be the most expensive option.
Wagner asked Mark
Jaeger what Port Washington was planning on doing. Jaeger stated
that Port Washington is planning on staying status-quo.
Wagner stated
that if we move forward it will be extremely difficult to meet
expenditure restraint requirements. The Village may want to
consider implementing a user fee.
Schoenfeldt asked
if other communities impose a user fee. Wagner stated yes.
Dickmann
recommended moving forward with option 3. This option would be with
Veolia having weekly trash pick-up and bi-weekly recycling with
carts. The cost would be $192,877.75.
Dickmann stated
that discussion would need to be held regarding a user fee.
Wilhelm stated
that if a user fee was developed, the condos and multi-family
buildings could buy into it.
Schoenfeldt/Hamann made a motion to recommend to the Village Board
to table the trash and recycling proposals for more discussion.
This item will be on the August 5, 2008 agenda. Motion carried.
FLOOD
REIMBURSEMENTS
Dickmann read a
press release that would be going in the Ozaukee Press. Port
Washington State Bank has offered to cover the cost of the sand that
was needed for the sandbags. They will donate $1,500.
Wagner stated
that the county will not be charging for the sandbags at this time.
Wagner stated
that residents will not receive a bill for sand or sandbags.
Morrison stated
that he and Dawn Wagner will be meeting with FEMA representatives
along with other communities from Ozaukee, Washington, and Waukesha
Counties.
Morrison stated
that flood costs have reached about $70,000. Morrison stated that
approximately 70% of the cost was labor with the rest being
equipment and materials.
Morrison stated
that the Village does not get 100% reimbursement from FEMA. The
Village is responsible for 12.5% of the cost.
Wagner stated
that Morrison has done an excellent job compiling information that
will be presented to FEMA.
Wagner stated
that the Village is very fortunate to have a company like Port
Washington State Bank that cares about the community.
Dickmann read a
thank you letter from a resident regarding all the hard work done
during the flood.
OTHER MATTERS
Wagner suggested
that the Committee check out the web-site for public access on the
GIS system.
Committee
recommended changing the “OK” button to “I Accept”. Committee would
also like the option to search by name removed. Wagner will direct
Ruekert and Mielke to make those changes.
Wagner stated
that the Chamber newsletter was e-mailed to all Board members.
Wagner reminded
everyone of the Annual Chamber Golf Outing on August 5th.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn to August 5, 2008 at 5:30 p.m. Motion
carried at 8:03 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Lieutenant Jeff Goetz,
Jack Morrison, Vicki Lee, Thomas Tym-Ruekert & Mielke, and Mark
Jaeger.
APPROVE CLAIMS
FOR MAY 2008 IN THE AMOUNT OF $215,916.32
Krocka/Hamann
made a motion to approve the claims for May 2008 in the amount of
$215,916.32 as presented. Motion carried.
BUDGE WATCH
Lee reported that
the account for bonds was high due to a one time annual payment.
Wagner stated
that the ambulance general supply account was high due to bulk
purchasing of supplies.
INVESTMENT REPORT
Lee stated that
the interest rates are low.
Wagner stated
that if the current trend continues we will fall short on the
revenue side of the 2008 budget.
GIS PRESENTATION
– RUEKERT & MIELKE
Thomas Tym of
Ruekert & Mielke gave a presentation regarding the updates to the
GIS system and what is available.
Tym reviewed the
property assessment data as well as the ability to do a parcel
buffer mailing for legal notices.
Tym reviewed the
areas of the program that are currently only accessible to Village
staff.
Tym stated that
the utilities are very accurate. The surveying was done using GPS
technology. Tym noted that water main breaks can be located through
the GIS application.
Tym stated that
the cemetery data was recently added. New public works tools were
also added including a street sign inventory and street tree
inventory.
Wagner felt that
it would be beneficial to have the zoning map available to the
public.
Wagner stated
that as of five years ago developers were required to submit
property information in GIS format.
Dickmann asked
Tym what he thought we should offer for public access.
Tym stated that
zoning is probably the #1 component that should be available. The
other areas that would be beneficial are aerial photos, ownership
(but not be able to search by name), cemetery, voting wards, and
FEMA floodplain information with a disclaimer.
Dickmann stated
that no decisions needed to be made tonight if Board members wanted
to review further.
Hamann stated
that he would like to see the disclaimer require “I Accept”
instead of “OK”.
The Board agreed
that Ruekert & Mielke should make the necessary changes to make this
information available to the public.
POLICE DEPARTMENT
MOBILE RECORDS SYSTEM (DCS NETLINK)
Wagner stated
that we have the option to go mobile. This is the other component
of the Police Department IT infrastructure that is currently being
developed.
Wagner stated
that the cost of the Mobile Application System is coming in as
expected at $31,761.00. Wagner stated that this program would
interface with the DOT and municipal court.
Wagner stated
that the Police Department would like to move forward with the
TRACKS System. Wagner stated that the funds are available to do
this.
Goetz gave an
overview of how the current system works. The TRACKS System would
offer a huge time savings for the Police Department, especially the
amount of time by staff for entering information. Goetz stated that
with this system, citations and warrants would be virtually
paperless. Goetz stated that this would also save dictation time
and keep the officers in their cars.
Goetz then
explained how the TRACKS System would work.
Schoenfeldt asked
what other communities used the TRACKS System. Goetz stated that it
is currently being used by Altoona, Stevens Point, and Oconomowoc.
Port Washington is planning on switching to the TRACKS System soon.
Wagner stated
that although the money is available to convert to this program, the
Board needs to be aware that there is an annual cost of $8,500 to
maintain the system.
Krocka/Schoenfeldt made a motion to authorize staff to move forward
on the TRACKS System and additional information will be provided at
the July 15th Finance meeting. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Committee did not
convene to Closed Executive Session.
PRE-ANNEXATION
AGREEMENT – MGA INVESTMENTS, INC.
Wagner stated
that the Board agreed to visit pre-annexation agreements on a
case-by-case basis when new parcels are being annexed into the
Village. If an agreement is approved, the Village would require the
party requesting the annexation pay to the Village the amount of
taxes due to the previous taxing jurisdiction.
Wagner stated
that the current proposed annexation would mean a payment over the
next five years of $2,423 back to the Town of Port Washington.
Wagner provided
the pros and cons for a pre-annexation agreement. Wagner stated
that the recommendation from staff was to move forward without the
agreement.
Hamann stated
that he is willing to move forward without the agreement as long as
we continue to handle the annexations on a case-by-case basis.
Hamann/Krocka
made motion to recommend to the Village Board moving forward with
the MGA Investments, Inc. annexation without the pre-annexation
agreement and all future annexations will be handled on a
case-by-case basis. Motion carried.
OTHER MATTERS
Wagner stated
that the Annual Awards Dinner for the Saukville Chamber of Commerce
will be held Wednesday, June 25, 2008. If anyone is interested in
attending please let Mary Kay know.
Wagner reported
that the Library has hired Kelly Dennison as a new staff member.
ADJOURNMENT
Schoenfeldt/Sauer
made a motion to adjourn to July 15, 2008. Motion carried at 7:57
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President Barb Dickmann called the
meeting to order at 7:30 p.m.
Village Administrator Dawn Wagner gave the
Statement of Public Notice.
Members Present: Barb Dickmann-present,
Bob Hamann-present, John Schantz-present, Jen Schoenfeldt-present,
Dan Sauer-absent, Mike Krocka-present, and Tim Bartoszewski-present.
Others Present: Dawn Wagner, Mary K.
Baumann, and Mark Jaeger.
CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE
STATUTE 19.85 (1) (e) NEGOTIATION OF AN AGREEMENT
Bartoszewski/Schoenfeldt made a motion to convene to Closed
Executive Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 7:31 p.m.
RECONVENE TO OPEN SESSION
Krocka/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:45 p.m.
ACTION ON CLOSED SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated that, weather permitting
paving will begin on STH 33 Wednesday.
Wagner stated that the Geopier Machine is
on-site for the PD project.
Wagner stated that there is a construction
meeting scheduled for this Thursday morning.
Monthly budget meetings for the PD project
will be held with Zimmermann Architectural Studios.
Wagner stated that PSI has been secured to
provide soil testing/quality control services for the PD project.
Wagner stated that the Chamber of Commerce
Awards Dinner is scheduled for Wednesday, June 25, 2008 at the
American Legion. If anyone is interested please let Mary Kay
Baumann know.
The Chamber will have its annual golf
outing on August 7th.
Wagner stated that letters are being sent
out to residents on Regis Road and Easy Street regarding road
projects the week of June 9th.
The Board of Review is scheduled for June
10th.
Wagner requested beginning the next
Finance meeting on June 17th at 6:30 p.m. to include time
for a GIS presentation from Thomas Tym of Ruekert and Mielke and an
update on the implementation of the Police Department Mobile
Applications.
Wagner stated that the Plan Commission
will be reviewing an annexation petition on Wednesday and the
discussion regarding a pre-annexation agreement will be held at the
June 17th Finance Committee meeting.
Wagner reported that Ozaukee Bank has put
together a flyer with all of the summer activities for Saukville and
Port Washington.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:55
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village Trustee
Bob Hamann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-absent, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Gerald Antoine, and Mark
Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Bartoszewski/Schoenfeldt made a motion to convene to Closed
Executive Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of Agreements. Roll call vote was taken with all in
favor. Motion carried at 7:15 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Bartoszewski made a motion to reconvene to Open
Session. Motion carried at 7:33 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
APPROVE CLAIMS
FOR APRIL 2008 IN THE AMOUNT OF $292,098.46
Bartoszewski/Schoenfeldt made a motion to approve the claims for
April 2008 in the amount of $292,098.46 as presented. Motion
carried.
BUDGE WATCH
Wagner reviewed
the budget watch and felt there were no new concerns.
INVESTMENT REPORT
Wagner stated
that the only major change was the money brought into the CDA from a
recent land sale.
TRASH AND
RECYCLING REQUEST FOR PROPOSAL (RFP)
Wilhelm stated
that this RFP was recommended from the Public Works Committee.
Wilhelm stated
that the trash/recycling contract expires at the end of 2008.
Wilhelm stated
that the Committee is making an attempt to break down costs for
services to get a better idea of costs. Wilhelm stated that an
alternate proposal will be included with roll-out carts.
Wilhelm reported
that area communities are also due for a new contract. It was
determined that the several communities would solicit proposals at
the same time and require the same deadline to be more competitive.
Wilhelm added
that any contract that is approved will include a fuel surcharge.
Wagner stated
that this item is on the agenda to get approval to move forward with
sending out the RFP’s. If the Board is in agreement this item
should be a recommendation to the Village Board.
Wilhelm stated
that the final RFP will still need to be reviewed by legal.
Hamann asked to
include the cost of bi-weekly recycle pick-up.
Hamann asked the
size of the carts. Wilhelm stated that the footprint is the same
size as a regular garbage can.
Schoenfeldt/Bartoszewski made a motion to recommend to the Village
Board authorizing staff to send out RFP’s with a third line item to
include the cost for bi-weekly recycling. Motion carried.
SPECIAL
ASSESSMENT POLICY – AMENDMENT #1 – METHOD OF PAYMENT OF ASSESSMENTS
Wagner stated
that this amendment is to remove the 1% over prime that was
previously required. If this policy amendment is approved, future
special assessments would be charged at prime only.
Sauer/Schoenfeldt
made a motion to recommend to the Village Board approval of the
Special Assessment Policy – Amendment #1 – Method of Payment of
Assessments, to remove the 1% over prime charge for interest.
Motion carried.
OTHER MATTERS
Wagner stated
that the Chamber lunch will be held on Wednesday, May 28th
at Charter Steel. Brian Biernat and a representative from Ozaukee
Economic Development (OED) will be giving and economic update. If
anyone is interested in attending please let Mary Kay know.
Wagner reported
that she and Roy Wilhelm met with the City of Port Washington
regarding the STH 33 Project - Amendment #4. Additional amendments
will be forthcoming once and MOU between the Village and the DOT is
finalized.
Wilhelm provided
an update of the STH 33. Wilhelm stated there will be some lane
closures and traffic delays.
Wilhelm reported
that the sewer relay behind Village Hall will be completed this
week.
Wagner stated
that there will be a Memorial Day Parade on Monday, May 26th
at 9:00 a.m. The parade will begin at Rebel Field and proceed to
Veterans Park.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn. Motion carried
at 7:55 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Brian Peschel, Mark Jaeger, Gerry
Antoine, Ruth Lansing-Ozaukee Bank, and Phyllis Irwin-Grafton State
Bank.
SUMMER MUSIC
EVENT – “LIVE AT THE TRIANGLE” (GRAFTON STATE BANK/OZAUKEE BANK)
Ruth Lansing of
Ozaukee Bank and Phyllis Irwin of Grafton State Bank gave an
overview of the current music venues in Port Washington and
Cedarburg.
The two banks, as
a collaborative effort, would like to sponsor music in the Village
this summer. Lansing stated that they would sponsor one music event
this summer with the hopes of having more in future years.
Wagner stated
that the plan is to have the event at Veterans Park.
Dickmann stated
that this is a marvelous opportunity for the Village and welcomed it
with open arms.
This music event
is planned for Wednesday, July 16th from 7:00-9:00 p.m.
Lansing stated
that the money will be donated to the Village and the Village will
pay the band and the person organizing the event.
Lansing stated
that she spoke to the Ozaukee Press regarding a feature article.
She stated that flyers and posters will be printed and distributed.
Wagner stated
that the plan is to see how this works this year and possibly have
more events next summer.
Hamann/Krocka
made a motion to approve moving forward with this event. Motion
carried.
Wagner stated
that this is a rain or shine event and the alternate site in the
event of rain is the pavilion at Grady Park.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AN AGREEMENT
Schoenfeldt/Bartoszewski made a motion to convene to Closed
Executive Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 7:15 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:37 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
SANITARY SEWER
INTERCEPTOR COSTS AGREEMENT
The Ansay
Development Corporation is responsible for additional construction
contract costs directly associated to change orders up to a maximum
of $8,000.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of the Sanitary Sewer Interceptor Costs Agreement as
presented. Motion carried.
ORDINANCE #677 –
REPEALING AND RECREATING §118-5 – (IMPOSITION OF IMPACT FEES)
Wagner stated
that due to recent changes to the Impact Fee Law (Act 44), a text
amendment must be made to Chapter 118 – Impact Fees (Municipal
Code). Prior to Act 44, impact fees had to be paid within 14 days
of the issuance of a building permit. Act 44 now requires that
impact fees be paid in full upon issuance of a building permit.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Ordinance #677 – Repealing and Recreating §118-5 –
(Imposition of Impact Fees). Motion carried.
RESOLUTION #1068
– DESIGNATING “LOCAL OFFICIALS” AUTHORIZED TO TRANSFER FUNDS
Wagner stated
that we are required by the Local Government Investment Pool to
designate government officials authorized to transfer funds.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of Resolution #1068 – Designating “Local Officials”
Authorized to Transfer Funds. Motion carried.
RESOLUTION #1069
– 2008 PRESIDENTIAL ELECTION POLLING PLACE
Wagner stated
that the Village was approached by the YMCA regarding the November
4, 2008 Presidential Election. The YMCA has offered their facility
for the election.
Wagner stated
that a high voter turnout is expected and the Legion is not adequate
for the amount of people expected.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of Resolution #1069 – 2008 Presidential Election Polling
Place naming the YMCA, 465 Northwoods Road as the official polling
place for the November 4, 2008 Presidential Election polling site.
Motion carried.
POLICY FOR
APPLICATIONS FOR PAYMENTS, CHANGES AND CLAIMS – POLICE DEPARTMENT
CONSTRUCTION PROJECT
Wagner stated
that this policy is being designed for the construction of the new
Police Department. The policy defines the threshold for changes and
claims, the individual or collective subject matter, and at what
level within the organization approval can be given.
Wagner stated
that she, Roy Wilhelm, Chief Meloy and Bob Hamann are part of the
project team overseeing the project.
Wagner asked the
Board if they would like monthly updates on the Finance Agenda. All
members said yes.
Wagner stated
that if the Board is agreeable to the policy, it would be a
recommendation to the Village Board.
Krocka/Bartoszewski made a motion to recommend to the Village Board
approval of the Policy for Applications for Payments, Changes and
Claims – Police Department Construction Project. Motion carried.
OTHER MATTERS
Wagner stated
that the ground breaking for the new Police Department Facility is
scheduled for Monday, May 12th at 6:30 p.m. All are
invited to attend.
Wagner stated
that the Chamber lunch will be Wednesday, May 28th at
Charter Steel. This lunch is the annual meeting in which the
Chamber members are provided with an economic update from the
Village and Ozaukee Economic Development.
Wagner stated
that at the First Friday meeting held at MATC, Brian Biernat gave an
update of the Village’s Downtown Revitalization Plan.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
7:52 p.m.
Mary K. Baumann,
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Dan Sauer-Trustee Elect, Gerald
Antoine and Mark Jaeger.
APPROVE CLAIMS
FOR MARCH 2008 IN THE AMOUNT OF $412,973.05
Lemons/Bartoszewski made a motion to approve the claims for March
2008 in the amount of $412,973.05 as presented. Motion carried.
BUDGE WATCH
Wagner reviewed
the high percentage items and provided an explanation.
INVESTMENT REPORT
Wagner stated
that the change in the Pooled Savings was due to a General
Obligation Debt Payment that was made.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Bartoszewski/Krocka made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of Agreements. Roll call vote was taken with all in
favor. Motion carried at 7:04 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:27 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
IMPACT FEE POLICY
Wagner gave an
overview of the intent of the Impact Fee Policy.
Wagner asked if
developments already in progress should be held to the new policy.
(i.e. Pheasant Grove, Cedar Sauk Meadows, Forest Ridge Condos, etc.)
Krocka stated
that it was his understanding that it would only affect new
developments created after the date the policy was implemented.
Dickmann agreed.
Lemons/Krocka
made a motion to recommend to the Village Board the Impact Fee
Policy clarification regarding Ord. #666. The policy would only
affect developments started after June 19, 2007. Motion carried.
OTHER MATTERS
Wagner stated
that the Village had a discussion with Moody’s Investors Service
today regarding the Village’s bond rating. The Village’s current
rating is A2. Wagner stated that she, Barb Dickmann, Mike Harrigan,
Vicki Lee, and Brian Biernat gave compelling arguments in regards to
maintaining the Village’s current rating.
Wagner stated
that the Village should have the updated rating within the week.
Wagner stated
that the Chamber breakfast is Wednesday, April 23rd at
Bublitz’s. If anyone is interested please contact Mary Kay.
Wagner stated
that Ozaukee Economic Development is having their first annual
outreach event and everyone is invited. The speaker will be the CEO
of WE Energies. The event is scheduled for May 6th at
Shulley’s in Thiensville.
Wagner stated
that there will be a special Village Board meeting on Tuesday, April
22, 2008 at 7:00 p.m. The Public Works meeting will be held at 6:30
p.m. at Village Hall.
Wagner was given
copies of the Rebels schedule if any of the Trustees are interested.
Dickmann asked if
any Trustees were interested in changing the times for the Finance
Committee and Village Board. All Trustees were satisfied with the
current times.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
8:01 p.m.
Mary K. Baumann
Deputy Clerk
April 2, 2008
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Ray deBruijn, Dan Sauer, Brian Peschel,
Mark Jaeger, Gerry Antoine – 7:11 p.m., and Roy Wilhelm – 7:15 p.m.
PUBLIC WORKS
NON-LAPSING RESERVE FUND REQUEST
Chipper Repair
deBruijn stated
that the feed assembly on the old chipper is in need of repair.
deBruijn stated that Vermeer is looking at the chipper for possible
repair but it may need to be replaced.
deBruijn stated
that if the repair could not be made, a new feed assembly would cost
$4,500. This would include rollers, springs and cables.
Schoenfeldt/Bartoszewski made a motion to recommend to the Village
Board approval of repair/replacement of the feed assembly at a not
to exceed amount of $4,500. Motion carried.
Street Saw
deBruijn stated
that he did receive an additional quote from Wacker. The original
quote from Brugginks is lower and the price includes diamond
blades. This is also a non-self propelled unit.
Lemons/Hamann
made a motion to recommend to the Village Board the purchase of the
street saw from Bruggink’s for a not to exceed amount of $2,550.
Motion carried.
Cut-Off Saw
deBruijn gave
additional quotes for the cut-off saw. Based on the quality of the
STIHL brand and the quote given, deBruijn recommended the STIHL
cut-off saw from Egelhoff Mower.
Schoenfeldt/Hamann made a motion to recommend to the Village Board a
not to exceed amount of $1,071.88 from the DPW Non-Lapsing Reserve
Fund for the purchase of the cut-off saw from Egelhoff Mower.
Motion carried.
RADIO PURCHASE
deBruijn reported
that the Village has an opportunity to purchase used radios from the
Watertown Police Department. These radios are the same brand as
currently used by the Village.
deBruijn stated
that the radios from the County do not include all the replacements
needed. In addition, not all of our radios qualify for the
exchange. deBruijn stated that the radios from the County are four
(4) years old. They will be refurbished radios but are the old
brick style.
deBruijn stated
that Watertown has 12 radios for sale. Watertown has agreed to hold
the radios until a decision is made and will let the Village pick
the 6 best radios.
deBruijn stated
that the radios are two (2) years old and come with a charger and
mic clip. The cost of the radios is $500 each and $100 per radio
for refurbishing.
deBruijn stated
that these radios would be used to replace two (2) at Village Hall,
three (3) in DPW and one (1) would be used for the new custodian.
Dickmann stated
that she would like to see the purchase of all 6 radios. The cost
of the radios would be $3,000 and $600 for refurbishing.
Wagner stated
that $1,000 would come from the General Government Non-Lapsing
Reserve Fund and the balance of $2,600 from the DPW Non-Lapsing
Reserve Fund. Wagner stated that money from the sale of the old
patrol truck and the roller will be placed into the DPW Non-Lapsing
Reserve Fund.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
the purchase of 6 radios from the Watertown Police Department at a
cost of $500 each and $100 per radio refurbishing charge. The total
cost would be $3,600 of which $1,000 would be from the General
Government Non-Lapsing Reserve Fund and $2,600 from the DPW
Non-Lapsing Reserve Fund. Motion carried.
FUEL TANK REPAIRS
deBruijn
explained the repairs that need to be made to the municipal fuel
tanks. The current system is obsolete and there are no parts
available. The system would be able to be fixed now but future
repairs would not be able to be done.
deBruijn stated
that the quote given by Protanic would still be honored.
Wilhelm stated
that our underground tanks are of old technology. We don’t have a
lot of options.
deBruijn stated
that our choices are update the current system or scrap it and go to
a reader card system at a local station. deBruijn stated that if we
do update the current system all of the hardware in place would be
able to be used.
Wagner stated
that the Contingency Fund would need to be used for these repairs
because the fuel system is something that is used by all Village
Departments. Wagner stated that $5,605 had already been earmarked,
from the Contingency Fund for fuel tank repairs. The cost to repair
the anodes is $5,005. A complete update to the current fuel system
will cost an additional $6,511.62 for a total of $11,516.62, which
would be paid out of the Contingency Fund.
Lemons/Hamann
made a motion to recommend to the Village Board the expenditure of
$5,005 to repair the anodes and an additional $6,511.62 for the
balance of the fuel system repairs for a total of $11,516.62 to be
paid out of the Contingency Fund. Motion carried.
RES. #1065 – FUND
BALANCE APPLIED
Dickmann stated
that she and Wagner had discussion on how to use the Fund Balance.
Dickmann and
Wagner felt that $75,000 for PD Technology upgrades and $10,000 for
a potential municipal vehicle would be the best use of the balance.
Dickmann stated
that by using the proposed amount, it would put the Village’s fund
balance just below 30%.
Wagner stated
that the Village will need to obtain an additional custodial
vehicle.
Wagner stated
that although this money would be earmarked now any decisions would
have to come back to the Village Board for approval.
Krocka/Bartoszewski made a motion to recommend to the Village Board
Res. #1065 – Fund Balance Applied as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (c)
PERSONNEL AND (e) NEGOTIATION OF AN AGREEMENT
Lemons/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (c) Personnel
and (e) Negotiation of an Agreement. Roll call vote was taken with
all in favor. Motion carried at 7:36 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Krocka made a motion to reconvene to Open Session.
Motion carried at 8:12 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Dickmann
requested that if any of the Trustees wanted to change their
committee appointments, they should speak with her.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:13
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 6:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present @ 7:35 p.m.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Chief Meloy, Lieutenant
Goetz, Jack Morrison, Roy Wilhelm, Mike Harrigan-Ehlers &
Associates, Dave Maccoux-Schenk Business Solutions, John Sabinash-Zimmerman
Architects, Dan Sauer, and Mark Jaeger.
APPROVE CLAIMS
FOR FEBRUARY 2008 IN THE AMOUNT OF $388,247.07
Lemons/Schoenfeldt made a motion to approve the claims for February
2008 in the amount of $388,247.07 as presented. Motion carried.
INVESTMENT REPORT
Wagner stated
that all taxing jurisdictions were paid at the end of February.
2007 AUDIT
PRESENTATION
Dave Maccoux of
Schenk Business Solutions provided an overview of the Annual
Financial Report. Maccoux reported that the report was clean with
an unqualified opinion and no adjustments would be made.
Maccoux reviewed
the Management Discussion and Analysis.
Maccoux reviewed
the Memorandum of Understanding-Advisory Comments. The Audit
Standards were also reviewed.
Maccoux stated
that Finding 27-1 was reported. This is not negative it just needs
to be reported.
The Government
Fund Balance was reviewed. Maccoux stated that overall this was a
good budget year at approximately 36%.
Dickmann stated
that she would like suggestions on how to bring the percentage down
as the Village would like to be just below 30%.
Maccoux reviewed
the other Governmental Funds.
Maccoux stated
that the capital projects are up.
Maccoux stated
that there are currently two active TID districts. TID #2 and TID
#4 were reviewed. TID #3 was closed out in 2007.
The CDA revenues
were reviewed.
Maccoux reported
on the results of the Water/Sewer Utilities stating that there were
positive balances.
Maccoux reviewed
the Required Communications. He reported no problems. Maccoux
reported good cooperation from Village staff.
POLICE DEPARTMENT
BID RESULTS
John Sabinash
reviewed the layout of the new Police facility including landscape
and land acquisition for storm water management.
Sabinash stated
that bids for the new building were due on March 11, 2008. Sabinash
reviewed the pre-qualification statements. Three of the quotes from
contractors came in at 7% under the mean.
Sabinash stated
that the contract would be ready for Board action in April.
Sabinash stated
that the expected occupancy is the first quarter of 2009.
Hamann asked
about the three alternates that were listed in the bid forms.
Sabinash
explained the three alternates:
Alt 1 –
Removal of 4 cameras
Alt 2 –
Roof Changes
Alt 3 –
Homogenous building systems management (not affordable at this time)
Dickmann stated
that the information given tonight is an FYI. There will be further
discussion at the April 22nd Special Village Board
meeting.
Dickmann asked
what the next step would be. Wagner stated that there would be
further discussion at a future meeting and then the authorization
for the sale of bonds.
2008 CAPITAL
BORROWING PLAN
Mike Harrigan of
Ehlers & Associates reviewed the report. He provided a contrast of
the current report to the November 2007 report. Harrigan stated
that the Village needs to stay under 70% of debt capacity.
Harrigan stated
that with the bid results and adjustments made by Dawn Wagner, the
news is good.
Harrigan stated
that with the short-term borrowing of $900,000 in 2007, the total
bond amount would be $6,760,000 – net effect.
Harrigan stated
that the Sewer Fund was at $240,000.
Harrigan stated
that the Village is required to issue a resolution for each area of
borrowing.
There would be
four individual resolution and one consolidation resolution for
$6,760,000.
If the resolution
is settled tonight, the final interest rate would be locked in on
April 22nd.
The existing
issues, as well as subsequent issues, will be reviewed. The tax
levy would also be reviewed.
Harrigan stated
that the next step would be to act on the initial resolutions in
anticipation of the bond sales.
Hamann asked
Harrigan how he thought the bonds would be received and what we can
anticipate for interest rates.
Harrigan stated
that the interested rates this week were very positive rates for two
other communities.
Harrigan
explained that the MMO is the Municipal Market Data and the BBI is
the Bond Buyer Index.
Wagner asked
Harrigan to explain the reimbursement resolution. Harrigan gave an
overview.
Harrigan stated
that Resolution #1064 is referring to the Foster Drive access.
RES. #1059 –
INITIAL RESOLUTION AUTHORIZING $80,000 GENERAL OBLIGATION BONDS FOR
STREET IMPROVEMENT PROJECTS
Wagner stated
that this resolution would cover street improvements, STH 33,
preliminary engineering, and design work.
Lemons/Krocka
made a motion to recommend to the Village Board approval of Res.
#1059 – Initial Resolution Authorizing $80,000 General Obligations
Bonds for Street Improvement Projects. Motion carried.
RES. #1060 –
INITIAL RESOLUTION AUTHORIZING $5,535,000 GENERAL OBLIGATION BONDS
FOR POLICE FACILITIES
Wagner stated
that this is a combination of construction and Foster Drive access.
Krocka/Lemons
made a motion to recommend to the Village Board approval of Res.
#1060 – Initial Resolution Authorizing $5,535,000 General Obligation
Bonds for Police Facilities. Motion carried.
RES. #1061 –
INITIAL RESOLUTION AUTHORIZING $240,000 GENERAL OBLIGATION BONDS FOR
SEWERAGE PROJECTS
Wagner stated
that this resolution covers the interceptor sewer and the sewer
relay.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of Res. #1061 – Initial Resolution Authorizing $240,000
General Obligation Bonds for Sewerage Projects. Motion carried.
RES. #1062 –
INITIAL RESOLUTION AUTHORIZING $905,000 GENERAL OBLIGATION BONDS FOR
REFUNDING PURPOSES
Wagner stated
that this is a bond anticipation note from the 2007 borrowing.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1062 – Initial Resolution Authorizing $905,000
General Obligation Bonds for Refunding Purposes. Motion carried.
RES. #1063 –
RESOLUTION PROVIDING FOR THE SALE OF $6,760,000 GENERAL OBLIGATION
CORPORATE PURPOSE BONDS
Wagner stated
that this is a summary of the initial resolutions.
Lemons/Krocka
made a motion to recommend to the Village Board approval of Res.
#1063 – Resolution Providing for the Sale of $6,760,000 General
Obligation Corporate Purpose Bonds. Motion carried.
RES. #1064 –
REIMBURSEMENT RESOLUTION
Wagner stated
that this is the cost associated with the Foster Drive access
development.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1064 – Reimbursement Resolution. Motion carried.
HOUSE DEMOLITION
PROPOSALS
Wilhelm stated
that the Village received four proposals. The proposals would cover
labor and backfilling. The Village would pay directly for disposal
of material.
Wilhelm
recommended T & C Services at $5,900.
Lemons/Krocka
made a motion to recommend to the Village Board approval of T & C
Service at $5,900 for the labor and backfilling for the house
demolition. The money would come from the General Government
Non-Lapsing Reserve Fund. The cost for the disposal would also come
from the same fund for a total of $11,000. Motion carried.
FOSTER DRIVE
SEWER RELAY BIDS
Wilhelm stated
that the low bidder was Advance Construction at $197,902. This is
also the staff’s recommendation. Wagner stated that the bid was
approved at Utility Committee.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Advance Construction at $197,902 for the Foster Drive
Sewer Relay Project. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Lemons/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of Agreements. Roll call vote was taken with all in
favor. Motion carried at 7:11 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:41 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
FLOODING RESPONSE
POLICY
Jack Morrison,
Emergency Management Director, stated that the flooding season is
coming up. How much does the Village want to do? Morrison stated
that he did a survey on what other communities do.
Morrison stated
that in the flood of 2004 the Village used 60 tons of sand.
During that flood
the Village sandbagged several homes along the river.
Discussion was
held as to whether or not the Village should be providing these
services to private individuals.
Committee
determined that the Village would take care of public facilities.
Sand and sand bags would be available to residents for a fee.
Wagner stated the
draft policy has been reviewed by the Village Attorney.
Krocka stated
that he agrees with the policy as it is a liability issue. Chief
Meloy agreed.
Dickmann stated
that she is comfortable with the policy.
Wilhelm stated
that we want to make sure that Village utilities are protected.
Schoenfeldt asked
how the residents would be notified of this change.
Committee
determined that a letter should be sent to the property owners
regarding this new policy.
Krocka/Bartoszewski made a motion to recommend to the Village Board
approval of the Flooding Response Policy with a letter being sent to
the appropriate residents. Motion carried.
OTHER MATTERS
Dickmann stated
that Manpower has offered to donate a sculpture that could be
erected in the green space between the existing Village Hall and the
new Police Department. Dickmann stated that the sculpture does need
some work and we would need to pick it up.
Committee agreed
that it would be a nice addition. Staff will coordinate obtaining
the sculpture.
Wagner stated
that the Mid-Moraine dinner is in Port Washington on Wednesday,
March 26th. If anyone is interested please contact Mary
Kay.
Wagner stated
that Thursday, March 20th the Saukville Chamber is
holding an after hours event at Patrice’s. If anyone is interested
just plan on attending and pay at the door.
Wagner encouraged
Committee members to attend the combined Public Works/Recreation
Board meeting on Tuesday, March 25th in which discussion
will be held regarding the CORP Plan update.
ADJOURNMENT
Lemons/Schoenfeldt made a motion to adjourn to Wednesday, April 2,
2008. Motion carried at 8:01 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Ray deBruijn, Roy Wilhelm, Dan Sauer,
Brian Peschel, and Mark Jaeger
BUDGET WATCH –
SNOW REMOVAL YTD
Wagner reviewed
the percentages presented. Wagner stated that these numbers were
for all charges paid through February, although there are still some
outstanding bills forthcoming.
deBruijn stated
that the February charges would include 258 tons of salt at a cost
of $10,395, including administrative costs.
Wagner stated
that we have had a tough winter. Every community around this area
is dealing with the same thing. Wagner stated that we still need to
consider the fall and winter months. Wagner stated that overall the
Village Operating Budget is at 16%.
deBruijn stated
that the current salt supply looks pretty good right now. The Dept.
of Public Works has watched trends and has cut back on when they
salt and what the salt is used on.
Lemons asked if
the DPW has ever removed snow from corners to increase visibility.
deBruijn stated that they had done that the previous week.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AN AGREEMENT
Schoenfeldt/Bartoszewski made a motion to convene to Closed
Executive Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 7:06 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:33 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
CONSTRUCTION
ADMINISTRATION AGREEMENT – ZIMMERMAN ARCHITECTURAL STUDIOS, INC.
Hamann/Krocka
made a recommendation to the Village Board - the approval of the
Construction Administration Agreement – Zimmerman Architectural
Studios, Inc. as presented. Motion carried.
FUEL TANK REPAIRS
deBruijn
explained the repairs that need to be made to the municipal fuel
tanks. The current system is obsolete and there are no parts
available. The system would be able to be fixed now but future
repairs would not be able to be done.
The Protanic
estimate for a new system is $6,311.62 and includes a $500 rebate.
Wagner stated
that it makes the most sense to take this cost from the Contingency
Fund as the fuel system is used by all departments. Wagner stated
that if it was something that had been budgeted, it would have been
charged against the General Government Capital Account.
Wagner stated
that the current Contingency Fund balance is $25,000.
Lemons and
Schoenfeldt stated that they would like to see another quote.
deBruijn will look for other quotes and have them available for the
April 2nd Finance Committee meeting.
deBruijn stated
that no matter what the decision is on the system, the probe would
need to be repaired or the Village would be in violation of state
and federal laws.
OTHER MATTERS
Wagner stated
that the Public Works Committee and the Recreation Board will hold
at joint meeting on March 25th at 6:30 p.m. at Village
Hall to discuss the CORP Plan.
Wagner reminded
the Committee that the next Finance meeting will be on Wednesday,
March 19th at 6:00 p.m. Agenda items will include the
2007 audit presentation, the Foster Sewer Relay Project, and a
presentation from Mike Harrigan regarding the 2008 borrowing
package.
Wagner stated
that the bid opening for the Police Department facility will be held
on March 11th.
Wagner stated
that the Plan Commission will be meeting on Thursday, March 6th.
Two to four chapters of the 2035 Comprehensive Plan will be
reviewed.
ADJOURNMENT
Lemons/Bartoszewski made a motion to adjourn to Wednesday, March 19,
2008. Motion carried at 7:49 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:30 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Mary K. Baumann, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR JANUARY 2008 IN THE AMOUNT OF $326,479.66
Lemons/Hamann
made a motion to approve the claims for January 2008 in the amount
of $326,479.66 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
January was an exciting month with all the taxes coming in.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Hamann/Krocka
made a motion to convene to Closed Executive Session Pursuant to
Wisconsin State Statute 19.85 (1) (e) Negotiation of Agreements.
Roll call vote was taken with all in favor. Motion carried at 7:33
p.m.
RECONVENE TO OPEN
SESSION
Lemons/Krocka
made a motion to reconvene to Open Session. Motion carried at 7:50
p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Dickmann reported
that there were issues with the water system. The Village’s well
pump went down at the same time as CCP’s well pump. Dickmann stated
that everything has been straightened out and the water is fine.
Dickmann stated
that Brian Biernat attended a meeting in Madison regarding the
“Saukville” Liquor License bill. Dickmann stated that it was
presented at Committee and approved. The bill will now go to
assembly and action should be taken within the next 10 days.
Dickmann reported
that the snow removal costs would be an agenda item for the first
Finance meeting in March. Removal costs for January and February
will be covered.
Schoenfeldt
questioned why the DPW waited until Sunday to clear drains and pay
double time when it was apparent that the rain was coming.
Schoenfeldt requested that this be an agenda item for the February
26, 2008 Public Works Committee meeting.
Dickmann stated
that she is very proud of our community. Everyone voted. The
Village had a 50% voter turnout.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:59
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Eric Berman-Wisconsin Humane Society,
and Mark Jaeger
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AN AGREEMENT
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 6:32 p.m.
RECONVENE TO OPEN
SESSION
Lemons/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:15 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
STH 33 COST
SHARING AGREEMENT
Wagner requested
that no action be taken on this item and it be removed from the
agenda.
Bartoszewski/Krocka made a motion to take no action on the STH 33
Cost Sharing Agreement and remove it from the agenda. Motion
carried.
MEMORANDUM OF
UNDERSTANDING – WISCONSIN DEPARTMENT OF TRANSPORTATION
Wagner requested
that no action be taken on this item and it be removed from the
agenda until further information is obtained.
Lemons/Bartoszewski made a motion to take no action on the
Memorandum of Understanding – Wisconsin Department of Transportation
and remove it from the agenda. Motion carried.
WISCONSIN HUMAN
SOCIETY – PAYMENT IN LIEU OF TAXES (PILOT)
Wagner explained
that the PILOT Agreement requires the WHS to annually pay the
Village’s portion of the net property tax mill rate.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of the Wisconsin Humane Society – Payment in Lieu of Taxes
(PILOT) Agreement. Motion carried.
WISCONSIN HUMANE
SOCIETY – EASEMENT AGREEMENT
Wagner explained
that the Easement Agreement allows the WHS to utilize Public Land
located directly north of the WHS property for the purpose of
developing and maintaining a foot path to be used in conjunction
with the WHS operations.
Hamann asked what
the composition of the footpath would be.
Eric Berman
stated that the footpath would be either pea gravel or mulch. If
mulch is used, approval would have to be obtained from the DNR.
Lemons/Bartoszewski made a motion to recommend to the Village Board
approval of the Wisconsin Humane Society – Easement Agreement as
presented. Motion carried.
COMPREHENSIVE
OUTDOOR RECREATION PLAN (CORP) AND PARK IMPACT FEE STUDY
Dickmann asked
the Committee if they felt the need to have any additional firms
submit proposals.
Hamann felt that
Ruekert & Mielke and Vandewalle are both reputable firms.
Wagner stated
that both companies said they could assist with grant submittals
this year.
Wagner stated
that because the current Recreation Board does not deal with the
maintenance and upkeep of the parks, they should work in conjunction
with the Public Works Committee and Village staff to develop the
updated CORP.
Lemons/Hamann
made a motion to recommend to the Village Board the approval of
Ruekert & Mielke for the proposed Comprehensive Outdoor Recreation
Plan (CORP) and Park Impact Fee Study at a cost of $22,600. This
amount includes the grant assistance. Motion carried.
OTHER MATTERS
Wagner stated
that there were some meeting dates that she would like to
reschedule. She requested that the March 18th Finance
and Village Board meetings be moved to March 19th.
Wagner stated
that the April 15th Finance and Village Board meetings
will be held as scheduled but a special Village Board meeting will
need to be held on April 22nd due to bond issuance
deadlines.
Wagner stated
that the Sewer Relay Project will be in the Ozaukee Press this week
with bid opening scheduled for February 28, 2008 at 10:00 a.m.
Wagner stated
that the Mid-Moraine Legislative Committee meeting will be held on
Wednesday, February 13th. Discussion will be held
regarding the Sexual Predator Law.
Wagner reported
on the article in the League Legislative Bulletin regarding the
proposed SB429 allowing the Village of Saukville to exceed its
liquor license quota.
ADJOURNMENT
Lemons/Krocka
made a motion to adjourn to Wednesday, February 20, 2008. Motion
carried at 7:31 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present at 7:20 p.m., Mike
Krocka-present, and Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Vicki Lee, Gerald Antoine
and Brian Peschel.
APPROVE CLAIMS
FOR DECEMBER 2007 IN THE AMOUNT OF $241,451.21
Krocka/Bartoszewski made a motion to approve the claims for December
2007 in the amount of $241,451.21 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
December was a very exciting month. Lee reported that $3.2M was
invested.
Dickmann
questioned the change in the CDA. Lee stated that due to payments
that were made throughout the year through the General Fund the CDA
had to repay those costs totaling $97,000. A General Fund transfer
was completed.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Hamann/Krocka
made a motion to convene to Closed Executive Session Pursuant to
Wisconsin State Statute 19.85 (1) (e) Negotiation of Agreements.
Roll call vote was taken with all in favor. Motion carried at 7:02
p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Schoenfeldt made a motion to reconvene to Open
Session. Motion carried at 7:41 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
STH 33 COST
SHARING AGREEMENT
Dickmann stated
that further discussion was needed regarding this agreement and
requested that this item be tabled.
Schantz/Schoenfeldt made a motion to table the STH 33 Cost Sharing
Agreement. Motion carried.
MEMORANDUM OF
UNDERSTANDING – WISCONSIN DEPARTMENT OF TRANSPORTATION
Dickmann
requested that the MOU with the Wisconsin Department of
Transportation be tabled until more information is available.
Bartoszewski/Krocka made a motion to table the MOU with the
Wisconsin Department of Transportation. Motion carried.
ORD. #675 –
BUILDING/ZONING PERMIT FEES
Wagner reviewed
the changes that were made and explained the updated format. Wagner
stated that Brian Biernat also reviewed the changes.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of Ord. #675 – Building/Zoning Permit Fees as presented.
Motion carried.
RES. #1057 –
APPROVING 2007 CARRYOVER FUNDS AND CREATING NON-LAPSING RESERVE
FUNDS
Wagner explained
the proposed carryover funds and the capital outlay funds available
to be rolled into the respective non-lapsing reserve funds.
Krocka/Hamann
made a motion to recommend to the Village Board approval of Res.
#1057 – Approving 2007 Carryover Funds and Creating Non-Lapsing
Reserve Funds as presented. Motion carried.
2008 PARK FUND
EXPENDITURES
Wagner stated
that these items were discussed in the budget process. Wagner had
asked deBruijn to check on current prices for the requested items.
Two of the items came in lower that initially reported. Wagner
asked that these items be approved so that the DPW can move forward
with ordering these items for 2008.
Schoenfeldt/Bartoszewski made a motion to recommend to the Village
Board approval of the 2008 Park Fund Expenditures of $10,620 as
presented. Motion carried.
OTHER MATTERS
Wagner reminded
everyone about the Chamber dinner on Wednesday, January 23rd
and to let Mary Kay know if they are interested in going.
Baumann stated
that Cushings Battery uses the Community Room in the lower level of
Village Hall. They have offered to donate a U.S. flag and flag pole
for the Community Room. Cushings Battery has requested a
representative from the Village attend their January 29th
meeting to accept the donation.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
7:51 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Chief Meloy, Lieutenant
Goetz, John Sabinash-Zimmerman Architectural Studios, Inc. and Vicki
Lee at 7:45 p.m.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AN AGREEMENT
Hamann/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 7:02 p.m.
RECONVENE TO OPEN
SESSION
Hamann/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:35 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
MEMORANDUM OF
UNDERSTANDING – STATEWIDE VOTER REGISTRATION SYSTEM (SVRS)
Baumann stated
that this MOU with the County outlines the responsibilities of the
Village as a “Relier” and the County as the “Provider”. Item four
(4) was included due to a possible change at the state level
regarding the absentee voter application node. If the state
requires the use of this node the County does not have the time or
resources to provide this added service. At the time this node is
required the municipalities will need to become individual
“Providers”. At this time only municipalities of 10,000 or greater
are being required to become self-providers. This is a one (1) year
agreement to be reviewed annually.
Lemons/Krocka
made a motion to recommend to the Village Board approval of the MOU
for the SVRS between the Village of Saukville and the Ozaukee County
Clerk’s office. Motion carried.
BUILDING AND
ZONING PERMIT FEES
Wagner reviewed
the recommended increases.
After reviewing
the different scenarios for increases the Committee determined that
the following changes should be made.
Minimum Permit Fee $50.00
Erosion Control $125.00
Fee
for Starting Without Permit Double
Grading
$75.00/single-lot and
$150.00/multi-lot
Catch
Basins/Manholes $50.00
All other lines
items will be changed according to the staff recommendations.
Wagner stated
that the changes made based on recommendations will be incorporated
into the Building/Zoning Permit Fees Survey and put into resolution
format for the January 15, 2008 Finance Committee meeting.
OTHER MATTERS
Dickmann stated
that she had been contacted regarding the Possibility Playground to
be built in Port Washington. Surrounding communities are being
asked to make a donation for the Snowflake Dance and Silent Auction
on January 19th. Dickmann asked for suggestions.
Baumann suggested
offering a ride in the 4th of July Parade with the
Village President or one of the Trustees. Wagner stated that the
fire truck ride or the police car ride are always popular but would
have to be a Village resident. A ride in one of the plow trucks was
another idea.
Baumann was
directed to contact the Possibility Playground Committee to
determine which of the above would be best.
Wagner stated
that the Village has received an Urban Forestry Grant that would
cover half the cost of the GIS Tree Inventory. The estimated cost
is $6,750. The fund would cover 50% or $3,375.00.
Wagner stated
that the Mid-Moraine dinner will be held on Wednesday, January 23,
2008 in Jackson.
Dickmann stated
that the State of the Village address for the Saukville Chamber of
Commerce is the same evening if anyone is interested in attending.
Baumann was
directed to contact Mid-Moraine to state that the Village would not
have representation on that evening.
ADJOURNMENT
Krocka/Lemons
made a motion to adjourn. Motion carried at 7:54 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village Trustee
Robert Hamann called the meeting to order at 6:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-absent, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Linda Pierschalla, Cindy
Douglas, Chief Meloy, Dan Sauer, Rick Schulz, Dale Fischer, Phil
Vincevineus, Richard Schoenfeldt, Anne Kertscher, Donna D’Angelo,
Emily Neese, Ray deBruijn, Greg Sommersberger, and Mark Jaeger.
APPROVE CLAIMS
FOR NOVEMBER 2007 IN THE AMOUNT OF $305,356.05
Schoenfeldt/Krocka made a motion to approve the claims for November
2007 in the amount of $305,356.05 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
November was a quiet month. The Village has already collected
$700,000 in tax payments this month.
BUDGET WATCH
Wagner stated
that we are at the end of the year. Wagner informed Committee that
snow removal will most likely be over budget.
SAUKVILLE AREA
HISTORICAL SOCIETY – 2007 ROOM TAX REQUEST
Wagner stated
that the Saukville Area Historical Society has requested using Room
Tax money to have the SAHS Walking Tour brochure reprinted.
Douglas stated
that the brochure was last printed in 1998. The cost of the reprint
would be $650.00. This would include the printing and folding of
2,000 copies.
Hamann asked
where the brochures would be available. Douglas stated that they
would be made available at Village Hall, Oscar Grady Library, the
SAHS building and hopefully some locations in Port Washington.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the expenditure of $650 from the 2007 Room Tax Fund to
cover the cost of printing and folding 2,000 walking tour brochures
for the Saukville Area Historical Society.
2008 ROOM TAX
PRESENTATIONS
Christmas
Decorations – deBruijn described the decorations that are being
requested for 2008. deBruijn stated that there are additional poles
decorations on the west side of the Village as well as a “Season’s
Greetings” wall decoration for the firehouse. deBruijn stated that
some of the items that are begin requested are currently in stock
and, if still available, would result in a $500 savings from the
current quote.
Amount
requested: $5,800
General Fund
Transfer – Wagner stated that per the Village Code a certain amount
has to be transferred to the General Fund.
July 4th
Fireworks/Parade – Dickmann stated that in the past separate letters
were sent seeking contributions for the fireworks and the parade.
In 2008 a combined letter will be sent. With this in mind the
contributions may be less.
Schulz stated
that the band that performed in 2007 will not be available for
2008. Schulz will be working with Cedarburg for a list of potential
bands.
Baumann stated
that the other expenses related to the parade remain relatively
constant.
Dickmann
requested that $6,400 be allotted for the fireworks and $3,400 for
the parade.
Recognition
Dinner – Pierschalla reviewed the expenses incurred in 2007. She
stated that the amount of awards from last year would be less.
Pierschalla
requested $4,330 for the 2008 Recognition Dinner.
River Fest –
Krocka stated that Eddie’s would be helping with the cost of gifts
for the volunteers. Eddie’s logo will appear on the gift. Krocka
stated that the Committee would like to upgrade the food provided.
Krocka requested
$1,000 for River Fest.
Saukville Family
Fun Day – Sommersberger reviewed the income and expenses from the
2007 event. He stated that 2007 was a very good year. The weather
was great and attendance was up.
Sommersberger
requested $3,000 for Saukville Family Fun Day.
Saukville Car
Show – Fischer and Vincevineus reviewed the 2007 event. They showed
some of the items that were distributed and the advertising that was
used to promote the event.
Fischer stated
that they are requesting less than last year because they will not
be holding the Saturday evening event.
Fischer requested
$5,000 for the Saukville Car Show.
Newsletter –
Wagner stated that $4,700 is being requested to cover the cost of
printing and postage.
National Night
Out – Neese reported on the first National Night Out for the Village
of Saukville and the County. She stated that everything went very
well and was well received. Neese is expecting even more for next
year. Neese stated that the Committee will estimate a little
differently for 2008 and plan to implement a ticket system for food
and beverages.
Neese requested
$1,00 for the 2008 National Night Out (NNO).
9/11 Ceremony –
Dick Schoenfeldt reported on the 2007 event. Schoenfeldt stated
that only $200 was spent on the 2007 event because of the amount of
donations and certain receipts were never turned in. Schoenfeldt
would like to possibly bring in more temporary seating for the
event.
Dickmann
requested that a light be put on the podium for the guest speakers.
Schoenfeldt
requested $1,000 for the 2008 9/11 Ceremony.
Saukville Area
Historical Society (SAHS) – Kertscher/D’Angelo reported that they
had a meeting with a representative from the National Historic
Preservation Trust. They would like to become part of the Jeffers
Foundation. In order to achieve this SAHS must have a structural
analysis report completed on the facility. This can be very
expensive.
Wagner stated
that the Village Attorney reviewed the request for a contribution to
SAHS for the preservation/enhancement of the building.
Kertscher stated
that the building would eventually be used for educational
programs.
Kertscher stated
that the representative they met with recommended they not do any
more work on the building until the Structural Report is completed.
Kertscher stated that the report would cost approximately
$15,000-$20,000.
Wagner suggested
that the money be directed specifically towards the study.
Dickmann
recommended designated $5,000 specifically towards the Structural
Analysis Report.
Advertising/Marketing – Wagner stated that the CDA has been covering
the cost of advertising/marketing for the business/industrial park,
which is technically a community component. Wagner recommended
designating some funds towards advertising/marketing to offset the
amount charged to the CDA.
Wagner requested
$3,000 be designated for advertising/marketing.
RES. #1055 – 2008
ROOM TAX
Krocka/Schoenfeldt made a motion to recommend to the Village Board
Room Tax Expenditures in the amount of $54,630. Motion carried.
POLICE DEPARTMENT
VEHICLE REPAIR BILLS (CONTINGENCY FUND)
Meloy explained
that due to a problem with the billing system at Eddie’s Service in
2006 some of the bills for the Village went unpaid. Meloy verified
that the repairs were completed and need to be paid.
Meloy stated that
he was aware of these bills earlier in the year but recommended
waiting to see if there was money left in the 2007 budget to cover
these expenses.
Wagner stated
that the staff recommendation is to use $3,882.66 from the
Contingency Fund to cover the cost of the unpaid bills to Eddie’s
Service from 2006.
Hamann/Krocka
made a motion to recommend to the Village Board the expenditure of
$3,882.66 from the Contingency Fund to cover the cost of the unpaid
bills to Eddie’s Service from 2006. Motion carried.
RES. #1056 –
SPECIAL PROJECTS – FUND BALANCE APPLIED
Wagner stated
that a combination of projects would be covered by this proposed
resolution including the NR216 – Storm Water Compliance, the Corp
Plan, and GIS updates. Wagner stated that there were some
additional costs incurred including the Briggs easement and
additional Police Dept/Village Hall property development. Wagner
stated that these costs are estimates.
Wagner reported
that after this designation the fund balance is at 33%. Wagner
stated that the closeout of TID #3 allowed for there additional
opportunities.
Wagner stated
that the auditor has reviewed the proposed resolution.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1056 – Special Projects – Fund Balance Applied.
Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(e)
REGARDING NEGOTIATION OF AN AGREEMENT
Krocka/Hamann
made a motion to convene to Closed Executive Session pursuant to
Wisconsin State Statute 19.85 (1)(e) Regarding Negotiation of an
Agreement. Roll call vote was taken. Motion carried at 7:24 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:34 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that the financing for the TID #4 is moving quickly. The initial
bond resolution may be available for the January 2, 2008 Finance
Committee meeting.
BUILDING AND
ZONING PERMIT FEES SURVEY DISCUSSION
Dickmann stated
that the survey includes information from surrounding communities
and staff recommendations.
Wagner stated
that Brian Biernat reviewed the survey and spoke with the plumbing
and electrical inspectors.
Committee
reviewed the recommended changes.
Hamann
recommended doing a 5% increase across the board. He stated that
this is less than the cost of inflation.
Wagner stated
that these numbers could be calculated and ready for the next
meeting.
Wagner stated
that this information is for review only and can not be acted on at
this meeting.
Dickmann stated
that the Village’s cost for the Erosion Control Permit is
considerably less and she would like to increase it to $125.00.
Schoenfeldt
recommended increase the Grading Permit Fee to $75.00/single and
$150.00/multi-lot.
Schoenfeldt
recommend the cost of catch basins/manholes remain at $50.00.
Dickmann
recommended the overhaul of new meters be left at $30.00.
Dickmann noted
that whirlpools, hot tubs and jacuzzis were added.
Wagner stated
that a standard 5% increase would put us higher than other
communities on many line items.
Wagner stated
that she will do a spread sheet with the recommended changes and
also a column with the 5% and 2.5% increase for the January 2nd
agenda.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn to Wednesday, January 2,
2007. Motion carried at 7:54 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Chief Meloy, Lieutenant
Goetz, John Sabinash-Zimmerman Architectural Studios, Inc. and Vicki
Lee at 7:45 p.m.
TID #4
DEVELOPMENT AGREEMENT – EAST INTERCEPTOR SEWER CONTRACT
Wagner gave an
overview of the financing requirements of the TID #4 Development
Agreement. Wagner stated that the developer’s financing for the
interceptor sewer is now in place and the project was awarded this
afternoon to Rawson Construction.
OTHER MATTERS
Wagner
distributed a Building and Zoning Permit Fees Survey for the
Committee’s review. Wagner asked that comments or questions be
directed to her. The survey will be an agenda item at the December
18, 2007 meeting.
Dickmann
distributed an e-mail received from the Committee for the
Possibility Playground being constructed in Port Washington.
Dickmann asked the Committee to review the information and contact
her with any suggestions.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS
John Sabinash of
Zimmerman Architectural Studios, Inc. provided an overview of the
most up to date rendering of the new police department facility.
Sabinash stated
that there will be a change in the property directly to the west of
the current Municipal Center. This change will create a new entry
to the police facility and Village Hall and allow room for storm
water retention.
Hamann asked for
an explanation of the new entrance. Sabinash stated that the new
entrance would line up with the entrance to Conservancy Court.
Building signage
would be relocated but a final determination has not been made.
Sabinash provided
a calendar indicating how the project is projected to proceed.
Sabinash stated
that the median between the two buildings was changed to maximize
parking and improve landscaping.
The new police
facility rendering provides for a consolidated area for mechanical
equipment.
Sabinash
explained the function of each area of the new police facility. He
explained how the front of the building is designed in that it can
be operated separately from the Police Department.
Sabinash stated
that at grade utility services would be clustered.
Dickmann asked if
the Police Department personnel were happy with the current plan.
Meloy stated yes with some minor changes that had been discussed at
a meeting earlier in the day.
Meloy stated that
all Police personnel have had input and have come up with ideas to
streamline the facility.
Sabinash provided
new elevations for the east side of the facility which includes
windows in the garage area. Sabinash stated that this breaks up the
mass of the garage area.
Hamann asked what
type of roof had been decided. Sabinash stated that it would be a
metal standing seam roof.
Sabinash
distributed a calendar of the timeline. At this time if everything
falls in to place a public hearing would be scheduled for January 3,
2008 Plan Commission.
Sabinash stated
that with this time line comes the completion of construction
documents to be submitted to the Department of Commerce. Sabinash
recommended that the Village complete the construction documents for
the Village Hall along with the police facility. These documents
would then be submitted to the Department of Commerce. Once the
documents are approved there is a two (2) year window in which the
approval is still valid. Sabinash stated that the advantage to
completing both sets of plans now is that down the road there may be
minor changes but the documents as a whole would be complete. If
the plans are not submitted now the Village would probably have to
start over when the Village Hall is ready for renovation.
Sabinash stated
that some small projects could be completed earlier, but reminded
that we did not want to use the “band-aid” approach. Sabinash
recommended staying away from finishing items.
Dickmann stated
that in looking at the 5-Year plan there is $500,000 budgeted for
2010 and $500,000 budgeted for 2011.
Wagner stated
that right now we are working with estimates. There won’t be actual
numbers until the bids come in.
Hamann asked if
the $1M would be enough to finish the Village Hall renovations.
Dickmann stated, no, not the way we designed it.
Dickmann asked if
we would have enough to do the mechanicals. Sabinash said no. He
recommended focusing on one or two areas. One would be the
elevator.
Dickmann stated
that she would like to see all documents for Village Hall completed
for submission to the Department of Commerce.
Hamann asked for
an explanation of the connection between the Police facility and
Village Hall. Sabinash stated that a lot of the functionality of
Village Hall will piggyback off of the new police facility.
Sabinash stated that there will be some redundancy and the new
Police facility will tie into the Village Hall to a certain extent.
Hamann asked if
the generator could be connected now. Sabinash stated that could
not be done because of the cost, but it would be beneficial.
Sabinash stated
that plantings are planned for the east side of the lot line to
provide some privacy for the residents on Foster Drive.
Sabinash reviewed
the easement that has been obtained on the south end of the property
to allow entry and exit to Foster Drive.
Dickmann asked if
there was a delineated area to walk to and from the Police facility
to Village Hall. Sabinash stated that there is no pre-ordained
path. Dickmann stated that she would like to see that put back into
the site plan design and Committee agreed.
Dickmann asked if
the Committee was in agreement on finishing the construction
documents for Village Hall for submission to the Department of
Commerce.
Krocka/Bartoszewski made a motion to finish the Village Hall
component of the construction documents in accordance with the
Village’s contract with Zimmerman Architectural Studios, Inc.
Motion carried.
Wilhelm stated if
it made sense to move forward but then prioritize. Dickmann stated
yes.
POLICE DEPARTMENT
– PROPOSED RECORD MANAGEMENT SYSTEM
Meloy stated that
the current system will not be supported after 2008. The department
has several options.
Meloy stated that
the PD could add on to the County Sheriff’s Dept. at a cost of over
$100,000.
Meloy stated that
if the department goes with TIPPS (his recommendation) there would
be a complete data conversion.
The third choice
is HDE at a cost of $35,000 for a partial conversion.
The recommended
program (TIPPS) is windows based. TIPPS is the first of three
phases. Meloy stated that staff is in support of this program.
This company writes the program for Mid-Moraine Municipal Court.
TRACKS (2nd
phase) would afford automatic traffic and accident citations.
The DCS link (3rd
phase) has a DCS net link. This citric server would be installed
once the new building is complete. Once the 3rd phase is
installed all information will be sent back to the station via a
cell tower. Once this program is installed officers will be able to
access records from their squad car.
Goetz stated that
the whole conversion process takes about three months. The
information is entered, verified and then transferred. The old
system is then cleansed.
Goetz stated that
at the beginning of the whole process he was in favor of the HDE
program but after receiving all of the information he is on board
with TIPPS. Goetz stated that this will free up time for the
dispatchers.
Funding for the
system will be discussed at the December 18th Finance
Committee meeting.
DOWNTOWN SNOW
REMOVAL POLICY - AMENDMENT
Wagner stated
that Committee received a copy of the revised policy and minutes
from the Public Works meeting in their packets. Wagner asked if
anyone had any additional concerns.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
the amendment to the Downtown Snow Removal Policy as presented.
Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
REGARDING NEGOTIATION OF PROPERTY ACQUISITION
Hamann/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e) Regarding
the Negotiation of Property Acquisition. Roll call vote was taken
with all in favor. Motion carried at 7:44 p.m.
RECONVENE TO OPEN
SESSION
Lemons/Krocka
made a motion to reconvene to Open Session. Motion carried at
7:51p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
AGREEMENT – PORT
BANCSHARES, INC. (PROPERTY DONATION)
Wagner stated
that Port Bancshares, Inc. has donated the house and a portion of
the property directly west of the current Municipal Center. This
will enable the realignment of the driveway, which will line up with
Conservancy Court’s driveway, as planned and storm water management
will also be addressed. Wagner stated that Port Washington State
Bank has been outstanding partners in this project.
Krocka/Bartoszewski made a motion to recommend to the Village Board
approval of the agreement with Port Bancshares, Inc. Motion
carried.
LIABILITY AND
WORKERS COMPENSATION INSURANCE
Lee reported that
the Village received three quotes for Liability and Worker’s
Compensation Insurance.
League of Wisconsin Municipalities $112,003
Employer’s Mutual $104,338
Wausau Insurance $103,966
The dividends
received would be:
Employer’s Mutual $17,413 (25%)
Wausau Insurance $10,166 (15%)
The Village would
realize a cost savings of $6,875 with Employer’s Mutual.
Lee stated that
Employer’s Mutual meets and exceeds everything presently held by
Wausau Insurance.
Lee stated that
the actual amount with reduced worker’s comp mod and cheaper
insurance results in a total cost savings of $8,076.
Hamann/Lemons
made a motion to recommend to the Village Board approval of
Employer’s Mutual as the carrier for the Village’s Liability and
Worker’s Compensation Insurance for 2008. Motion carried.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
7:57 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village Trustee
Robert Hamann called the meeting to order at 6:50 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present @ 6:54 p.m., Bob Hamann-present, John
Schantz-present, Jen Schoenfeldt-present, Ann Lemons-present, Mike
Krocka-present, and Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR OCTOBER 2007 IN THE AMOUNT OF $300,888.01
Lemons/Bartoszewski made a motion to approve the claims for October
2007 in the amount of $300,888.01 as presented. Motion carried.
BUDGET WATCH
Lee stated that
there were two new items added to the list and a few items were
removed. Lee stated that the line item for assessment was over due
to the manufacturing assessment by the State.
INVESTMENT REPORT
Lee stated that
investments were going well. Money taken in from water billing had
been invested.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(c)
PERSONNEL AND (e) REGARDING NEGOTIATION OF PROPERTY ACQUISITION AND
NEGOTIATION OF A DEVELOPMENT AGREEMENT
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to Wisconsin State Statute 19.85 (1)(c) Personnel
and (e) Regarding Negotiation of Property Acquisition and
Negotiation of a Development Agreement. Roll call vote was taken.
Motion carried at 6:52 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Lemons made a motion to reconvene to Open Session.
Motion carried at 7:10 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
BRIGGS REALTY,
INC – EASEMENT AGREEMENT
Wagner stated
that this easement agreement was created to obtain a secondary
access for the new Police facility. The cost of the easement is
$16,200, which was determined by through an appraisal. This amount
would be paid through the undesignated General Fund Balance-General
Government.
Hamann/Lemons
made a motion to recommend to the Village Board approval of the
Briggs Realty, Inc. – Easement Agreement at a cost of $16,200 to be
paid from the undesignated General Fund Balance-General Government.
Motion carried.
VILLAGE
ADMINISTRATOR – CONTRACT FOR SERVICES
Dickmann stated
that Administrator Wagner’s contract is up for renewal on December
1, 2007. The contract to be approved is for one year with an
adjustment in the number of vacation days.
Lemons/Krocka
made a motion to recommend to the Village Board approval of the
Village Administrator – Contract for Services. Motion carried.
RES. #1054 –
EXPENDITURE REIMBURSEMENT
Wagner stated
that this resolution is necessary to move forward with the east
interceptor sewer project and the proposed sewer relay project.
Wagner explained that any money spent from the sewer fund balance
would be reimbursed through the 2008 borrowing.
Lemons/Bartoszewski made a motion to recommend to the Village Board
approval Res. #1054 – Expenditure Reimbursement as presented.
Motion carried.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS
Wagner
distributed updated information regarding the Village hall
renovation project. Wagner requested that Committee review the
document before any further discussion is held. Wagner stated that
John Sabinash will be attending the December 4th Finance
Committee meeting to give and update on the police facility and
discuss the Village hall options. Wagner asked that asked that the
Committee read the document, make notes of any questions or
suggestions they have.
OTHER MATTERS
Wagner stated
that Representative Gottlieb and Senator Sullivan are again
sponsoring legislation regarding liquor licenses for restaurants.
Wagner reminded
the Committee that the Annual Christmas Tree lighting is Sunday,
December 2nd at 6:00 p.m. at Veterans Park. She
encouraged everyone to attend.
Wagner stated
that the Chamber Breakfast at Saukville Elementary is Wednesday,
December 5th. If anyone is interested in attending they
should contact Mary Kay.
Wagner stated
that the Ozaukee Press ran a nice article on Eagle Scout Mitchell
Lemons and his plans to restore the riverfront trail located off of
Cottontail Lane by the Wastewater Treatment Plant.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:22
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, and Brian Peschel.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
REGARDING NEGOTIATION OF PROPERTY ACQUISITION AND NEGOTIATION OF AN
AGREEMENT
Hamann/Lemons
made a motion to convene to Closed Executive Session Pursuant to
Wisconsin State Statute 19.85 (1) (e) Regarding the Negotiation of
Property Acquisition and Negotiation of an Agreement. Roll call
vote was taken with all in favor. Motion carried at 7:01 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:44 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
5-YEAR CAPITAL
PLANNING
Wagner presented
the Board with two scenarios.
The first
scenario represents the change made at the October 29th
Finance Committee meeting. The second scenario adds four (4)
projects back into the Capital Plan. Those being: $155,000-Dump
Truck (yr 2011), $250,000 Colonial Pkwy Project (yr 2011), $125,000
Linden Street Project (yr 2013) and $Aerial Ladder & Pumper Truck
(yr 2013).
With both
scenarios the Village will retain 30% of its borrowing capacity.
Wagner stated
that she has not received the requested information regarding
village hall from Zimmerman.
Wagner stated
that because we are pushing back work on Village Hall we would like
to pursue addressing some measure of ADA compliance. Wagner stated
that Roy Wilhelm is working on obtaining information for the
installation of automatic doors to the entrance of Village Hall.
Dickmann asked if
the committee should be making a decision on which scenario
tonight. Wagner stated that scenario #2 was presented to see when
the Village can start phasing items back into the Capital Plan.
Wagner stated
that the Village, by retaining 30% of its borrowing capacity, is
being fiscally restrictive which is very positive.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS FUNDING
Wagner stated
that this funding is directly related to the 5-Year Capital
Planning.
Wagner stated
that she hopes to be able to report on the Village Hall renovations
at the November 20th Finance meeting.
Wagner stated
that she is very proud of the Police Dept. staff regarding their
input and feedback regarding changes to the proposed layout of the
new police facility. Wagner stated that all shifts have reviewed
the plans throughout the planning process.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:54
p.m.
Mary K. Baumann,
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present:
Mary Kay Baumann, Vicki Lee, Phil Cosson-Ehlers & Associates, Mark
Jaeger, and Dawn Wagner at 7:35 p.m.
APPROVE CLAIMS
FOR SEPTEMBER 2007 IN THE AMOUNT OF $209,333.79
Schoenfeldt/Bartoszewski made a motion to approve the claims for
September 2007 in the amount of $209,333.79 as presented. Motion
carried.
BUDGET WATCH
Lee stated that
there were a few new accounts highlighted but everything is in line
and overall we are under budget.
INVESTMENT REPORT
Lee stated that
September was a quiet month. We are getting closer taxes and that
will create more activity.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(e)
REGARDING NEGOTIATION OF PROPERTY ACQUISITION AND NEGOTIATION OF A
DEVELOPMENT AGREEMENT
Lemons/Bartoszewski made a motion to convene to Closed Executive
Session pursuant to Wisconsin State Statute 19.85 (1)(e) Regarding
Negotiation of Property Acquisition and Negotiation of a Development
Agreement. Roll call vote was taken. Motion carried at 7:16 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Schoenfeldt made a motion to reconvene to Open
Session. Motion carried at 7:31 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
TID #4 –
DEVELOPMENT AGREEMENT – AMENDMENT #2
Dickmann stated
that Ansay is requesting additional time to complete the financing
process for the project.
Cosson stated
that the “pay as you go” concept is new to Wisconsin and it is
taking the banks a little more time to get their arms around these
projects. Cosson stressed the extension is not because of Ansay’s
inability to get this done.
Wagner stated
that Ansay is working with one bank to finalize paperwork and Don
was optimistic that everything would fall into place.
Wagner stated
that this request would give them an additional 30 days. Wagner
stated that this request was reviewed by the village’s legal
counsel.
Lemons/Hamann
made a motion to recommend to the Village Board approval of the TID
#4 – Development Agreement – Amendment #2. Motion carried.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS FUNDING
Cosson provided
an overview of all the financing numbers for the project. Cosson
provided different options for financing and the impact that they
would have.
Cosson reviewed
the major capital expenditures and major projects. He stated that
the capital expenditures are significant.
Cosson reviewed
the capital outlay costs including those that were utility related
and the utility capital projects.
Cosson stated
that the current bond issue without removing anything would be a
little more than $8M.
Cosson stated
that the village has the ability to break some of this out as Water
Utility Bond.
Cosson reviewed
the numbers for what is already owed and how we would proceed if
nothing else was borrowed. He then took the baseline and added in
four (4) borrowings.
Cosson stated
that there are some offsetting revenues to work with.
Cosson stated
that the tax rate for 2007 is 1.86/2008 would be 2.00 with a high in
2012 of 3.45. The rate would start declining after that.
Cosson stated
that there are two major issues other than moving projects in or
out. The first would be the interest and the overall value of the
community. The village would want to do a 20 year bond for the
police facility as its life expectancy is at least that. The second
would be the debt burden calculation.
Dickmann asked
how the Moody’s rating is affected. Cosson stated that they look at
how much debt, how the village is rated and capacity.
Cosson stated
that Ehlers prefers that the village capacity not go over 70%.
Without removing anything the current capacity is at 80+%.
Cosson stated
that the utility money could be moved in 2010 to lessen the impact.
Cosson
recommended that the village look at the list and separate needs
versus wants.
Dickmann asked
what the chances were of keeping the same Moody’s rating if we go
over 70%. Cosson stated that if the 70% is surpassed there are 14
other factors that come in to play. Cosson stated that Moody’s
would review the village overall and possibly compare us to other
A-2 communities.
Dickmann stated
that we need to slash and burn and possibly move some things around.
Wagner stated
that the village has worked too hard for this rating to lose it.
Dickmann stated
that we have no control over some of the projects.
Cosson stated
that there is a minor concern and that is how the debt is treated.
He stated that if it stays the same it should not be a problem.
Cosson stated that one idea would be that any new debt service
becomes part of the levy limit equation.
Wagner stated
that this item should definitely be on the next agenda. If
Committee members have any questions or want additional information
added they should ask.
Cosson
recommended exploring the impact of taking $1M off the bottom line.
Dickmann asked that Ehlers do a 70% analysis and see where the
numbers are.
OTHER MATTERS
None.
ADJOURNMENT
Bartoszewski/Lemons made a motion to adjourn. Motion carried at
7:58 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 6:30 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present,
Bob Hamann-present, John Ross-present, Tim Bartoszewski-present, Jen
Schoenfeldt-present, Ann Lemons-present, and Mike Krocka-present.
Others Present: Dawn Wagner and Vicki Lee
2008 BUDGET DISCUSSION
Wagner gave an overview of the 2008 proposed budget with all
requests included. She informed that the budget was prepared using
the village net new construction (3.197%) as the levy limit.
Wagner noted that she spoke to the Department of Revenue and
received the estimated ERP figure of 4.2182% as it relates to the
operating budget.
Several items were removed from the operating and capital budget.
OTHER MATTERS
None
ADJOURNMENT
Bartoszewski/Krocka made a motion to adjourn. Motion carried at
8:15 p.m.
Dawn M. Wagner
Village Administrator/Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn M. Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, and Mark Jaeger
APPROVE CLAIMS
FOR AUGUST 2007 IN THE AMOUNT OF $287,867.44
Lemons/Hamann
made a motion to approve the claims for August 2007 in the amount of
$287,867.44 as presented. Motion carried.
BUDGET WATCH
Lee stated that
everything looks good.
Wagner stated
that we are still within budget.
INVESTMENT REPORT
Lee stated that
the rates are good. The Village is within 85% of the budgeted
amount.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(c)
PERSONNEL AND (e) REGARDING NEGOTIATION OF PROPERTY ACQUISITION AND
NEGOTIATION OF A DEVELOPMENT AGREEMENT
Krocka/Bartoszewski made a motion to convene to Closed Executive
Session pursuant to Wisconsin State Statute 19.85 (1)(c) Personnel
and (e) Regarding Negotiation of Property Acquisition and
Negotiation of a Development Agreement. Roll call vote was taken.
Motion carried at 6:33 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Lemons made a motion to reconvene to Open Session.
Motion carried at 7:58 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS
Wagner stated
that an updated project schedule was included in their packet.
Wagner stated
that she will have updated numbers from Mike Harrigan at the October
3rd Finance meeting.
Wagner stated
that Harrigan will be at the October 16th Finance meeting
if anyone has questions regarding those numbers.
OTHER MATTERS
The next Finance
meeting will be held on Wednesday, October 3, 2007.
Wagner stated
that the October 3rd meeting will include and update on
the roundabouts. The bids for the new DPW
Dump
Body/Hydraulics and DPW Plow/Wing will be reviewed.
Wagner stated
that the next Mid-Moraine dinner will be in Fredonia on Wednesday,
October, 24th. There will be more information to follow.
Wagner asked if
there were any other change requests for the October calendar.
The Budget
Workshops will be held from 6:30-8:30 p.m. on October 15th,
22nd and 29th.
Wagner clarified
that the resolution for the Urban Forestry Grant on the Village
Board agenda did not need to be reviewed at Finance Committee as
there is no additional money being requested.
ADJOURNMENT
Bartoszewski/Lemons made a motion to adjourn to Wednesday, October
3, 2007. Motion carried at 8:02 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 6:30 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Chief Meloy, Lieutenant
Goetz, Officer Ramthun, Officer Neese, Jack Morrison, John Sabinash-Zimmerman,
and Bill Schanen-Ozaukee Press.
NEW POLICE
FACILITY / VILLAGE HALL RENOVATIONS
John Sabinash of
Zimmerman Architects provided updated renderings of the interior and
exterior layouts of the new Police facility. Sabinash reviewed the
exterior layout of the new Police facility. He then explained the
layout of the interior of the building. Sabinash stated that the
building is situated to allow for future expansion to the east.
Sabinash stated that the new boiler and electrical system would be
centrally located to accommodate future expansion.
Sabinash reviewed
the material that would be used for the exterior of the building.
Sabinash reviewed
the updated rendering of the Village Hall renovation. Changes were
made to eliminate some demolitions costs.
Sabinash
distributed the updated costs. Sabinash stated that site costs have
been reduced. There was an 8.5% cost reduction for the Village Hall
renovation. The overall project cost was reduced by 11%.
Dickmann stated
that Zimmerman has done an excellent job with this project.
Goetz stated that
Zimmerman gave us exactly what we asked for.
Dickmann stated
that the next step will be for Wagner to present the updated costs
to Ehlers & Associates.
Zimmerman will
continue with interior material selection.
Wagner stated
that with the current time frame, the Village would be looking at
bonding for the project in early 2008.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(e)
REGARDING NEGOTIATION OF PROPERTY ACQUISITION
Hamann/Krocka
made a motion to convene to Closed Executive Session Pursuant to
Wisconsin State Statute 19.85 (1)(e) Regarding the Negotiation of
Property Acquisition. Roll call vote was taken with all in favor.
Motion carried at 6:55 p.m.
RECONVENE TO OPEN
SESSION
Lemons/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:25 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
2007 STREET
PROJECTS
Wilhelm provided
the Committee with a memo regarding the engineering of the current
street projects. Wilhelm stated that the engineering firm that he
is working with will not have preliminary design until Thursday,
Sept. 6th. Wilhelm stated that he will need to review
the submittals once they are received.
Wilhelm was
concerned with the time-frame of the project. With best case
scenario, the asphalting would not be completed until early
December. Wilhelm is requesting that the project be held off until
spring of 2008. He also thinks that the Village would get a better
price by waiting until spring.
Dickmann asked if
the Village was positioned to act as soon as the money was
available. Wilhelm stated that he had already told the engineering
firm in June to begin with the preliminaries.
Wilhelm stated
that no costs have been lost to date. Wagner stated that there was
$330,000 earmarked for the street projects. Wagner stated that if
the Village waits to do the projects, we will incur 5 months of
interest. Because of an increase in the interest rate on the
account that the proceeds of the interim financing was in place, the
Village will have a net gain of $2,000 in interest. In effect, no
money will be lost.
Dickmann asked if
the Village needs to anticipate an increase. Wilhelm felt that
there would be an overall decrease. Wilhelm stated that he would
like to tie this project in with the 2008 street projects for better
numbers. Wilhelm also suggested adding the relay of water and sewer
at Village Hall at that time for a larger project.
Lemons/Schoenfeldt made a motion to recommend to the Village Board
to move the 2007 street projects to spring of 2008 and tie in with
the 2008 street projects. Motion carried.
TID #4 – BOUNDARY
AMENDMENT – CONTRACT FOR SERVICES
Wagner stated
that Plan Commission called for a Public Hearing to amend the
current TID #4 Boundary to exclude the remnant portions of tax
parcels west of I-43 included in the project plan.
Wagner stated
that even if everything doesn’t fall in to place the expense is
still TID eligible and the TID can be left open until the Village is
reimbursed. Wagner stated that all expenses incurred to date are
TID eligible.
Krocka/Lemons
made a motion to recommend to the Village Board the TID #4 –
Boundary Amendment – Contract for Services as presented. Motion
carried.
OTHER MATTERS
Wagner gave kudos
to the Ozaukee Press for the Opinion Page regarding the liquor
licensing issue.
Wagner reviewed
the items that were included in the packet including the First
Fridays schedule and the Public Works summaries.
Wagner asked
Committee members to turn in their binders for updated budget
information.
Wagner encouraged
Committee members to attend the festivities at Family Fun Day on
Saturday. There will be a pumpkin pie/bar baking contest and Bard
Dickmann, Mike Krocka and Bob Hamann will be judges.
Wagner stated
that there is a conflict with the Public Safety meetings and
Recreation Board meetings being at the same time as John Schantz is
a member of both. There will not be a Public Safety meeting in
September and a change of times will be discussed at the Recreation
Board meeting on September 13th.
Wagner stated
that the October 11th Public Safety meeting will include
ICS Training for Public Officials by Jack Morrison. Wagner
encouraged Committee members to attend that meeting.
Wagner stated
that Jack Morrison is doing an excellent job with the NIMS
requirements.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn to September 25, 2007.
Motion carried at 7:44 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 7:00 p.m.
Dawn M. Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Mark Jaeger, Mark Jaeger, and Brian
Peschel.
APPROVE CLAIMS
FOR JULY 2007 IN THE AMOUNT OF $234,214.66
Hamann/Krocka
made a motion to approve the claims for July 2007 in the amount of
$234,214.66. Motion carried.
BUDGET WATCH
Wagner reviewed
the Budget Watch and stated that everything is in line.
INVESTMENT REPORT
Wagner stated
that the report had been submitted by Lee and there were no
concerns.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(e)
REGARDING NEGOTIATION OF AN AGREEMENT
Hamann/Krocka
made a motion to convene to Closed Executive Session pursuant to
Wisconsin State Statute 19.85 (1)(e) Regarding Negotiation of an
Agreement. Roll call vote was taken. Motion carried at 7:03 p.m.
RECONVENE TO OPEN
SESSION
Lemons/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:35 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
TID #4 –
DEVELOPMENT AGREEMENT
Krocka/Lemons
made a motion to table the TID #4 – Development Agreement. Motion
carried.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS
Wagner
distributed a calendar of the anticipated time schedule for the
construction of the new Police facility. Wagner stated that if the
project stays on this pace estimated move in to the new facility
would be January of 2009.
Wagner stated
that the Committee has been meeting with Zimmerman about every 2-3
weeks.
Dickmann stated
that it was an excellent decision to go with Zimmerman. Wagner
feels that Zimmerman understands the cost struggles that the Village
is facing.
Hamann agreed
with Dickmann and Wagner. He feels that the interior of the
Police facility is far more important than what the exterior of the
building will look like.
Wagner stated
that updated costs and an updated rendering will be available for
the next meeting.
Dickmann stated
that she believes that Zimmerman is delivering a quality product
with fiscal constraints in mind.
Wagner stated
that there is no update on the Village Hall renovation portion at
this time. Wagner stated that the interior has been revised to
minimize demolition.
OTHER MATTERS
Wagner
distributed the budget schedule. Wagner stated that if anyone had
questions or any other ideas for budget discussions to please bring
them up at the Budget Tour.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:50
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 6:30 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mark Jaeger, Gerald Antoine, and Mike of Harrigan-Ehlers
and Associates.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(e)
REGARDING NEGOTIATION OF TID #4 AGREEMENT AND PROPERTY ACQUISITION
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to Wisconsin State Statute 19.85 (1)(e) Regarding
Negotiation of TID #4 Agreement and Property Acquisition. Roll call
vote was taken. Motion carried at 6:32 p.m.
RECONVENE TO OPEN
SESSION
Lemons/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:33
p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
TID #4 –
DEVELOPMENT AGREEMENT
Krocka/Lemons
made a motion to recommend to the Village Board the approval of the
TID #4 Development Agreement with a change to Exhibit R making the
new total $120,000 and creating a Contingency line item. Motion
carried.
NEW POLICE
FACILITY / VILLAGE HALL RENOVATIONS
Discussion was
held regarding the new Police Facility/Village Hall renovations. An
alternate plan for the Village Hall renovations will be available in
mid-August.
DPW PATROL TRUCK
– CAB/CHASSIS BIDS
Ray deBruijn
reported that three bids were submitted for the Cab/Chassis for the
new DPW Patrol Truck. deBruijn recommended that the Village accept
the low bid submitted by Lakeside in the amount of $69,457.97.
deBruijn noted that the bid was within budget. The estimated cost
of the fully equipped DPW Patrol Truck is $150,000.
Schoenfeldt/Bartoszewski made a motion to recommend the Village
Board the low bid submitted by Lakeside in the amount of
$69,457.97. Motion carried.
RES. #1043 –
AMENDED 2007 ROOM TAX BUDGET
a. SAUKVILLE
HISTORICAL SOCIETY (ROOM TAX REQUEST)
Cindy Douglas of
the Saukville Area Historical Society (SAHS) was present to explain
the SAHS’s request for funding for the Civil War Historical
Re-Enactment to take place during Saukville Family Fun Day. SAHS is
requesting $740 for the project.
Krocka/Bartoszewski made a motion to recommend to the Village Board
the approval of the Res. #1043 - Amended 2007 Room Tax Budget.
Motion carried.
OTHER MATTERS
deBruijn informed
the Committee that Dan Helm was hired as the Village’s new
custodian. Wagner noted that the custodian will now be reporting
directly to deBruijn rather than the Director of Public Works.
Wagner reminded
the Committee of the Ozaukee National Night Out scheduled for
Tuesday, August 7th and encouraged everyone to attend.
Anyone interested
in attending the next Mid-Moraine Dinner scheduled for Wednesday,
August 22nd in Thiensville should contact Mary Kay
Baumann or Dawn Wagner.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
7:55 p.m.
Dawn M. Wagner
Village
Administrator
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 6:30 p.m.
Dawn M. Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Mark Jaeger, Gerald
Antoine, and Mike Harrigan-Ehlers and Associates
APPROVE CLAIMS
FOR JUNE 2007 IN THE AMOUNT OF $582,609.41
Lemons/Schoenfeldt made a motion to approve the claims for June 2007
in the amount of $582,609.41. Motion carried.
BUDGET WATCH
Wagner reviewed
the Budget Watch and stated that everything is in line.
INVESTMENT REPORT
Lee reported that
it had been a quiet month.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(C)
PERSONNEL AND (e) REGARDING NEGOTIATION OF AN AGREEMENT
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to Wisconsin State Statute 19.85 (1)(c) Personnel
and (e) Regarding Negotiation of an Agreement. Roll call vote was
taken. Motion carried at 6:33 p.m.
RECONVENE TO OPEN
SESSION
Lemons/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:53
p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
TID #4 –
DEVELOPMENT AGREEMENT
Krocka/Lemons
made a motion to table the TID #4 – Development Agreement. Motion
carried.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS
Wagner updated
the Committee on the progress on the new police facility and
renovations to the Village Hall. An alternate plan for the Village
Hall renovations will be available for the next meeting.
Wagner stated
that some minor changes were made to the layout of the police
facility.
Wagner stated
that Zimmerman will have updated cost estimates by the end of
August.
Hamann asked if a
sprinkler system for the Village Hall is required by code. Wagner
stated no. This is something that should be discussed.
OTHER MATTERS
Dickmann stated
that any decisions regarding combined county dispatch will not be
made until the Board has complete information. At that time, the
Board will make accurate and pro-active decisions. This item will
be introduced as an agenda item and will be addressed at that time.
Wagner stated
that Officer Neese is organizing the first Ozaukee National Night
Out to be held on Tuesday, August 7, 2007. Wagner distributed
flyers with information. Wagner commented on the excellent job
being done by Neese.
Wagner stated
that the assessment information for the Village has now been
integrated with the GIS system. Both can be viewed on-line through
the Village’s website.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
8:00 p.m.
Mary K. Baumann
Deputy Clerk
June 19, 2007
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 6:30 p.m.
Dawn M. Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Ann Lemons-absent, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Ray deBruijn, Gerald
Antoine, Brian Peschel, Mark Jaeger, Don Roeber – A. N. Ansay and
Assoc., Dewayne Johnson, Art Baumann, and Bob Anderson – WisDOT, Pat
Hawley – R. A. Smith & Assoc., and Mark Lake of MRED.
APPROVE CLAIMS
FOR MAY 2007 IN THE AMOUNT OF $200,319.12
Lemons/Schoenfeldt made a motion to approve the claims for May 2007
in the amount of $200,319.12. Motion carried.
INVESTMENT REPORT
Lee reported that
it had been a quiet month.
BUDGET WATCH
Wagner reviewed
the Budget Watch and stated that everything is within line.
STH 33/MARKET
STREET IMPROVEMENTS (WISDOT)
Dewayne Johnson (WisDOT)
reviewed the current issues regarding STH 33 at Market Street and
Northwoods Road. Johnson also reviewed what would be needed for
future growth.
Johnson stated
that if additional lanes were put in at Market Street for north and
southbound traffic, Walgreens would lose green space as well as
parking at the west end of the lot.
Johnson stated
that he feels that roundabouts at these two intersections are the
better option.
Pat Hawley of R.
A. Smith & Associates (DOT consultant) gave background information
regarding roundabouts and their effectiveness. Hawley stated that
STH 33 construction is planned for 2010.
Hawley stated
that the roundabout alternative would provide a long-term
operational solution. The roundabouts are safer than traffic
signals. The potential is there to limit the right-of-way impact.
Hawley showed a
video from the Kansas Department of Transportation regarding the
benefits of roundabouts and the enhanced pedestrian safety. Hawley
also reviewed other roundabouts throughout the state.
Hawley stated
that roundabouts at Market Street would create the potential for
full access at Northwoods Road. The right-of-way needs to be fine
tuned.
Johnson stated
that focus on the I-43/STH 33 area would be the next step.
Johnson stated
that he doesn’t think a 10-year plan is a good choice.
Johnson stated
that the WisDOT is all for the roundabouts and would like the
Village’s support.
Dickmann asked
Mark Lake of MRED to show on the map what Walgreens would lose if
the additional lanes were installed. Lake stated that Walgreens
would lose 21 parking spaces with added lanes.
Lake stated that
discussions were held with Pick N Save and Walgreens regarding
roundabouts. There were no concerns expressed regarding the
roundabouts. Both businesses were informed there would be no cost
involved and their only concern was access in and out for customers.
Dickmann asked
the DOT how much land would be needed for the improvements. Johnson
stated that additional analysis is needed but that is should be
manageable.
Hamann stated
that he believed the distance from Market Street to Northwoods Road
was approximately 500 ft. Are there any other roundabouts that are
that close together? Hawley stated that there are several,
including some of the new ones being constructed on STH 60.
Wilhelm stated
that he traveled through Mount Horeb and noted that there were five
roundabouts in a 1 mile stretch.
Lake stated that
the actual distance from Market Street to Northwoods Road was 750
feet.
Dickmann reviewed
the Village’s choices of a 10-year plan and a 20-year plan with loss
of land or roundabouts. Johnson stated that the roundabouts are a
20-year+ solution.
Johnson stated
that the DOT would like the Village to support them officially.
Wagner asked at
what point the Village would know the costs. What about the
Memorandum of Understanding (MOU). Johnson stated “my gut feeling
is that the Village won’t be paying any more money”.
Art Baumann that
the approaches would be reduced and there would be ample space at
the intersections.
Lake stated that
the right-of-way would be significant at all quadrants.
Roeber stated
that he has reviewed the roundabouts with potential buyers for
Heritage Crossings and there are no problems.
Schoenfeldt and
Lemons both expressed concern with the volume of traffic through the
area. Hawley stated that studies show that roundabouts handle the
heavier traffic better. There is better traffic flow.
Schoenfeldt asked
about snow plowing. Hawley stated that snow plowing has been well
managed in other areas.
Krocka stated
that when he traveled out east, traffic flow did move better with
the roundabouts.
Dickmann asked
why a roundabout was not put at the STH 60/Port Washington Road
intersection. Art Baumann stated that STH 60 is a connecting
highway therefore Grafton had final say. The base was already in
place with some modifications. Modifying the intersection was less
expensive than putting in a roundabout.
Hamann stated
that although there is heavy traffic some times there is also a lot
of time that there is little traffic and you have to sit at the red
traffic light for quite awhile. Hamann said he can see the time
savings with the roundabout.
Lemons asked
about pedestrians and bicyclists. Hawley stated that pedestrians
will be able to go through and there will be a multi-use path.
Dickmann stated
that she feels this is something the Village needs to pursue. She
would like to see the Board move forward on this.
Krocka/Lemons
made a motion to work with the WisDOT with regards to roundabouts at
Market Street and Northwoods Road. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(C)
PERSONNEL AND (e) REGARDING NEGOTIATION OF AN AGREEMENT
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session pursuant to Wisconsin State Statute 19.85 (1)(c) Personnel
and (e) Regarding Negotiation of an Agreement. Roll call vote was
taken. Motion carried at 7:37 p.m.
RECONVENE TO OPEN
SESSION
Lemons/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:51
p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS
Dickmann asked
the Board if there were any more thoughts on how much to spend on
the renovations for Village Hall.
Hamann asked if
the Board wants to do a nose job at $1.5M or a heart transplant at
$2.1M.
Lemons feels that
we should do it right from the start. The other Board members
agreed. Dickmann said that was her vote.
Wagner asked if
we were going to retain use of the basement. The Board said yes.
Wagner asked if
the Board wanted to pursue the clock tower at the northwest end.
General consensus was that we don’t need it.
Wagner stated
that the Village should have updated numbers by the end of the
month.
Wagner stated
that she will need to have analysis run at 100%.
Dickmann
requested a motion to have Zimmerman proceed with the “all-in”
approach without the clock tower.
Lemons/Krocka
made a motion to direct Zimmerman to proceed with the “all-in”
approach without the clock tower. Motion carried.
OTHER MATTERS
Wagner reminded
Board members about the July 4th Parade.
Wagner stated
that Officer Ramthun and Linda Pierschalla were attending Character
Counts Training in Chicago.
ADJOURNMENT
Lemons/Schoenfeldt made a motion to adjourn. Motion carried at 7:58
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 6:00 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Tim Bartoszewski-present, Mike Krocka-absent,
and Ann Lemons-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Chief Meloy, Lieutenant Goetz, Roy
Wilhelm, Ray deBruijn, John Sabinash-Zimmerman Architectural
Studios, Inc., Matt Seeboth-The Jansen Group, Inc., Mark Jaeger,
Brian Peschel, and Mike Harrigan-Ehlers & Associates at 7:28 p.m.
NEW POLICE
FACILITY/VILLAGE HALL RENOVATIONS – SCHEMATIC DESIGN
John Sabinash of
Zimmerman Architectural Studios, Inc. reviewed the schematic design
for the new Police Facility/Village Hall renovations. Sabinash
provided three site plans with modified centralized parking and
landscaping between 2 buildings.
Dickmann stated
that she and Wagner had met with Port Washington State Bank
regarding the proposed changes and they are willing to work with the
Village.
Sabinash noted
that regardless of which exterior site plan is used, there will be a
pedestrian connection between the two buildings.
Sabinash reviewed
the schematic design of the new Police Facility. The
HVAC/electrical systems will be centrally located on the east side
of the building for possible future expansion and accessibility.
Wagner asked (on
behalf of Mike Krocka) for a reconfiguration in the event of
expansion of the garage with relation to the salle port. Sabinash
stated that it would be able to be adjusted accordingly.
Sabinash reviewed
the current design of the Village Hall renovations for the upper
level. Sabinash stated that there were a few options with the lower
level. If the air handler for the lower level were left as is, that
area would be limited to storage use. Due to state requirements the
air handler would have to be replaced in order for the area to be
used for a community room and possible future office space.
Sabinash reviewed
the project costs spreadsheet for the Police Facility and the
Village Hall renovations. The Village Hall renovations are split
into four levels: “all in, major, some or base”. Sabinash reviewed
the costs included regardless of the scope of the project. Sabinash
reviewed the administrative costs that would be incurred during the
procurement of the project.
Sabinash reviewed
the estimated contingencies. A summary was provided giving a range
with different scenarios and what would have to be sacrificed based
on each scenario.
Seeboth reviewed
the construction costs. An overview was given of each level of
renovation. “All In” – would be all new mechanical and almost all
new electrical “a full fix”. Patch fixes could be done to make the
systems functional. Sabinash stated that doing patch fixes would
create program compromises. The current air handling system is not
code compliant. The lower level would only be able to be used for
storage if the air handler is not replaced.
Sabinash reviewed
what would be replaced and/or updated based on schematic level.
Sabinash
explained a possible contingency for a boiler replacement. Sabinash
stated that if all three air handlers were replaced, the boiler
would need to be replaced. Sabinash stated that if it is
affordable, now would be the time to do it. Sabinash gave options
based on amount of renovations.
Sabinash stated
that a high efficiency boiler would be an approximate $30,000
upgrade. He stated that contingency money for the boiler has
already been included in the project cost estimates.
Dickmann asked
Sabinash if he were building this building, what would he
recommend. Sabinash stated that if the major system changes were
done and not the “all in”, it would be like putting a band-aid on
the air handler.
Dickmann stated
that if the Village wants to renovate for an estimated 20 years, we
would have to go to the high end.
Sabinash stated
that because it is an internal system, there is more to deal with.
Wagner stated
that if the Board has any additional questions, they can forward
them to her and she will relay them to Sabinash.
Wilhelm commented
that at the onset of this project the Village did not expect the
amount of detail that has been received from Zimmerman. He stated
that Sabinash and Seeboth are doing a great job for the Village.
Wilhelm felt that
everything should be replaced. He stated that by salvaging, the
efficiency factor is compromised in the long run.
Meloy agreed with
Wilhelm regarding the heating/ventilating systems.
Dickmann thanked
Sabinash and Seeboth for the excellent job they are doing for the
Village.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(c)
PERSONNEL AND (e) REGARDING NEGOTIATION OF AN AGREEMENT
Hamann/Bartoszewski made a motion to convene to Closed Executive
Session pursuant to Wisconsin State Statute 19.85 (1)(c) Personnel
and (e) Regarding Negotiation of an Agreement. Roll call vote was
taken. Motion carried at 6:55 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Lemons made a motion to reconvene to Open Session.
Motion carried at 7:22 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
UTILITY LEAD
OPERATOR/LABORER POSITION DESCRIPTION
Hamann/Lemons
made a motion to recommend to the Village Board approval of the
creation of the Utility Lead Operator/Laborer position which will be
represented by the AFSCME Union as presented. Motion carried.
MEMORANDUM OF
UNDERSTANDING (MOU) – AFSCME UNION
Wagner stated
that the MOU had been reviewed and approved by the AFSCME Union.
Lemons/Bartoszewski made a motion to recommend to the Village Board
approval of the MOU with the AFSCME Union. Motion carried.
RESOLUTION #1039
– LOCAL GOVERNMENT PROPERTY INSURANCE FUND
Wagner stated
that this resolution is needed to be a participant of the Local
Government Property Insurance Fund.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1039 – Local Government Property Insurance Fund.
Motion carried.
BRIDGE HANGING
PLANTERS (CONTINGENCY FUND)
Schoenfeldt
stated that Public Works is requesting $2,700 from the Contingency
Fund to cover the cost of the hanging baskets for the light posts on
STH 33. Schoenfeldt stated that any additional donations that are
received for the planters would be returned to the Contingency Fund.
Dickmann stated
that she had sent a donation request letter to Saukville Chamber
members and then to the general community. Given the time that has
passed with no additional donations this would probably be
expenditure.
Bartoszewski/Schoenfeldt made a motion to recommend to the Village
Board a “not to exceed” amount of $2,700 from the Contingency Fund
to cover the cost of the hanging planters for the STH 33 light
posts. Motion carried.
RESOLUTION #1040
– SALE OF $900,000 NOTE ANTICIPATION NOTES
Harrigan
distributed a copy of the resolution with a list of items to be
included in the borrowing. Harrigan reviewed the process of
borrowing and approval of the resolution. Harrigan stated that if
the resolution is adopted tonight, it essentially identifies with
statutory authority ability.
The first Finance
meeting in July will be July 10th. Harrigan will proceed
and prepare a draft official statement.
Schoenfeldt/Bartoszewski made a motion to recommend to the Village
Board approval of the sale of $900,000 Note Anticipation Notes.
Motion carried.
OTHER MATTERS
Committee
reviewed the calendars and set meeting dates for July.
At this point,
there will only be one Finance Committee and Village Board meeting
in July to be held on July 10th. If need be, an
additional July Finance and Village Board meeting will be set up.
The July 5th
Plan Commission meeting will be moved to June 28th.
The August 7th
Finance Committee and Village Board meetings will be moved to
Wednesday, August 1st. Wagner stated that a National
Night Out is being planned for Tuesday August 7th and
encouraged Board members to attend. The second Finance Committee
and Village Board meetings in August will be on the 21st.
Wagner stated
that July and August meetings for CDA will be discussed at the June
meeting of the CDA.
The following
tentative schedule was decided.
August 2nd – Plan Commission
Sept.
4th – Finance Committee/Village Board
Sept.
6th – Plan Commission
Sept.
10th – 2008 Budget Tour
Sept.
25th – Finance Committee/Village Board
ADJOURNMENT
Lemons/Schoenfeldt made a motion to adjourn. Motion carried at 7:50
p.m.
Mary K.
Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 7:00 p.m.
Dawn M. Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-absent, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Ray deBruijn, Gerald
Antoine, Brian Peschel, and Mark Jaeger
APPROVE CLAIMS
FOR APRIL 2007 IN THE AMOUNT OF $408,857.33
Schoenfeldt/Bartoszewski made a motion to approve the claims for
March 2007 in the amount of $408,857.33. Motion carried.
INVESTMENT REPORT
Lee noted that
all water project work is paid up front and will be repaid by the
State Trust Fund Loan.
BUDGET WATCH
Wagner stated
that all accounts are within normal range for this time of year.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(C)
PERSONNEL AND (e) REGARDING NEGOTIATION OF AN AGREEMENT
Krocka/Hamann
made a motion to convene to Closed Executive Session pursuant to
Wisconsin State Statute 19.85 (1)(c) Personnel and (e) Regarding
Negotiation of an Agreement. Roll call vote was taken. Motion
carried at 7:05 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Schoenfeldt made a motion to reconvene to Open
Session. Motion carried at 7:53 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
5-YEAR CAPITAL
PLAN/BORROWING
Dickmann
requested a brief discussion regarding the renovations to Village
Hall.
Dickmann stated
that the estimated material cost to completely replace the HVAC and
electrical system is $500,000.
Wagner provided a
drawing with the proposed renovations and stated that these changes
put the project at approximately $2.1M.
Dickmann stated
that there were no triage numbers available at this time. Zimmerman
needs more information to be able to provide these numbers.
Wagner stated
that staff will assess the proposed upgrades and decide on the
necessity. The $2.1M amount only includes modifications to the
inside of the building and an elevator.
Wagner stated
that the $6M for the Police Department plus the $2.1M for Village
Hall is $800,000 less than the original cost estimate.
Dickmann asked if
the Board wants to put a cap on the Village Hall amount.
Hamann and Wagner
both expressed disappointment that David Haber of Zimmerman asked
“what do you want?” Both stated that they want them to tell us.
Wagner stated
that the consultant for the electrical and mechanical systems will
be at Village Hall on May 29th to discuss their report.
Dickmann asked if
the triage numbers would be available for the next meeting. Wagner
stated that the site layout, update on Village Hall numbers and 50%
schematic will be available at the June 5th Finance
meeting.
Dickmann asked
the Committee if they would want to do two separate borrowings.
Wagner stated
that the planned road projects for 2007 include Regis, Easy Street,
S. Main Street and STH 33. The total cost for the road projects
would be $435,000.
Wagner stated
that the Village will have to start paying for the design phase of
the project.
Hamann felt that
the sooner we carve out a portion of the borrowing, the better off
we will be. Committee members agreed.
Dickmann
requested a motion to carve out funds needed for the road projects
and $300,000 for the design phase of the Police Department/Village
Hall for a total of $735,000 borrowing right now.
Wagner asked
about the patrol truck that was listed in the DPW section of the
Capital Plan.
Dickmann
recommended including the patrol truck at $150,000 for a total
borrowing of $885,000.
Wagner stated
that she would try to have the borrowing set for June 5th
unless Mike Harrigan has major concerns.
Krocka/Bartoszewski made a motion to authorize staff to work with
the Village’s financial advisor regarding borrowing of $885,000 for
2007 road projects, the design phase of the Police
Department/Village Hall project and the patrol truck for a total of
$885,000. Motion carried.
POLICE DEPARTMENT
SITE SURVEY PROPOSALS
Wagner
recommended that the Board approved Roy Wilhelm’s recommendation of
North Shore Engineering for the Police Department Site Survey at a
cost of $2,550. The money would come from the General Fund-Fund
Balance at this time.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of North Shore Engineering at $2,550 for the Police
Department Site Survey to be paid for from the General Fund-Fund
Balance. Motion carried.
OTHER MATTERS
Wagner reminded
everyone about the Chamber lunch on May 23rd at Charter
Steel. If anyone is interested, contact Mary Kay. The topic is
Community Development/Workforce Development.
Wagner stated
that the Mid-Moraine dinner is the evening of May 23rd if
anyone is interested.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:09
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 7:00 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Tim Bartoszewski-present, Mike Krocka-present,
and Ann Lemons-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Chief Meloy, Lieutenant Goetz, Ray
deBruijn, Mark Jaeger, and Brian Peschel.
5-YEAR CAPITAL
PLAN/BORROWING
Wagner presented
updated cost estimates for the new Police facility. One estimate
was for $6M and one for $5.8M. The $6M represented 18,500 sq. ft.
and the $5.8M was 17,000 sq. ft. The Committee reviewed an
adjacency diagram showing the impact of the $5.8M scenario.
Dickmann reviewed
the adjacency diagram with all space addressed and the areas that
were re-sized. Any additional reduction in square footage would
affect the workings of the Police Department.
Wagner stated
that the Board really needs to get a handle on the “not to exceed”
number.
Dickmann asked
Chief Meloy if any of these changes were an issue with his
department.
Chief stated that
he feels it is important that the size of the training room and the
armory not be reduced in size. Goetz stated that if the training
room remains with seating at 40 it could be used for in-house
training that would include free training for employees. Goetz
stated that some of these training sessions cost upwards of $3,000
per person.
Chief stated that
you can never have enough storage area. He stated that he does not
want to be in a position that we run out of storage right after the
building is complete.
Wagner stated
that when the changes are made Zimmerman should be asked to come up
with some creative ideas for storage. Overhead storage does need to
be limited because of ADA requirements.
Dickmann stated
that no changes will be made that are going to affect programs.
Bartoszewski
asked about the size of the locker rooms. Goetz stated that the
lockers are very expensive and we could possibly only order a
portion now and add on at a later date.
Dickmann asked
Meloy for his thoughts on the dispatch area. Chief felt that
Committee should follow the results of the study and keep two
dispatch units.
Hamann questioned
the idea of other municipalities going to rely on the county for
dispatch and if the two units would be necessary.
Wagner stated
that a study is being conducted regarding county-wide dispatching.
Discussion was
held regarding the number of conference rooms and the need for them.
Wagner stated
that the smaller room in the front of the building was recommended
for meeting with the media and attorneys for Municipal Court.
Dickmann asked
each Trustee what their “not to exceed” number was.
-
Lemons stated
$5.8M – keep training room as is and have future office space.
-
Schoenfeldt
stated $6M – keep training room and increase size of armory.
-
Bartoszewski
stated $5.8M – agrees with Schoenfeldt, also issue of women’s
locker room.
-
Krocka stated
$5.8M – keep training and armory (keep at $6.0 if we are going
to lose storage).
-
Schantz
stated $6M - $5.8 changes layout dramatically.
-
Hamann stated
$6M – doesn’t see how we can do it for less.
-
Dickmann
stated $6M.
-
Wagner was
directed to inform Zimmerman to work with the $6M.
PUBLIC FACILITIES
NEEDS ASSESSMENT AND IMPACT FEE STUDY
Wagner asked the
Board if they were ready to proceed with implementing Impact Fees.
Wagner stated
that the next step would be to set a Public Hearing. Staff would
publish a Class 1 Notice. This must be done at least 20 days before
the hearing. The hearing could be scheduled for the beginning of
June.
Hamann asked
about the Impact Fees with respect to dwelling units that are
annexed into the Village. Wagner stated that the Impact Fees are
for new construction only.
Dickmann asked
Wagner to give John Schantz a brief explanation of what Impact Fees
are. Wagner provided an overview of Impact Fees and stated that
most neighboring municipalities have Impact Fees.
Dickmann asked
the Board members if everyone wanted to move forward with Impact
Fees. All members stated yes.
Wagner stated
that moving forward opens up numbers for review and these numbers
would have to be approved by ordinance.
Bartoszewski/Schoenfeldt made a motion to direct staff to create an
ordinance and set a Public Hearing for June 19, 2007 regarding
Impact Fees. Motion carried.
OTHER MATTERS
Wagner stated
that Open Book would be held Wednesday, May 2, 2007 at Village Hall.
Wagner will be on
vacation beginning May 4th and returning May 14th.
Wagner stated
that the Fire Department did another excellent job. There was a
barn fire on Hillcrest Road in Saukville. The Department did a
superb job with the help of Port Washington, Fredonia and Waubeka.
Wagner stated
that Lieutenant Richard Schoenfeldt of the Fire Department has
received the Firefighter of the Year Award from the American Legion
as well as the County’s Firefighter of the Year Award. Schoenfeldt
also receive the District’s Firefighter of the Year Award and is
currently in line to receive the State’s Firefighter of the Year
Award.
Wagner stated
that Jim White of the ambulance staff has received “EMT of the Year”
from the American Legion as well as the County’s EMT of the Year
Award.
Meloy gave
Committee and overview of the armed robbery that took place in
Saukville on Sunday night. Meloy stated that all involved were in
custody and the gun was found.
Meloy and Goetz
both stated that the help they received from the Grafton Police
Department, Port Washington Police Department and the Sheriff’s
Department was excellent.
Wagner stated
that the Capital Planning/Borrowing will be on the agenda for the
May 15th Finance Committee meeting. Committee needs to
discuss timing on borrowing. This timing will affect moving forward
with road projects.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn. Motion carried
at 7:55 p.m.
Mary K.
Baumann
Deputy Clerk
Return to top
April 17, 2007
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 7:00 p.m.
Dawn M. Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-absent, John Ross-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Ray deBruijn, Chief Meloy,
Lieutenant Goetz, John Schantz-Trustee Elect, Mike Harrigan of
Ehlers & Associates, Brian Peschel, and Mark Jaeger
APPROVE CLAIMS
FOR MARCH 2007 IN THE AMOUNT OF $$431,630.33
Lemons/Schoenfeldt made a motion to approve the claims for March
2007 in the amount of $431,630.33. Motion carried.
INVESTMENT REPORT
Lee stated that
March was not a good month as the Village had $1,000,000 in Debt
Service payments.
BUDGET WATCH
Wagner stated
that all accounts are within normal range.
5-YEAR CAPITAL
BORROWING
Harrigan reviewed
the summary of the Capital Financing options for the 5-Year Capital
Borrowing Plan.
Harrigan stated
that all options except Option #2 provided for full funding of the
new Police Facility and renovations to Village Hall. Option #2
included the new Police facility and $500,000 for renovations to
Village Hall.
Harrigan reviewed
the total Capital Financing Plan through 2011. Included was the
actual sizing of the Bond Issues.
Harrigan stated
that the one year that the Village is scheduled to go over
$5,000,000, we would have to adhere to stricter rules. Wisconsin
limits how much can be borrowed annually when using General
Obligation Bonds.
Harrigan reviewed
the Debt Burden Calculations and the 2007-2010 Debt Schedule.
Harrigan reviewed
the Summary of Options which included the Base Case and Options 1,
2, 3, and 4.
Harrigan stated
that the new Police Facility and renovations to Village Hall are
very significant. The borrowing is not as serious after that.
Dickmann stated
that the Village is committed to the STH 33 project and that the
Fire Department aerial truck will be discussed at a separate
meeting.
Wagner asked
Harrigan to explain the Village’s Moody’s Bond Rating and the
significance of the rating.
Harrigan provided
and explanation of the Moody’s rating with the Village having an A2
rating.
Harrigan stated
that there is a possibility of the Village’s bond rating being
affected if the Village proceeds with all the projects listed in the
Capital Plan.
Dickmann asked if
the bond rating could change for one year if we did Option #3.
Harrigan stated that they normally look for a trend before making
any changes to the rating.
Harrigan stated
that Moody’s has a list of criteria including financial performance,
budget, fund balance, total tax base, change in growth, average
income, average home value, debt burden, and percent of principal
and interest as total budget.
Dickmann asked
what Moody’s position is on communities imposing Impact Fees.
Harrigan stated that Moody’s is in favor of Impact Fees. They are a
viewed positively.
Dickmann
recommended that when the new Police Facility is built, a road be
constructed at the southern end of the site to allow officers access
to Foster Drive.
The Village’s
Fund Balance was discussed.
Harrigan reviewed
the options and the amount that would need to be borrowed.
Dickmann stated
that Option #2 was not enough. What if we did $1,000,000 for
Village Hall? Wagner stated that she would speak with John Sabinash
this week.
Wagner stated
that the Village should have 50% of the schematic design available
for the first Finance Committee meeting in June. If there is going
to be a cap, Zimmermann needs to know.
Discussion was
held regarding the 2007 Capital Plan. Currently scheduled are one
DPW patrol truck and road projects. Committee decided that the road
projects would not be moved.
Harrigan stated
that if the Village decided to borrow separately, there would be two
separate issuance fees.
Harrigan offered
options for borrowing. The Village could float some money from the
Fund Balance. Wagner stated that the Village is currently floating
the initial payments for the design phase.
Dickmann asked if
Wilhelm had moved forward on the Street Projects. Wagner stated no
because of the uncertainties.
Committee agreed
that Wilhelm should be directed to move ahead with the Street
Projects.
Dickmann
recommended that Committee digest the information presented and
discuss the next step at the next meeting.
Dickmann
recommended tabling a decision on the 5-Year Capital Plan/Borrowing.
Krocka/Bartoszewski made a motion to table action on the 5-Year
Capital Plan/Borrowing. Motion carried.
GEOTECHNICAL
PROPOSALS
Wagner stated
that soil borings need to be done on the property for the new Police
Facility. Staff recommended Terracon Consulting Engineers and
Scientists at a cost of $3,200.
Lemons/Ross made
a motion to recommend to the Village Board to approve Terracon
Consulting Engineers and Scientists to do the soil borings on the
property for the new Police Facility at a cost of $3,200 and that is
should be paid by the Fund Balance. Motion carried.
RESOLUTION #1038
– 2006 TAX REFUND – JENEIL BIOTECH INC.
A request was
made from Jeneil Biotech Inc. for a refund of $1,536.61 on 2006
taxes paid due to an assessment error made by the State. The
assessment adjustment was made and a refund needs to be issued by
the Village.
Lemons/Schoenfeldt made a motion to approve a refund of $1,536.61 on
2006 taxes paid due to an assessment error made by the State.
Motion carried.
OTHER MATTERS
Wagner reminded
everyone of the Saukville Chamber’s “After Hours Networking” at
Messina’s on Wednesday, April 25th. If anyone is
interested contact Mary Kay Baumann.
deBruijn stated
that he met with the Saukville Area Historical Society (SAHS) to
discuss the lights on the band shell at Veterans Park. The SAHS
would like to stay with the globe style lighting that is currently
in place.
deBruijn has
obtained pricing for a higher grade fixture. This item will be
discussed at the next Public Works meeting.
ADJOURNMENT
Bartoszewski/Ross
made a motion to adjourn. Motion carried at 7:59 p.m.
Mary K. Baumann
Deputy Clerk
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April 4, 2007
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
