SAUKVILLE AREA HISTORICAL
SOCIETY
200 N MILL ST
SAUKVILLE, WI
Village President
Barb Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Shari Kirsch, Lisa Kaminski-Patch.com,
Donna D’Angelo, and Anne Kertscher.
APPROVE CLAIMS
FOR NOVEMBER 2010 IN THE AMOUNT OF $334,962.28
Sauer/Maglio made
a motion to approve claims for November in the amount of $334,962.28
as presented. Motion carried.
INVESTMENT REPORT
Wagner stated
that there have been no rate changes.
Wagner reported
that the office staff is working with a new tax program this year.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO SECTION 19.85 (1)(e) PERSONNEL
Hamann/Maglio
made a motion to convene to Closed Executive Session pursuant to
Section 19.85 (1)(e) Personnel. Roll call vote was taken with all
in favor. Motion carried at 7:32 p.m.
RECONVENE TO OPEN
SESSION
Maglio/Caban made
a motion to reconvene to Open Session. Motion carried at 7:44 p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
BRAUN AMBULANCE
PURCHASE – NORTH CENTRAL AMBULANCE SALES & SERVICE
Wagner referred
to the information that was provided in the packets. The ambulance
would be funded through the remaining proceeds of the 2008 borrowing
for the Police Department. Payment for the ambulance would be made
and then the rebates would be applied for. All rebates will go back
into that account.
Krocka/Caban made
a motion to recommend to the Village Board approval of the purchase
of the Braun Ambulance from North Central Ambulance with funding
from the remaining proceeds of the 2008 borrowing for the Police
Department. Motion carried.
OTHER MATTERS
Wagner introduced
Lisa Kaminski. Kaminski is a reporter for the new local, on-line
newspaper, Patch.com.
Wagner reported
that the Village Offices will be closed December 23rd and
24th for the holiday.
Wagner shared a
picture of the nativity scene that was purchase from the Village by
St. Peter’s Church and printed on the Christmas program.
Dickmann noted
that when she was in Denver the city/county combined building had a
large nativity and “Merry Christmas” was displayed across the front
of the building.
ADJOURNMENT
Hamann/Sauer made
a motion to adjourn. Motion carried at 7:50 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE, WI
Village President
Barbara Dickmann called the meeting to order at 6:32 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Jerry Dickmann, Ray
deBruijn, Dale Fisher, Phil Vincevineus, Anne Kertscher, Dick
Schoenfeldt, Stacy Frey, Donna De’Angelo, and Mark Jaeger.
2011 ROOM TAX
PRESENTATIONS
OZAUKEE COUNTY
TOURISM COUNCIL (OCTC)
Stacey Frey
stated that the additional $300 is for her attendance at the Tourism
Council Conference. This is the first year that the Chamber is
attending this conference. The conference is $600 and the other
half would be covered by the Chamber.
With the usual
$100 annual dues to be part of the OCTC, the total request would be
$400.
RIVER FEST
Mike Krocka is
requesting $800 for the river clean up for 2011.
Hamann asked how
attendance and the clean up went for 2010.
Krocka stated
that it is a combination of scouts, Saukville families and other
volunteers. There were 90-100 volunteers in 2010.
Krocka stated
that in addition to cleaning up the river, area volunteers go around
the Village to unattended areas to clean up. They have also been
painting stencils on the road by the storm sewers warning not to
pour items into the drains.
Krocka said the
money is used for advertising, lunch for the volunteers, and a thank
you gift. Eddie’s Service has always covered any extra expenses
incurred.
4TH OF
JULY PARADE
Mary Kay Baumann
stated that the Parade Committee is requesting $2,000 for the 2011
festivities. The committee does have a balance that carried over
from the previous year, however a portion of it will be used for the
purchase of reusable banners that will be placed in Veterans Park.
Baumann stated
that the only unknown is the cost of the band. All other expenses
are recurring and may go up a small amount but not significantly.
SAUKVILLE CHAMBER
RUN/WALK
Stacey Frey
stated the Chamber will no longer be doing Family Fun Day. The
Run/Walk was very successful whereas Family Fun Day lost money.
Hamann asked how
the money is used. Frey stated that it is used for advertising,
t-shirts, awards, and cash prizes. Last year there were 1700-2000
post cards sent out to runners throughout the state.
Frey stated that
the runners are charged a fee to enter the Run/Walk.
Frey stated that
the Chamber does solicit for other donations.
Frey stated that
the cost of the Run/Walk for 2010 was $3,130. Profit after expenses
was $4,700.
Frey stated that
to be a corporate sponsor a $1,000 contribution is required.
Sauer recommended
doing the $1000 to be a corporate sponsor.
SAUKVILLE FIRE
DEPARTMENT CAR SHOW
Phil Vincevineus
provided documents from a car show magazine showing an article
regarding the 2010 Saukville Fire Department Car Show. Vincevineus
felt this was great advertising and the word is getting out.
Dickmann asked
what the Friends of the Saukville Fire Department do with the
money. Fisher stated that they basically purchase items that are
not budgeted including items like GPS systems for the vehicles and a
new computer for the ambulance.
Fisher stated
that WI Hot Rod Radio was at this year’s show which provides
excellent visibility.
Dickmann
questioned whether we were the best show in the region. Vincevineus
said they have been told that.
Vincevineus said
they are asking for $5,000 which is $1,000 over last year. Dickmann
asked what the additional money was for. Vincevineus stated
increased advertising costs.
Schoenfeldt
recommended $4,500 based on venue and use of money.
NATIONAL NIGHT
OUT
Wagner stated
that this has been a great event for the Village. Office Neese is
requesting $1,000 which is $500 over last year.
Dickmann
suggested $750.
9/11 MEMORIAL
CEREMONY
Dick Schoenfeldt
stated that he is attending on behalf of the Fire Department, Police
Department, and American Legion Post #470.
D. Schoenfeldt
stated “we are helping to promote the memory”.
D. Schoenfeldt
stated that the full amount was not spent in 2010 however due to the
potential cost of the speakers, rental of chairs, and the purchase
of additional candles, expenses may be greater in 2011.
D. Schoenfeldt is
requesting $1000.
Hamann suggested
$750. Maglio would like to bump it up to $1000 if possible. J.
Schoenfeldt stated that it is the 10th anniversary and
there will be additional expenses. Krocka said leave at $750.
Sauer recommended $1000.
SAUKVILLE AREA
HISTORICAL SOCIETY
Anne Kertscher
stated that all monies from 2010 were spent.
The current need
for the building is flooring. Kertscher shared all the progress
that has been made and what still needs to be done.
The Historical
Society’s intention is to offer the gallery to outside groups for
meetings and events. Kertscher stated that beginning in spring
there will be regular hours for touring the building.
Kertscher stated
that the photos that are being requested in addition to the carpet
would be part of the esthetics. Kertscher stated that every dollar
has been stretched to the max. They have relied heavily on
volunteers.
Dickmann asked
how the membership drive went. Kertscher stated that they did get a
few new members but also obtained additional members after the
Village-wide rummage sale.
Dickmann asked
about the four (4) different prices for the photos. Kertscher
stated that there are four (4) different sizes and the preferred is
the 4’ x 5’ photos.
Dickmann asked
about having photos sponsored. D’Angelo said that yes, her family
will be sponsoring the first one in memory of some of her family
members.
Dickmann stated
that she would prefer that the Village sponsor the photos over
carpeting. Schoenfeldt stated that $1000 would cover the cost of
four (4) photos.
D’Angelo stated
that there was some carpeting donated but it only covers ¼ of the
room. Magic Touch has also offered new carpeting at cost.
D’Angelo stated
that the carpeting is needed for comfort and warmth if other groups
are going to use the room.
Maglio agreed
with Schoenfeldt in that the $1000 should be used for photos.
Sauer also agreed
that the money should be used for the photos. The remainder of the
Board also agreed.
Kertscher invited
the Village Board to host their December 21st meeting at
the Historical Society.
D’Angelo stated
that she would really like the money to be used for carpeting.
Dickmann stressed that it is the Board’s decision that the money be
used for the photos.
LIVE @ THE
TRIANGLE
Wagner stated
that the Village runs the event and the $1,000 requested is needed
to be a premier sponsor of the event.
RECOGNITION
DINNER
Jerry Dickmann
stated that the number of awards being given out this year is double
what we normally have. The Village has many long-term employees.
J. Dickmann
stated that other than awards, expenses have been kept the same as
last year.
J. Dickmann
stated that the committee is requesting $5000 with a large portion
of it going for awards.
J. Dickmann
stated that the Committee got prices from last year’s caterer and
that a local restaurant was a little more expensive.
B. Dickmann asked
if the Fire Department personnel received any other monetary
recognition. Fisher stated no.
Wagner stated
that it is really nice to have so many long-term employees.
B. Dickmann asked
Wagner if there were any other funding ideas. Wagner suggested
possibly using some money from contingency, but stressed that it is
not something that should be relied upon every year.
Schoenfeldt
suggested having employees pay for a portion of their meal. Maglio
said no. This is supposed to be recognition for employees that work
hard all year. We don’t want to ask them to pay for their own meal.
Hamann suggested
using $2,450 from the Contingency Fund for the awards and the
balance from Room Tax. Dickmann strongly supported Hamann’s
suggestion. Everyone agreed but Schoenfeldt. She doesn’t feel it
sends the right message.
The
recommendation is to use $2,450 from the Contingency Fund and $2,550
from the Room Tax Fund.
CHRISTMAS
DECORATIONS – INSTALL & BUY
deBruijn stated
that the banners that hang along the entrance to Village Hall and
the Police Department are missing the spring version. Currently the
winter ones remain up until the patriotic summers ones are in
place. deBruijn would like to add the spring banners to the
rotation.
The second
request was the replacement of the sign at the Library located on S.
Main Street.
deBruijn stated
that there is a change in the original quote given to the Board. If
the DPW does the install and we just pay for delivery it would bring
the cost down to $2402.
Dickmann asked if
it was possible to split the cost with the Library or Friends of the
Library.
Dickmann stated
that $1202 would come from Room Tax and $1200 from the Library.
$417 would be allocated for the banners.
Schoenfeldt was
asked to discuss the $1,200 for the sign with the Library Board.
ADVERTISING/MARKETING
Wagner stated
that last year’s funding was used, in part, to update the Village
map with the Chamber. No additional advertising was done. The
Village is working with the CDA on marketing.
Dickmann
recommended that $500 come from Room Tax and $500 from the CDA.
VILLAGE
NEWSLETTER
Wagner stated
that Michelle Jaeger works with the Village Printer to keep costs
down. Due to increased costs (printing & mailing) the request is
for $2,000. Baumann noted that postage rates will be going up again
early next year.
PLEASANT VALLEY
BIKE RUN (NEW REQUEST)
Vincevineus
stated that this request is to help promote the bike run.
Dickmann stated
that she is concerned about funding two events for one department.
Everyone was in agreement.
Dickmann stated
that this time the request will not be honored.
The distribution
of funds was reviewed.
Krocka/Hamann
made a motion to recommend to the Village Board approval of the 2011
Room Tax Budget at $33,117 with $10 in Reserve for a total of
$33,127. Motion carried.
LIABILITY AND
WORKER’S COMPENSATION INSURANCE
Lee stated that
she received two quotes for insurance. The quotes were EMC (current
provider) and Liberty Mutual. Lee stated that EMC was the lowest
cost with the most coverage.
Lee stated that
the amount budgeted in 2011 falls within EMC’s quoted amount of
$82,258.
Lee recommends
EMC as the insurance provider. She stated they do a great job and
are good to work with.
Hamann/Krocka
made a motion to recommend to the Village Board approval of EMC
Insurance as the liability and Worker’s Compensation Insurance
provider at a cost of $82,258. Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Schoenfeldt/Hamann made a motion to adjourn. Motion carried at 7:54
p.m.
Mary K. Baumann
Deputy
Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR OCTOBER 2010 IN THE AMOUNT OF $133,501.99
Krocka/Hamann
made a motion to approve claims for October in the amount of
$133,501.99 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that percentages are right where they should be.
INVESTMENT REPORT
Lee stated that
there haven’t been any changes. The pooled savings should increase
next month with tax payments coming in.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO SECTION 19.85 (1)(e) PERSONNEL
Krocka/Maglio
made a motion to convene to Closed Executive Session pursuant to
Section 19.85 (1)(e) Personnel. Roll call vote was taken with all
in favor. Motion carried at 7:03 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Caban made
a motion to reconvene to Open Session. Motion carried at 7:12 p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
LABOR ASSOCIATION
OF WISCONSIN (LAW) – MEMORANDUM OF UNDERSTANDING (MOU)
Wagner stated
that this MOU brings LAW into conformity with AFSCME and
non-represented employees as defined in Section 8 of the Personnel
Manual. This will create continuity in all departments regarding
the roll-over component of the HRA for 2011-2012.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the Labor Association of Wisconsin (LAW) – Memorandum of
Understanding (MOU) as presented. Motion carried.
VILLAGE
ADMINISTRATOR – CONTRACT FOR SERVICES
Dickmann stated
that the Village Administrator – Contract for Services would be
recommended to the Village Board for approval for one (1) year
effective December 1, 2010 subject to the approval of the 2011
Budget.
Caban/Krocka made
a motion to approve the Village Administrator – Contract for
Services for one (1) year effective December 1, 2010 subject to the
approval of the 2011 Budget. Motion carried.
OTHER MATTERS
Wagner stated
that a certified letter had been sent to the Hubbell’s regarding
their property on Linden St. The Hubbell’s have not made contact
with the Village at this time.
Wagner reminded
everyone of, and encouraged all to attend, the Christmas Tree
Lighting on Sunday, December 5th at 6:00 p.m. at Veterans
Park.
Wagner reported
that the “NEW” Indoor Recreation Program will be starting this
Saturday.
The winter
newsletter is now available on line through the Village’s web-site.
Maglio stated
that all rifle training has been completed as of November 10th.
The squads are being retro-fitted for the new rifles.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 7:21 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, Jack Morrison, and Mark Jaeger.
WEATHER WARNING
SYSTEM OPERATION
Krocka stated
that discussion was held at the Public Safety Committee meeting
regarding the sirens and the cost to bring them into compliance.
Morrison stated
that federal mandate is requiring all municipalities to convert to
narrow band systems. The paging and weather control systems were
overlooked. This conversion must be completed by January 1, 2013.
There will be no extensions allowed and no running of existing
systems.
Morrison reviewed
what must be done to move forward.
Morrison stated
that the newer pagers at the fire department can be reprogrammed.
The boards for the sirens would have to be sent out and
reprogrammed. The base cost would be $500-600 per siren. Eventual
cost could be $3,000 if new boards need to be installed.
Morrison offered
three (3) options:
-
Spend the money to modify the sirens
-
Downsize the system – go to three sirens
-
Turn sirens off completely
A recommendation
was made from the Public Safety Committee to begin promoting an
alternate plan for alerting citizens on January 1, 2011.
Krocka/Maglio
made a motion to move forward with alerting the public and turning
the sirens off.
Hamann asked when
the last time was that the sirens were sounded. Morrison stated
that they were sounded once last year and once this year.
Hamann asked if
neighboring communities were contacted.
Morrison stated
that Port Washington has a different system and are already narrow
banded. Grafton works off their own 800 system and have newer
boards.
Morrison feels
the Village would be taking the lead on this.
Morrison stated
one method of obtaining weather information is the use of weather
radios that would run 24/7 with a battery backup.
Schoenfeldt
worried about residents that don’t have the technology. She feels
the Village would be doing residents a disservice by eliminating the
sirens.
Morrison stated
the possibility of holding public meetings in 2011. Dickmann stated
that if it turns out the public doesn’t want to move forward, we
won’t.
Krocka stated
that he originally had some concerns but after further discussion he
is on board.
Dickmann asked
for an amended motion.
Krocka/Maglio
amended their motion to recommend to the Village Board to proceed
with public relations for the possibility of turning the sirens off
on January 1, 2012. Motion carried with Hamann opposed.
DEPARTMENT OF
TRANSPORTATION (DOT) – AGREEMENT FOR PURCHASE AND SALE OF REAL
ESTATE (PARCEL #5 – VILLAGE OF SAUKVILLE)
Wagner stated
that the DOT is acquiring the property for the STH 33 enhancements.
Wagner stated that only a 274 sq. ft. area is being affected.
Compensation to the Village would be $6,600. Payment would be made
to the Village directly and not credited against the STH 33 project.
Hamann/Krocka
made a motion to recommend to the Village Board approval of the DOT
Agreement for Purchase and Sale of Real Estate (Parcel #5 – Village
of Saukville) as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1) (e) PERSONNEL
Krocka/Maglio
made a motion to convene to Closed Executive Session pursuant to
State Statute 19.85 (1)(e) Personnel. Roll call vote was taken and
motion carried at 7:35 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Maglio
made a motion to reconvene to Open Session. Motion carried at 7:46
p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
PERSONNEL MANUAL
UPDATE (SECTION 8)
Wagner stated
that the update consists of clerical and language upgrades.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the Personnel Manual Update (Section 8) as presented.
Motion carried.
OTHER MATTERS
Wagner stated
that the elections went well with a 63% voter turn-out.
Wagner reported
that the Library Staff Development Day went well. The Staff enjoyed
Jack Morrison’s presentation and had many questions for him.
Wagner reported
that the Non-Harassment Training went well and the majority of
employees have completed it.
Wagner stated
that there will be a Saukville Chamber “After Hours” at Messina’s on
November 10th. Attendees are encouraged to bring
non-perishable food items, toys and/or a monetary donation.
Room Tax requests
for 2011 will be presented at the December 7, 2010 Finance Committee
Meeting.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:52
p.m.
Mary K. Baumann
Deputy
Clerk
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MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village
President, called the meeting to order at 6:00 p.m.
Dawn Wagner, Village
Administrator, gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, Dave Maglio-present, Jen
Schoenfeldt-absent, Dan Sauer-present, Joe Caban-present, and Mike
Krocka-present.
Others Present: Dawn Wagner
and Vicki Lee
2011 BUDGET DISCUSSION
Wagner reviewed the changes
discussed at the October 21st Budget Workshop. There
were a few questions but it was decided to not make any changes.
The final statement of valuation for the Village of Saukville has
been received from the State and the total assessed value has gone
down $1,527,200. The proposed budget will have a 43¢ increase in the
mill rate which will be $6.40/$1,000 of valuation for the Village of
Saukville portion. A house assessed at $200,000 will experience an
$86.00 tax increase and a house assessed at $250,000 will have a
$107.50 increase in property taxes.
Krocka/Maglio made a motion
to set the Public Hearing for November 29, 2010 at 7:45 p.m. and
publish the Public Hearing Notice as presented. Motion carried.
OTHER MATTERS
Wagner asked if there was a
need for a Public Safety Meeting and it was decided to cancel until
next month. Recreation will not have a meeting until January,
2011. There will be open gym provided by the Recreation Department
this winter instead of basketball.
Wagner also consulted with
the Village of Saukville’s Financial Advisors, Ehlers, on when to
borrow for the STH 33 Reconstruction Project for next year.
Interest rates are still very good so the Village should move
quickly and borrow in January or February.
Trustee Sauer asked if the
HVAC system in Village Hall could be fixed soon. It will be looked
into.
ADJOURNMENT
Caban/Krocka made a motion
to adjourn. Motion carried at 6:16 p.m.
Dawn M. Wagner
Village Administrator/Clerk
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MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 6:00 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, Joe Caban-present,
Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present and Dave
Maglio-present.
Others Present:
Dawn Wagner and Vicki Lee.
2011 BUDGET
DISCUSSION
Wagner reviewed
the changes made at the October 11th workshop. Wagner
reviewed a discussion with Ehlers, the Village’s Financial Advisor.
Option 1: Can the Village prepay any of its outstanding debt, 2008
bond issuance or an earlier issuance? Option 2: Can the Village
feather in approximately $300,000 of the 2008 unused bond proceeds
over the next 3 yrs? Ehlers responded that the Village could only
prepay debt when you get within 90 days of the call date originally
scheduled for an issue. There are three small trust fund loans for
water purposes which would not benefit the General Fund. The next
issue would be the 2004 bond issue which will be callable in 2013.
The best approach would be to feather in the remaining balance to
reduce the impact of the debt increase.
The 5 year
Capital Plan was reviewed. No changes were made at this time.
Wagner informed the Committee that rates are very good for borrowing
now. Trustee Sauer said that rates are very good due to the
uncertainty with the elections. The best time to borrow would be
during the lame duck session. It was decided to get direction from
Ehlers when the best time would be.
The consensus of
the Finance Committee was to leave the budget as is with a 2.6%
operating and capital budget increase. The total increase with debt
will be 7.1%, mainly due to the Police Dept Project and the STH 33
reconstruction project.
The next meeting
will be November 2, 2010 at 6:00 p.m. to review the final numbers.
The Public
Hearing will be November 29, 2010 at 7:45 p.m.
OTHER MATTERS
None.
ADJOURNMENT
Hamann/Maglio
made a motion to adjourn at 6:50 p.m. Motion carried.
Dawn M. Wagner
Village
Administrator/Clerk
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MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village
President, called the meeting to order at 6:00 p.m.
Dawn Wagner, Village
Administrator, gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, Joe Caban-present, Dave
Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, and Mike
Krocka-present.
Others Present: Dawn Wagner
and Vicki Lee
2011 BUDGET DISCUSSION
Wagner gave an overview of
the 2011 proposed budgets, Operating and Capital, with all requests
included. She informed the Committee that the Village is bound by
the State imposed Levy Limit of 3% not the Village’s net new
construction figure of (.63%).
Wagner also noted that the
revenues have decreased. The largest areas of decrease are
Expenditure Restraint and Interest Earnings.
Several items were removed
from the operating and capital budget. There was a discussion on
the balance left over from the 2008 bond issuance, due to
conservative spending with the Police Department Project. Wagner
will contact Ehlers on the best route to use and will report back at
the next budget meeting.
OTHER MATTERS
CDA Meeting is next week.
The Non-Harassment training has three sessions next week, please
attend one of the sessions if possible. Character Counts Resigning
Celebration is Monday, October 18 at the Niederkorn Library. The
Character Counts Family Celebration is Sunday, October 17th
from 3-5 p.m. at the YMCA. Officer Emily Neese will be
representing the Saukville Police Department.
ADJOURNMENT
Schoenfeldt/Hamann made a
motion to adjourn. Motion carried at 7:33 p.m.
Dawn M. Wagner
Village Administrator/Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Chief Meloy, Ray deBruijn, and Mark
Jaeger.
POLICE DEPARTMENT
– PATROL RIFLES
Meloy stated that
this was a 2011 Capital Outlay request.
The rifles are
Smith & Wesson with Eotech Sights (increased accuracy).
Maglio stated
that these are the rifles used by most departments and they are the
easiest to use.
Maglio stated
that the guns have a backup sighting system at the rear of the gun
and a collapsible stock.
Wagner stated
that contingency funds would be used to cover the cost of the guns.
The rifles would be integrated this year.
Wagner stated
that the total cost with the trade-in factor is $3,000. There is
currently $24,500 in the Contingency Fund.
Maglio stated
that the training involved would be minimal with the current
computer system.
Caban/Sauer made
a motion to recommend to the Village Board approval of the purchase
of Smith & Wesson rifles for the Police Department from the 2010
Contingency Fund. Motion carried.
GRADY PARK TENNIS
COURT LIGHTS AND ELECTRICAL SERVICE PROJECT
deBruijn stated
that this project is a request in the 2011 budget. A quote was
received from Illuminate (formerly Stearns) for the four (4) LED
fixtures that are part of the project. They are being offered at a
discounted rate and the rate is only good for this year. These
fixtures were used for display but have never actually been in use.
Discussion was
held regarding the light poles and the electrical work that would
have to be done.
Schoenfeldt
stated that the LED lights are all that is being promoted by
vendors. The up front cost is higher but there is more of a savings
down the line.
Initial
discussion was for the funding of the entire project but it was
determined that the recommendation would be for the four (4) LED
lights to be purchased and the remainder of the project would be
left open for future 2011 budget discussion.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the purchase of four (4) LED lights for the Tennis
Courts at Grady Park at a cost of $2,800. The money would come from
the 2010 Park Fund. Motion carried.
AMENDED AGREEMENT
FOR THE OPERATION OF THE MID-MORAINE MUNICIPAL COURT (12TH)
Wagner stated
that this amended agreement is to include the City of Mequon as part
of the Mid-Moraine Municipal Court.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
Amended Agreement for the Operation of the Mid-Moraine Municipal
Court (12th) as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1) (c) PERSONNEL
AND (e) FOR THE PURPOSE OF NEGOTIATING A LABOR CONTRACT
Hamann/Schoenfeldt made a motion to convene to closed executive
session pursuant to State State 19.85 (1) (c) Personnel and (e) for
the Purpose of Negotiating a Labor Contract. Roll call vote was
taken. Motion carried at 7:22 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Maglio
made a motion to reconvene to open session. Motion carried at 8:40
p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
OTHER MATTERS
Wagner informed
everyone of the Fire Dept. breakfast on Sunday, October 24th.
If anyone wishes to attend please contact Mary Kay.
The Fire Dept.
Open House is being held Saturday, October 9th. All
Committee members are encouraged to stop in.
Character Counts
will hold its Social Celebration on Monday, October 18th
at the Niederkorn Library in Port Washington. All are encouraged to
attend.
The October
Chamber Newsletter has been sent out. There will be a Chamber lunch
on Wednesday, October 13th at the Police Department with
Mike Weber as the guest speaker. If anyone wishes to attend please
contact Mary Kay.
The next
Mid-Moraine Dinner will be Wednesday, October 27th. If
anyone is interested please contact Mary Kay.
Wagner reported
that the Village received a thank you note from the Saukville
Chamber for their help with the Chamber 5K Run/Walk and Family Fun
Day.
Time Warner Cable
is on site at Village Hall as part of the County’s/Village’s
transition to Pro-Phoenix.
Repairs are being
done at Well #5.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 8:45 p.m.
Mary K. Baumann
Deputy
Clerk
Return to top
SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:30 p.m.
Village Administrator Dawn
Wagner gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-absent, Joe
Caban-present.
Others Present: Dawn
Wagner, Mary Kay Baumann, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS FOR AUGUST IN
THE AMOUNT OF $152,787.04
Hamann/Maglio made a motion
to approve claims for August in the amount of $152,787.04 as
presented. Motion carried.
BUDGET WATCH
Wagner stated that the
building repairs are high. Wilhelm has been working to minimize the
cost to the system.
Lee stated that overall we
are on target at approximately 66%.
INVESTMENT REPORT
Lee stated that the rates
are still dismal. She is working with the banks to increase numbers
where possible.
CONVENE TO CLOSED EXECUTIVE
SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF NEGOTIATING A
LABOR CONTRACT
Schoenfeldt/Caban made a
motion to convene to Closed Executive Session pursuant to 19.85
(1)(e) for the Purpose of Negotiating a Labor Contract. Roll call
vote was taken with all in favor. Motion carried at 7:33 p.m.
RECONVENE TO OPEN SESSION
Schoenfeldt/Caban made a
motion to reconvene to Open Session. Motion carried at 8:06 p.m.
ACTION ON CLOSED SESSION
MATTERS
None.
OTHER MATTERS
Wagner reminded everyone
about the Chamber “After Hours” at Messina’s on Wednesday, September
29th. If anyone is interested please contact Mary Kay.
Wagner reported that there
will be a Character Counts! Family Initiative held at the YMCA on
October 17th from 3:00-5:00 p.m.
Dickmann stated that she
attended the YMCA Board Meeting and members of the YMCA Board stated
that they would like the YMCA to become more involved with the
Saukville community. They would like feedback on how they can be
more involved. Their next board meeting is November 17th.
ADJOURNMENT
Schoenfeldt/Caban made a
motion to adjourn. Motion carried at 8:10 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Jack Morrison, Chief Schultz, Shari
Kirsch, and Mark Jaeger.
2010 CHEVY
CHASSIS – AMBULANCE
Wagner stated
that this is similar to the discussion regarding the new fire
truck. The Village has the opportunity to buy a 2010 chassis for
the new ambulance. As with the fire truck, the 2011 ambulance
chassis would have diesel emissions and would have additional
maintenance costs.
Wagner stated
that she spoke with the Village’s financial advisor and we are under
budget with the Police Department project. The balance can be used
towards the ambulance because it qualifies under protective
services. By using the money from the Police Department project,
the Village would avoid having to borrow separately for the new
ambulance in 2011.
Chief Schultz
stated that the 2010 chassis does not have the new diesel emissions
that will be required in 2011. Additional filter and maintenance
fees would also be incurred if a 2011 chassis is purchased.
Schultz stated
that the Village has three options:
- Chevy
Chassis from Brahm at a cost of $34,902 after January 1, 2011.
- Dealer would
buy chassis at a cost of $37,500 – they would charge
$180/month
interest until the order is put in.
Schultz stated
that the chassis from Brahm would have to be paid for right away.
Kirsch stated
that the 2011 chassis is $6,000 more than the 2010 chassis.
Schultz stated
the total cost of the new ambulance will be $155,320 with the
rebate. The Village would receive approximately $30,000-$35,000
trade-in on the old ambulance.
Wagner stated
that money left from the bonding can be used to pay down the loan or
it can be used for other substantial qualifying equipment.
Schultz expressed
concern regarding the emission requirements on the new engines.
Schoenfeldt/Maglio made a motion to recommend to the Village Board
approval of the purchase of the 2010 Chevy Chassis for the new
ambulance at a cost of $34,902. Motion carried.
AMENDMENT TO THE
PERSONNEL POLICIES MANUAL – SECTION 13.1 (a) NON-HARASSMENT POLICY
Wagner stated
that she has asked our insurance provider to provide training again.
Wagner stated
that the only changes to the policy are in the “Harassment defined
section” and clarification on who is covered.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the amendment to the Personnel Policies Manual Section
13.1(a) Non-Harassment Policy as presented. Motion carried.
MEMORANDUM OF
AGREEMENT – AUTOMATED RIVER GAUGING SYSTEM
Morrison stated
that this Memorandum of Agreement defines who is responsible for
what.
Morrison stated
that damage to the equipment is the responsibility of the Village.
Calibration and alignment would be handled by the National Weather
Services (NWS).
Morrison stated
that this agreement is the same as the County’s.
Dickmann asked
Morrison if he was happy with the language. Morrison stated yes.
Krocka/Hamann
made a motion to recommend the Memorandum of Agreement – Automated
River Gauging System to the Village Board for approval. Motion
carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF NEGOTIATING A LABOR CONTRACT
Krocka/Caban made
a motion to convene to closed executive session pursuant to State
State 19.85 (1)(e) for the Purpose of Negotiating a Labor Contract.
Roll call vote was taken. Motion carried at 7:24 p.m.
RECONVENE TO OPEN
SESSION
Maglio/Krocka
made a motion to reconvene to open session. Motion carried at 7:50
p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
OTHER MATTERS
Wagner showed the
Committee the new Packer Trading Cards provided by P. D. Peterka to
be handed out by the Police Department.
Wagner stated
that the most recent Village Newsletter is now on line.
Wagner reported
that the Village received $3,133 for the 1966 Pumper Fire Truck.
The money will be put into the Fire Department Non-Lapsing Reserve
Fund.
Wagner reported
that the water rate increase has been approved for October 1, 2010.
Wagner reminded
everyone of the Chamber 5K Run/Walk on Saturday as well as the 9/11
Ceremony in the evening. The Annual Car Show will be held on
Sunday.
Wagner stated
that the Saukville Chamber will have an “After Hours” at Messina’s
on September 29th. If anyone is interested please
contact Mary Kay.
Wagner reported
that Chris Woda is leaving the Utilities Department. He has
accepted a job with the Village of Necedah as their Public Works
Coordinator.
Wagner reported
that Mary Niedermeyer has resigned from the Library staff after 20
years of service. Also leaving is Tim Powers who was hired earlier
this summer. Powers has accepted a position with the University of
Oshkosh.
Wagner stated
that current staffing is covering additional hours.
The Budget Tour
is scheduled for Monday, September 20th.
The Public Test
for the Partisan Primary Election was held today.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn. Motion carried at 7:59
p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE, WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village Administrator Dawn
Wagner gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present: Dawn
Wagner, Mary Kay Baumann, Brian Biernat, Vicki Lee, Brian Peschel,
Kerry Hardin - RA Smith National, Rick Donner – Reinhart, and Mark
Jaeger.
APPROVE CLAIMS FOR JULY IN
THE AMOUNT OF $129,680.15
Hamann/Maglio made a motion
to approve claims for July in the amount of $129,680.15 as
presented. Motion carried.
BUDGET WATCH
Wagner stated that the only
new item was the Fire Contracted Services.
INVESTMENT REPORT
Lee stated that interest
rates are still bad and money is continually moved around for the
best rates.
CONVENE TO CLOSED EXECUTIVE
SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF NEGOTIATING A
DEVELOPMENT AGREEMENT AND NEGOTIATING A LABOR CONTRACT
Caban/Krocka made a motion
to convene to Closed Executive Session pursuant to 19.85 (1)(e) for
the Purpose of Negotiating a Development Agreement and Negotiating a
Labor Contract. Roll call vote was taken with all in favor. Motion
carried at 7:02 p.m.
RECONVENE TO OPEN SESSION
Krocka/Caban made a motion
to reconvene to Open Session. Motion carried at 7:43 p.m.
ACTION ON CLOSED SESSION
MATTERS
None
LABOR ASSOCIATION OF
WISCONSIN (LAW) 2011-2012 CONTRACT
Maglio/Krocka made a motion
to recommend to the Village Board authorization for the Village
Administrator to finalize the 2011-2012 Contract with the Labor
Association of Wisconsin (LAW). Motion carried.
DEVELOPMENT AGREEMENT –
WAL-MART REAL ESTATE BUSINESS TRUST
Krocka/Caban made a motion
to recommend to the Village Board approval of the Development
Agreement with the Wal-Mart Real Estate Business Trust as
presented. Motion carried.
OTHER MATTERS
Wagner reminded everyone of
Live @ the Triangle on Wednesday, August 18th.
The Chamber Lunch is
scheduled for Wednesday, August 25th. If anyone is
interested in attending please contact
Mary Kay.
The Mid-Moraine Dinner will
be held Wednesday, August 25th at Nisleit’s in Port
Washington. If anyone is interested in attending please contact
Mary Kay.
The Chamber is looking for
volunteers for the 5K Run/Walk and Family Fun Day on Saturday,
September 11th.
There will be a Public
Hearing with the Public Service Commission (PSC) regarding the
proposed water rate increase on Wednesday, August 18th at
10:00 a.m.
ADJOURNMENT
Maglio/Krocka made a motion
to adjourn. Motion carried at 7:45 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE, WI
Village President
Barbara Dickmann called the meeting to order at 5:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, and Mark Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Schoenfeldt made a motion to convene to closed executive
session pursuant to State State 19.85 (1)(e) for the Purpose of
Discussing Negotiation Strategies. Roll call vote was taken.
Motion carried at 5:31 p.m.
RECONVENE TO OPEN
SESSION
Hamann/Schoenfeldt made a motion to reconvene to open session.
Motion carried at 5:58 p.m.
ACTION ON CLOSED
SESSION MATTERS
None.
OTHER MATTERS
Wagner reported
that National Night Out was awesome and Officer Neese and other
officers and volunteers involved are to be commended for the
excellent job they did putting the event together.
Wagner stated
that the next Mid-Moraine Dinner will be held on August 25th
in Port Washington. If anyone is interested in attending please
contact Mary Kay.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 5:59
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE
MUNICIPAL CENTER
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Ray de Bruijn, Roy Wilhelm, Mark Jaeger, Brian Biernat
and Vicki Lee.
APPROVE CLAIMS
FOR MAY IN THE AMOUNT OF $219,103.74
Hamann/Schoenfeldt made a motion to approve claims for June in the
amount of $219,103.74 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that there were only a few highlighted items.
Wagner stated
that the Inspector’s Training is over budget due to the fact that
Roy Wilhelm received his UDC, HVAC, and Erosion Control Inspection
credentials.
INVESTMENT REPORT
Lee continues to
look for the best rates possible.
BOHL
PRE-ANNEXATION AGREEMENT
A boiler plate
agreement was used so the agreement should say Town of Saukville not
Town of Port Washington. The net gain is positive after taxes.
Biernat did all the paperwork for this and advises that it be done.
He requested a review by the Department of Administration and they
advised that it is in the public interest to do the annexation. The
property directly abuts the Village of Saukville. Wilhelm said the
Village of Saukville utilities are directly adjacent to this
annexation.
Krocka/Maglio
made a motion to waive creation of pre-annexation agreement but to
reserve the right for future annexations on a case by case basis.
Motion carried.
4x2 TRUCK –
CAB/CHASSIS PROPOSAL & 4x2 TRUCK – DUMP BODY/HYDRAULICS/CHIPPER BOX
PROPOSAL
The two proposals
were discussed together. There is a history with Monroe Truck so
that was the recommendation by the Public Works Committee. Repairs
would be done in Green Bay vs. Iowa which would save on repair
time. Overall there will be a savings of $24,000 due to some
changes in specifications—diesel emissions controls are not a proven
technology at this time.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
the approval of the Badger Truck Cab/Chassis at a cost of $31,360.39
and the Monroe Truck Equipment Hydraulics/Chipper Box for
$17,224.00. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF
DISCUSSING NEGOTIATION STRATEGIES
Krocka/Caban made
a motion to convene to Closed Executive Session pursuant to 19.85
(1)(e) for the Purpose of Discussion Negotiation Strategies. Roll
call vote was taken with all in favor. Motion carried at 7:15 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:47
p.m.
ACTION ON CLOSED
SESSION MATTERS
None
OTHER MATTERS
Wagner stated
that the Village of Saukville is receiving very positive remarks on
the Stormwater Program that Wilhelm has been working on. River Fest
work has been very well recognized.
Live at the
Triangle is tomorrow—“First Kiss” and bike night.
Rhythm and Brews
has closed but plans to reopen as La Chimenea in early August. The
liquor license will come to Village Board for approval the first
meeting in August.
The Budget Tour
is scheduled for Monday, September 20th. Please let
Administrator Wagner know if you can attend—it is an all day
meeting.
ADJOURNMENT
Maglio/Krocka
made a motion to adjourn to August 4th, 2010. That is also a Live
at the Triangle night. The meetings will begin at 5:30 p.m. Motion
carried at 7:58 p.m.
Vicki Lee
Treasurer
Return to top
SAUKVILLE
MUNICIPAL CENTER
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, and Shari Kirsch.
APPROVE CLAIMS
FOR MAY IN THE AMOUNT OF $595,481.19
Hamann/Krocka
made a motion to approve claims for May in the amount of $595,481.19
as presented. Motion carried.
WISCONSIN BUREAU
OF EMS & INJURY PREVENTION MEDICAL DIRECTOR – EMS PROVIDER AGREEMENT
The parties, the
Village of Saukville, Wisconsin/Saukville Ambulance and Infinity
Healthcare Physicians S.C. and Columbia St. Mary’s Hospital Ozaukee,
Inc. agree as follows: the Service provides ambulance/emergency
medical services (“EMS”) within the Village of Saukville and Ozaukee
County and this Service will secure a medical director for the EMS
it provides to the Village.
Kirsch stated
that this document is no different than the program that is already
in place. This agreement documents the program and provides the
scope of services provided.
Wagner stated
that Port Washington is reviewing the same agreement. Wagner stated
that the attorney’s for Saukville and Port Washington have reviewed
the agreement.
Wagner reported
that the medical director will have to carry his own insurance.
Kirsch stated
that Dr. Dietrich has been the Medical Director for the Saukville
Ambulance for 7-8 years.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
Wisconsin Bureau of EMS & Injury Prevention Medical Director – EMS
Provider Agreement as presented. Motion carried.
BUDGET WATCH
Wagner stated
that there were only a few highlighted items.
The Fire
Department’s high percentage was due to bulk purchasing for
supplies.
Wagner stated
that the Inspector’s Training is over budget due to the fact that
Roy Wilhelm received his UDC, HVAC, and Erosion Control Inspection
credentials.
INVESTMENT REPORT
Wagner stated
that debt payments were made as well as the pre-payment for the new
fire truck.
Wagner stated
that Lee continues to look for the best rates.
2010 STREET,
STORM SEWER, AND SIDEWALK BIDS
Wilhelm stated
that two bids were received. One bid was above his estimate and one
was below.
Wilhelm stated
that Paulus Construction was the low bidder. He stated that Payne &
Dolan will be doing the concrete work for Paulus.
Wilhelm
recommended Paulus Construction for the 2010 Street, Storm Sewer,
and Sidewalk project.
Dickmann asked
when the project would be started. Wilhelm stated that if the
project is approved it would begin in early July.
Krocka/Sauer made
a motion to recommend to the Village Board approval of the 2010
Street, Storm Sewer, and Sidewalk project to Paulus Construction for
$154,962.50. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO 19.85 (1)(e) FOR THE PURPOSE OF
DISCUSSING NEGOTIATION STRATEGIES
Krocka/Hamann
made a motion to convene to Closed Executive Session pursuant to
19.85 (1)(e) for the Purpose of Discussion Negotiation Strategies.
Roll call vote was taken with all in favor. Motion carried at 7:13
p.m.
RECONVENE TO OPEN
SESSION
Krocka/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:57
p.m.
ACTION ON CLOSED
SESSION MATTERS
None
OTHER MATTERS
Wagner stated
that the Chamber lunch will be held Wednesday, June 23rd
at Charter Steel. If anyone is interested please contact Mary Kay.
Wagner stated
that the Park and Recreation Program has begun and sign-ups are
going well.
ADJOURNMENT
Hamann/Sauer made
a motion to adjourn to July 20, 2010. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE POLICE DEPARTMENT
649 E. GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present @
7:40 p.m., Jen Schoenfeldt-present, Dan Sauer-present, Mike
Krocka-present, and Joe Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Brian Peschel, and Mark
Jaeger.
APPROVE CLAIMS
FOR APRIL 2010 IN THE AMOUNT OF $158,944.87
Krocka/Hamann
made a motion to approve claims for April 2010 in the amount of
$158,944.87. Motion carried.
BUDGET WATCH
Wagner stated
that everything looks in line to date.
INVESTMENT REPORT
Wagner stated
that Lee is continually looking for the best rates. There is no
good news so far. Rates are still very low.
STORM WATER
EASEMENT – 289 COLONIAL PKWY
Wilhelm stated
that the subdivision grading plans for the home on the corner of
Colonial Pkwy and Bucktrout St. do not mesh. Wilhelm stated that an
easement is being obtained to install a yard inlet to allow drainage
into the Village storm sewer.
Dickmann asked if
the homeowner is OK with this easement. Wilhelm stated yes.
Krocka/Caban made
a motion to recommend to the Village Board approval of the Storm
Water Easement for 289 Colonial Pkwy. Motion carried.
STORM WATER
MANAGEMENT SYSTEM-MAINTENANCE AGREEMENT–WISCONSIN HUMANE SOCIETY,
INC.
Wilhelm stated
that new commercial properties require on-site storm water
management. With this on-site storm water there must be a
maintenance agreement on file that gives the Village the right to go
in and maintain the site if it is not properly maintained.
Wagner received
an e-mail from the Wisconsin Humane Society’s lawyer stating that
there were no issues and the plan adheres to the Department of
Commerce requirements.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the Storm Water Management System-Maintenance Agreement
with the Wisconsin Humane Society, Inc. as presented. Motion
carried.
OTHER MATTERS
Wagner stated
that over the past several years the Village Board has only met once
in July. Unless anyone had a conflict the Village Board would meet
only on July 20th.
Wagner stated
that the she and Biernat received a thank you note from the Ozaukee
Realtors Assoc. for attending their event.
Wagner stated
that the Wisconsin League of Municipalities will be holding their
regional dinner meeting in Brookfield on June 10th. If
anyone is interested please contact Mary Kay.
Wagner stated
that the new Ozaukee County Tourism Guide is out and now includes
Live @ the Triangle and the Farmers’ Market information.
Wagner stated
that she has been contacted by LAW regarding a successor agreement.
Wagner reported
that the Library has hired a new Library Assistant I.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn. Motion carried at 7:45
p.m.
Mary K. Baumann
Deputy Clerk
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SAUKVILLE
MUNICIPAL CENTER
SAUKVILLE,
WI
Village President
Barb Dickmann called the meeting to order at 7:45 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Mary Kay Baumann, Vicki Lee, Brian Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR MARCH IN THE AMOUNT OF $161,464.37
Hamann/Maglio
made a motion to approve claims for March in the amount of
$161,464.37 as presented. Motion carried.
BUDGET WATCH
Lee stated that
all line items are being monitored.
INVESTMENT REPORT
Lee reported that
rates continue to be dismal. Lee stated that the rates at some
banks have actually gone down.
Lee attended a
seminar and, based on the information obtained, the Village is doing
everything they can to get the best rates.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 7:48 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Brian Biernat, Roy
Wilhelm, Mike Harrigan-Ehlers & Associates, and Mark Jaeger.
EMPLOYEE/VOLUNTEER RECOGNITION PROGRAM POLICY
Wagner stated
that the updated policy adds clarification on making decisions
regarding location, caterer, etc. The policy also adds recognition
for 40 years of service. The word “volunteer” was added to the
title of the program as employees and volunteers who do so much for
the community are recognized.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
updated Employee/Volunteer Recognition Program Policy. Motion
carried.
2009 STORM WATER
PERMIT REPORT
Wilhelm provided
a brief summary of the annual report that must be submitted to the
WDNR as part of the permit conditions. The report covers all storm
water related activities that have occurred in the Village for
calendar year 2009, such as RiverFest, street sweeping and outfall
water testing. A copy of the draft Ozaukee County Storm Water
Information and Education Plan was included with the report as well
as the 2009/2010 storm water budgets.
Wagner stated
that Wilhelm is doing a good job keeping the Village in compliance.
Krocka/Caban made
a motion to recommend to the Village Board approval of the 2009
Storm Water Permit Report. Motion carried.
SANITARY SEWER
EASEMENT – WISCONSIN HUMANE SOCIETY, INC.
Wagner stated
that she and Roy Wilhelm have been working on corrections to an
existing sanitary sewer easement located on Wisconsin Humane Society
(WHS) site.
Wilhelm stated
that an easement was originally dedicated by the CDA for the purpose
of the Park Place Condo project. It was dedicated as a private
easement to Mesa Development and should have been dedicated to the
Village as a public easement.
Wagner stated
that the easement physical description itself is not changing, this
just provides for clean-up language as to who owns and maintains the
easement.
Hamann/Maglio
made a motion to recommend to the Village Board approval of the
Sanitary Sewer Easement – Wisconsin Humane Society, Inc. as
presented. Motion carried.
OTHER MATTERS
Wagner stated
that she and Barb attended a meeting today regarding Live @ the
Triangle concerts for 2010.
Wagner reported
that the State of the Chamber Dinner will be April 21st
at Tello’s. If anyone is interested in attending please contact
Mary Kay.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:02
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE
MUNICIPAL CENTER
639 E GREEN BAY AVE
SAUKVILLE,
WI
Village Trustee
Bob Hamann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-absent, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Vicki Lee, Dave Maccoux-Schenck, and
Mark Jaeger.
APPROVE CLAIMS
FOR JANUARY AND FEBRUARY IN THE AMOUNT OF $318,329.58
Krocka/Maglio
made a motion to approve claims for January and February in the
amount of $318,329.58 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that all items that have high percentages are normally at this level
in the early part of the year. This includes bulk purchasing,
contract services, and data processing.
INVESTMENT REPORT
Lee reported that
interest rates are still very low. She stated that she is investing
daily to earn as much as possible.
2009 AUDIT
PRESENTATION
Dave Maccoux of
Schenck Business Solutions reported that the Village received a
clean opinion on the financial results of the organization. There
were no changes.
Maccoux reviewed
the Management Discussion and Analysis, the Statement of Net Assets,
and the Statement of Activities between 2008 and 2009.
Maccoux stated
that this was a “break even” year for the Village.
Maccoux reviewed
the Budget Operations and how they are adopted. The Government Fund
Balance Sheet was also reviewed.
Maccoux reported
that the Village was under budget for 2009. He stated that the
Village held the line on expenditures.
Maccoux stressed
that the budget to actual statement is key. Wagner stated that only
necessities were purchased or repaired.
Maccoux stated
that Schenck adopts stringent auditory practices especially for
government entities.
Maccoux reported
that the audit went very well and any adjustments were posted.
Maccoux reviewed
the general funds balances with a two (2) year summary of
operations.
Maccoux stated
that the Village is still within the 20-30% range at 27%.
Maccoux reviewed
special revenues, debt service, and the retirement of the long term
debt.
Sauer asked about
the negative balance for trash and recycling. Wagner stated that
this was a first year adjustment under the new contract. Wagner
stated that Wilhelm is monitoring the charges on a monthly basis and
adjustments are being made.
Maccoux reviewed
information on the Tax Incremental Districts.
Maccoux reviewed
the Community Development Authority (CDA) stating that it is
maintained as a component unit, and the fund is down $97,000 for
2009.
Maccoux stated
that the water and sewer operations were reviewed at the Utility
Committee Meeting and asked if anyone had questions.
Wagner stated
that, as stated in the audit report, the Village is in an excellent
financial position as we enter 2010.
2010 SUBSTITUTE
COST-SHARE AGREEMENT (ANSAY & MRED)
Wagner stated
that this new agreement references the new Memorandum of
Understanding (MOU) with the Department of Transportation (DOT)
regarding STH 33. The new agreement references the project
agreement and section 2 (b) reiterates what was agreed to.
Wagner stated
that staff recommendation is to move forward with the new
agreement. The agreement has been reviewed by the Village’s legal
counsel and has already been signed by the Ansay Group.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the 2010
Substitute Cost-Share Agreement (Ansay & MRED) as presented. Motion
carried.
ANSAY DEVELOPMENT
CORPORATION – AMENDED PAYMENT AGREEMENT
Wagner stated
that this amended payment agreement references the substitute 2010
Cost-Share Agreement between the Village and MRED & Ansay and is a
clean-up item that updates the agreement signed on August 13, 2008.
Caban/Sauer made
a motion to recommend to the Village Board approval of the Ansay
Development Corporation – Amended Payment Agreement as presented.
Motion carried.
OTHER MATTERS
Wagner stated
that the bond sale is scheduled to take place at the April 7, 2010
Village Board meeting.
There is an
Ozaukee Economic Development Outreach Event scheduled for April 28th
at 4:30 p.m. at Shully’s if anyone is interested. Wagner encouraged
committee members to attend.
The next
Mid-Moraine Dinner is scheduled for Wednesday, March 24th
at West Bend Lakes Golf Club, hosted by the Village of Newburg.
The Chamber will
be holding a breakfast meeting at the Saukville Police Station on
March 23rd. If anyone is interested please contact Mary
Kay.
Wagner reported
that the Utility Department helped sponsor a “Medicine Collection
Day” to be held on Saturday, May 8, 2010.
Hamann asked how
Utilities helps. Wagner stated that a small monetary contribution
was made and we help promote the event.
Krocka reported
that the River Fest Committee will be meeting on Wednesday, March 17th
to begin preparation for the May 15th River Fest Clean
Up.
The Village has
four (4) new Police Reserves for a total of eight (8).
Krocka stated
that he attended the July 4th Committee meeting on behalf
of the Reserves.
Wagner reported
that the Chamber will be doing a run/walk in conjunction with Family
Fun Day on September 11th.
Wagner reported
that the Windscribe dictation system was being installed at the
Police Department.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to April 7, 2010. Motion carried at 7:40
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Ray deBruijn, Roy Wilhelm, Vicki Lee,
Philip Cosson-Ehlers, Chris Greene and Cathy Chvosta – Rhythm n’
Brews, Brian Peschel, and Mark Jaeger.
RHYTHM N BREWS
REVOLVING LOAN FUND REQUEST
Biernat stated
that Rhythm n’ Brews is a new business in the Foster Commons
Business District. Biernat stated that Rhythm n’ Brews has done an
admirable job. They opened last August and it has been difficult to
weather the economic conditions as a new business.
Sauer asked what
the Revolving Loan Fund was used for and how often. He also asked
what amount was available.
Biernat stated
that it is a program that was created by the Village dating back to
the 1990’s to foster business development and retention. Rods and
Whalers was the first business to take advantage of the program and
is still a viable business in the community.
Wagner stated
that the current balance is a little over $100,000. Wagner stated
that there are several businesses that are currently utilizing the
program such as Salons of Conservancy Court, P. D. Peterka, and
Northern Lights Tan Spa.
Dickmann stated
that this is the purpose of these funds.
Sauer asked how
Rhythm n’ Brews compares to the other businesses that have utilized
the program.
Biernat stated
that they are a little different in that previous businesses have
been in business longer and Rhythm n’ Brews is looking to use the
funds for additional capital.
Wagner asked
Biernat to explain the difference in the proposed project.
Biernat stated
that this is his first time dealing with this type of project.
Rhythm n’ Brews is going to provide matching funds. Biernat stated
that part of the agreement would require Rhythm n’ Brews to place
matching funds in the Revolving Loan Fund Account and use those
funds first.
Hamann asked how
the money was going to be used.
Greene stated
that it would be used as working capital.
Sauer stated that
he was apprehensive about the loan because of the newness of the
business. He asked what projections were for the beginning of 2010.
Greene stated
that preliminary numbers put them down 20%. Greene stated that the
business has been re-evaluated. He stated that his other business
carries a similar long term burden.
Sauer stated that
it appeared that expenses are currently about 2/3 of the revenue and
asked if there were any plans to decrease expenses.
Greene stated
that he feels they have done a good job trying to control costs and
their labor numbers have come down substantially.
Sauer asked if
they had a revised business plan. Green stated no.
Sauer stated that
it appeared they had $10,000 cash on hand and wondered how the
balance was being floated. Greene stated that is was out of his
pocket.
Sauer asked what
happens if the $100,000 doesn’t hold over.
Greene stated
that their earning potential is strong but the economy has
weakened. He is putting together a plan to strengthen his
construction company. Greene stated that he believes strongly that
Rhythm n’ Brews is on the right track. He stated that he has
listened to feedback and is making revisions to accommodate that
feedback.
Sauer stated that
looking at “worst case scenario” there is nothing tangible to
satisfy repayment of the Revolving Loan Fund. Sauer stated that he
is looking for a secondary guarantee.
Greene felt that
was covered in the draft for the loan proposal.
Greene stated
that they have not had any problems with suppliers or vendors.
Sauer stated that
he would like to see a revised business plan and financial
projections for the next several years.
Greene stated
that he thought the Revolving Loan Fund Program was designed to help
businesses out and is confused by the definition.
Sauer stated that
he understands the reasons for the Revolving Loan Fund but is
looking at risk mitigation. Sauer wants to know if this is a “last
ditch effort”.
Krocka stated
concern that the Village has lost on two Revolving Loan Funds and
what happens if this one doesn’t come through.
Dickmann stated
that Greene is putting up his personal guarantee and the guarantee
of the construction business.
Greene questioned
what happened to the other two businesses.
Wagner stated
that both businesses are in bankruptcy.
Dickmann stated
that the loan application for Rhythm n’ Brews can not be judged on
the two that failed.
Wagner stated
that every other loan (but these two) that the Village has entered
into has been successful.
Biernat stated
that we do incur a higher degree of risk by doing these loans, but
the program is intended to provide economic assistance.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of the Revolving Loan Fund request from Rhythm n’ Brews as
presented. Roll call vote was taken - Dickmann-aye, Hamann-aye,
Krocka-nay, Schoenfeldt-aye, Sauer-nay, Caban-nay, and Maglio-nay.
Motion denied.
Krocka/Sauer made
a motion to recommend to the Village Board to deny the request for
the Revolving Loan from Rhythm n’ Brews. Roll call vote was taken –
Dickmann-nay, Hamann-nay, Krocka-aye, Schoenfeldt-nay, Sauer-aye,
Caban-aye, and Maglio-aye. Motion carried.
PRESALE REPORT
AND CAPITAL FINANCING PLAN
Wagner stated
that the current plan includes the new fire truck in 2010, and
street repairs for Mayfair Dr. in 2010 and Mill St. in 2011.
Wagner explained
the 7.25% prepayment incentive from Pierce for the purchase of the
fire truck. Cosson stated the 7.25% savings is taken off the total
cost.
Wagner stated
that the prepayment agreement had been read and reviewed by Ehlers.
Cosson stated
that there is no reason not to do it.
Cosson reviewed
the Presale Report and Capital Financing Plan.
The refinancing
of the 2002 bond issues was reviewed. The street projects and fire
apparatus would be financed.
Cosson reviewed
the savings analysis of the refinancing of the 2002 issue.
Cosson explained
the bond allocation, the breakdown of the borrowing and the
estimated rates.
Cosson then
reviewed the 2010 Capital Financing Plan. He stated that they are
trying to eliminate the peaks and valleys.
The capital
projects being financed were reviewed. This includes off-setting
revenues. The tax rate would increase to $2.74 at its peak in 2013.
Cosson reviewed
the financing approach. One option would be traditional tax exempt
borrowing. Bids would be issued on a tax exempt basis. The other
option is to utilize Build America Bonds (BABs). There is a 35% IRS
Rebate to municipalities for BABs. Cosson stated that BABs have
been the better deal. He also stated that with the BABs there would
be an approximate savings of $102,000 over 20 years.
Cosson stated
that there are a few communities that are staying away from the BABs
because they do not want to be tied to the IRS.
Cosson reviewed
the risk factors. He stated that the current rate of 35% has been
constant and doesn’t think it is going to change. Furthermore, any
reduction in the percentage allows the Village to refinance. Cosson
also stated that repayment from the IRS has been very timely ranging
from 90 days before payment to 45 days after.
Sauer asked if
there have been other BAB’s used. Cosson stated yes.
Sauer was
concerned that there is nothing in the Recovery Act to save the
35%. Cosson stated that the debt structure is protected because of
how it is written.
Wagner stated
that by going with the dual bid process, the Board can make a
decision on what direction to take and the financial savings that
may occur.
Dickmann thanked
Cosson for his presentation.
RES. #1111 –
AUTHORIZING $1,465,000 GO BONDS FOR STREET IMPROVEMENT PROJECTS
Krocka/Sauer made
a motion to recommend to the Village Board approval of Res. #1111 –
Authorizing $1,465,000 GO Bonds for Street Improvement Projects as
presented. Motion carried.
RES. #1112 –
AUTHORIZING $560,000 GO BONDS TO FINANCE FIRE DEPARTMENT EQUIPMENT
Krocka/Caban made
a motion to recommend to the Village Board approval of Res. #1112 –
Authorizing $560,000 GO Bonds to Finance Fire Department Equipment
as presented. Motion carried.
RES. #1113 –
AUTHORIZING $1,800,000 GO REFUNDING BONDS
Krocka/Maglio
made a motion to recommend to the Village Board approval of Res.
#1113 – Authorizing $1,800,000 GO Refunding Bonds as presented.
Motion carried.
RES. #1114 –
PROVIDING FOR THE SALE OF $2,025,000 GO CORPORATE PURPOSE BONDS
Hamann/Sauer made
a motion to recommend to the Village Board approval of Res. #1114 –
Providing for the Sale of $2,025,000 GO Corporate Purpose Bonds as
presented. Motion carried.
RES. #1115 –
PROVIDING FOR THE SALE OF $1,800,000 GO REFUNDING BONDS
Sauer/Maglio made
a motion to recommend to the Village Board approval of Res. #1115
–Providing for the Sale of $1,800,000 GO Refunding Bonds as
presented. Motion carried.
VAC-ALL SCREENS
(DPW – NON-LAPSING RESERVE FUND)
deBruijn stated
that this screen is a large 3’ x 4’ metal screen that fits on the
back of the vehicle.
deBruijn stated
that there are several options. The first is to keep the existing
screen and remove the current surface, sandblast and re-surface. He
stated that the process itself would remove a certain amount of
metal from the screen. The option would extend the life of the
screen approximately 3-4 years.
The next option
would be to replace the screens with the manufacturers at a cost of
$420 each. The next option would be a screen made by the Vac-All
dealer, SEWRE Implement, at a cost of $370 each.
Stainless steel
screens can be purchased directly from Vac-All for a significant
up-charge.
deBruijn stated
that the racks and pins to hold the screens are stainless steel and
would need to be replaced either way. deBruijn stated that the
first screen had a 10 year service life and felt the new one would
give the vehicle an additional 10 years.
Schoenfeldt
stated that the Public Works Committee reviewed the options and
recommended the vendor steel option.
Schoenfeldt/Maglio made a motion to recommend to the Village Board
approval of the Vac-All Screens to be manufactured by the Vac-All
dealer, SEWRE Implement to be paid from the DPW Non-Lapsing Reserve
Fund at a not-to-exceed amount of $2,253. Motion carried.
NATIVITY SCENE
AGREEMENT
Wagner and
deBruijn met with Mark Gierach from St. Peter’s Church. The church
has agreed to purchase the Nativity Scene for display on HWY 33.
Wagner stated that there was discussion regarding the purchase price
and a charge of $200 was agreed upon.
Wagner stated
that she received an e-mail from St. Peter’s and they have already
secured the $200 through private donations.
Wagner stated
that the agreement has been reviewed by the Village’s legal council.
Caban/Krocka made
a motion to recommend to the Village Board approval of the sale of
the Nativity Scene at a cost of $200 and the agreement to have the
Nativity Scene displayed at St. Peter’s Church on Hwy 33. Motion
carried.
PERSONNEL MANUAL
– SECTION #8 UPDATES
Wagner stated
that updates needed to be made to Sections 8.01, 8.02 and 8.04.
These updates include some housekeeping issues as well as placing
caps on un-paid time off for permanent part-time employees.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the updates to Section 8 of the Personnel Manual as
presented. Motion carried.
OTHER MATTERS
Wagner reported
that the library has filled the position of Library Assistant II.
It is a 27 hour/week position. Kim Becker will be working with the
teen and adult programming, as well as other library services.
Wagner stated
that Roy Wilhelm completed his UDC Certification.
Wagner reported
that Ozaukee Economic Development will be having an Outreach Event
on April 28th with Mike Gousha as the guest speaker.
Wagner read a
thank you note from the Wiesners regarding the Employee/Volunteer
Recognition dinner and what a nice event it was.
The next
Mid-Moraine Dinner is scheduled for Wednesday, March 24th
at West Bend Lakes Golf Club. If anyone is interested in attending
please contact Mary Kay.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 7:44 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 8:00 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Mary Kay Baumann, Gerald Dickmann, Roy Wilhelm, Vicki Lee, Brian
Peschel, and Dave Maccoux (Schenk Business Solutions).
WATER RATE CASE
REVIEW
B. Dickmann
stated that this Finance Committee meeting is the result of
discussions held at the Utility Committee meeting on Tuesday,
February 9, 2010.
Maccoux of Schenk
Business Solutions reviewed the summary of the application to
increase water rates.
Maccoux stated
that he has been working with the Village for application to
increase water rates. The Utility Department been operating below
their rate of return and has been for several years.
Maccoux stated
that Utilities have reduced their operating expenses by
approximately $24,000 in 2009. It is unlikely that they would be
able to continue to do that moving forward.
Maccoux stated
that the Village of Saukville’s Utility currently has a debt equity
ratio of 100%. The state-wide average is 32%.
Hamann asked if
there were any projects coming up that would increase debt.
G. Dickmann
stated that the sewer and water lines on Linden St. need to be
replaced. The laterals are in bad shape and they are trying to
salvage the water line.
G. Dickmann
stated that the only other project slated for right now is four
years out. Land had been purchase for another well but can probably
be put off for five years.
Maccoux stated
that the decrease in unrestricted cash has been $100,000 annually
over the last two years. Maccoux stated that this is without any
adjustments.
Maccoux stated
that the increase needed is approximately 28% and reviewed the
reasons for the increase.
Maccoux stated
that the Village is among those communities in the state with the
second lowest water rate.
B. Dickmann
stated that this was presented to the Utility Committee. Dickmann
went on to say that two days before the Utility Committee meeting,
Trustee Bob Hamann requested that the Village look into monthly
water/sewer billing as opposed to quarterly.
B. Dickmann
stated that she was at a conference last week and spoke to a
gentleman from the Public Service Commission (PSC). He stated that
25% of communities bill monthly and all are larger than Saukville.
The communities that bill monthly general bill for electric and
other services as well.
It was also
stated that if the Village were to go to monthly billing it would be
a permanent change. The PSC would not allow the Village to return
to quarterly billing. The monthly billing would also result in a
higher fixed cost.
Maccoux stated
that the regardless of the amount of the bill the cost to process
would not change. Monthly billing would affect those that use less
water as they would incur a higher fixed rate.
Maccoux stated
that the larger industrial customers would have to disburse cash
sooner and would probably rather wait.
B. Dickmann
stated that if the Village went from quarterly to monthly the
Utility Department would have to modify there routine in addition to
the changes that would result at the administrative level.
B. Dickmann
expressed concern at the message that would be sent by hiring
additional staff after current staff at all levels received a 0%
increase for 2010.
B. Dickmann asked
Maccoux what the recommendation from Schenk would be.
Maccoux stated
that cash flow needs to increase to continue to operate the Utility
and 28% is needed and could be supported.
Maccoux stated
that, in his opinion, the Village of Saukville is somewhat small to
handle monthly billing and the additional administrative costs
associated with it. Maccoux stated that a lot of the cost may have
to be taken on by Utilities.
Schoenfeldt asked
if there had been a recent rate increase. G. Dickmann stated that
there was a 3% cost-of-living increase in water November 1, 2009.
There was a 5% raise in the sewer rates effective January 1, 2010.
Hamann stated
that he was just looking for alternatives to lessen the impact of
the increase.
Caban stated that
the rates will go up either way. Caban was concerned that we’ve
been trying to cut costs and now want to increase them.
Maglio stated
that he does not think monthly billing is appropriate based on the
additional administrative costs.
Krocka stated
that he does not like the increase either but changing to monthly
billing would make it worse.
Schoenfeldt
stated that she is OK with the 28% water rate increase but is not
comfortable with the monthly billing.
Sauer stated that
he felt the monthly billing idea was “dead on arrival” so he wasn’t
going to address that. Sauer felt that a 28% water rate increase at
one time is too much.
Hamann/Krocka
made a motion to approve the 28% water rate increase as presented.
Roll call vote was taken with Caban-nay and Sauer-nay. Motion
carried.
Krocka/Caban made
a motion to continue the water/sewer billing on a quarterly basis.
Roll call vote was taken with Hamann-nay. Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn. Motion carried at 8:35 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Ray deBruijn, Roy Wilhelm, Vicki Lee,
Brian Peschel, Betty Toeller, and Mark Jaeger.
NON-LAPSING
RESERVE FUND REQUEST – VAC-ALL BOX LINING
deBruijn stated
that the vac-all is 10 years old and the lining is beginning to peel
and delaminate. The lining is a spray-in urethane liner. The vac-all
would be sandblasted down to the metal and the new liner would be
sprayed on.
Wilhelm stated
that when the vac-all was originally purchased, the Village went
with the plastic lining instead of the steel lining as a cost
savings measure.
Wagner stated
that there is money available in the DPW Non-Lapsing Reserve Fund to
be used for the lining and this item was discussed during the 2010
Budget Tour.
Schoenfeldt
reported that the vac-all lining was discussed at the Public Works
Committee and the Committee recommended the expenditure.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the replacement of the Vac-All Box Lining at a
“not-to-exceed” amount of $6,500 to be paid from the Non-Lapsing
Reserve Fund. Motion carried.
RES. #1109 – 2009
CARRYOVER FUNDS AND NON-LAPSING RESERVE FUNDS
Wagner provided
the Committee with a revised spreadsheet dated 2-2-2010 of the
amount of funds that were available for 2009 Carryover and
Non-Lapsing Reserve Funds.
Wagner stated
that Schenck recommended transferring the unused contingency funds
to the general fund so the $100,000 Fund Balance Applied would not
be used.
Wagner stated
that the audit is going very well.
Wagner stated
that the audit presentation for Utilities is scheduled for March 9th
and the general audit presentation will be March 16th at
the Finance meeting.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1109 – 2009 Carryover Funds and Non-Lapsing
Reserve Funds as presented with the updated spreadsheet dated
2-2-2010. Motion carried.
NATIVITY SCENE –
GRADY PARK
Wagner stated
that a decision does not need to be made tonight.
Wagner reported
that Betty Toeller attended the Pulic Works meeting and provided
information regarding the Village’s rights on displaying the
nativity scene.
Wagner reported
that she contacted the Liberty Counsel and they provided guidelines
that have to be met in order to keep a publicly sponsored nativity
scene on display in Grady Park. The display must include religious
and secular elements that are similar in significance.
Wagner stated
that the Liberty Council agreed to review the sketch that the
Village comes up with and would also back the Village in court.
Hamann stated
that he feels putting Frosty, Santa, and all that other stuff in the
park trivializes the meaning of the nativity. Hamann stated that he
would like to see the nativity moved to St. Peter’s so we don’t have
to take away from it.
Dickmann stated
that she would like the church to have it with nothing else around
it. Dickmann further stated that the Village does not have the
funds to purchase secular displays to add to the area.
Wagner shared
information regarding privately sponsored symbols.
Krocka and Caban
were both in favor of working with St. Peter’s to move the display
to their property.
Sauer stated
that, although he believes in the separation of church and state, he
didn’t care if it stayed in Grady Park. Sauer further stated “why
not take the church’s offer?”
Caban/Schoenfeldt
made a motion to direct staff to contact St. Peter’s regarding the
nativity scene and report back to the Committee. Motion carried.
2010 CAPITAL PLAN
Wagner stated
that discussion needs to be held on putting together the 2010
borrowing package.
Wagner stated
that Public Works is replacing a 2000 4 x 2 pickup truck with a new
4 x 4 truck. Wagner did state that not everything on the plan has
to be borrowed for; some items will be cash funded.
Wagner stated
that there is a strong commitment to continue with the street
projects. Wagner mentioned the replacement fire truck (pumper) for
2010 and the ambulance for 2011.
Dickmann asked if
the pumper could be purchased over a 2 year period.
Wagner stated
that she is waiting to hear whether or not the excess funds from the
Police Department borrowing could be used to offset the cost.
Wagner stated
there are no purchases slated for the Police Department for 2010.
Dickmann does not
want to change the 2010 Capital Plan. The roads need to continue to
be updated. The pumper is no longer usable.
Dickmann stressed
that she does not want to take items out of the Capital Plan just to
do STH 33.
Hamann agreed
with Dickmann.
Krocka agreed as
well, stating that the prices on all of these items will only
increase.
The remaining
Committee members agreed that all items needed to remain in the
Capital Plan.
Wagner stated
that with the borrowing, the Village would be moving forward with
refinancing the 2002 bonds.
Wagner will
inquire about paying for the pumper over 2 years.
OTHER MATTERS
Wagner stated
that the General Audit Presentation will be on March 16, 2010 at the
Finance Committee meeting.
Wagner stated
that water rates will be discussed at next Tuesday’s Utility meeting
and encouraged all Finance Committee members to attend.
ADJOURNMENT
Caban/Krocka made
a motion to adjourn to March 2, 2010. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
SAUKVILLE POLICE DEPARTMENT
649 E GREEN BAY AVE
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-absent, Mike Krocka-present, Joe
Caban-absent.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Vicki Lee, and Mark
Jaeger.
APPROVE CLAIMS
FOR DECEMBER 2009 IN THE AMOUNT OF $178,534.23
Hamann/Krocka
made a motion to approve claims for December 2009 in the amount of
$178,534.23 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
December was a busy month for the Village. Approximately $4M has
been taken in taxes but a large debt service payment was also made.
It has been a busy month.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) NEGOTIATION
OF AGREEMENT REGARDING STH 33
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 7:31 p.m. Roll call vote was taken
with all in favor. Motion carried.
RECONVENE TO OPEN
SESSION
Krocka/Maglio
made a motion to reconvene to open session at 7:45 p.m. Motion
carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENTS
Wagner stated
that two separate recommendations would have to be made to move
forward with the STH 33 Agreements.
Hamann/Krocka
made a motion to recommend to the Village Board approval of the
modified Memorandum of Understanding (MOU) with the State Department
of Transportation (DOT) date 01-19-2010. Motion carried.
Krocka/Maglio
made a motion to recommend to the Village Board approval of the
State Municipal Agreement dated 12-21-2009 and approved 01-19-2010
regarding Project #4030-04-00 and #4030-04-21/70 to include I43 to
the west center line of Northwoods Road. Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:47
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
January 11,
2010
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 6:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, Roy Wilhelm, Gerald Antoine, and Mark
Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (e) NEGOTIATION OF
AGREEMENT REGARDING STH 33
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 6:01 p.m. Roll call vote was taken
with all in favor. Motion carried.
RECONVENE TO OPEN
SESSION
Hamann/Maglio
made a motion to reconvene to open session at 6:32 p.m. Motion
carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENTS
Krocka/Sauer made
a motion to recommend to the Village Board authorization for Dawn
Wagner and Gerald Antoine to continue negotiations with the
Department of Transportation (DOT) regarding the STH 33 Agreements.
Motion carried.
OTHER MATTERS
None.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn. Motion carried at 6:33 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 5:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Roy Wilhelm, Gerry Antoine, Mark Jaeger, and Vicki Lee.
2010 CAPITAL PLAN
The Updated 2010
Capital Plan (12/29/09) was reviewed with Mike Harrigan, Ehlers
Financial Advisor, via conference call. The updated plan has
revised numbers for the STH 33 project. With the proposed borrowing
plan, the percent of debt will go over the Village Board’s self
imposed threshold of 65% for four years. Harrigan recommended that,
if the Village Board would decide to approve the borrowing plan, a
discussion should be held with Moody’s Rating Service. The
borrowing may not impact the Village’s credit rating but the impact
would need to be discussed with them prior to approving the total
borrowing package. Bigger ticket items would have to be carved out
yet to retain a total debt capacity of 35% or more. Interest rates
are extremely low at this time. Construction project costs have
been coming in very low also.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) NEGOTIATION
OF AGREEMENT REGARDING STH 33
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session pursuant to State Statute 19.85 (1) (e) Negotiation of
Agreement Regarding STH 33 at 5:55 p.m. Roll call vote was taken:
Krocka - aye; Caban - aye; Schoenfeldt - aye; Dickmann - aye; Hamann
- aye; Maglio – aye; Sauer - aye. Motion carried.
RECONVENE TO OPEN
SESSION
Hamann/Caban made
a motion to reconvene to Open Session at 6:45 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None.
STH 33 AGREEMENT
Hamann/Caban made
a motion to table the STH 33 Agreement. All members voted aye.
Motion carried.
OTHER MATTERS
Wagner reminded
the Board that the Chamber Dinner will be January 20th at
7:00 p.m. at Rhythm and Brews. This will be the State of the
Village Address. The Village of Saukville is hosting the next
Mid-Moraine dinner at the Saukville Legion Hall on January 27th
at 7:00 p.m. Please let Mary Kay or Dawn know if you can attend
either or both functions. We would like to have good representation
at both events.
Mary Kay’s
Father, Lloyd Morgan, passed away. The Village Board and staff sent
flowers.
Wagner inquired
if the Board members reviewed the correspondence from the Americans
United for the Separation of Church and State regarding the nativity
scene at Grady Park.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to January 11, 2010 at
6:00 p.m. Motion carried at 6:50 p.m.
Vicki Lee
Treasurer
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WI
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, Joe
Caban-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, and Vicki Lee.
APPROVE CLAIMS
FOR NOVEMBER IN THE AMOUNT OF $136,556.42
Krocka/Schoenfeldt made a motion to approve claims in the amount of
$136,556.42. Motion carried.
BUDGET WATCH
The Budget Watch
was reviewed.
Wagner stated
that we are currently on target. She stated that the weather in the
next few weeks will make the difference due to the impact of DPW
overtime.
INVESTMENT REPORT
The Investment
Report was reviewed.
Lee stated that
the account with Foundations Bank has been opened.
The Village has
collected over $500,000 in tax revenue to date.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (c) PERSONNEL
Hamann/Krocka
made a motion to convene to Closed Executive Session pursuant to
State Statute 19.85 (1) (c) Personnel at 7:49 p.m. Motion carried.
RECONVENE TO OPEN
SESSION
Krocka/Sauer made
a motion to reconvene to open session at 7:58 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None
LIBRARY DIRECTOR
POSITION
Schoenfeldt/Sauer
made a motion to recommend to the Village Board approval of Jennifer
Gerber as the new Library Director effective January 6, 2010.
Motion carried.
OTHER MATTERS
Wagner stated
that she e-mailed a copy of the Ozaukee Economic Development (OED)
Newsletter to the Board members. Wagner is on the Board of
Directors for OED.
Wagner reported
that the Village received $1,600 for the old Village Hall generator.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:01
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:45 p.m.
Village Deputy
Clerk Mary K. Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-absent, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Mary K. Baumann, Ray deBruijn, Gerald Dickmann, Dick Schoenfeldt,
Stacey Frey, Dale Fischer, Phil Vincevineus, Anne Kertscher, Donna
D’Angelo, Brian Peschel, and Mark Jaeger.
ROOM TAX
PRESENTATIONS
River Fest – Mike
Krocka reviewed the expenses for the 2009 event. Krocka stated that
there was an excellent turnout. Estimated request is for $800.
Fireworks – Barb
Dickmann stated that, knowing what amount we have to work with, she
would put fireworks at $5,000.
4th of
July Parade – Mary K. Baumann stated that, based on expenses from
2009 and the fact that the bike judging is being eliminated, the
request is for $2,250.
Saukville Family
Fun Day (SFFD) – Stacey Frey stated that for the second year in a
row SFFD operated at a loss. The plan for 2010 is to end the event
earlier but also add a Run/Walk in the morning. Frey stated that,
depending on 2010 turnout, it may be the last year for the event.
Estimated amount allocated will be $2,000.
Fire
Dept./Pleasant Valley Auto Car Show – Dale Fischer and Phil
Vincevineus stated that the 2009 car show was a great success.
There were approximately 460 vehicles on display. They would like
to see the amount stay the same but understand if it is less.
Estimated amount allocated is $4,000.
National Night
Out (NNO) – Baumann stated that Officer Neese is requesting $1,250
for the 2010 event. A suggestion was made that donations be brought
in from other municipalities as this is a county-wide event.
Estimated allocation is $500.
9/11 Ceremony –
Dick Schoenfeldt stated that the amount spent each year has always
stayed within the amount allocated. Schoenfeldt doesn’t believe in
asking for outside donations for something that should be provided
for the citizens. Schoenfeldt requested $900. Dickmann wanted to
put it at $650 and Krocka offered $100 from River Fest to bring it
up to $750. Estimated allocation is $750.
Saukville Area
Historical Society (SAHS) – Anne Kertscher explained that the entire
amount allocated for 2009 had been spent between building
renovations and newsletter mailing. Kertscher stated that they
would like to install wood floors and lighting next year. The wood
floor alone is an estimated $4,000. D’Angelo stated that, although
the other events come and go, an investment in the SAHS would be
permanent. Kertscher stated that they would eventually like to hold
hours and provide tours. Estimated allocation is $3,000.
Live @ the
Triangle – Baumann stated that a request had been made to leave the
$1,000 as is. Dickmann stated that there are six (6) events
scheduled for 2010. Estimated allocation is $900.
Employee
Recognition Dinner – Jerry Dickmann stated that the Recognition
Committee worked to keep expenses to a minimum. Estimated
allocation is $3,000.
Christmas
Decorations – Ray deBruijn stated that he would like to “dress up”
the entrance to the municipal complex. He stated that banners would
be purchased to line the entrance and would be seasonal banners that
could be changed out appropriately. By having the different banners
the life of them would be increased. There is a five (5) season
warranty if the banners are used year-round. With changing the
banners out, the warranty and the life of the banners will
increase. The cost of the banners would be $1,955. Estimated
allocation is $1,955.
Advertising/Marketing – Dickmann stated that the money allocated for
2009 was not used. Dickmann did not want to eliminate this amount
in the event there is potential development for 2010. Estimated
allocation is $900.
Village
Newsletter – Baumann stated that the cost of the current
distribution of the newsletter “is what it is”. Baumann stated that
postage and printing costs will not go down. The newsletter is
currently mailed out twice a year and provided electronically for
the third issue. In an effort to cut costs it was suggested to go
all electronic. Trustee Sauer was concerned because he felt there
were enough people who still read the hard copy. It was recommended
to have an annual mailing and the other two editions would be
electronic. This would result in a $1,500 cost savings. Estimated
allocation is $1,500.
Signage –
Dickmann asked deBruijn what the plans were for signage in 2010.
deBruijn stated that, although there are signs that could be
updated, it is not something that has to be done. No money was
allocated for signage for 2010.
Brian Peschel
(resident) stated that he would like to see less money go towards
SAHS and put some money into the Farmers’ Market. Dickmann stated
that money had already been allocated for the Farmers’ Market
through 2010.
Adjustments were
made and the following money was allocated.
Ozaukee County Tourism Council $ 100
River
Fest $ 800
July
4th Parade $ 2,200
July
4th Fireworks $ 5,000
Saukville Family Fun Day $ 2,000
Saukville Fire Dept. Car Show $ 4,000
National Night Out (NNO) $ 500
9/11
Memorial Ceremony $ 750
Saukville Area Historical Society $ 2,000
Live
@ the Triangle (Music Events) $ 1,000
Recognition Dinner $ 3,000
Christmas Decorations-Install/Buy $ 1,955
Advertising/Marketing $ 1,000
Village Newsletter – 3 Issues $ 1,500
Community Signage $ -0-
Reserve $ 800
TOTAL
$35,605
RES. #1107 – 2010
ROOM TAX BUDGET
Krocka/Caban made
a motion to recommend to the Village Board approval of the Room Tax
Budget at $35,605. Motion carried.
ELEVENTH –
AMENDED AGREEMENT – OPERATION OF THE MID-MORAINE MUNICIPAL COURT
Baumann stated
that this amended agreement was updated to include the Village of
Thiensville and also contains some clean-up language.
Hamann/Maglio
made a motion to recommend to the Village Board approval of the
Eleventh – Amended Agreement – Operation of the Mid-Moraine
Municipal Court as presented. Motion carried.
LIABILITY &
WORKERS COMPENSATION INSURANCE
Lee stated that
the Village did not receive a quote from Ansay Insurance. She also
stated that the League called two weeks ago to do a quote and could
not submit it on time.
Lee stated that
EMC Insurance quoted the Village and the quote came in $18,000 less
than it was for 2009.
Lee recommended
staying with EMC Insurance for 2010 at a cost of $75,031.
Krocka/Caban made
a motion to recommend to the Village Board approval of EMC Insurance
as the Village’s Liability & Workers Compensation carrier at a cost
of $75,031. Motion carried.
OTHER MATTERS
Baumann reminded
everyone of the Annual Christmas Tree Lighting at Veterans Park on
Sunday, December 6th, at 6:00 p.m.
Baumann suggested
everyone mark their calendars for the Saukville Chamber of Commerce
Dinner on Wednesday, January 20th. The dinner will be at
the American Legion. The program will include the “State of the
Village” address.
Baumann stated
that the Mid-Moraine Dinner will be on January 27th and
will be hosted by the Village of Saukville. It will be held at the
American Legion in Saukville. Please mark your calendars.
ADJOURNMENT
Krocka/Sauer made
a motion to adjourn. Motion carried at 7:48 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-absent, Dan Sauer-present, Mike Krocka-absent, Joe
Caban-present.
Others Present:
Dawn Wagner, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR OCTOBER IN THE AMOUNT OF $153,985.69
Hamann/Sauer made
a motion to approve claims in the amount of $153,985.69. Motion
carried.
BUDGET WATCH
The Budget Watch
was reviewed. Wagner stated that this month expenses could be at
83%. The overall expense is at 72%. There are still some large
expenses to be paid out such as the Fire Department payroll.
INVESTMENT REPORT
The Investment
Report was reviewed. There is a new CD, and a new account has been
set up at Foundations Bank to increase investment earnings.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (c) PERSONNEL
Hamann/Maglio
made a motion to convene to Closed Executive Session pursuant to
State Statute 19.85 (1) (c) Personnel at 7:05 p.m. Motion carried.
RECONVENE TO OPEN
SESSION
Sauer/Hamann made
a motion to reconvene to open session at 7:30 p.m. Motion carried.
ACTION ON CLOSED
SESSION MATTERS
None
RESOLUTION #1104
– 2010 COMPENSATION SCHEDULE
Sauer/Caban made
a motion to recommend Resolution #1104 to Village Board for
approval. Motion carried.
COMMUNITY
DEVELOPMENT DIRECTOR POSITION DESCRIPTION
The language in
the description needed to reflect the changes made in the Community
Development Director Position Description. It had read “permanent
full time position” and needed to read “permanent management
position”.
Caban/Sauer made
a motion to recommend the language changes to the Village Board.
Motion carried.
VILLAGE
ADMINISTRATOR – CONTRACT FOR SERVICES
The Village
Administrator contract changes are minor – 1 additional vacation day
per the personnel manual, salary frozen, and one year contract.
Hamann/Maglio
made a motion to recommend to the Village Board the one year
contract for the Village Administrator. Motion carried.
OTHER MATTERS
-
Police Department Project Update
The Police
Department is trending very good. It is approximately $400,000
under budget. The dictation system will be purchased. They are
approximately 99% done with purchasing. Everyone is very pleased
with the project overall. The generator test went very well. There
will be an accounting at the end of the year.
-
Capital Borrowing Plan
There have been
two meetings with the Department of Transportation to discuss the
estimated costs of STH 33 project. Additional meetings are being
scheduled.
The Village
newsletters went out on November 23rd.
The Room Tax
presentations will be at the December 1st Finance
Committee meeting.
The Village has
Blue Books if anyone would like them.
The Calendar for
December was discussed. There will be no Utility Committee meeting,
Library Board or Recreation Board meeting. Public Safety and Public
Works have not been decided yet. The Finance Committee and Village
Board meetings might not be needed on December 15th. It
will depend on the Library Director position.
ADJOURNMENT
Caban/Sauer made
a motion to adjourn. Motion carried at 7:44 p.m.
Vicki Lee
Treasurer
Return to top
SAUKVILLE AREA HISTORICAL SOCIETY
200 N. MILL STREET
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Brian Peschel, Bob Mortellaro (Piggly
Wiggly), and Mark Jaeger.
RES. #1101 – 2009
COMPENSATION SCHEDULE - AMENDED
Wagner stated
that this resolution is to amend the 2009 Compensation Schedule to
adjust the compensation for the Community Development Director
position. The position will be changed to a salaried 30 hour
management position. Wagner stated that as a management position,
hours beyond the 30 may be required. The new hours will begin
November 9, 2009 for the remainder of the year. As a result of the
wage freezes for 2010 it will remain at the same level for 2010 as
well.
Caban/Krocka made
a motion to recommend to the Village Board approval of the Amended
2009 Compensation Schedule as presented. Motion carried.
OTHER MATTERS
Wagner stated
that due to the amended hours for the Community Development Director
(CDD) position, there will be modifications to the CDD position
description. The modified position description will be presented at
the November 24th Finance Committee meeting.
Wagner commented
on the positive editorial in the Ozaukee Press regarding the
Village’s pro-active approach to the state of the economy. Wagner
stated that she has also heard positive comments from residents.
Wagner reported
that there was a typographical error in the 2010 Water Utility
Budget. An amended resolution is being presented at Village Board
with the correct amounts.
Wagner stated
that, due to lack of agenda items, there will be no Utility
Committee meeting in November.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to November 24, 2009. Motion carried at
7:48 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 6:00 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present, Bob Hamann-present, Dave
Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, Joe
Caban-present, and Mike Krocka-present.
Others Present: Mike Harrigan, Ehlers,
Roy Wilhelm, Dawn Wagner, and Vicki Lee
OTHER MATTERS
Wagner informed the Board that Trustee
Sauer had checked out interest rates and found that at this time the
Village is doing the best it can regarding interest rates. The
Village will continue to utilize the CDAR options, do short-term
investing, and take advantage of special rates at various insured
banks.
Trustee Sauer found a typographical error
in the 2010 Water Utility Budget. An entry should have been $2,100
and was entered as $21,000. This will reduce the Water Utility
Budget by $18,900. An amended budget will be on the November 3rd
Village Board agenda.
The Public Hearing for the 2010 Budget
will be held on November 24th. The November 17th
Finance and Village Board meetings will be rescheduled to November
24th. The Public Works meeting scheduled for November 24th
will be held at the Village Hall.
CCP has a Fire Drill scheduled for October
31st.
2010 CAPITAL BORROWING
Mike Harrigan, Ehlers and Associates,
Inc., reviewed a draft Capital Finance Plan for 2010-2013. The STH
33 project will have a significant impact on the Village’s borrowing
capacity. In order to retain the Village of Saukville’s Moody’s
Bond A2 rating, the debt service capacity can not go over 2.75% to
3.25% for any length of time. With the amount that needs to be
borrowed for the STH 33 project the Village will go over that amount
for a number of years. The Village established criteria several
years ago that it would not exceed 65% of debt capacity. This
borrowing of approximately $4 million dollars for STH 33 would put
the Village over 65% to almost 84% in the year 2011. Mike Harrigan
advised the Village against borrowing for this project. The project
would leave the Village with little or no borrowing capacity to
address emergencies or other municipal capital projects. He
questioned if there were caps on the utility and other costs
established in the original agreement. He was informed that the
project agreement was signed in 1999 and that no caps were
established in the agreement. Mike Harrigan stated that this is a
different world, a completely different economic environment, from
ten years ago; the Village is faced with an economic environment of
declining equalized valuation, limited or no development and large
increases in the project cost.
Barb Dickmann left the meeting at 6:45
p.m.
Mike Harrigan left the meeting at 6:50
p.m.
2010 BUDGET DISCUSSION
Wagner reviewed the changes discussed at
the October 19th Budget Workshop. The final statement of
valuation for the Village of Saukville still has not been received
from the State and an estimate from Accurate Appraisal is still
being used. The proposed budget will have a 31¢ decrease in the
mill rate which will be $5.97/$1,000 of valuation for the Village of
Saukville portion. A house assessed at $200,000 will experience a
$62.00 tax decrease and a house assessed at $250,000 will have a
$77.50 decrease in property taxes.
Krocka/Maglio made a motion to set the Public Hearing for November
24th at 7:45 p.m. Motion carried.
There was some discussion on the Capital
Borrowing. Wagner advised that it will be on hold until more
information is known about the STH 33 project. A short term note
could be taken out for the fire truck purchase if STH 33 is not
resolved in a timely manner.
ADJOURNMENT
Caban/Krocka made a motion to adjourn. Motion carried at 7:16 p.m.
Dawn M. Wagner
Village Administrator/Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Barb Dickmann,
Village President, called the meeting to order at 7:30 p.m.
Dawn Wagner,
Village Administrator, gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, Joe Caban-present,
Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present and Dave
Maglio-present.
Others Present:
Dawn Wagner and Vicki Lee.
Krocka/Caban made
a motion to go into Closed Executive Session pursuant to State
Statute 19.85(1) (e) for the purpose of discussing negotiation
strategies at 7:31 p.m. Motion carried.
Krocka/Schoenfeldt made a motion to reconvene to open session at
8:12 p.m. Motion carried.
2010 BUDGET
DISCUSSION
Wagner reviewed
the changes made at the October 12th workshop.
The Capital
Budget was reviewed. There was much discussion on the Pick-Up Truck
request for DPW. The money will be earmarked in the 2010 and 2011
budget for this vehicle. The vehicle will be purchased in 2011.
The pickup truck purchase will go back to the Public Works Committee
for review. The 3” hose was added back into the Fire Department
budget.
Revenues were
discussed. Wagner informed Sauer that there are limitations per
State Statute as to the type of investments the Village can
participate in. He will investigate and come back next week with
different possibilities.
The Operating
Budget was reviewed. Wagner had spoken to the Department of Revenue
and the Hydrant Rental (Public Fire Protection) can be taken out of
the Fire Department Operating Budget and the Village will still meet
the State’s “Maintenance of Effort” requirements. Assessed Value
was discussed. The Village’s Assessors, Accurate Appraisal, has
estimated the Village’s Assessed Valuation for 2009, so an estimated
tax rate can be determined at this time. Final numbers should be in
from the State of Wisconsin next week. The Community Development
Director’s position will be adjusted to a 30 hour/week salaried
management position effective January 1, 2010 with no change to
health insurance and other benefits.
The Village’s
Financial Advisor, Mike Harrigan, Ehlers, will be present at the
October 26th Finance Committee meeting to go over the 5
year Capital Plan.
The Public
Hearing will be November 24th at 7:45 p.m.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn at 8:35 p.m. Motion
carried.
Dawn M. Wagner
Village
Administrator/Clerk
Return to top
October 12,
2009
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 6:00 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present, Bob Hamann-present, Joe
Caban-present,
Dave Maglio-present, Jen Schoenfeldt-present, Dan Sauer-present, and
Mike Krocka-present.
Others Present: Dawn Wagner and Vicki Lee
Hamann/Krocka made a motion to go into Closed Executive Session
pursuant to State Statute 19.85(1) (e) for the purpose of discussing
negotiation strategies at 6:01 p.m. Motion carried.
Krocka/Schoenfeldt made a motion to reconvene to open session at
6:40 p.m. Motion carried.
ACTION ON CLOSED SESSION MATTERS
No action was taken.
2010 BUDGET DISCUSSION
Wagner gave an overview of the 2010
proposed budget with all requests included. She informed the
Committee that the Village is bound by the State imposed Levy Limit
of 3% not the Village’s net new construction figure of (1.17%).
Last year’s levy limit was 2.65%.
Wagner noted that she spoke to the
Department of Revenue and received the estimated ERP figure of 3.6%
as it relates to the operating budget.
Wagner also noted that the revenues have
decreased significantly. The largest areas of decrease are State
Shared Revenues, Building Permits and Interest Earnings.
Dave Maccoux, Schenck Solutions, called in
to discuss the impact of fire protection fees (hydrant rental) on
the tax levy. He discussed different methodologies municipalities
are using.
The consensus of the Committee was to put
100% of the fire protection fee on the water bill, as a quarterly
charge. The utility users will be paying a fee for the service,
similar to the garbage and recycling fees.
Several items were removed from the
capital budget.
Dan Sauer had questions on investment
earnings. Different investment areas will possibly be looked into.
Insurance and liquidity were stressed.
OTHER MATTERS
None.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:00
p.m.
Dawn M. Wagner
Village Administrator/Clerk
Return to top
October 6, 2009
SAUKVILLE AREA HISTORICAL SOCIETY
200 N. MILL STREET
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Donna D’Angelo, Anne Kertscher,
Juliette Scherer, Laverne Pokey, Bernice Zeckmeister, Gladys Jung,
Violet VandeBoom, Viola Meyer, Cindy Douglas, Nola Scherer, and Mark
Jaeger.
SAUKVILLE
HISTORICAL SOCIETY – 2009 ROOM TAX REQUEST
Anne Kertscher
gave an overview of the improvements that have been made to the
Historical Society building. She also gave a brief summary of the
programs that are being planned for the facility.
Wagner asked
about the structural analysis that was to be done on the building.
D’Angelo stated that they were not pursuing that avenue as they had
made updates to the front doors that disqualified them from the
analysis.
Donna D’Angelo
stated that Gene Linden, master contractor, has done much of the
work on the building.
Wagner stated
that the current amount requested by SAHS is $4,500. She stated
that $1,500 was going to be used for printing and mailing of a
newsletter.
Kertscher stated
that the Historical Society received a $1,000 donation for the new
ceiling in the building.
Dickmann stated
that $1,500+ would be used for the mailing and the balance would go
towards improvements to improve tourism.
D’Angelo stated
that when the building was purchase by the Historical Society from
the Village it was with the understanding that if the building was
ever abandoned it would revert back to Village ownership.
Kertscher stated
that the Historical Society will have space at the last Farmers’
Market. She stated it would be a mini-rendezvous.
Krocka/Schoenfeldt made a motion to recess to return to Village Hall
for the remainder of the meeting. Motion carried at 7:22 p.m.
Committee
reconvened at Village Hall at 7:26 p.m.
Wagner stated
that we need to make sure that the money is used for specific
projects, not day-to-day maintenance.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of the revised Room Tax request for the Saukville Area
Historical Society. Motion carried.
ORD. #702 – RIGHT
OF WAY PERMITS
Wagner stated
that fees were reviewed and adjustments were recommended from the
Public Works Committee. Wagner stated that language in the
ordinance was also cleaned up including clarification regarding
double fees.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of Ord. #702 – Right of Way Permits as presented. Motion
carried.
RES. #1094 –
RIGHT OF WAY OPENING PERMIT FEES
Schoenfeldt
stated that the Village’s fees were very low in comparison to
surrounding communities and needed to be updated.
Krocka/Caban made
a motion to recommend to the Village Board approval of Res. #1094 –
Right of Way Opening Permit Fees as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to State Statute 19.85 (1)(e) for the purpose of
discussing negotiation strategies. Roll call vote was taken.
Motion carried at 7:29 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:55 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that the 2009 Sustainability Forum will be held on Wednesday,
October 21st at Ozaukee Christian School from 4:00-7:00
p.m. Let Mary Kay know if you are interested.
The Character
Counts! resigning will be held on Monday, October 19th at
the Niederkorn Library in Port Washington. Wagner stated it would
be nice to have the Village Board in attendance to show Village
support of the initiative.
Wagner reminded
everyone of the Fire Department Open House on Saturday, October 10th.
Wagner stated
that the Saukville Farmers’ Market was featured on the front cover
of the most recent issue of Lakeshore Life.
The next Chamber
of Commerce lunch will be held on October 28th at the
Saukville Police Department. Let Mary Kay know if you are
interested in attending.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn. Motion carried at 7:58
p.m.
Mary K. Baumann
Deputy Clerk
Return to top
September 15, 2009
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-absent, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Ray deBruijn, and Mark
Jaeger
APPROVE CLAIMS
FOR AUGUST 2009 IN THE AMOUNT OF $167,498.02
Hamann/Krocka
made a motion to approve claims for August 2009 in the amount of
$167,498.02 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the new line items.
Wagner noted the
repairs for the Village Hall air conditioning and the fire equipment
repairs.
INVESTMENT REPORT
Lee stated that
the rates are still bad.
Lee stated that
several of the banks are offering specials in October and she will
be reviewing those.
RES. #1092 –
DESIGNATING PUBLIC DEPOSITORIES
Wagner stated
that Foundations Bank is being added as another option due to the
good rate specials that are being offered. Wagner stated that, by
law, they have to be added by resolution in order for the Village to
utilize them.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
the addition of Foundations Bank as a designated public depository
for the Village. Motion carried.
STH 33 – PROJECT
AGREEMENT
Wagner stated
that the Village has not received an approved modified agreement
from the DOT. Wagner gave the option of tabling this item until the
next meeting or removing it from the table and bringing it back for
action at a later date.
Hamann/Caban made
a motion to recommend to the Village Board removing STH 33 – Project
Agreement from the table. Motion carried.
DPW PHONE SYSTEM
Ray deBruijn
stated that the current system is 9 years old and has failed. The
DPW is currently working off of a single line with a cordless phone.
deBruijn stated
that he received quotes from Digicorp and Associated Technical
Services (ATS). Digicorp’s quote was $2,700 plus installation for a
total of $3,600. This quote included voice mail and auto attendant.
The ATS quote was
$1,810 including installation and training. Voicemail and auto
attendant were an additional $1,280. deBruijn stated that the voice
mail and auto attendant were not necessary.
deBruijn is
requesting replacing the phone system per the quote of $1,810 from
ATS to be paid out of the DPW Equipment Replacement Fund.
Schoenfeldt/Maglio
made a motion to recommend to the Village Board approval of the
purchase a new phone system for the DPW from ATS at a cost of $1,810
to be paid out of the DPW Equipment Replacement Fund. Motion
carried.
ORD. #699 –
LICENSE FEES
Baumann stated
that there has been an increase in the cost for record checks
associated with operator license applications. This update reflects
that increase.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Ord. #699 – License Fees as presented. Motion carried.
ORD. #700 –
BRANCH AND BRUSH CHIPPING
Wagner stated
that this ordinance is updating previous language in the Municipal
Code regarding branch and brush chipping.
Hamann stated
that a portion of section “C” was not consistent with the rest of
the ordinance. A change was made to the language in section “C”.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Ord. #700 – Branch and Brush Chipping with the
correction. Motion carried.
RES. #1093 –
BRANCH AND BRUSH CHIPPING FEE
Wagner stated
that this resolution will adopt the fee that was approved at the
previous Village Board meeting.
Hamann/Caban made
a motion to recommend to the Village Board approval of Res. #1093 –
Branch and Brush Chipping Fee as presented. Motion carried.
ORD. #701 –
AMENDING CHAPTER A211 – FEES
Wagner stated
that this ordinance is created to update the above fees in the
Village’s Code of Ordinances.
Caban/Schoenfeldt
made a motion to recommend to the Village Board approval of Ord.
#701 – Amending Chapter A211- Fees as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Schoenfeldt/Krocka made a motion to convene to Close Executive
Session pursuant to State Statute 19.85 (1)(e) for the Purpose of
Discussing Negotiation Strategies. Roll call vote was taken with
all in favor. Motion carried at 7:35 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:45 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that there will be a resigning of the Character Counts Initiative on
Monday, October 19th at 6:00 p.m. at the Niederkorn
Library. Wagner encouraged all Board members to attend to show
support for the Initiative.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn. Motion carried at 7:51 p.m.
Mary K. Baumann
Deputy Clerk
Return to top
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Todd Becker and Gary
Metzer of the DOT, and Mark Jaeger.
STH 33 – PROJECT
AGREEMENT
Wagner reviewed
packet material that included correspondence regarding revised cost
estimates and time line.
Todd Becker (DOT)
gave an overview of the final round-about layout.
Becker reviewed
the impact to surrounding businesses.
Becker stated
that the cost of the bike accommodation lane that was recently added
to the project will be the responsibility of the DOT.
Becker stated
that the current layout is 75-80% complete. There is an outstanding
issue with the Walgreens property that needs to be resolved.
Becker gave an
overview of easements needed and landscape and parking impacts. He
reviewed building proximities, pedestrian access, driveway
entrances, and building modifications or additions.
Wilhelm stated
that the DOT is negotiating with the property owners but the
ultimate cost lies on the Village of Saukville.
Becker stated
that the Memorandum of Understanding states that the DOT will do the
land acquisition for the Village.
Dickmann asked
what the medians consisted of. Becker stated that the medians would
be 6” curb with exposed aggregate.
Becker stated
that the new deadline for the commencement of the project has been
tentatively set for February 2010.
Becker stated
that the agreement needs to be signed to move the project forward.
Wilhelm offered
clarification on the agreements. There is an initial agreement with
the DOT, the City of Port Washington, and the Village of Saukville.
There is a sub-agreement between the City of Port Washington and the
Village of Saukville.
Wilhelm stated
that the agreement that Becker is referring to is a separate
agreement for land acquisition between the DOT and the Village of
Saukville.
Wilhelm referred
to the agreement that was presented. He expressed concern about the
agreement. Wilhelm stated that the agreement should only refer to
the real estate acquisition.
Wilhelm stated
that with the main project, the Village will receive monthly
invoices but it was agreed that the invoices could be paid at the
end of the project. The billing for the land acquisition would be
separate.
Sauer asked about
the dollar amounts on the draft agreement. He stated that the total
distribution costs did not appear to add up. Becker stated that the
errors would be corrected.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
to table the signing of the agreement to allow for corrections to
the dollar amounts and eliminate all terms and conditions that
didn’t relate to the acquisition of real estate. Motion carried.
CHIPPING FEE
Wagner reviewed a
memo from DPW regarding the costs associated with chipping.
A recommendation
was made to increase the fee for additional chipping beyond 20
minutes from $25 per 20 minutes to $50 per 20 minutes.
Hamann asked how
the rates were determined. Wagner stated that state hourly
equipment costs and current hourly wage rates were used.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approving the new chipping fee as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session Pursuant to State Statute 19.85 (1)(e) for the purpose of
discussing negotiation strategies. Roll call vote was taken.
Motion carried at 7:51 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:58 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated
that the Library Director position will be posted this week.
A hiring
committee will consist of Barb Dickmann, Dawn Wagner, Jen
Schoenfeldt, and Joann Wiesner.
Wagner reminded
the Committee that the Budget Tour is scheduled for September 14th
beginning at 7:30 a.m.
Wagner stated
that she and Dickmann had just met with the Saukville Area
Historical Society. A resident and owner of Vision Tile, has
offered to donate a mural to be place in the new Police Department
building.
Wagner stated the
DPW has been selling used equipment on-line and they have been very
successful. All money will go into the DPW Equipment Replacement
Fund.
Dickmann
commended the DPW on how they have been finding ways to work with
the limited dollars available.
Wagner stated
that an article featuring the Village’s new rain garden at Village
Hall was featured in the Ozaukee “Dirt” Newsletter.
ADJOURNMENT
Schoenfeldt/Caban
made a motion to adjourn. Motion carried at 8:02 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Vicki Lee
APPROVE CLAIMS
FOR JULY 2009 IN THE AMOUNT OF $322,006.15
Hamann/Krocka
made a motion to approve claims for July 2009 in the amount of
$322,006.15 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the new line items.
Wagner stated
that the departments are watching their spending and we are
currently on target for spending percentages.
INVESTMENT REPORT
Lee stated that
the rates are still bad.
Lee is planning
on more CD’s once the tax settlement is received.
Lee stated that
Dawn Wagner was contacted by Community Bank. Lee is talking with
Port Washington State Bank to match rates. Lee stated that if Port
Washington State Bank is not able to match rates we will need to add
Community Bank to our list of banks.
STH 33 – PROJECT
AGREEMENT
Wagner stated
that this is an addendum to the Memorandum of Understanding for the
area between I-43 and Northwoods Road. There is a cost sharing
agreement with two developers for the segment.
Wagner stated
that the Village has not received all of the updated information.
She hopes that more information will be available at the September
meeting including an updated payment schedule from the DOT.
Krocka/Hamann
made a motion to recommend to the Village Board tabling action on
the STH 33 – Project Agreement. Motion carried.
SECTION 8.14
UPDATE
Wagner stated
that the update to Section 8.14 of the Personnel Manual would
require any non-represented new hires after August 19, 2009 to pay
the full employee portion to the Wisconsin Retirement Plan
contribution.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
the update to Section 8.14 as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Schoenfeldt made a motion to convene to Close Executive
Session pursuant to State Statute 19.85 (1)(e) for the Purpose of
Discussing Negotiation Strategies. Roll call vote was taken with
all in favor. Motion carried at 7:07 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:40 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
POLICE DEPARTMENT
OPEN HOUSE
Calendars were
reviewed and a tentative date of September 23, 2009 from 4:00-7:00
p.m. was set.
OTHER MATTERS
Wagner stated
that the August Mid-Moraine Dinner would be held on Wednesday the 26th.
If anyone is interested in attending please contact Mary Kay.
Wagner stated
that the Rotary Club would be holding their meeting at the Saukville
Police Station on Monday, August 24th. If anyone would
like to attend they could do so as her guest.
The final Live @
the Triangle event of the summer will be held on Wednesday, August
19th at Veterans Park. There will be a display of cars
on site to promote Saukville Family Fun Day and the Annual Fire
Department Car Show.
Wagner shared an
article that was featured in the Ozaukee Economic Development
newsletter featuring Messina’s and the Revolving Loan Fund that was
approved.
Wagner stated
that Trustee Hamann had requested a copy of the tax exempt
properties in the Village. Wagner provided copies for all Board
members to review. Wagner noted that the properties that she had
highlighted provided payment in lieu of taxes.
ADJOURNMENT
Krocka/Caban made
a motion to adjourn. Motion carried at 7:52 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, and Mark Jaeger.
COMPOST DROP-OFF
SITE
Schoenfeldt
stated that one of the part-time employees that was working at the
compost site has resigned. The Public Works Committee discussed the
impact of not replacing that employee and cutting the compost
hours. Not filling the position would result in a cost savings of
approximately $450 for the remainder of this year.
A recommendation
was made to eliminate the 10:00 a.m.–2:00 p.m. hours on Wednesdays.
Schoenfeldt stated that there is minimal traffic to the site during
this time slot. The site would continue to be open on Wednesdays
from 6:00-8:00 p.m.
Schoenfeldt/Caban
made a motion to recommend to the Village Board changing the compost
site drop off hours to 6:00–8:00 p.m. on Wednesdays and 10:00
a.m.–2:00 p.m. on Saturdays. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO STATE STATUTE 19.85 (1)(e) FOR THE
PURPOSE OF DISCUSSING NEGOTIATION STRATEGIES
Krocka/Hamann
made a motion to convene to Closed Executive Session Pursuant to
State Statute 19.85 (1)(e) for the purpose of discussing negotiation
strategies. Roll call vote was taken. Motion carried at 7:18 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Hamann
made a motion to reconvene to Open Session. Motion carried at 7:51
p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
POLICE DEPARTMENT
OPEN HOUSE
Wagner stated
that ICS training will be held at the new police facility so
September 19th and 26th would not be
available.
Wagner
recommended holding the event on Sunday, September 20th.
Wagner stated that the architect and general contractor have been
contacted and are available. She will verify with Messina’s on
their availability.
Committee agreed
on September 20, 2009 as the date for the Open House.
OTHER MATTERS
Wagner informed
the Committee that the monthly calendar is now on the Village
website. In the event the agendas would not be available the dates
and times for the meetings would be on line.
Mid-Moraine is
holding their next dinner meeting in Slinger on August 26th.
If anyone is interested in attending please contact Mary Kay.
Wagner asked
Committee members to take note of the rain garden that was installed
in the northwest corner of the municipal building. The project was
completed by the Ozaukee County Planning and Resources Department
and DPW at no cost to the Village.
Wagner stated
that the Chamber will be holding a breakfast meeting at the new
Police Department on August 26th. The guest speakers
will be from Schenck Business Solutions. More information will be
emailed. Reservations can be made with Mary Kay.
ADJOURNMENT
Schoenfeldt/Maglio
made a motion to adjourn. Motion carried at 7:58 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Mark Jaeger, and Brian
Peschel.
APPROVE CLAIMS
FOR JUNE 2009 IN THE AMOUNT OF $299,258.78
Krocka/Schoenfeldt made a motion to approve claims for June 2009 in
the amount of $299,258.78 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
rates continue to be dismal with no improvement in sight. We
continue to look at CD’s for better rates.
BUDGET WATCH
Wagner stated
that the fire department had some building repairs.
Wagner reported
that all departments have been keeping spending down. With current
projections we may end the year very close to $50,000 but this is
subject to change. The revenues are not coming in.
Wagner stated
that the village will be negotiating with both unions.
Management staff
will be discussing the remainder of the 2009 budget and also
planning for 2010 at the management staff meeting.
COMPLETE COUNT
COMMITTEE
Discussion was
held regarding forming a committee. Wagner stated that Bob Hamann
had offered to head up the committee and there was one community
volunteer, Sandy Schultz.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
establishing a Complete Count Committee for the 2010 Census with Bob
Hamann and Sandy Schultz as members of the committee. Motion
carried.
PARK IMPACT FEE
ANALYSIS (DRAFT)
Wagner referred
to the March 31, 2009 Finance Committee minutes that stated impact
fees would be reviewed in July.
Wagner stated
that regardless of how we move forward there will be costs
associated with reviewing all the impact fees. The costs would have
to be factored in to next year’s budget.
Wagner stated
that she could obtain a cost estimate for the 2010 budget.
Sauer stated that
he would like to see several scenarios. He feels that the
population expectations are way out of line.
After discussion,
the committee decided that all impact fees would be reviewed in 2010
with conservative population estimates.
RELEASE AND
SETTLEMENT AGREEMENT – TIME WARNER CABLE
Wagner reviewed
the information that was provided to the committee in their packets.
As a member of
Regional Telecommunications Commission (RTC) we have been requested
to accept/approve a Release and Settlement Agreement with Time
Warner Cable.
She explained
every community must approve the agreement for it to be effective.
There are 25
communities involved. Audit fees will be returned to each
community. The RTC attorney has reviewed the proposed agreement and
recommended its approval.
The Village will
receive $370.83 in the settlement.
Wagner noted that
the village did not qualify for fee on fee, additional review,
because the village’s franchise agreement did not have the
appropriate language.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of the Release and Settlement Agreement with Time Warner
Cable. Motion carried.
OTHER MATTERS
Wagner asked for
input regarding a date to hold the open house for the new Police
Department.
Wagner stated
that Messina’s has generously offered to provide appetizers for the
open house. Wagner will check dates with Carmelo. She will also
coordinate with Zimmerman and Creative Constructors.
After discussion,
a tentative date of September 19th from 11:00-3:00 p.m.
was decided.
Schoenfeldt
reported on the sign-ins for the WiFi at the Library. Schoenfeldt
stated that there is an average of five (5) people a day.
Schoenfeldt
reported that the system is only available during Library business
hours.
Schoenfeldt
stated that log-ins for 2008 were 5,984 and to date for 2009 they
are at 3,145.
Wagner asked the
Committee for a date for the 2010 Budget Tour. It was determined
that it would be held Monday, September 14th beginning at
7:30 a.m. Wagner stated that budget information would be going out
to department heads next week.
Wagner stated
that the A/C system went out in the municipal building after a power
surge. Insurance is covering it but there is a $2,500 deductible.
That amount will be paid out of Village Hall Equipment Repairs.
Wagner shared a
copy of an e-mail thanking the police reserves for their help with
the bike race in Grafton.
Wagner stated
that the tipping fee being imposed by the state on waste haulers is
already hitting us in the 2009 budget. We will feel the full impact
in 2010. Wagner stated that this will affect the user fees in 2010.
Wagner reminded
everyone of the Live at the Triangle event on July 22nd
featuring the Benjy Davis Project. The Library will also be holding
a Youth Art Show during the concert.
The last Live at
the Triangle event for 2009 will be held on August 19th.
There will be cars on display promoting the Annual Car Show on
September 13th.
Wagner reported
that the Farmers’ Markets on going well.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to August 5, 2009.
Motion carried at 7:36 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Vicki Lee.
APPROVE CLAIMS
FOR MAY 2009 IN THE AMOUNT OF $360,319.97
Krocka/Schoenfeldt made a motion to approve claims for May 2009 in
the amount of $360,319.97 as presented. Motion carried.
INVESTMENT REPORT
Lee stated that
interest rates remain very low. She is working on CD’s that could
possibly earn a little more.
Wagner stated
that she and Lee are looking very closely at decreased revenues and
overall expenditures and further discussion will take place in
July. Wagner stated that it is not looking good and we will
probably fall short on revenues.
Wagner stated
that this is something that we will continue to monitor as we go
into labor negotiations.
BUDGET WATCH
Wagner stated
that the budget expenditures are on track. The shaded areas are due
to the timing of certain expenditures.
OTHER MATTERS
Wagner reminded
everyone of the first Live at the Triangle event to be held this
Wednesday June 17th. Mystery Train will be performing.
The band includes our very own Brian Biernat.
Wagner stated
that Harris Bank has contributed $1,000 towards the Live at the
Triangle events. The Ozaukee Press has donated advertising for the
events.
Wagner stated
that there will be two police reserves at the event.
Wagner reminded
everyone of the Annual Chamber Awards Dinner to be held on
Wednesday, June 24th. If anyone is interested in
attending please contact Mary Kay.
Wagner stated
that there has not been any response to the census information
posted in the paper.
Wagner reported
that the recreation program started on Monday.
The Farmers’
Market will begin on Sunday, June 28th from 9:00 a.m. –
2:00 p.m. and run through October.
There will be a
Hwy. 33 informational meeting held on Thursday, June 18th
at Village Hall.
Wagner stated
that she received a call from Keelyn Lyons from the YMCA. The YMCA
would like to partner with the landscaping at the Northwoods Road
intersection.
Wagner stated
that due to National Night Out, the first Finance Committee meeting
in August will be held on Wednesday, August 5th.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn to July 14, 2009.
Motion carried at 8:01 p.m.
Mary K. Baumann,
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, and Mark Jaeger.
APPROVE CLAIMS
FOR APRIL 2009 IN THE AMOUNT OF $444,220.64
Hamann/Krocka
made a motion to approve claims for April 2009 in the amount of
$444,220.64 as presented. Motion carried.
INVESTMENT REPORT
Wagner stated
that there are few changes.
BUDGET WATCH
Wagner stated the
budget is currently at 33%. The gray areas are one time payments or
payments for up-coming programs.
2010 CENSUS –
COMPLETE COUNT COMMITTEE
Wagner stated
that she met with the regional chairperson for the 2010 Census.
Wagner stated
that this project is voluntary for communities.
Dickmann stated
that if the Village decided to form a committee, Bob Hamann has
offered to be the chairperson for our area.
Committee decided
that information would be put in the Ozaukee Press to determine if
there is interest from the community to form a committee. A
deadline of June 30th was placed on responses.
Suggestions were
made regarding possible people/groups that would be interested in
the volunteer hours including students from the high school and
confirmation classes.
Wagner stated
that a resolution would be put on the July agenda.
OTHER MATTERS
-
July 4th
Parade – Dickmann, Hamann, Krocka, Schoenfeldt and Caban will be
in the parade.
-
July meeting
date – Wagner reminded committee members that in the previous
two years there was only one meeting in July. Committee
determined there would be one Finance and Village Board in July
and it will be held on July 14th.
Dickmann reported
that at the May League of Wisconsin Municipalities meeting she was
elected as 2nd Vice-President. She would then be 1st
Vice-President in 2010 and President of the league in 2011.
Dickmann stated
that there are only four (4) municipalities in Wisconsin that are
not part of the league. The league is a very strong supporter of
the municipalities and provides legal council to the municipalities.
Wagner stated
that a date needs to be set for an open house for the new Police
Department.
Krocka suggested
having it in conjunction with National Night Out. Wagner stated
that she would discuss this with Chief Meloy and Officer Neese.
Wagner stated
that “Live at the Triangle” is set for the summer. There are four
(4) concerts scheduled. The major contributors are Harris Bank, the
Village of Saukville, and the Ozaukee Press. Wagner stated that the
Ozaukee Press has agreed to do four (4) full color ads at no cost to
the Village.
Dickmann reported
that there was an article in the Milwaukee Journal regarding Mike
Harrigan. Harrigan had a stroke while driving and was given a new
treatment that lessens the long term affects of the stroke.
Dickmann invited anyone that was interested to read the article.
Wagner stated
that there is a conflict for the Public Safety meeting scheduled for
June 11th.
Discussion was
held and it was determined that the next Public Safety meeting will
be held on Tuesday, July 14th prior to the Finance and
Village Board meetings.
Krocka reported
that River Fest went well. Krocka stated that the scouts had so
much fun stenciling for the water ways that they have offered to do
the rest of the Village.
ADJOURNMENT
Krocka/Caban made
a motion to adjourn. Motion carried at 7:54 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, David Maglio-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Joe
Caban-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Chief Meloy, Brian Peschel, and Mark
Jaeger.
INTERGOVERNMENTAL
COOPERATIVE AGREEMENT-VILLAGE OF BAYSIDE
Wagner stated
that the Police Department needs to be connected to a 24/7 dispatch
fire alarm system.
Wagner stated
that Chief Meloy spoke with the Police Chief at the Village of
Bayside and worked out an agreement. Wagner also talked with
Bayside’s administrator.
Wagner stated
that Bayside would be reimbursed for any out-of-pocket expenses.
Wagner noted that
this agreement is needed to meet code requirements.
Wagner stated
that the agreement has been reviewed by the Village Attorney.
Krocka/Hamann
made a motion to recommend to the Village Board approval of the
Intergovernmental Cooperative Agreement-Village of Bayside. Motion
carried.
POLICE DEPARTMENT
FACILITY TOUR
Wagner stated
that the tentative date for moving into the new facility is May 14th.
Committee members
were given a tour of the new facility.
OTHER MATTERS
Wagner stated
that she and President Dickmann would be attending a National Day of
Prayer gathering at Ozaukee Christian School on Thursday, May 7th
at 8:30 a.m.
Wagner stated
that there is a Mid-Moraine dinner on Wednesday, May 27th.
If anyone is interested in attending please contact Mary Kay.
Wagner reported
that the library received many positive comments from a survey taken
during National Library Week.
Wagner stated
that the Rebels Football schedule is available if anyone is
interested.
Committee
reviewed the May calendar. It was determined that Utility
Committee, Public Safety Committee and Public Works Committee
meetings would not be held in May. It was also decided that Finance
and Village Board would not be held on May 19th as
scheduled and the next meeting would be scheduled for June 2, 2009.
Wagner stated
that the next Public Works meeting would be in June and the annual
Cemetery Committee meeting would be held immediately preceding the
Public Works meeting at Village Hall.
ADJOURNMENT
Krocka/Maglio
made a motion to adjourn to Tuesday, June 2, 2009. If a meeting is
needed earlier than that date, one will be scheduled. Motion
carried at 8:01 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maglio-Trustee Elect,
Joseph Caban-Trustee Elect, Brian Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR MARCH 2009 IN THE AMOUNT OF $670,455.33
Schoenfeldt/Bartoszewski made a motion to approve claims for March
2009 in the amount of $670,455.33 as presented. Motion carried.
BUDGET WATCH
Wagner reviewed
the line items that were trending over budget.
INVESTMENT REPORT
Wagner reviewed
the report that was provided by Treasurer Lee.
Wagner stated
that debt service payments were made.
Interest rates
are still trending very low.
Wagner stated
that the interest on the Community Development Authority CD is the
highest.
OTHER MATTERS
Wagner stated
that the Chamber will be holding a networking session at Messina’s
on Wednesday, April 29th. If anyone is interested please
contact Mary Kay.
Wagner stated
Ozaukee Economic Development will be holding a networking session
the same evening. If anyone is interested in attending please
contact her.
Wagner received
an e-mail from Ann Lemons with a picture of the East Riverside Park
sign that was installed as part of Mitchell Lemon’s Eagle Scout
project.
Wagner stated
that the substantial completion date for the Police Department
facility is scheduled for April 27th. That is the day
the keys would be handed over to the Village. The furniture is
tentatively scheduled to be delivered the week of May 6th.
Wagner stated
that the last construction meeting will be April 23rd.
Wagner reported
that to date the project is still under budget.
Krocka reported
that River Fest will take place on Saturday, May 16th.
The scouts will be helping to mark sewers to hopefully prevent
residents from dumping into the water ways.
ADJOURNMENT
Bartoszewski/Krocka made a motion to adjourn. Motion carried at
7:56 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maccoux-Schenck
Business Solutions, Dave Maglio, Brian Peschel, Joseph Caban, and
Mark Jaeger.
APPROVE CLAIMS
FOR FEBRUARY 2009 IN THE AMOUNT OF $488,120.38
Hamann/Bartoszewski made a motion to approve claims for February
2009 in the amount of $488,120.38 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
interest rates have not gotten any better.
Lee stated CD’s
have been purchased and more are being looked at.
2008 AUDIT REPORT
Dave Maccoux of
Schenck Business Solutions presented the 2008 Annual Audit Report
for the Village of Saukville.
Maccoux reviewed
the Independent Auditor’s Report. The Management Discussion and
Analysis were reviewed.
Maccoux gave an
overview of the Memorandum of Advisory Comments.
Maccoux reviewed
the Audit Standards and the Internal Controls.
Maccoux stated
that the 2008 Audit went very well.
The General Fund
decreased during 2008 due to increased costs in Public Works. The
Village’s undesignated fund balance represented approximately 27% of
the total 2008 budget general fund expenditures.
Maccoux stated
that municipalities generally should maintain an undesignated
general fund balance of 20-30% of its annual general fund operating
expenditure budget.
Wagner stated
that, as discussed, the fund balance should not be used for any
special projects this year. Wagner stated using the funds for
special projects would not be fiscally responsible.
Maccoux reviewed
the Special Revenue Funds and stated no concerns.
Debt Service was
reviewed. Maccoux reported on the Capital Projects Fund and the
Permanent Fund. Maccoux stated that the Village is in good
financial shape going into 2009.
Maccoux gave an
overview of the Tax Incremental Districts.
Maccoux reviewed
District #2 and #4. Maccoux stated that there is little activity
with District #4 and its currently operating at a deficit.
Maccoux reviewed
the information regarding the Community Development Authority.
Maccoux reviewed
the Water/Sewer Utility Audit stating that both had a slightly worse
year due to the decline in usage by industrial customers.
Dickmann asked if
the Village needed to change anything. Maccoux stated “No”.
Maccoux did not see any problem areas.
Wagner stated
that the auditors reviewed the direct purchasing for the Police
Department project and there were no concerns as it relates to
internal checks and balances.
PARK IMPACT FEE
ANALYSIS – DRAFT
John Cameron of
Ruekert & Mielke provided an overview of the draft for the Park
Impact Fee Analysis.
Cameron stated
that the information provided was based on State Statutes.
Table 1:
Inventory of park land
Table 2:
Facilities at the parks and park impact fee on residential only
Table 3:
Population data (1973-2008)
Table 4:
Population projections through 2025 – increase up to 7,735
Wagner stated
that the numbers correlate with the 2035 Comprehensive Plan. Wagner
also stated that the numbers could be re-evaluated if growth doesn’t
take place.
Table 5: Capital
Improvement Plan
Park Impact Fees
can only be used on new capital
Included is a
list of in-eligible impact fees
Unused money is
subject to refunds
Table 6: List of
potential facilities to be added
Table 7:
Deficiency growth analysis
Table 8: Costs
for CIP – divided between deficiency and growth
Table 9:
Analysis on what the “per residence” fee would be. Park Impact Fee
driven by capital improvement
Table 10: Impact
on housing affordability
Cameron stated
that if the Village decided to move forward with the impact fees the
Impact Fee Ordinance would have to be amended and a Class 1 Notice
for Public Hearing would have to be done 10 days before the hearing.
Sauer asked what
happens if the Village does not hit the population target. Cameron
stated that the impact fee would have to be adjusted.
Wagner stated
that some communities keep the impact fee lower as a development
incentive.
Sauer asked where
the population numbers come from.
Wagner stated the
numbers were decided through a detailed analysis working with SEWRPC
and Ozaukee County Planning and previous population trend data.
This analysis was completed prior to current economic conditions.
Dickmann stated
that the numbers came from county projections.
Cameron stated
that as the population grows the deficiency growth percentage
changes.
Wagner asked the
Committee how they wanted to proceed.
Wagner stated
that the Village could look at the other impact fees at the
beginning of next year.
Sauer stated that
he is against the park impact fees and feels the whole
implementation should be delayed. Sauer feels that the additional
charges would be a deterrent.
Cameron stated
that the Village is substantially lower than other communities on
impact fees.
Cameron stated
that higher growth areas tend to have higher impact fees.
Hamann asked what
we would be approving at this point. Wagner stated that we would
decide whether or not to move forward with the implementation of
impact fees and set a public hearing.
Dickmann
suggested moving forward with the impact fees.
Dickmann asked
how often the fees would be reviewed. Cameron stated every 3-5
years.
Wagner stated
that, in light of the economy, should the other impact fees be
reviewed early next year? Cameron stated “Yes”.
Wagner stated
that a holistic review would be necessary.
Wagner stated
that one option would be to table this item and not take action
right now.
Krocka didn’t
think the impact fee would deter someone from building in the
Village. Bartoszewski agreed.
Dickmann stated
that she would like to wait until July and see the direction of the
economy.
Schoenfeldt
stated that she is ok with waiting until July but this will need to
be done eventually.
Hamann did not
think anything would be lost by waiting.
Bartoszewski
stated that he is OK with waiting but also doesn’t think that $700
would make or break a build.
Committee decided
that the impact fees would be revisited in July.
OTHER MATTERS
Dickmann asked
current Committee members to confirm with her that they would like
to keep their current committee assignments.
Dickmann received
information regarding the 2010 Census. The state is requesting that
the Village create a Complete Count Committee to help with the
implementation of the 2010 census.
Committee decided
that the form for the Complete Count Committee would be returned
with Dawn Wagner as the contact.
Wagner reported
that the new custodian has started.
Wagner stated
that the Saukville American Legion will be honoring Gilly Schultz as
the “Outstanding Firefighter of the Year”. They will also be
honoring Rob Meyer at the “Outstanding Police Officer of the Year”.
Both will be honored at the Legion’s April 20th meeting.
Wagner stated
that the Village is in the process of filling the vacant police
officer position. Wagner stated that a recommendation will be made
to the Board after all testing has been done.
Wagner stated
that the Village received $2,431.66 from an Urban Forestry Grant to
put the tree inventory on the GIS System.
Wagner stated
that there will be a “Medicine Collection Day” on Saturday, April 18th
from 9:00 a.m. – 1:00 p.m. and that the Utility Department is
helping to sponsor the event.
Wagner stated
that there will be a networking session with the Saukville Chamber
of Commerce on Wednesday, April 29th at Messina’s. If
anyone is interested in attending please contact Mary Kay.
Wagner stated
there will be a First Friday Forum on April 3rd from 7:30
– 9:00 a.m.
The Easter Egg
Hunt is scheduled for Saturday, April 11th at 10:00 a.m.
at Grady Park.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn to Tuesday, April 21,
2009. Motion carried at 8:01.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Roy Wilhelm, Chief Meloy,
Ray deBruijn, Brian LaBonte, Marty VanHoof, Brian Peschel, Joseph
Caban, and Mark Jaeger.
APPROVE CLAIMS
FOR JANUARY 2009 IN THE AMOUNT OF $689,837.25
Wagner stated
that the bulk of the claims are for capital projects.
Hamann/Krocka
made a motion to approve claims for January 2009 in the amount of
$689,837.25 as presented. Motion carried.
INVESTMENT REPORT
Lee reported that
rates are not good.
Lee stated that
money is being moved to CD’s to keep it as safe as possible.
2009 AMBULANCE
RATES
This item was a
recommendation from Public Safety.
Wagner stated
that the proposed rates are consistent with Port Washington. The
only difference in the rates is for on-scene care. The recommended
cost would cover the cost of providing the service.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of the 2009 Ambulance Rates as presented. Motion carried.
POLICE DEPARTMENT
PROJECT
Wagner stated
that this was a good time to touch base with the contractor and get
an update on the project. Wagner stated that the project is
tracking on budget.
Wagner stated
that there will be a timing update.
Brian LaBonte of
Creative Constructors stated that the substantial completion date
has been moved to April 27, 2009. LaBonte stated that the changes
to the clear story were the big holdup. The Village will not incur
any additional expense because of the delay.
Wagner stated
that she has been in discussion with Creative regarding the delay.
Wagner also stated that continued progress is being made.
Marty VanHoof,
architect for Zimmerman, emphasized that they are asking for more
time not money. VanHoof stated that it benefits the contractor to
complete the project and be off site as soon as possible.
Wagner stated
that the Police Department is not rushed to move out of their
current facility.
Hamann stated
that on any construction project “time is money”. Hamann stated: as
long as there is no monetary cost and no more “next week”.
Hamann asked what
the major components to be worked on yet were.
LaBonte stated
that the areas to be worked on were the electrical, security,
integration of the HVAC, and the flooring.
Hamann asked if
we were waiting on any materials. LaBonte stated the doors and door
hardware.
LaBonte stated
that they are pushing for the April 27th completion
date. Although it is a tight schedule, they feel it can be met.
Wagner stated
that there were some change orders but all were for the betterment
of the Village and also created a cost savings.
Chief Meloy
stated that he would rather wait for the completion of the project
and have a decent building.
Wilhelm stated
that although we had a very wet summer and a brutal winter, the
contractor kept working as much as possible.
Wilhelm stated
that the quality of the project has not been compromised in any way.
VanHoof stated
that no corners have been cut nor will they be.
Krocka/Bartoszewski made a motion to approve April 27, 2009 as the
substantial completion date for the Police Department building
project. Motion carried.
2009 SPRING
CLEAN-UP DUMPSTER
Wagner stated
that the updated format was recommended from Public Works. The
clean-up dumpster will be available for three (3) Saturdays.
Residents will be limited on the number of items that can be dropped
off.
Schoenfeldt
stated that we are one of the few communities that even provide this
service. Most communities either charge for the service or don’t
provide it.
deBruijn stated
that residents would have other avenues of disposal if the dumpsters
were discontinued.
Schoenfeldt/Hamann made a motion to recommend to the Village Board
approval of the new 2009 Spring Dumpster Rules. Motion carried.
OTHER MATTERS
Wagner stated
that the Village received and invitation to the unveiling of the
Historic Ozaukee County Court House Restoration. Wagner stated that
there will also be an Open House on Saturday, March 28th
if anyone is interested.
Wagner stated
that she had been sending Board members e-mail updates from the
League of Wisconsin Municipalities. She stated that she will
continue to do so unless anyone does not want to receive them.
Dickmann stated
that the League has been a great resource and the cost of membership
has not increased for many years.
Wagner asked the
Committee to review the March calendar.
Wagner reminded
the Committee of the 8:00 p.m. start time for the Plan Commission
meeting.
Wagner stated
that the Utility Committee meeting and Public Safety Committee
meeting will be cancelled due to lack of agenda items.
Wagner
recommended adjourning to Tuesday, March 17, 2009 if necessary,
otherwise the Committee would adjourn to Wednesday, April 8, 2009.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn to Tuesday, March 17, 2009 if necessary,
otherwise the Committee would meet next on Wednesday, April 8,
2009. Motion carried.
Mary K. Baumann
Deputy Clerk
February
3, 2009
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Village President Barbara
Dickmann called the meeting to order at 7:30 p.m.
Village Administrator Dawn
Wagner gave the Statement of Public Notice.
Members Present: Barb
Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present: Dawn
Wagner, Vicki Lee, Roy Wilhelm, Brian Peschel, Joseph Caban, Mark
Jaeger (Ozaukee Press), Aziz Aleiow of WisDOT, and Ryan Trzinski of
Ayres Engineering.
STH 33
Design
Aziz Aleiow of WisDOT and
Ryan Trzinski of Ayres Engineering presented the most recent 30%
draft design of the Hwy. 33 project segment from the Milwaukee River
overflow bridge to Northwoods Road. The current schedule calls for
bidding the project in the Spring of 2010 and starting construction
6 weeks after the contract is awarded. The plan provides for 12
foot lanes for heavy truck traffic, multiuse paths for bicycles,
access to existing developments, and a five lane “twittle”
(dedicated two way turn lane) to serve the Village Hall/Conservancy
Court entrances. There will be Community Sensitive Design monies
available that could be applied to items such as landscaping and
exposed aggregate concrete in the islands. The plan is to keep Hwy.
33 traffic moving throughout the duration of the project but there
may be temporary closures of the side streets at times. Monthly
meetings will be held as the project design goes to completion.
Aziz thanked Dawn, Barb, and Roy for all their help. The Finance
Committee thanked Aziz for his help.
Resolution 1086-2008 Carryover Funds
Resolution 1086-2008
Carryover Funds. Wagner explained that this is a housekeeping
item. More contingency would have been left to carryover if it
wasn’t for unexpected legal expenses. Contingency carryover
recommendations were presented by staff. Krocka/Sauer made a motion
to recommend to the Village Board Resolution 1086. Motion carried.
Other Matters
The next meeting date was
discussed. The Primary Election is on February 17th. At this time
there is no pressing business for a meeting. The consensus was to
have the next Finance Committee meeting on February 24th
if needed. Public Works and Riverfest will be on the same evening.
Sonia Lear has been
appointed as the Village of Saukville’s Representative on the Joint
County Library Planning Committee.
Administrator Wagner passed
out flyers on the One Book One Community Book Discussions –
Leaving Microsoft to change the World.
“Going Green” will be the
next First Friday presentation topic at MATC on Friday, February 6th,
from 7:30 – 9:00 a.m.
Saukville will be hosting
the Mid-Moraine Municipal Association dinner in January, 2010.
Dawn Wagner will be on
vacation from February 5th to February 12th.
Mary Kay & Barb Dickmann will have contact information if needed.
ADJOURNMENT
Krocka/Sauer made a motion
to adjourn to February 24th if needed. Motion carried at
7:55 p.m.
Vicki Lee
Village Treasurer
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:45 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Brian Peschel, Joseph
Caban, and Mark Jaeger.
APPROVE CLAIMS
FOR DECEMBER 2008 IN THE AMOUNT OF $1,275,027.69
Hamann asked
about the expense for the floor at the fire house. Wagner explained
that this item would be covered by insurance.
Hamann/Krocka
made a motion to approve claims for December 2008 in the amount of
$1,275,027.69 as presented. Motion carried.
INVESTMENT REPORT
Dickmann stated
that information regarding December investments is reported in the
memo from Treasurer Lee.
AIR QUALITY
TESTING
Wagner stated
that she was approached by the School District requesting cost
sharing by the Village for the air quality testing that would be
performed. Wagner stated that the first round would be
approximately $3,000.
Wagner stated
that she spoke with Mike Weber and he estimated the total cost to be
between $4,000 and $6,000. The exterior testing is estimated to be
between one quarter and one half of the cost.
Dickmann feels
that if the Village does this it would open us up to further
requests. Dickmann stated that, although the children and the
school are very important the Village should only help pay for
exterior testing.
Schantz stated
that we should not get involved now but definitely be involved if
the tests come back positive. He does not feel that we should pay
for initial testing.
Bartoszewski had
no opinion either way.
Schoenfeldt
stated that the children are important but do we want to open that
door. She felt the Village should hold off.
Sauer asked why
it is the Village’s responsibility.
Krocka agreed
with Sauer.
All Committee
members agreed that we don’t have the resources.
Hamann
recommended the possibility of helping pay for the exterior testing
but the Village would want definite figures for both phases and
results. At that point further discussion would be held.
Committee members
were OK with this course of action at this point.
Dickmann stated
that the Village would make no representation either way.
OTHER MATTERS
Roy Wilhelm
provided a current rendering of the STH 33 roundabouts. Wilhelm
stated that the DOT is now requiring a bike accommodation lane in
addition to the multi-use path.
Wilhelm stated
that the DOT wants to reduce the travel lanes to 11 feet with the
addition of the bike accommodation lane.
Dickmann and the
rest of the Committee agreed that the travel lanes should remain at
12 feet due to the amount of truck traffic on STH 33.
Wilhelm asked if
the Village still wants to have all lines buried when the road work
is done. Committee members agreed that they should be buried.
Dickmann agreed
with the rendering of grass, decorative aggregate and the décor for
the roundabouts.
Wagner stated
that this will be an agenda item for the next Finance Committee
meeting.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
8:07 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Steve Brunner-Ruekert & Mielke, Brian
Peschel, Joseph Caban, and Mark Jaeger.
CAPITAL
IMPROVEMENT PLAN (CIP) – PARK IMPACT FEE ANALYSIS
Steve Brunner of
Ruekert & Mielke gave an overview of the intent of the Plan.
Brunner reported
on the planned improvements for the various parks. Brunner stated
that the Village’s Comprehensive Outdoor Recreation Plan needed to
be updated to be eligible for various grants.
Wagner stated
that the items listed are improvements that the Village would like
to make but the funds are not available at this time.
Wagner stated
that it is important to decide how the parks - CIP ties into the
overall Village Capital Improvement Plan.
Dickmann asked
Board members how they felt about how the projects were distributed.
Hamann referenced
Peninsula Park in 2009/2010. Hamann stated that he realizes the
ability for grants but what if the Village doesn’t qualify. He
doesn’t feel the Village should have to foot the bill for those
improvements.
Wagner stated
that this section could be carved out of the Plan. Nothing is set
in stone.
Schoenfeldt
stated that she feels the same way. Peninsula Park should be
separated and not be part of parks - CIP.
Dickmann asked
the rest of the Board for their opinion on Peninsula Park. It was
unanimous to take Peninsula Park improvements out of the equation at
this time.
Dickmann
suggested that the Board address one park at a time.
East Riverside
Park
Schoenfeldt felt
that it would be appropriate to remove the kiosks, benches, and
canoe launches from the Plan as they could be offered as Eagle Scout
Projects in the future.
Schoenfeldt noted
the amount slotted for 2010 for paving. It was noted that this was
planned for better pricing.
Wagner stated
that the Board needs to look at what will benefit the Village
residents the most.
Dickmann recapped
stating that the kiosks, benches, and canoe launches would be
removed from the Plan. The remaining items stayed the same.
West Riverside
Park
Hamann questioned
the demolition of the old pump house at a cost of $30,000.
Brunner stated
that it was no longer needed and it contributed to the space issues
in the parking lot.
Hamann questioned
whether we should spend that amount of money to create four parking
spaces.
Dickmann
recommended moving it out to 2011. The Committee agreed.
Grady Park
Dickmann
suggested removing the lighting for the batting cage. Hamann
suggested leaving it in since it is not scheduled until 2011.
Wagner and
Brunner stated that it is better to remove items and add them back
in later.
Schoenfeldt
stated that she felt the storage facility for $40,000 is necessary
and should be kept in the Plan.
Schoenfeldt
recommended moving the tennis court renovations to 2010 and the
basketball court renovations to 2011.
Sauer questioned
the replacement of the appliances in the concession building.
Wagner stated they are very dated and it is necessary.
Quade Park
Brunner explained
the splash pad. He stated it is a water feature that is popular at
parks where there is not a local swimming pool.
Dickmann
expressed safety concerns. Wagner stated it is a safe surface and
the risk would be no different then at any other park. She noted
that several communities have installed splash pads and they are
much more economical than maintaining a swimming pool.
Schowalter
Park
Hamann questioned
the drilling of the well and the permanent restroom.
Schoenfeldt
stated that, as with the other parks, the bat houses should be taken
off the Plan and offered a possible Eagle Scout project.
Schoenfeldt felt
that the paving of the parking lot is necessary.
Veterans Park
Krocka questioned
whether or not we really needed a clock tower. Krocka recommended
removing it from the Plan. The Committee agreed.
Schoenfeldt
recommended keeping the water feature in 2013.
Wagner stated
that the band shell needs additional structural updates but we must
keep in mind that we can not make too many changes due to the
historic nature of the structure.
Friendship
Park
Schoenfeldt
stated that she feels this park has the greatest need for
improvements. It is a growing area with many your families. The
park is also slated for a splash pad.
Schoenfeldt
recommended keeping everything except the kiosks and gazebo which
could be future Eagle Scout projects.
UW Milwaukee
Conservancy
Dickmann stated
that this item would be removed from the Plan.
OTHER MATTERS
Hamann stated
that the Mid-Moraine Legislative Committee will be meeting the
second Wednesday of each month. For the next three months, each
meeting will feature one of the three candidates for Municipal Court
Judge.
Dickmann stated
that the State of the Village address will be on Wednesday, January
28th at the Bog.
Wagner stated
that the Utility Department got quotes for a ¾ ton pick-up and
purchased one from Schmidt Bros. in Saukville.
Wagner stated
that the Ozaukee County Board will be meeting on Wednesday, January
21, 2009 for an informational session. Topics to be discussed will
be the flooding in Ozaukee County, the progress on the Public Health
Disaster Planning, and the Regional Water Supply Study Results.
Wagner reported
that she and Linda Pierschalla will be meeting with Mark Grams, Port
Washington City Administrator, and Dave Nimmer, Library Director –
Niederkorn Library, Port Washington to complete an ICMA Public
Innovations Grant Application.
Wagner stated
that Charter Manufacturing’s objection to their Statement of
Valuation has been withdrawn.
Wagner reviewed a
letter from Charter Steel and referenced the USA Today and Ozaukee
Press articles regarding Saukville and the potential high level of
toxins in the air.
Wagner stated
that the Village is being proactive in working with Charter Steel
and CCP.
Wagner stated
that she had a conversation with Dr. Weber from the school
district. Their consultants reviewed the information and did not
feel there was any danger inside the elementary school. Additional
testing will be done inside and outside the school.
Wagner asked the
Committee if they wanted to do anything at this point or wait until
the test results from the school have been received.
Hamann stated
that he felt we should wait until the testing is complete.
Schoenfeldt
thought the Village should be pro-active and get together ahead of
time and educate.
Bartoszewski
agreed with Schoenfeldt.
Sauer, Krocka,
and Dickmann all agreed that the Village should wait for the test
results from the school.
Wagner stated
that she will wait for the information from the school and report
back to the Committee.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn. Motion carried
at 8:05 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village Deputy
Clerk Mary Kay Baumann gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present at 6:40
p.m., and Tim Bartoszewski-absent.
Others Present:
Mary K. Baumann, Vicki Lee, Ray deBruijn, Linda Pierschalla, Rick
Schulz, Mitchell Lemons, Dale Fischer, Phil Vincevineus, Russell
Lund, Richard Schoenfeldt, Anne Kertscher, Donna D’Angelo, Brian
Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR NOVEMBER 2008 IN THE AMOUNT OF $764,489.99
Hamann/Sauer made
a motion to approve the claims for November, 2008 in the amount of
$764,489.99 as presented. Motion carried.
BUDGET WATCH
Lee stated that
everything is in line. The full budget is tracking at 86%. Target
for this time of year would be 92%.
INVESTMENT REPORT
Lee stated that
there have been some minor changes and interest rates are very low.
ROOM TAX
PRESENTATIONS
4th
of July Parade
Rick Schulz
stated that the Committee would like to pursue the idea of inviting
local high school bands to perform in the parade instead of the drum
& bugle corps that we’ve had in the past.
Schulz requested
$3,400 which is the same amount as last year.
4th
of July Fireworks
Dickmann stated
that she and Mary Kay sent out a joint letter this past year for
donations for the fireworks and the parade. In the end there were
enough donations to cover both events.
Dickmann stated
that she would like to see the amount for fireworks stay at $6,800
and hopes that Charter Steel continues to support the fireworks as
they have in the past.
Saukville
Family Fun Day
Russ Lund stated
that this was his first year being involved with Family Fun Day and
was very impressed the way everything came together. Lund stated
that, due to the weather, the turn out was not anywhere near what
they would have liked.
Lund has
requested $3,000 for the 2009 Family Fun Day with hopes of better
weather.
Saukville Fire
Department Car Show
Dale Fischer and
Phil Vincevineous spoke on behalf of the Car Show Committee. They
stated that there were only 80+ cars at the show this year and three
motorcycles due to the weather.
Fischer stated
that they were allowed $5,000 in 2008 and are requesting the same
amount for 2009 also with hopes of better weather.
9/11 Memorial
Ceremony
Dick Schoenfeldt
stated that $850 was spent in 2008. They have worked in conjunction
with the American Legion, but there has been a change in leadership
this year so he didn’t know where that would take things.
Schoenfeldt has
requested $1,000 for the 2009 9/11 Memorial Ceremony.
Saukville Area
Historical Society (SAHS)
Anne Kertscher
and Donna D’Angelo spoke on behalf of the SAHS.
Dickmann advised
them that the funds not used in 2008 would not roll over and so are
lost to the SAHS because they were not used.
The money that
was supposed to be used in 2008 was not used due to the fact that
they were not able to get their Historic Register designation due to
the change of the front door. They would still be able to get the
Historical Structures Report but all that would do is say the
building was wrong.
Kertscher stated
that the SAHS will not be able to be eligible for the Register
unless the doors are restored to their original look.
Ketscher stated
that the SAHS has reviewed ideas for 2009 fundraising. Ketscher
stated: “We are in need of financial and physical support.”
Kertscher stated
that they would like to organize a Fireman’s Ball. Kertscher
requested $8,000 to be used for this event.
Baumann stated
that, in keeping in line with not adding to what was appropriated
last year, the SAHS should start with no more than the $5,000 that
was allotted in 2008.
The preliminary
request for the SAHS was $5,000.
Live @ the
Triangle (Music Event)
Dickmann stated
that the Village is working in conjunction with Harris Bank to
organize four music events and one movie in Veterans Park for 2009.
Dickmann stated
that $1,000 has been allotted for these events.
Recognition
Dinner
Linda Pierschalla
stated that the Recognition Committee has met and determined that
estimated costs for the event would be $4,300.
Pierschalla has
requested $4,300 for the Recognition Dinner.
Christmas
Decorations
Ray deBruijn
stated that the amount that he is requesting will include a lighted
tree on the front of the Firehouse, a few additional street
decorations, and replacements for some of the older decorations on
South Main Street and near EVS and Wal-Mart.
deBruijn stated
that the old decorations could be sold on-line.
The cost to cover
all of the above would be $4,781.40. deBruijn stated that would
cover everything. If it needed to be less, he could do the
replacement and wait on the Firehouse.
Advertising/Marketing
Dickmann stated
that a set amount of $3,000 was being included for advertising and
marketing for the Village.
Village
Newsletter
Dickmann stated
that, to save costs, the Village could consider going to two
newsletters a year.
A suggestion was
made to possibly still do three newsletters and only mail out two.
The third one would be available on the Village web-site.
The current cost
for three newsletters is $4,700.
Community
Signage
Dickmann stated
that the Village was approached by the YMCA to do a message board
for the YMCA building. This sign board would have the Village’s
logo on it as well as the YMCA’s. Dickmann stated that this would
be a one-time expense of $500 and that Village events/meetings would
be the priority listings.
Mitchell
Lemons – Eagle Scout Project
Mitchell Lemon’s
Eagle Scout Project included renovating the park area south of the
WWTP. Lemons stated that he has raised over $800 towards the cost,
but an additional $1,200 is still needed for the signage. Lemons
stated that this will be a sign in line with all of the other
Village signs.
Lemons
respectfully requested $1,200 to cover the remaining cost of the new
park sign.
The total amount
of the requests exceeded what the anticipated amount available for
2009 would be. Discussion was held and amounts were adjusted.
Krocka/Sauer made
a motion to recommend to the Village Board approving Room Tax
requests totaling $48,332. Motion carried.
LIABILITY AND
WORKER’S COMPENSATION INSURANCE
Lee reviewed the
insurance information. She recommended that the Village remain with
EMC Insurance.
Hamann/Krocka
made a motion to recommend to the Village Board approval of EMC
Insurance as the Village’s carrier for Liability and Worker’s
Compensation Insurance. Motion carried.
EMERGENCY
MANAGEMENT DIRECTOR’S COMPENSATION
Dickmann stated
that Jack Morrison gets an annual stipend based on 80 hours of
service per year. This year, with the flooding, Morrison logged
over 200 hours on the flood alone. Because of Morrison’s efforts
along with Village staff, the Village has received all reimbursable
funds from FEMA.
Dickmann
recommended additional compensation of $1,000 for Jack Morrison,
Emergency Management Director.
Krocka/Sauer made
a motion to recommend to the Village Board approval of the $1,000
compensation for Jack Morrison, Emergency Management Director.
Motion carried.
OTHER MATTERS
Dickmann reminded
the Committee that they need to do their homework on the Capital
Improvement Plan (CIP). Dickmann directed the Committee to review
the information and highlight the most important. At the next
Finance meeting we will line up the priorities and review same.
Dickmann reported
on the money that has been received from FEMA from the spring
flooding.
Dickmann thanked
management staff and especially Jack Morrison for their work during
the spring flooding.
ADJOURNMENT
Krocka/Hamann
made a motion to adjourn. Motion carried at 7:44 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Brian Biernat, Jeff Goetz, Vicki Lee, and Mark Jaeger.
Approve Claims
for October 2008 in the amount of $918,489.29
Schoenfeldt/Sauer
made a motion to approve the claims in the amount of $918,489.29.
Motion carried.
Budget Watch
The Budget Watch
was reviewed. Some line items are over, but the total is not over
budget. There has been one snow event already.
Investment Report
The Investment
Report was reviewed. November was a quiet month—not much activity.
Administrator Wagner reported that the collateralization reports are
monitored carefully by staff. The Local Government Investment Pool
is being watched also. Much of 2008 Capital Borrowing is being
spent on the new Police Department. The facility roof was delivered
today.
Review a
recommendation from the Plan Commission to review the summary cost
analysis and chronology of pre-development activity by Midwest
Expansion LLP regarding their interest in acquiring and developing
the parcel located in Foster Commons Mixed Use Planned Development
District No 1 at 700 East Green Bay Avenue and their request for
assistance from the Village to acquire the land necessary for the
anticipated extension of North Foster Drive, a public road.
Brian Biernat,
Community Development Director, narrated a chronology of events from
the Village’s perspective regarding the redevelopment of Tom Beck’s
original Amoco gas station at 660 East Green Bay Avenue into the
Exxon/McDonald’s operation today and discussed the efforts
undertaken by the Village supporting Beck to secure a full,
signalized intersection at Foster Dr and Highway 33 including the
Wisconsin Department of Transportation requirement that the
development at 700 East Green Bay would require the Beck’s driveway
entrance to be replaced with a full cross-section extension of
Foster Drive north of the intersection of length sufficient to
accommodate traffic. Documentation submitted by Midwest Expansion
demonstrated a good faith effort to extend this necessary and
required public road access to their proposed site at their cost and
negotiate for Beck’s cooperation, but have had no success to date.
Earlier this fall, staff received a phone call from Beck’s Attorney
indicating that Beck now has no intention of cooperating with land
conveyance under the road reservation affecting his property,
identifying the area needed for right of way dedication for this
necessary extension of the public way. Hamann/Bartoszewski made a
motion to authorize staff to enter into direct negotiations with
Beck regarding securing dedication of the necessary land for right
of way identified by the road reservation of record up to and
including a possible public taking. All members voted aye. Motion
carried.
Other Matters
Capital
Improvement Plan (CIP) – Park Impact Fee Analysis
Administrator
Wagner will send out another draft and have everyone prioritize the
projects.
Room Tax Budget
Meeting
The Room Tax
Budget Meeting will be December 16th starting at 6:30
p.m.
Wagner informed
the Board that the Village received a check from FEMA in the amount
of $20,494.99. $11,823.79 was for the Sewer Utility Expenses
related to the flood; and the balance was for the General Fund
expenses. This was for only one category. Hopefully the Federal
Government will disburse funds for the rest of the categories. The
total requested from FEMA was $55,847.76.
The Patrol Truck
sold on-line for $22,387. These funds will go to the DPW
Non-Lapsing Reserve Fund for future equipment purchases.
The Non-Walk
Through Appraisal will be completed in 2010, by Accurate Appraisal.
Chamber Breakfast
was announced for December 3rd, 2008. Anyone interested,
please let Administrator Wagner or Vicki Lee know.
There are no
immediate items needed for action for the December 2nd
Finance and Village Board meeting, therefore the next meeting will
be December 16, 2008.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (c)
(e) and (f) PERSONNEL and to discuss and consider a possible
severance agreement between the Village and a Police Department
employee
Bartoszewski,
Hamann made a motion to convene to Closed Executive Session Pursuant
to Wisconsin State Statute 19.85 (1) (c) (e) and (f) Personnel and
to discuss and consider a possible severance agreement between the
Village and a Police Department employee. Roll call vote was
taken with all in favor. Motion carried at 7:22 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Bartoszewski made a motion to reconvene to Open
Session. Motion carried at 7:36 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
Discuss and take
action regarding a possible severance agreement between the Village
and a Police Department Employee.
BARTOSZEWSKI/SCHOENFELDT made a motion to approve the severance
agreement between the Village and Officer Kronebusch. All members
voted aye. Motion carried.
Village
Administrator – Contract for Services
Dawn Wagner
agreed to serve one more year as Village Administrator. Changes
were made due to changes in the Personnel Manual and salary
changes. Schoenfeldt/Bartoszewski made a motion to approve the
Village Administrator’s Contract for Services. All members voted
aye. Motion carried.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn to December 16th,
2008. Motion carried at 7:40 p.m.
Vicki Lee
Village Treasurer
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Roy Wilhelm, Chief Meloy,
and Mark Jaeger.
APPROVE CLAIMS
FOR September 2008 IN THE AMOUNT OF $$1,102,488.87
Hamann/Krocka
made a motion to approve the claims for September 2008 in the amount
of $1,102,488.87 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that the numbers are going up since we are nearing the end of the
year. Snow removal is over budget as anticipated.
INVESTMENT REPORT
Lee stated that
she is working with Port Washington State Bank on short-term CD’s.
Wagner stated
that the Ansay Group overpaid on the last payment request for the
east interceptor sewer project. They will be credited and the
amount will be adjusted on their next billing.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO §19.85 (1) (c) PERSONNEL
Bartoszewski/Schoenfeldt made a motion to convene to Closed
Executive Session pursuant to §19.85 (1) (c) Personnel. Roll call
was taken and motion carried at 6:33 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Bartoszewski made a motion to reconvene to open session.
Motion carried at 7:10 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
ACCURATE
APPRAISAL LLC – MAINTENANCE AGREEMENT
Wagner stated
that Accurate Appraisal’s contract will expire at the end of this
year. The renewal has been recommended by staff and reviewed by
legal.
Hamann asked if
there would be a revaluation during the three year contract. Wagner
stated that there would be a non-walk through revaluation during the
contract period.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of the renewal for Accurate Appraisal LLC – 3-Year
Maintenance Agreement. Motion carried.
ORDINANCE #690 –
AMENDING SECTION 168 – REFUSE & RECYCLING COLLECTION
Wagner stated
that this would be an update to the current ordinance. The fee for
trash and recycling would be taken off the tax roll and listed on
the tax bill as a separate user charge to the properties served.
Wilhelm stated
that the industry has changed. The updated information in the
ordinance will mirror the contract the Village has with Veolia.
Wilhelm stated
that with the carts, bagging of garbage and recycling is not
required.
Wilhelm stated
that the large 96 gallon carts will be distributed initially with
the option to switch to the smaller 65 gallon cart after 1 month,
but within the first 3 months of contract.
Sauer asked about
the fuel surcharge being adjusted four times a year and how that is
calculated. Wilhelm stated that it is based on an average for the
year.
Wagner stated
that the Village is charging a direct cost, with no administrative
fee, to the residents utilizing the service.
Wagner stated
that if the money collected does not cover the cost incurred by the
Village, the contingency fund or fund balance would be used.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
the approval of Ord. #690 – Amending Section 168 – Refuse and
Recycling Collection. Motion carried.
RESOLUTION #1077
– GARBAGE & RECYCLING MATERIALS COLLECTION & DISPOSAL FEES TO
PROPERTIES SERVED
Wagner explained
the intent of the resolution. This would reflect a charge for
services versus being a part of the municipal tax levy.
Schoenfeldt/Sauer
made a motion to recommend to the Village Board approval of Res.
#1077 – Garbage & Recycling Materials Collection & Disposal Fees to
Properties Served. Motion carried.
OTHER MATTERS
Capital
Improvement Plan (CIP) – Park Impact Fee Analysis
Wagner
distributed a cost scheduled for Board review.
Wagner explained
areas where money could be used. Wagner stated that it could be
multi-purpose.
Wagner stated
that if the money collected is not used in seven (7) years from the
time of collection it must be returned with interest.
Hamann stated
that he attended meetings regarding prioritizing projects.
Wilhelm stated
that the Board has the ability to reset priorities.
Wagner stated
that this item will remain on the agenda for the next meeting.
Hamann reported
that Mid-Moraine will be holding a dinner meeting on January 28th
in the Village of Jackson. Hamann stated that Robert Biebel from
SEWRPC will be doing a presentation at that meeting.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn to November 25,
2008.
Motion carried at
7:46 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL CENTER
SAUKVILLE, WISCONSIN
Barb Dickmann, Village President, called
the meeting to order at 5:30 p.m.
Dawn Wagner, Village Administrator, gave
the Statement of Public Notice.
Members Present: Barb Dickmann-present, Bob Hamann-present, Tim
Bartoszewski-present, Jen Schoenfeldt-present, Dan Sauer-present,
John Schantz-present, and Mike Krocka-present.
Others Present: Dawn Wagner and Vicki Lee
2009 BUDGET DISCUSSION
Administrator Wagner presented the
information that the Board had requested. The State of Wisconsin
Assessed Valuation for the Village came in at $414,222,100. This is
a 1.7% increase over last year. The assessment ratio is .95745.
Because of this value and with everything left as is from the last
budget meeting, the tax rate will go down 16¢/$1,000. With the fee
for garbage and recycling service at $144 ($12 per month) per single
household being placed on the tax roll, this decrease will be more
beneficial for taxpayers.
Mike Harrigan from Ehlers suggested that
the Village use all of its levy limit capacity which allows for an
additional $31,669 to be levied, based on the formula. With this
amount, the balance of the pagers could be put into the 2009 budget
and/or more money could be put into street repairs instead of
borrowing for them. With this increase in the budget, there would
be an 8¢/$1,000 decrease in the tax rate.
Administrator Wagner also informed the
Board that Charter Manufacturing has filed an appeal with the State
on its value. This could negatively impact the Village’s assessed
value and could have a large impact on the tax rate depending on the
outcome of the appeal.
The consensus of the Board was to leave
the budget as is. Too many people are losing jobs and the tax rate
should be as low as possible.
Krocka/Hamann made a motion to set the Public Hearing for the 2008
Budget for November 25, 2008 at 7:45 p.m. and set a tax rate of
$6.28/$1,000. All members voted aye. Motion carried.
OTHER MATTERS
Wagner informed the Board that Zimmerman
had a changing of the guard and that Marty Vanhoof has replaced Ron
Janiuk as project manager for the Police Department Project.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 5:55
p.m.
Dawn M. Wagner
Village Administrator/Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary Kay Baumann, John Sabinash-Zimmermann
Architectural Studios, Inc., and Mark Jaeger.
POLICE DEPARTMENT
PROJECT UPDATE
John Sabinash of
Zimmerman Architectural Studios, Inc. reviewed the budget status for
the Police Department project.
Sabinash stated
that the project is currently under budget and trending
appropriately.
Sabinash stated
that there have been six (6) authorized and completed change orders
to date. Sabinash reported that no contingency money has been used
at this point.
Hamann asked what
the time frame was on the project.
Sabinash stated
that the masonry is currently going up and the building is expected
to be closed by the time the snow flies. Expected completion is
slated for the first quarter of 2009.
Dickmann asked
how Creative Constructors has been to work with.
Sabinash stated
that the Village is very fortunate to have Creative Constructors.
They are very good company to work with.
Hamann stated
that everything to this point is moving along very well.
Dickmann asked
what the change orders were so far.
Sabinash listed
the six (6) change orders:
1.
Geo
textile fabric
2.
Alternative stone
3.
IS
integration – security and building administration – Digicorp
4.
Weatherproof receptacles
5.
Windows in the overhead doors of the Sallyport
6.
Lockers at dispatch
Wagner stated
that things are moving forward well.
Wagner noted that
the DPW cleaned out the area west of the new building and did an
excellent job.
Wagner commented
that the site has been kept very clean.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)(c)
PERSONNEL
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (c)
Personnel. Roll call vote was taken with all in favor. Motion
carried at 7:28 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:50 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
POLICE DEPARTMENT
PLAQUE
Dickmann
distributed samples of two designs for the plaque to be displayed in
the new Police Department. Board members favored the Frank Lloyd
Wright style plaque. Discussion was held regarding whose names were
appropriate for the plaque. Wagner stated that she would make sure
that all names on the plaque are approved by the individuals and are
listed as they should be.
OTHER MATTERS
Wagner stated
that the Village received a thank you letter from the 9/11
Committee.
Wagner stated
that there was a conflict for the October 21st meetings.
The meetings could either be held earlier in the evening or
rescheduled to November 5, 2008.
Wagner stated
that a draft of the Capital Improvement Plan (CIP) as it relates to
the CORP plan will be available for review at the November 5, 2008
Finance Meeting.
The next
Mid-Moraine dinner will be held at the Quilted Bear in Germantown on
Wednesday, October 22nd. If anyone is interested in
attending, contact Mary Kay.
ADJOURNMENT
Schoenfeldt/Krocka made a motion to adjourn to November 5, 2008.
Motion carried at 8:00 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, and Mark Jaeger.
APPROVE CLAIMS
FOR AUGUST 2008 IN THE AMOUNT OF $682,298.77
Hamann/Schoenfeldt made a motion to approve the claims for August
2008 in the amount of $682,298.77 as presented. Motion carried.
BUDGET WATCH
Wagner stated
that due to the problems with the HVAC system at Village Hall, the
maintenance and repair line items of the municipal building budget
will be maxed out this year.
INVESTMENT REPORT
Lee stated that
it has been a quiet month for investments but water bills will be
coming in next month.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO §19.85 (1) (c) PERSONNEL
Bartoszewski/Krocka made a motion to convene to Closed Executive
Session pursuant to §19.85 (1) (c) Personnel. Roll call was taken
and motion carried at 7:04 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to open session.
Motion carried at 7:47 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
VILLAGE HALL
TELEPHONE SYSTEM
Wagner stated
that a recommendation was made from Digicorp that the purchase
agreement be signed to moved forward with the integrated phone
system. Wagner recommended using $3,025.00 from the Contingency
Fund. Wagner stated that if the Police Station and Village Hall
phone systems are done separately there would be additional costs.
Krocka/Bartoszewski made a motion to recommend to the Village Board
moving forward with the integrated phone system using $3,025.00 from
the Contingency Fund. Motion carried.
OTHER MATTERS
Hamann reported
on the field trip to view a security system that will be installed
in the new Police Department. This system can be expanded to other
municipal buildings.
Hamann stated
that this system includes a card reader that will monitor who comes
and goes. He stated that this would be a complete system with
one-vendor responsibility.
Wagner informed
the Committee that we are moving forward with the integration
package which includes security/HVAC for the Police Department
facility.
Wagner
distributed dates for the upcoming First Friday Forums.
Wagner reminded
the Committee about the Practical Sustainability Seminar being held
at CAP on Oct. 6th.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:59
p.m.
Mary K. Baumann,
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, and Mark Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (c)
PERSONNEL
Bartoszewski/Hamann made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (c)
Personnel. Roll call vote was taken with all in favor. Motion
carried at 7:31 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Schoenfeldt made a motion to reconvene to Open
Session. Motion carried at 7:52 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Dickmann read an
e-mail from Laurie Birno stating that she was against user fees with
regard to hydrant rental and garbage and recycling collection.
Dickmann stated
that there will be a Practical Sustainability Forum at CCP on
October 8th sponsored by CCP, Village of Saukville,
Ozaukee Economic Development Corporation and Saukville Chamber of
Commerce.
Dickmann
distributed two possible Police Department plaque renderings.
Wagner stated
that the Police Department project is currently at or under budget
in the various project categories.
Wagner stated
that there were picketers in front of Village Hall on Tuesday from
the Carpenters Union. They have concerns with one of Creative
Constructors sub-contractors.
Wagner reported
that John Sabinash will be at the October 7th Finance
meeting to provide a project update.
Wagner stated
that she and Jack Morrison will be meeting with FEMA on September 3rd
regarding public assistance from the flooding.
Wagner reported
that the second “Live at the Triangle” event went extremely well.
Wagner stated
that the Public Safety meeting scheduled for Thursday, September 11th
will not be held due to lack of agenda items and the conflict with
the 9/11 Ceremony.
ADJOURNMENT
Schoenfeldt/Sauer
made a motion to adjourn. Motion carried at 8:00 p.m.
Dawn M. Wagner
Village Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 7:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Dave Maccoux – Schenck
Business Solutions, Brian Peschel, and Mark Jaeger.
APPROVE CLAIMS
FOR JULY 2008 IN THE AMOUNT OF $557,853.79
Schoenfeldt/Krocka made a motion to approve the claims for July 2008
in the amount of $557,853.79 as presented. Motion carried.
BUDGE WATCH
Wagner stated
that the shaded areas indicate that the line item is above 58%.
INVESTMENT REPORT
Lee stated that
interest rates were disappointing but everything else was stable.
PUBLIC FIRE
PROTECTION CHARGES (HYDRANT RENTAL CHARGE)
Dickmann stated
that this is an effort to educate the Board on the ways that other
communities handle budgeting.
Wagner
distributed the results of the staff survey of neighboring
communities in Ozaukee and Washington Counties.
Dave Maccoux
explained that the intent of the PFP charge is to recover costs
related to water system capacity that is necessary for fire
protection purposes. In 1988 the State of Wisconsin passed
legislation which allowed these charges to be recovered either
through a property tax levy, a direct customer charge which would be
included on a customer bill, or a combination of the two methods.
Maccoux explained
that with the hydrant charge as part of the taxes, it would count
against the municipal levy limit. Public fire protection counts
towards levy limits.
Maccoux stated
that switching the hydrant charge to a direct charge would remove
the amount from the levy limit, but would result in a higher
customer water bill.
Maccoux stated
that some municipalities have done a combination of the two. This
would have similar advantages and disadvantages.
Maccoux stated
that there are eight (8) options available. He stated that the
majority of the communities charge based on the meter size.
Wagner provided
an estimated rate structure. Estimates indicate that for a
residential ¾” meter it would be a $28.00 charge per quarter.
Sauer asked if we
had an idea of estimated increases. Wagner stated that any increase
would be minimal at this time due to a limited amount of new
construction.
Hamann asked why
legislature allows this item to be put on the water bill instead of
keeping it on the tax roll. Maccoux stated that municipalities
wanted options on how to handle charges.
Wagner stated
again that this information is being provided to educate the Board
in making future decisions as it relates to the 2009 General Fund
Budget.
ANSAY DEVELOPMENT
CORP. – PAYMENT AGREEMENT
Wagner stated
that this agreement was developed to clarify how costs will be
paid. Wagner explained the tiered system of how Ansay would pay
based on the TID #4 Development Agreement.
Krocka/Bartoszewski made a motion to recommend to the Village Board
approval of the Ansay Development Corp. – Payment Agreement. Motion
carried.
OTHER MATTERS
Wagner reminded
everyone about the “Live at the Triangle” concert at Veterans Park
on Wednesday, August 27th from 7-9 p.m.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:53
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President Barb Dickmann called the
meeting to order at 5:30 p.m.
Village Administrator Dawn Wagner gave the
Statement of Public Notice.
Members Present: Barb Dickmann-present,
Bob Hamann-present, John Schantz-present, Jen Schoenfeldt-present @
5:40 p.m., Dan Sauer-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present: Dawn Wagner, Roy Wilhelm,
Dennis Fechter - Veolia Waste Services, and Mark Jaeger.
CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE
STATUTE 19.85 (1) (c) PERSONNEL AND (e) NEGOTIATION OF AGREEMENTS
Hamann/Bartoszewski made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 5:32 p.m.
RECONVENE TO OPEN SESSION
Bartoszewski/Schoenfeldt made a motion to reconvene to Open
Session. Motion carried at 5:56 p.m.
ACTION ON CLOSED SESSION MATTERS
No action taken.
STH 33 – COST SHARE AGREEMENT
Hamann/Bartoszewski made a motion to recommend to the Village Board
the approval of the cost share agreement upon receipt of the signed
agreement from Ansay Development Corporation and MRED Associates.
Motion carried.
MEMORANDUM OF UNDERSTANDING – WISCONSIN DEPARTMENT OF TRANSPORTATION
(DOT)
Bartoszewski/Schoenfeldt made a motion to recommend to the Village
Board the approval of the Memorandum of Understanding with the DOT
upon receipt of the signed Cost Share Agreement from Ansay
Development Corporation and MRED Associates. Motion carried.
TRASH AND RECYCLING PROPOSALS
Wagner explained the three (3) options.
-
Option 1 – our current type of service – bags or cans for trash,
bins or bags for recycling or,
-
Option 2 – contractor provided roll out 96 gallon carts for
trash and recycling, weekly pickup for both, or,
-
Option 3 – contractor provided roll out 96 gallon carts for
trash and recycling, weekly pickup for trash and every other
week for recycling.
Wagner noted that even going with Option 3
the Village is facing over a 60% increase.
Wagner asked Dennis Fechter, of Veolia, if
the Village could have the swap out option like Grafton (96 gallon
to 65 gallon carts).
Fechter stated yes, but requested that we
limit the swap out period to first three (3) months.
Fechter noted that there is no difference
in the cost of the carts.
Sauer asked how Veolia deals with the
elderly and disabled residents that need some assistance with the
carts.
Fechter explained that under special
circumstances Veolia will work with the property owner. He noted
that there are none in Jackson, Slinger, or Beaver Dam and only two
(2) in Port Washington.
Hamann/Bartoszewski made a motion to recommend to the Village Board
Option 3: contractor provided 96 gallon roll out carts for trash and
recycling, weekly pickup for trash and every other week for
recycling and the option of changing the cart size from 96 to 65
gallons within the first three (3) months. Motion carried.
OTHER MATTERS
Wagner stated that the 2009 Budget Tour is
scheduled for Monday, September 15, 2008.
The Mid-Moraine Municipal Association
dinner is scheduled for Wednesday, August 27, 2008 in West Bend. If
anyone is interested please contact Mary Kay.
The 9/11 Commemorative March will be held
at 7:00 p.m. on September 11th.
CCP will be holding a Practical
Sustainability for Saukville Businesses Forum on October 10, 2008.
This event is being sponsored by CCP, Village of Saukville, and the
Saukville Chamber of Commerce.
The Police Department construction project
is on schedule. Several owner direct purchases have been made.
Dickmann stated that Mitchell Lemons is
working on his Eagle Scout Project at E. Riverside Park. He has
requested that the Village consider paying half the signage cost.
Dickmann explained that she informed Lemons that his request needed
to be considered in December when the 2009 Room Tax Budget is
discussed.
ADJOURNMENT
Bartoszewski/Schoenfeldt made a motion to adjourn. Motion carried
at 6:22 p.m.
Dawn M. Wagner
Village Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Vicki Lee, Chief Meloy,
Brian Peschel, Mark Jaeger, and Jack Morrison at 7:22p.m.
APPROVE CLAIMS
FOR JUNE 2008 IN THE AMOUNT OF $252,273.70
Hamann/Krocka
made a motion to approve the claims for June 2008 in the amount of
$252,273.70 as presented. Motion carried.
BUDGE WATCH
Wagner stated
that charges for Library building repairs were applied to the wrong
account and will be redirected.
INVESTMENT REPORT
Lee stated that
she has been watching interest rates and moving money around to try
and stay as close to projections as possible.
POLICE DEPARTMENT
TECHNOLOGY PLAN UPDATE
Wagner stated
that staff is continuing to work with DCS Netlink for the mobile
applications. Staff is currently working with the county regarding
licensing to reduce the cost. The goal is to having everything live
by October 15th.
Wagner stated
that the Port Washington Police Department is also moving forward
with the same system.
Wagner provided
an update on the infrastructure for the new Police Department
facility. The Police Department currently shares a server with the
Village office. Staff is working on a solution for a long-term
plan.
Wagner stated
that all equipment in both departments has been inventoried to see
what can be used going forward.
Wagner stated
that the goal is to achieve a system that has flexibility,
reliability, and upgradeability.
Wagner stated
that the new building and the current building will be connected.
The joint phone system will be housed at the new Police facility.
Wagner reported
on the Unitren-Disaster Recovery System. Wagner stated that this
system will allow other departments to store back up data. Wagner
stated that the amount currently budgeted is $80,305. This amount
does not include a dictation system. Wagner stated that the
inclusion of a dictation system will have to be revisited later in
the year.
Chief Meloy
stated that Digicorp has been instrumental in helping link the two
systems together. Digicorp has been able to trouble shoot from a
remote access location. Wagner stated that the Village already
utilizes the remote access capability, but with confidentiality
agreements. Wagner stated that staff will continue to move forward
if there are no major concerns.
No concerns were
expressed by the Committee.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1)
PERSONNEL (c) AND (e) NEGOTIATION OF AGREEMENTS
Schoenfeldt/Krocka made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) Personnel (c)
and (e) Negotiation of Agreements. Roll call vote was taken.
Motion carried at 6:47 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to open session.
Motion carried at 7:20 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
STH 33 – COST
SHARE AGREEMENT
A recommendation
was made to table action on this agreement until more information
can be obtained.
Krocka/Hamann
made a motion to recommend to the Village Board to table of the STH
33 – Cost Share Agreement. Motion carried.
MEMORANDUM OF
UNDERSTANDING – WISCONSIN DEPARTMENT OF TRANSPORTATION (DOT)
A recommendation
was made to table action on the Memorandum of Understanding –
Wisconsin Department of Transportation (DOT).
Krocka/Schoenfeldt made a motion to recommend to the Village Board
to table action on the Memorandum of Understanding – Wisconsin
Department of Transportation (DOT). Motion carried.
PRE-ANNEXATION
AGREEMENT – PORT WASHINGTON STATE BANK
Wagner stated
that as previously determined, each Pre-Annexation Agreement would
be handled on a case-by-case basis.
Wagner stated
that the cost the Village will have to pay to the Town of Port
Washington will be $4,991.10 total for the five (5) years.
Wagner stated
that this annexation is compatible with the Village Land Use Plan
and long-term growth strategy.
Dickmann
recommended not having a Pre-Annexation Agreement for Port
Washington State Bank.
Hamann stated
that he would like to see a maximum of what the Village would have
to pay out to a township.
Dickmann thought
that if we did impose a maximum it is something that should start
January 1, 2009.
Committee
directed staff to come up with criteria, history, other communities’
policies, and a draft policy.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
not to require a Pre-Annexation Agreement for Port Washington State
Bank only. Motion carried.
TRASH AND
RECYCLING PROPOSALS
Wagner stated
that Wilhelm has spent many hours compiling data regarding options
for the trash and recycling contract.
Wilhelm stated
that Grafton, Port Washington, and Saukville all did trash and
recycling RFP’s at the same time to possibly provide better pricing.
Wilhelm stated
that there are three options:
·
Collection would remain status-quo.
·
Carts for trash and recycling.
·
Carts with weekly trash pick-up and bi-weekly recycle pick-up.
Wilhelm reviewed
the options. He stated that with high fuel costs and an overall
increase we are looking at a 50% increase for 2009.
Wilhelm stated
that Waste Management would impose a weekly fuel surcharge whereas
Veolia would do four (4) adjustments per year.
Wilhelm stated
that staying status-quo would be the most expensive option.
Wagner asked Mark
Jaeger what Port Washington was planning on doing. Jaeger stated
that Port Washington is planning on staying status-quo.
Wagner stated
that if we move forward it will be extremely difficult to meet
expenditure restraint requirements. The Village may want to
consider implementing a user fee.
Schoenfeldt asked
if other communities impose a user fee. Wagner stated yes.
Dickmann
recommended moving forward with option 3. This option would be with
Veolia having weekly trash pick-up and bi-weekly recycling with
carts. The cost would be $192,877.75.
Dickmann stated
that discussion would need to be held regarding a user fee.
Wilhelm stated
that if a user fee was developed, the condos and multi-family
buildings could buy into it.
Schoenfeldt/Hamann made a motion to recommend to the Village Board
to table the trash and recycling proposals for more discussion.
This item will be on the August 5, 2008 agenda. Motion carried.
FLOOD
REIMBURSEMENTS
Dickmann read a
press release that would be going in the Ozaukee Press. Port
Washington State Bank has offered to cover the cost of the sand that
was needed for the sandbags. They will donate $1,500.
Wagner stated
that the county will not be charging for the sandbags at this time.
Wagner stated
that residents will not receive a bill for sand or sandbags.
Morrison stated
that he and Dawn Wagner will be meeting with FEMA representatives
along with other communities from Ozaukee, Washington, and Waukesha
Counties.
Morrison stated
that flood costs have reached about $70,000. Morrison stated that
approximately 70% of the cost was labor with the rest being
equipment and materials.
Morrison stated
that the Village does not get 100% reimbursement from FEMA. The
Village is responsible for 12.5% of the cost.
Wagner stated
that Morrison has done an excellent job compiling information that
will be presented to FEMA.
Wagner stated
that the Village is very fortunate to have a company like Port
Washington State Bank that cares about the community.
Dickmann read a
thank you letter from a resident regarding all the hard work done
during the flood.
OTHER MATTERS
Wagner suggested
that the Committee check out the web-site for public access on the
GIS system.
Committee
recommended changing the “OK” button to “I Accept”. Committee would
also like the option to search by name removed. Wagner will direct
Ruekert and Mielke to make those changes.
Wagner stated
that the Chamber newsletter was e-mailed to all Board members.
Wagner reminded
everyone of the Annual Chamber Golf Outing on August 5th.
ADJOURNMENT
Hamann/Krocka
made a motion to adjourn to August 5, 2008 at 5:30 p.m. Motion
carried at 8:03 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barbara Dickmann called the meeting to order at 6:30 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-absent.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Lieutenant Jeff Goetz,
Jack Morrison, Vicki Lee, Thomas Tym-Ruekert & Mielke, and Mark
Jaeger.
APPROVE CLAIMS
FOR MAY 2008 IN THE AMOUNT OF $215,916.32
Krocka/Hamann
made a motion to approve the claims for May 2008 in the amount of
$215,916.32 as presented. Motion carried.
BUDGE WATCH
Lee reported that
the account for bonds was high due to a one time annual payment.
Wagner stated
that the ambulance general supply account was high due to bulk
purchasing of supplies.
INVESTMENT REPORT
Lee stated that
the interest rates are low.
Wagner stated
that if the current trend continues we will fall short on the
revenue side of the 2008 budget.
GIS PRESENTATION
– RUEKERT & MIELKE
Thomas Tym of
Ruekert & Mielke gave a presentation regarding the updates to the
GIS system and what is available.
Tym reviewed the
property assessment data as well as the ability to do a parcel
buffer mailing for legal notices.
Tym reviewed the
areas of the program that are currently only accessible to Village
staff.
Tym stated that
the utilities are very accurate. The surveying was done using GPS
technology. Tym noted that water main breaks can be located through
the GIS application.
Tym stated that
the cemetery data was recently added. New public works tools were
also added including a street sign inventory and street tree
inventory.
Wagner felt that
it would be beneficial to have the zoning map available to the
public.
Wagner stated
that as of five years ago developers were required to submit
property information in GIS format.
Dickmann asked
Tym what he thought we should offer for public access.
Tym stated that
zoning is probably the #1 component that should be available. The
other areas that would be beneficial are aerial photos, ownership
(but not be able to search by name), cemetery, voting wards, and
FEMA floodplain information with a disclaimer.
Dickmann stated
that no decisions needed to be made tonight if Board members wanted
to review further.
Hamann stated
that he would like to see the disclaimer require “I Accept”
instead of “OK”.
The Board agreed
that Ruekert & Mielke should make the necessary changes to make this
information available to the public.
POLICE DEPARTMENT
MOBILE RECORDS SYSTEM (DCS NETLINK)
Wagner stated
that we have the option to go mobile. This is the other component
of the Police Department IT infrastructure that is currently being
developed.
Wagner stated
that the cost of the Mobile Application System is coming in as
expected at $31,761.00. Wagner stated that this program would
interface with the DOT and municipal court.
Wagner stated
that the Police Department would like to move forward with the
TRACKS System. Wagner stated that the funds are available to do
this.
Goetz gave an
overview of how the current system works. The TRACKS System would
offer a huge time savings for the Police Department, especially the
amount of time by staff for entering information. Goetz stated that
with this system, citations and warrants would be virtually
paperless. Goetz stated that this would also save dictation time
and keep the officers in their cars.
Goetz then
explained how the TRACKS System would work.
Schoenfeldt asked
what other communities used the TRACKS System. Goetz stated that it
is currently being used by Altoona, Stevens Point, and Oconomowoc.
Port Washington is planning on switching to the TRACKS System soon.
Wagner stated
that although the money is available to convert to this program, the
Board needs to be aware that there is an annual cost of $8,500 to
maintain the system.
Krocka/Schoenfeldt made a motion to authorize staff to move forward
on the TRACKS System and additional information will be provided at
the July 15th Finance meeting. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Committee did not
convene to Closed Executive Session.
PRE-ANNEXATION
AGREEMENT – MGA INVESTMENTS, INC.
Wagner stated
that the Board agreed to visit pre-annexation agreements on a
case-by-case basis when new parcels are being annexed into the
Village. If an agreement is approved, the Village would require the
party requesting the annexation pay to the Village the amount of
taxes due to the previous taxing jurisdiction.
Wagner stated
that the current proposed annexation would mean a payment over the
next five years of $2,423 back to the Town of Port Washington.
Wagner provided
the pros and cons for a pre-annexation agreement. Wagner stated
that the recommendation from staff was to move forward without the
agreement.
Hamann stated
that he is willing to move forward without the agreement as long as
we continue to handle the annexations on a case-by-case basis.
Hamann/Krocka
made motion to recommend to the Village Board moving forward with
the MGA Investments, Inc. annexation without the pre-annexation
agreement and all future annexations will be handled on a
case-by-case basis. Motion carried.
OTHER MATTERS
Wagner stated
that the Annual Awards Dinner for the Saukville Chamber of Commerce
will be held Wednesday, June 25, 2008. If anyone is interested in
attending please let Mary Kay know.
Wagner reported
that the Library has hired Kelly Dennison as a new staff member.
ADJOURNMENT
Schoenfeldt/Sauer
made a motion to adjourn to July 15, 2008. Motion carried at 7:57
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President Barb Dickmann called the
meeting to order at 7:30 p.m.
Village Administrator Dawn Wagner gave the
Statement of Public Notice.
Members Present: Barb Dickmann-present,
Bob Hamann-present, John Schantz-present, Jen Schoenfeldt-present,
Dan Sauer-absent, Mike Krocka-present, and Tim Bartoszewski-present.
Others Present: Dawn Wagner, Mary K.
Baumann, and Mark Jaeger.
CONVENE TO CLOSED EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE
STATUTE 19.85 (1) (e) NEGOTIATION OF AN AGREEMENT
Bartoszewski/Schoenfeldt made a motion to convene to Closed
Executive Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 7:31 p.m.
RECONVENE TO OPEN SESSION
Krocka/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:45 p.m.
ACTION ON CLOSED SESSION MATTERS
No action taken.
OTHER MATTERS
Wagner stated that, weather permitting
paving will begin on STH 33 Wednesday.
Wagner stated that the Geopier Machine is
on-site for the PD project.
Wagner stated that there is a construction
meeting scheduled for this Thursday morning.
Monthly budget meetings for the PD project
will be held with Zimmermann Architectural Studios.
Wagner stated that PSI has been secured to
provide soil testing/quality control services for the PD project.
Wagner stated that the Chamber of Commerce
Awards Dinner is scheduled for Wednesday, June 25, 2008 at the
American Legion. If anyone is interested please let Mary Kay
Baumann know.
The Chamber will have its annual golf
outing on August 7th.
Wagner stated that letters are being sent
out to residents on Regis Road and Easy Street regarding road
projects the week of June 9th.
The Board of Review is scheduled for June
10th.
Wagner requested beginning the next
Finance meeting on June 17th at 6:30 p.m. to include time
for a GIS presentation from Thomas Tym of Ruekert and Mielke and an
update on the implementation of the Police Department Mobile
Applications.
Wagner stated that the Plan Commission
will be reviewing an annexation petition on Wednesday and the
discussion regarding a pre-annexation agreement will be held at the
June 17th Finance Committee meeting.
Wagner reported that Ozaukee Bank has put
together a flyer with all of the summer activities for Saukville and
Port Washington.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 7:55
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village Trustee
Bob Hamann called the meeting to order at 7:15 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-absent, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-absent, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Roy Wilhelm, Gerald Antoine, and Mark
Jaeger.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Bartoszewski/Schoenfeldt made a motion to convene to Closed
Executive Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of Agreements. Roll call vote was taken with all in
favor. Motion carried at 7:15 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Bartoszewski made a motion to reconvene to Open
Session. Motion carried at 7:33 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
APPROVE CLAIMS
FOR APRIL 2008 IN THE AMOUNT OF $292,098.46
Bartoszewski/Schoenfeldt made a motion to approve the claims for
April 2008 in the amount of $292,098.46 as presented. Motion
carried.
BUDGE WATCH
Wagner reviewed
the budget watch and felt there were no new concerns.
INVESTMENT REPORT
Wagner stated
that the only major change was the money brought into the CDA from a
recent land sale.
TRASH AND
RECYCLING REQUEST FOR PROPOSAL (RFP)
Wilhelm stated
that this RFP was recommended from the Public Works Committee.
Wilhelm stated
that the trash/recycling contract expires at the end of 2008.
Wilhelm stated
that the Committee is making an attempt to break down costs for
services to get a better idea of costs. Wilhelm stated that an
alternate proposal will be included with roll-out carts.
Wilhelm reported
that area communities are also due for a new contract. It was
determined that the several communities would solicit proposals at
the same time and require the same deadline to be more competitive.
Wilhelm added
that any contract that is approved will include a fuel surcharge.
Wagner stated
that this item is on the agenda to get approval to move forward with
sending out the RFP’s. If the Board is in agreement this item
should be a recommendation to the Village Board.
Wilhelm stated
that the final RFP will still need to be reviewed by legal.
Hamann asked to
include the cost of bi-weekly recycle pick-up.
Hamann asked the
size of the carts. Wilhelm stated that the footprint is the same
size as a regular garbage can.
Schoenfeldt/Bartoszewski made a motion to recommend to the Village
Board authorizing staff to send out RFP’s with a third line item to
include the cost for bi-weekly recycling. Motion carried.
SPECIAL
ASSESSMENT POLICY – AMENDMENT #1 – METHOD OF PAYMENT OF ASSESSMENTS
Wagner stated
that this amendment is to remove the 1% over prime that was
previously required. If this policy amendment is approved, future
special assessments would be charged at prime only.
Sauer/Schoenfeldt
made a motion to recommend to the Village Board approval of the
Special Assessment Policy – Amendment #1 – Method of Payment of
Assessments, to remove the 1% over prime charge for interest.
Motion carried.
OTHER MATTERS
Wagner stated
that the Chamber lunch will be held on Wednesday, May 28th
at Charter Steel. Brian Biernat and a representative from Ozaukee
Economic Development (OED) will be giving and economic update. If
anyone is interested in attending please let Mary Kay know.
Wagner reported
that she and Roy Wilhelm met with the City of Port Washington
regarding the STH 33 Project - Amendment #4. Additional amendments
will be forthcoming once and MOU between the Village and the DOT is
finalized.
Wilhelm provided
an update of the STH 33. Wilhelm stated there will be some lane
closures and traffic delays.
Wilhelm reported
that the sewer relay behind Village Hall will be completed this
week.
Wagner stated
that there will be a Memorial Day Parade on Monday, May 26th
at 9:00 a.m. The parade will begin at Rebel Field and proceed to
Veterans Park.
ADJOURNMENT
Schoenfeldt/Bartoszewski made a motion to adjourn. Motion carried
at 7:55 p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Dan Sauer-present, Mike Krocka-present, and Tim
Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Brian Peschel, Mark Jaeger, Gerry
Antoine, Ruth Lansing-Ozaukee Bank, and Phyllis Irwin-Grafton State
Bank.
SUMMER MUSIC
EVENT – “LIVE AT THE TRIANGLE” (GRAFTON STATE BANK/OZAUKEE BANK)
Ruth Lansing of
Ozaukee Bank and Phyllis Irwin of Grafton State Bank gave an
overview of the current music venues in Port Washington and
Cedarburg.
The two banks, as
a collaborative effort, would like to sponsor music in the Village
this summer. Lansing stated that they would sponsor one music event
this summer with the hopes of having more in future years.
Wagner stated
that the plan is to have the event at Veterans Park.
Dickmann stated
that this is a marvelous opportunity for the Village and welcomed it
with open arms.
This music event
is planned for Wednesday, July 16th from 7:00-9:00 p.m.
Lansing stated
that the money will be donated to the Village and the Village will
pay the band and the person organizing the event.
Lansing stated
that she spoke to the Ozaukee Press regarding a feature article.
She stated that flyers and posters will be printed and distributed.
Wagner stated
that the plan is to see how this works this year and possibly have
more events next summer.
Hamann/Krocka
made a motion to approve moving forward with this event. Motion
carried.
Wagner stated
that this is a rain or shine event and the alternate site in the
event of rain is the pavilion at Grady Park.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AN AGREEMENT
Schoenfeldt/Bartoszewski made a motion to convene to Closed
Executive Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of an Agreement. Roll call vote was taken with all in
favor. Motion carried at 7:15 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Schoenfeldt made a motion to reconvene to Open Session.
Motion carried at 7:37 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
SANITARY SEWER
INTERCEPTOR COSTS AGREEMENT
The Ansay
Development Corporation is responsible for additional construction
contract costs directly associated to change orders up to a maximum
of $8,000.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of the Sanitary Sewer Interceptor Costs Agreement as
presented. Motion carried.
ORDINANCE #677 –
REPEALING AND RECREATING §118-5 – (IMPOSITION OF IMPACT FEES)
Wagner stated
that due to recent changes to the Impact Fee Law (Act 44), a text
amendment must be made to Chapter 118 – Impact Fees (Municipal
Code). Prior to Act 44, impact fees had to be paid within 14 days
of the issuance of a building permit. Act 44 now requires that
impact fees be paid in full upon issuance of a building permit.
Hamann/Schoenfeldt made a motion to recommend to the Village Board
approval of Ordinance #677 – Repealing and Recreating §118-5 –
(Imposition of Impact Fees). Motion carried.
RESOLUTION #1068
– DESIGNATING “LOCAL OFFICIALS” AUTHORIZED TO TRANSFER FUNDS
Wagner stated
that we are required by the Local Government Investment Pool to
designate government officials authorized to transfer funds.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of Resolution #1068 – Designating “Local Officials”
Authorized to Transfer Funds. Motion carried.
RESOLUTION #1069
– 2008 PRESIDENTIAL ELECTION POLLING PLACE
Wagner stated
that the Village was approached by the YMCA regarding the November
4, 2008 Presidential Election. The YMCA has offered their facility
for the election.
Wagner stated
that a high voter turnout is expected and the Legion is not adequate
for the amount of people expected.
Bartoszewski/Krocka made a motion to recommend to the Village Board
approval of Resolution #1069 – 2008 Presidential Election Polling
Place naming the YMCA, 465 Northwoods Road as the official polling
place for the November 4, 2008 Presidential Election polling site.
Motion carried.
POLICY FOR
APPLICATIONS FOR PAYMENTS, CHANGES AND CLAIMS – POLICE DEPARTMENT
CONSTRUCTION PROJECT
Wagner stated
that this policy is being designed for the construction of the new
Police Department. The policy defines the threshold for changes and
claims, the individual or collective subject matter, and at what
level within the organization approval can be given.
Wagner stated
that she, Roy Wilhelm, Chief Meloy and Bob Hamann are part of the
project team overseeing the project.
Wagner asked the
Board if they would like monthly updates on the Finance Agenda. All
members said yes.
Wagner stated
that if the Board is agreeable to the policy, it would be a
recommendation to the Village Board.
Krocka/Bartoszewski made a motion to recommend to the Village Board
approval of the Policy for Applications for Payments, Changes and
Claims – Police Department Construction Project. Motion carried.
OTHER MATTERS
Wagner stated
that the ground breaking for the new Police Department Facility is
scheduled for Monday, May 12th at 6:30 p.m. All are
invited to attend.
Wagner stated
that the Chamber lunch will be Wednesday, May 28th at
Charter Steel. This lunch is the annual meeting in which the
Chamber members are provided with an economic update from the
Village and Ozaukee Economic Development.
Wagner stated
that at the First Friday meeting held at MATC, Brian Biernat gave an
update of the Village’s Downtown Revitalization Plan.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
7:52 p.m.
Mary K. Baumann,
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Dan Sauer-Trustee Elect, Gerald
Antoine and Mark Jaeger.
APPROVE CLAIMS
FOR MARCH 2008 IN THE AMOUNT OF $412,973.05
Lemons/Bartoszewski made a motion to approve the claims for March
2008 in the amount of $412,973.05 as presented. Motion carried.
BUDGE WATCH
Wagner reviewed
the high percentage items and provided an explanation.
INVESTMENT REPORT
Wagner stated
that the change in the Pooled Savings was due to a General
Obligation Debt Payment that was made.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Bartoszewski/Krocka made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of Agreements. Roll call vote was taken with all in
favor. Motion carried at 7:04 p.m.
RECONVENE TO OPEN
SESSION
Krocka/Bartoszewski made a motion to reconvene to Open Session.
Motion carried at 7:27 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
IMPACT FEE POLICY
Wagner gave an
overview of the intent of the Impact Fee Policy.
Wagner asked if
developments already in progress should be held to the new policy.
(i.e. Pheasant Grove, Cedar Sauk Meadows, Forest Ridge Condos, etc.)
Krocka stated
that it was his understanding that it would only affect new
developments created after the date the policy was implemented.
Dickmann agreed.
Lemons/Krocka
made a motion to recommend to the Village Board the Impact Fee
Policy clarification regarding Ord. #666. The policy would only
affect developments started after June 19, 2007. Motion carried.
OTHER MATTERS
Wagner stated
that the Village had a discussion with Moody’s Investors Service
today regarding the Village’s bond rating. The Village’s current
rating is A2. Wagner stated that she, Barb Dickmann, Mike Harrigan,
Vicki Lee, and Brian Biernat gave compelling arguments in regards to
maintaining the Village’s current rating.
Wagner stated
that the Village should have the updated rating within the week.
Wagner stated
that the Chamber breakfast is Wednesday, April 23rd at
Bublitz’s. If anyone is interested please contact Mary Kay.
Wagner stated
that Ozaukee Economic Development is having their first annual
outreach event and everyone is invited. The speaker will be the CEO
of WE Energies. The event is scheduled for May 6th at
Shulley’s in Thiensville.
Wagner stated
that there will be a special Village Board meeting on Tuesday, April
22, 2008 at 7:00 p.m. The Public Works meeting will be held at 6:30
p.m. at Village Hall.
Wagner was given
copies of the Rebels schedule if any of the Trustees are interested.
Dickmann asked if
any Trustees were interested in changing the times for the Finance
Committee and Village Board. All Trustees were satisfied with the
current times.
ADJOURNMENT
Krocka/Bartoszewski made a motion to adjourn. Motion carried at
8:01 p.m.
Mary K. Baumann
Deputy Clerk
April 2, 2008
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 7:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-absent, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present.
Others Present:
Dawn Wagner, Mary K. Baumann, Ray deBruijn, Dan Sauer, Brian Peschel,
Mark Jaeger, Gerry Antoine – 7:11 p.m., and Roy Wilhelm – 7:15 p.m.
PUBLIC WORKS
NON-LAPSING RESERVE FUND REQUEST
Chipper Repair
deBruijn stated
that the feed assembly on the old chipper is in need of repair.
deBruijn stated that Vermeer is looking at the chipper for possible
repair but it may need to be replaced.
deBruijn stated
that if the repair could not be made, a new feed assembly would cost
$4,500. This would include rollers, springs and cables.
Schoenfeldt/Bartoszewski made a motion to recommend to the Village
Board approval of repair/replacement of the feed assembly at a not
to exceed amount of $4,500. Motion carried.
Street Saw
deBruijn stated
that he did receive an additional quote from Wacker. The original
quote from Brugginks is lower and the price includes diamond
blades. This is also a non-self propelled unit.
Lemons/Hamann
made a motion to recommend to the Village Board the purchase of the
street saw from Bruggink’s for a not to exceed amount of $2,550.
Motion carried.
Cut-Off Saw
deBruijn gave
additional quotes for the cut-off saw. Based on the quality of the
STIHL brand and the quote given, deBruijn recommended the STIHL
cut-off saw from Egelhoff Mower.
Schoenfeldt/Hamann made a motion to recommend to the Village Board a
not to exceed amount of $1,071.88 from the DPW Non-Lapsing Reserve
Fund for the purchase of the cut-off saw from Egelhoff Mower.
Motion carried.
RADIO PURCHASE
deBruijn reported
that the Village has an opportunity to purchase used radios from the
Watertown Police Department. These radios are the same brand as
currently used by the Village.
deBruijn stated
that the radios from the County do not include all the replacements
needed. In addition, not all of our radios qualify for the
exchange. deBruijn stated that the radios from the County are four
(4) years old. They will be refurbished radios but are the old
brick style.
deBruijn stated
that Watertown has 12 radios for sale. Watertown has agreed to hold
the radios until a decision is made and will let the Village pick
the 6 best radios.
deBruijn stated
that the radios are two (2) years old and come with a charger and
mic clip. The cost of the radios is $500 each and $100 per radio
for refurbishing.
deBruijn stated
that these radios would be used to replace two (2) at Village Hall,
three (3) in DPW and one (1) would be used for the new custodian.
Dickmann stated
that she would like to see the purchase of all 6 radios. The cost
of the radios would be $3,000 and $600 for refurbishing.
Wagner stated
that $1,000 would come from the General Government Non-Lapsing
Reserve Fund and the balance of $2,600 from the DPW Non-Lapsing
Reserve Fund. Wagner stated that money from the sale of the old
patrol truck and the roller will be placed into the DPW Non-Lapsing
Reserve Fund.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
the purchase of 6 radios from the Watertown Police Department at a
cost of $500 each and $100 per radio refurbishing charge. The total
cost would be $3,600 of which $1,000 would be from the General
Government Non-Lapsing Reserve Fund and $2,600 from the DPW
Non-Lapsing Reserve Fund. Motion carried.
FUEL TANK REPAIRS
deBruijn
explained the repairs that need to be made to the municipal fuel
tanks. The current system is obsolete and there are no parts
available. The system would be able to be fixed now but future
repairs would not be able to be done.
deBruijn stated
that the quote given by Protanic would still be honored.
Wilhelm stated
that our underground tanks are of old technology. We don’t have a
lot of options.
deBruijn stated
that our choices are update the current system or scrap it and go to
a reader card system at a local station. deBruijn stated that if we
do update the current system all of the hardware in place would be
able to be used.
Wagner stated
that the Contingency Fund would need to be used for these repairs
because the fuel system is something that is used by all Village
Departments. Wagner stated that $5,605 had already been earmarked,
from the Contingency Fund for fuel tank repairs. The cost to repair
the anodes is $5,005. A complete update to the current fuel system
will cost an additional $6,511.62 for a total of $11,516.62, which
would be paid out of the Contingency Fund.
Lemons/Hamann
made a motion to recommend to the Village Board the expenditure of
$5,005 to repair the anodes and an additional $6,511.62 for the
balance of the fuel system repairs for a total of $11,516.62 to be
paid out of the Contingency Fund. Motion carried.
RES. #1065 – FUND
BALANCE APPLIED
Dickmann stated
that she and Wagner had discussion on how to use the Fund Balance.
Dickmann and
Wagner felt that $75,000 for PD Technology upgrades and $10,000 for
a potential municipal vehicle would be the best use of the balance.
Dickmann stated
that by using the proposed amount, it would put the Village’s fund
balance just below 30%.
Wagner stated
that the Village will need to obtain an additional custodial
vehicle.
Wagner stated
that although this money would be earmarked now any decisions would
have to come back to the Village Board for approval.
Krocka/Bartoszewski made a motion to recommend to the Village Board
Res. #1065 – Fund Balance Applied as presented. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (c)
PERSONNEL AND (e) NEGOTIATION OF AN AGREEMENT
Lemons/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (c) Personnel
and (e) Negotiation of an Agreement. Roll call vote was taken with
all in favor. Motion carried at 7:36 p.m.
RECONVENE TO OPEN
SESSION
Bartoszewski/Krocka made a motion to reconvene to Open Session.
Motion carried at 8:12 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
OTHER MATTERS
Dickmann
requested that if any of the Trustees wanted to change their
committee appointments, they should speak with her.
ADJOURNMENT
Krocka/Schoenfeldt made a motion to adjourn. Motion carried at 8:13
p.m.
Mary K. Baumann
Deputy Clerk
MUNICIPAL
CENTER
SAUKVILLE,
WISCONSIN
Village President
Barb Dickmann called the meeting to order at 6:00 p.m.
Village
Administrator Dawn Wagner gave the Statement of Public Notice.
Members Present:
Barb Dickmann-present, Bob Hamann-present, John Schantz-present, Jen
Schoenfeldt-present, Ann Lemons-present, Mike Krocka-present, and
Tim Bartoszewski-present @ 7:35 p.m.
Others Present:
Dawn Wagner, Mary K. Baumann, Vicki Lee, Chief Meloy, Lieutenant
Goetz, Jack Morrison, Roy Wilhelm, Mike Harrigan-Ehlers &
Associates, Dave Maccoux-Schenk Business Solutions, John Sabinash-Zimmerman
Architects, Dan Sauer, and Mark Jaeger.
APPROVE CLAIMS
FOR FEBRUARY 2008 IN THE AMOUNT OF $388,247.07
Lemons/Schoenfeldt made a motion to approve the claims for February
2008 in the amount of $388,247.07 as presented. Motion carried.
INVESTMENT REPORT
Wagner stated
that all taxing jurisdictions were paid at the end of February.
2007 AUDIT
PRESENTATION
Dave Maccoux of
Schenk Business Solutions provided an overview of the Annual
Financial Report. Maccoux reported that the report was clean with
an unqualified opinion and no adjustments would be made.
Maccoux reviewed
the Management Discussion and Analysis.
Maccoux reviewed
the Memorandum of Understanding-Advisory Comments. The Audit
Standards were also reviewed.
Maccoux stated
that Finding 27-1 was reported. This is not negative it just needs
to be reported.
The Government
Fund Balance was reviewed. Maccoux stated that overall this was a
good budget year at approximately 36%.
Dickmann stated
that she would like suggestions on how to bring the percentage down
as the Village would like to be just below 30%.
Maccoux reviewed
the other Governmental Funds.
Maccoux stated
that the capital projects are up.
Maccoux stated
that there are currently two active TID districts. TID #2 and TID
#4 were reviewed. TID #3 was closed out in 2007.
The CDA revenues
were reviewed.
Maccoux reported
on the results of the Water/Sewer Utilities stating that there were
positive balances.
Maccoux reviewed
the Required Communications. He reported no problems. Maccoux
reported good cooperation from Village staff.
POLICE DEPARTMENT
BID RESULTS
John Sabinash
reviewed the layout of the new Police facility including landscape
and land acquisition for storm water management.
Sabinash stated
that bids for the new building were due on March 11, 2008. Sabinash
reviewed the pre-qualification statements. Three of the quotes from
contractors came in at 7% under the mean.
Sabinash stated
that the contract would be ready for Board action in April.
Sabinash stated
that the expected occupancy is the first quarter of 2009.
Hamann asked
about the three alternates that were listed in the bid forms.
Sabinash
explained the three alternates:
Alt 1 –
Removal of 4 cameras
Alt 2 –
Roof Changes
Alt 3 –
Homogenous building systems management (not affordable at this time)
Dickmann stated
that the information given tonight is an FYI. There will be further
discussion at the April 22nd Special Village Board
meeting.
Dickmann asked
what the next step would be. Wagner stated that there would be
further discussion at a future meeting and then the authorization
for the sale of bonds.
2008 CAPITAL
BORROWING PLAN
Mike Harrigan of
Ehlers & Associates reviewed the report. He provided a contrast of
the current report to the November 2007 report. Harrigan stated
that the Village needs to stay under 70% of debt capacity.
Harrigan stated
that with the bid results and adjustments made by Dawn Wagner, the
news is good.
Harrigan stated
that with the short-term borrowing of $900,000 in 2007, the total
bond amount would be $6,760,000 – net effect.
Harrigan stated
that the Sewer Fund was at $240,000.
Harrigan stated
that the Village is required to issue a resolution for each area of
borrowing.
There would be
four individual resolution and one consolidation resolution for
$6,760,000.
If the resolution
is settled tonight, the final interest rate would be locked in on
April 22nd.
The existing
issues, as well as subsequent issues, will be reviewed. The tax
levy would also be reviewed.
Harrigan stated
that the next step would be to act on the initial resolutions in
anticipation of the bond sales.
Hamann asked
Harrigan how he thought the bonds would be received and what we can
anticipate for interest rates.
Harrigan stated
that the interested rates this week were very positive rates for two
other communities.
Harrigan
explained that the MMO is the Municipal Market Data and the BBI is
the Bond Buyer Index.
Wagner asked
Harrigan to explain the reimbursement resolution. Harrigan gave an
overview.
Harrigan stated
that Resolution #1064 is referring to the Foster Drive access.
RES. #1059 –
INITIAL RESOLUTION AUTHORIZING $80,000 GENERAL OBLIGATION BONDS FOR
STREET IMPROVEMENT PROJECTS
Wagner stated
that this resolution would cover street improvements, STH 33,
preliminary engineering, and design work.
Lemons/Krocka
made a motion to recommend to the Village Board approval of Res.
#1059 – Initial Resolution Authorizing $80,000 General Obligations
Bonds for Street Improvement Projects. Motion carried.
RES. #1060 –
INITIAL RESOLUTION AUTHORIZING $5,535,000 GENERAL OBLIGATION BONDS
FOR POLICE FACILITIES
Wagner stated
that this is a combination of construction and Foster Drive access.
Krocka/Lemons
made a motion to recommend to the Village Board approval of Res.
#1060 – Initial Resolution Authorizing $5,535,000 General Obligation
Bonds for Police Facilities. Motion carried.
RES. #1061 –
INITIAL RESOLUTION AUTHORIZING $240,000 GENERAL OBLIGATION BONDS FOR
SEWERAGE PROJECTS
Wagner stated
that this resolution covers the interceptor sewer and the sewer
relay.
Schoenfeldt/Krocka made a motion to recommend to the Village Board
approval of Res. #1061 – Initial Resolution Authorizing $240,000
General Obligation Bonds for Sewerage Projects. Motion carried.
RES. #1062 –
INITIAL RESOLUTION AUTHORIZING $905,000 GENERAL OBLIGATION BONDS FOR
REFUNDING PURPOSES
Wagner stated
that this is a bond anticipation note from the 2007 borrowing.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1062 – Initial Resolution Authorizing $905,000
General Obligation Bonds for Refunding Purposes. Motion carried.
RES. #1063 –
RESOLUTION PROVIDING FOR THE SALE OF $6,760,000 GENERAL OBLIGATION
CORPORATE PURPOSE BONDS
Wagner stated
that this is a summary of the initial resolutions.
Lemons/Krocka
made a motion to recommend to the Village Board approval of Res.
#1063 – Resolution Providing for the Sale of $6,760,000 General
Obligation Corporate Purpose Bonds. Motion carried.
RES. #1064 –
REIMBURSEMENT RESOLUTION
Wagner stated
that this is the cost associated with the Foster Drive access
development.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Res. #1064 – Reimbursement Resolution. Motion carried.
HOUSE DEMOLITION
PROPOSALS
Wilhelm stated
that the Village received four proposals. The proposals would cover
labor and backfilling. The Village would pay directly for disposal
of material.
Wilhelm
recommended T & C Services at $5,900.
Lemons/Krocka
made a motion to recommend to the Village Board approval of T & C
Service at $5,900 for the labor and backfilling for the house
demolition. The money would come from the General Government
Non-Lapsing Reserve Fund. The cost for the disposal would also come
from the same fund for a total of $11,000. Motion carried.
FOSTER DRIVE
SEWER RELAY BIDS
Wilhelm stated
that the low bidder was Advance Construction at $197,902. This is
also the staff’s recommendation. Wagner stated that the bid was
approved at Utility Committee.
Krocka/Schoenfeldt made a motion to recommend to the Village Board
approval of Advance Construction at $197,902 for the Foster Drive
Sewer Relay Project. Motion carried.
CONVENE TO CLOSED
EXECUTIVE SESSION PURSUANT TO WISCONSIN STATE STATUTE 19.85 (1) (e)
NEGOTIATION OF AGREEMENTS
Lemons/Schoenfeldt made a motion to convene to Closed Executive
Session Pursuant to Wisconsin State Statute 19.85 (1) (e)
Negotiation of Agreements. Roll call vote was taken with all in
favor. Motion carried at 7:11 p.m.
RECONVENE TO OPEN
SESSION
Schoenfeldt/Krocka made a motion to reconvene to Open Session.
Motion carried at 7:41 p.m.
ACTION ON CLOSED
SESSION MATTERS
No action taken.
FLOODING RESPONSE
POLICY
Jack Morrison,
Emergency Management Director, stated that the flooding season is
coming up. How much does the Village want to do? Morrison stated
that he did a survey on what other communities do.
Morrison stated
that in the flood of 2004 the Village used 60 tons of sand.
